Purchase order mail
Dear All
In our Organization in order of data security end users ar enot allowed to transfer mails directly .
they have to post the mail to network and service dept(N&S) after that the corresponding file would be sent to external mail ID that is specified in the mail.
Here my problem is I am able to forward a purchase order mail through SAP but couldnt give the information regarding vendor mail address to the net work people can it be possible through output type to set the vendor mail address as subject name of the mail so that by seeing the vendor mail address the N&S dept can forward it to vendor .
Regards
Chaitanya
Hi,
Try this
- For subject of the mail goto Mail Title and Texts. In title give Vendoe Email ID : &table name - field& ** get the table name & filed anem with the help of abaper
- Under General data -> Replacement of text symbols give programm as SAPMM06E and Form Routine as
TEXT_SYMBOL_REPLACE
Regards,
Vikas
Edited by: Vikas Mayekar on May 23, 2009 11:38 AM
Similar Messages
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Hi,
I am trying to configure purchase order mail text for my customized output type. I have written the mail title & text in my output type but still when I am sending the mail to the vendor the system is picking up the PO number as the default subject & not even displaying the mail text which I have written. Please suggest me what I am missing in my configuration.
Thanks.Hi,
I tried the settings told by you but it did not solve the issue.
My question is how can I display the mail title & text that I have configured in NACE for my output type whenever I send any PO through mail to the vendors.
Please suggest.
Thanks -
Send E-mail to Buyer and Requisitioner while doing GR for a Purchase Order
Hi All,
I would like to send automatic notification messages to buyers and Requisitioners when goods receipt is completed for Purchase orders (Document type ZE). Notification should be sent only for the purchase requisitions that are created manually.
Notification message should contain the following info:
u2022 Purchase order number
u2022 Purchase requisition number
u2022 Purchase requisition line item number
u2022 Vendor
u2022 Material Number
u2022 Short Text
u2022 Goods Receipt quantity
u2022 Batch number
u2022 Storage Location
Notification messages should send to an email address, requisitioneru2019s SAP address and e-mail address that was maintained SAP user profile.
If goods receipt document contains more than one line and those lines related to more than one requisition the system should generate one message per requisitioner.
There is standard fonctionality in message determination that enables sending a message to the buyer when GR is performed on a PO. But not to requisitioner.
would this require Worfklow or is there a user exit available at Goods Receipt time to do this kind of notification?
Please let me know
Thanx in advance.Hi,
You can send the mail in the BADI MB_DOCUMENT_BADI.
But i suggest to check with your functional consultant to set up a routine in output determination.
In this routine you can add the code to send the mail.
Regards,
Ankur Parab -
How to Send Purchase Order in mail( PDF) to vendor while creating it(ME21N)
Dear Experts,
In our current system when ever we create purchase order using the tcode ME21N, based on the output type configured in our system for the vendor a FAX is send to them..
Now we wanted to send vendors a mail with PO as a PDF attachement. Can you please suggest how to achieve this..
When we have used the mail setting in the output type and used the standard form and driver program, mail is going but not as PDF attachement..
Please suggest how to achieve this..
Regards,
Vidya..please read the documentation. that is part configuration, part basis and very well described at help.sap.com.
-
Program to send Purchase Order SmartForm by e-mail
Hi,
I need a program to send my Purchase Order SmartForm by e-mail. With the program I use, the output keeps appearing in my spool list in stead of in SOST... Does anyone have a sample code that I can use?
I am working in a ECC 6.0 system. Package SMB40 is nog available in this system.
Thanks!
PatrickHi Patrick.
By a simple search on this forum i found this.
Maybe you can use it
check this code tutorial on how to send smartform output thru email.
https://wiki.sdn.sap.com/wiki/display/Snippets/emailsendthroughoutputcontrols
success., Gr., Frank -
Purchase Order to vendor through mail
Hi Experts,
Now I am creating Purchase Order .As per my configuration the pos will go to vendor only through mail and conformation for send user.
