Reverse Incoming Payment

Hi Experts,
We have an incoming payment which included a credit card payment and cash payment. I am not able to reverse the incoming payment because of the credit card portion of the incoming payment was already deposited.
I have tried to reverse the incoming payment by making the exact same incoming payment, but with negative amounts. However, the system will not allow a negative incoming cash payment.
Please advise on how to reverse this incoming payment.
Thank you.
Jane

I just noticed that the credit card amount has not been deposited. I have been trying to cancel it through Credit Card Management and it says that it has not been deposited.
Here's a summary again.
1) Incoming payment with bank transfer and credit card.
2) Need to cancel, but cannot because "One of the credit vouchers was cashed"
3) Credit card is not deposited (per the credit card management screen)
4) Not sure if this is the correct procedure, but I tried to cancel in the credit card management screen, but do not know the balancing account to use.
Please advise.
Thanks for your help.
Jane

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Reverse incoming payments

i reversed many times incoming payments due to mistakes when i run the customer ledger all canceled incoming payments appeared how to remove them from the ledger because it is not good to see all canceled incoming paynments

Hi,
I agree with my two fellows reply, in addition to them i would suggest you can filter with document type of reversed document and get the list of all the reversed document at a glance. Hope this would help you.
Regds

Reversal of VAT at the time of allowing cash discount for incoming payment.

Hi Gurus,
Please guide me for the following scenario.
Invoice posted for comp code from SD. Sale value = 100 Vat = 20 (20%) Customer to Pay =120. Cash discount will be 10% if paid with in 15days.
Invoice on 1st May 2011
Entry At invoice
Customer                  DR                                                              120
To Revenue Acct - 1000100                                                                           100
To VAT payable Acct -2000200                                                                        20
Customer made payment on 10th may 2011.
The expected entry is
Bank A/C 30000100       DR                                                         108
Discount 40000100        DR                                                           10
VAT Payable 2000200   DR ((20/120)*12)                                     2
    To Customer                                                                                120
There is acheck box at comp code global setting level (for tax and cash discount) and another at tax jurisdiction set up level.
Is there any other set up is required apart from above set up for reversal of VAT at the time of incoming payment (as shown above).
please guide me.
Pranab

Please create a Price determination schema/ Modify existing schema to calculate (subtract) Cash Discount in Nett Price and not on Gross Price.
Assign the CAsh discount Z condition to the schema.
You can use this in either header or item level depending upon your requirement.
This is to be maintained in condition table MEK1

Incoming Payment Reversal issue

I have a Incoming Payment that I need to reverse. I reversed the Deposit, but when I try to reverse the payment,
a message is dieplayed "Can Not Cancel, One of Credit Vouchers was Cashed"
The both the Invoice and Payment were generated in the current month. There are no other transactions applied against the Invoice,
What am I missing and how do I resolve this issue/ reverse the payment?
Thanks in advance!!
Dana

Dana,
Hope these threads could shade you some lights:
Re: Bounce check (insufficient fund) in banking
Re: A/R -NSF
Re: Deposit and Incoming Payment
Thanks.
Gordon

Customer Incoming Payment Reversal issue

Hi Friends,
I cleared accounting document for customer incoming payment using F-28. and there is some problem so we want to reverse the same.
how can we reverse the Customer Incoming Payment
Thanks & Regards
Vishal

Hi,
That menas one of the line item of your F-28 document has been cleared with another clearing document.
Go to FB03 and enter your Doc no, CC, FY
Click on the customer line item, and see there will be fields called cleareing document no and clearing date. Note down that document number.
Now go to FBRA and give that clearing doc no and do reset and reversal.
Then use FB08 to reverse your F-28 original entry.
This will solve your issue.
Thansk,
Srinu

Events to reverse write off at Incoming Payments

Hi All,
I Have a requirement requirement which is when a incoming payment comes in system should first check whether there is any write off document and if there is then write off document should be reversed and the incoming payment should be assigned to that particular item. Please could anyone suggest me any events
Thanks,
Immanuel

THank you Kamala...Amount is max amount. but do you know what are these figures in for
TOl group for emploees
Revenue 5, 2%
Expense 5, 2%
Current Configuration for Tolerance Group for Customers/Vendors is
Permitted Payment DIfference
Gain 5, 10%
Loss 5, 10%
so if my invoice is $100 and i receive payment for 95....i know that the 5 means that 5 is diff allowed but what about the 2 and 10%.

Reversing Single Entry in Incoming Payment

Dear Experts,
I want to reverse a single invoice entry from an incoming payment which contains knocking off multiple invoices.
Let's suppose i have knocked-off Invoice 1,2, and 3 in an incoming payment, and now i have to reverse the entry of Invoice no. 2.
How can we do this, please help!

Hi Ahmed,
when you paid several invoices with the one payment you created a reconciliation between all these documents. If you just took one of these documents out, you'd have an unbalanced reconciliation, which the application will not allow. Therefore, the correct course of action is to cancel the complete payment, thus making all documents involved available for reconciliation again. You then re-apply the open payment to the correct invoices.
All the best,
Kerstin

FICA question- Incoming payment posted to wrong account & processed as refund

Need validation if the process recommended in following scenario is appropriate & any advise would be appreciated:
We have a few