But my client wants send that mail like CC to some other departments (officials) at the same time.
Please advise me how I can send mail to other departments.
Thanks in advance,
Nagi ReddyThanks for your replay,
Now I am maintaining more than 1 mail id in vendor master. But email itu2019s going to one email id only.
Now i am maintaining 3 email ids. But system will send PO to only one mail id (which mail id is having standard number is activated.)
i am trying to maintain standard code for all mail ids. But system is accepting for only one mail.
Please advise me how can solve this problem
Thanks in advance,
chandhu -
Purchase order to e-mail directly
Hi All,
I have requirement, After Creating the Purchase order (me21n)is there any way to send this Purchase order to vendor directly through E-mail.
if iam not wrong It Is Idoc,EDI concept.
Thanks & Regards
lalithHi,
Please refer OSS note no 191470.
I hope this helps,
Regards
Raju Chitale -
Purchase Order Smartform as attachment in step mail through workflow
Whenever user create a PO, mail should trigger in Microsoft Outlook, with the purchase order form as attachment.
I am able to send mail to Microsoft Outlook whenever PO is created.
But kindly advice how to attach PO smartform in th mail.
Regards,
Rahul.Hello,
Please find below link. There is lot of stuff in google regarding this.
smartform as work item attachment
Re: PDF attachment in mail
Regards.
Edited by: vikram singh on Jan 30, 2012 2:00 PM -
CAn anyone please tell me the basic settings for the Purchase order output to be sent as the mail.
Hi,
Refer SAPNote 191470 - Purchase order as an e-mail
Basically there are two mail types: Internet mail (external mail) and SAPOffice mail.
Mail is sent via the output determination in both cases.
If you use the external mail, the message for the purchasing document is converted into a corresponding text file which is sent to the vendor via the Internet.
SAPOffice mail is sent only within the R/3 System and has mainly the function of providing information.
In particular, it is not possible to attach a message (form) for a purchasing document to a SAPOffice mail.
When using external mail , the following basic settings are required:
1. You must maintain an e-mail address in the address in the vendor master.
2. The same applies to your own user master. You also have to specify an e-mail address there in order to identify the sender.
o Note that it is not possible to change the e-mail address of the vendor via the SAP purchase order transaction (ME21N, ME22N, and so on).
o You can only make a permanent change using the vendor master transactions XK02 or MK02.
o You can use a temporary email address in Transaction ME21N.
3. For the output type for default values, a communication strategy needs to be maintained in the Customizing that supports the e-mail. You can find the definition of the communication strategy in the Customizing
via the following path: (SPRO -> IMG -> SAP Web Application Server -> Basic Services -> Message Control -> Define Communication Strategy).
As a default, communication strategy CS01 is delivered. This already contains the necessary entry for the external communication. Bear in mind that without a suitable communication strategy it is not possible to communicate with a partner via Medium 5 (external sending).
4. Use the standard SAP environment (program 'SAPFM06P', FORM routine 'ENTRY_NEU' and form 'MEDRUCK') as the processing routines.
5. In the condition records for the output type (for example, Transaction MN04), use medium '5' (External send).
6. You can use Transaction SCOT to trigger the output manually. The prerequisite for a correct sending is that the node is set correctly. This is not described here, but it must have already been carried out.
7. To be able to display, for example, the e-mail in Outlook, enter PDF as the format in the node.
To use the SAPOffice mail, the following basic settings are required:
1. For the output type for default values, a communication strategy needs to be maintained in the Customizing that supports the e-mail. You can branch to the maintenance of the communication strategy via the input
help.
2. Use the SAP standard environment (program "RSNASTSO" and FORM routine "SAPOFFICE_AUFRUF") as the processing routines.
3. In the condition records for the output type (for example, Transaction MN04), use medium '7' (SAPOffice) and also partner role 'MP' (mail partner).
Additional settings:
Problem:
How can you both change the mail title and text for the sending of a mail message and maintain a replacement parameter, for example a document number.
Solution:
1. The replacement routine is maintained in the Customizing for the output type in the detail screen on the 'General data' tab under 'Replacement of text symbols' (for Release < 4.6B, this can be found on the 'Mail' tab page).
Program: SAPMM06E
FORM routine: TEXT_SYMBOL_REPLACE
2. If you work with the new Enjoy Transaction ME21N, ME22N or ME23N, Notes 370522 and 420066 are required.
3. Maintain mail title and text.
o If you want to send a purchase order within an R/3 system using the SAP office, you can maintain both the mail title ('Re:') and also a mail text in the Customizing for the output type To do this, select the directory mail title and text for the corresponding message type.
o If you want to send a purchase order as (external) mail, for example, to a vendor, you have to maintain the mail title in the condition record for the output type (for example in Transaction MN05) on the 'Communication method' tab page. Enter the mail title in the 'Text for cover page' field. You cannot maintain an additional mail text.
o Note that the values from the mail title are used to create the description for the attachment.
4. The replacement parameters must be enclosed by &. Example: You want to enter the title 'PO number 450000001'. For this you have to enter the following in the Document Title field (Message Customizing -> sub-option: Mail title and texts) 'PO number &EKKO-EBELN&'
o Note that the replacement via TEXT_SYMBOL_REPLACE can only be executed as of Release 4.6B.
If you also want to use the purchase order number in a release < Release 4.6B, refer to Note 120474 - as an alternative, you have the option of implementing the text replacement functions by Consulting, priced separately
Problem:
You send a purchase order by e-mail and want to attach the document as a file type (for example, PDF).
Solution:
The file type is maintained in the corresponding node in SAPConnect (Transaction SCOT). If you have any further questions, contact your Basis administration.
Attaching purchasing documents to e-mails is only possible for external (Internet) mails. This is not possible with SAPOffice mails.
Problem:
Although LET (print) for example is still set as the alternative to INT (e-mail) in the communication strategy, a program termination occurs because of a missing e-mail address.
Solution:
See Note 310234.
Problem:
When you send a mail message for a purchase order, a short dump occurs if the purchase order was created with reference to an outline agreement.
Solution:
See Note 502250 -
Configuration of Purchase order to send thro' MAIL
Dear Experts,
Please let me know the configuration process of Purchase order to send the same thro' EMAIL.
Regards,
B.SudharsanHi
You need to do some configuration for this.
Goto NACE .
Select EF and click on OUTPUT TYPES.
Then select Output Type NEU and click on processing routines .
In that you have to add a new entry - medium 5 .
Then you need to assign a program, form routine and form.
You can use the standard program i.e. SAPFM06P, FORM routine is always ENTRY_NEU and standard MEDRUCK.
Then in PARTNER FUNCTION you need to add a new entry : medium - 5 and function - VN .
For subject of the mail goto Mail Title and Texts. In title give PO No. &EKKO-EBELN& .
Under General data -> Replacement of text symbols give programm as SAPMM06E and Form Routine as
TEXT_SYMBOL_REPLACE .
Now the subject will be PO No. 1800004202.
You need to maintain your email id in tcode SU01 and also the vendor's email id.
Now while creating a new purchase order , change the medium to External Send .
Then goto Communication Method and select CS01 . ALSO make sure that the Cover Page Text has value PO No. &EKKO-EBELN& .
Goto tcode ME9F .
Execute.
Select the checkbox and click on Output Message.
You will get a message MAII 00000000000001 generated .
If the BASIS guys have made the necessary configuration for sending mail then the mail will go .
You can see the status and what is sent via tcode SOST.
Hope it helps
Best Regards -
Send purchase order by e-mail with address of bad partner order
I have a supplier with 3 addresses of order of which I choose 1 during the creation of the order.
The creation of message NEU is done with the new partner.
The sending by e-mail is done with the address of the initial partner.
I do not find any note OSS on this problem.
We are with the version SAP ECC 6.0.
Did somebody already encounter this problem?
Thank you in advance for your assistance.
Frédéric BlaiseHi Frédéric,
Sorry about the mess, SDN does this some times. I'll try it again.
I have attached a very useful note 191470 regarding the steps you need to setup to enable message determination in the PO via email.
191470 - Purchase order as an e-mail
1. You must maintain an e-mail address in the address in the vendor
master.
2. The same applies to your own user master.You also have to specify a
e-mail address there in order to identify the sender.
o Note that it is not possible to change the e-mail address of the
vendor via the SAP purchase order transaction (ME21N, ME22N and
so on).
o The system only uses the e-mail address of the vendor that is
maintained in the vendor master!
However a suggested workaround would be in that transaction XK02
you can enter several e-mail addresses and select the standard one.
When you create a purchase order in ME21N, in 'address' tab, click on
'address details', there you have the possibility to select another
e-mail address than the standard one.
Also regarding the partner functionality and message determination
I would advise you to review the help documentation online via
http://help.sap.com/.
Help documentation - vendor master (partner roles)
Logistics -> MM -> purchasing -> master records -> vendor master ->
partner roles in purchasing.
Message determination
If you want to have partner roles taken into account in the message
determination process, you must select the New Partner Role
Determination indicator in Customizing when assigning the message
determination schema.
To do so, choose Messages -> Output Control -> Message Determination
Schemas -> Define Message Schemas for in Customizing for Purchasing.
If you select the indicator, all partners maintained in the purchasing
document will be passed on to the message determination facility. For
each partner role, the latter then searches for condition records
containing the relevant role.
Hope this helps,
Kind Regards,
Matthew -
Purchase order by e-mail: changing the e-mail subject
Hello all,
We are sending are purchase orders to the vendors by e-mail.
I would like to know how can I change the e-mail subject to a subject of my choice (for instance the PO number, etc.).
Thanks for your help,
SivanHi,
You can change the e-mail subject to a subject of your choice by following way.
If you want to send a purchase order as (external) mail, for example, to a
vendor, you have to maintain the mail title in the condition record for the
output type (for example in Transaction MN05) on the 'Communication method' tab
page. Enter the mail title in the 'Text for cover page' field. You cannot
maintain an additional mail text.
Hope this will help u,
Deepak -
Sending Purchase Order in mail without the spool generation
Dear All,
When i create a Purchase Order using Tcode ME21N, the PO should go by mail to an external email id as a pdf attachment.
A Z sapscript is used . The spool request is not generated.
Could anyone please let me know the method/code to use the script data for creating Purchase Order and send it via email without spool generation.
Waiting for solution.
Thanks & Regards,
BhavikaHi,
as i said:
create an printer with devices type PDF1, set host spool access method to M (E-Mail to Receiver/Owner).
Use this printer as output-device.
To create and use a printer with PDF1 try searching in SCN or use SAP OSS.
Regards Dieter -
Purchase order form: external send (mail)
Hi experts
when creating a purchase order, if the medium used is external send, the system generates a mail with the purchase order form. What I would like to know if it is possible to customize the system in order to specify the subject of the mail and the body of the mail (like a brief introduction).
Best regardsYes, it is possible by doinng small config change.
-
Vendor not getting purchase order automatically by E-Mail .
Dear All ,
User hd crtd a Purchase Order for merchandising catalogue , but user notices that vendor had not get the purchase order thru e mail , althought i hv chkd in messages , then it is found that the output is successfullt processed , here the medium is External .As per user , he says that creator of P.O is having always a problem when creating merchadising Purchase Order .
Any relevant help will be appreciated .
Rgds,
sap11
Edited by: sap11 on Sep 8, 2009 8:18 AMHello Sap11,
Please make sure that the 'sender' (e.g. user, that creates PO) has got a valid email address in the user master record (SU01).
Also, try to send from the users Id a test mail to a valid internet email address.
You could do this via SBWP --> New message. The recipient should be the valid email address and the 'Recip. type' = Internet.
This should create an entry in SAPConnect (SCOT).
Good luck,
Franz
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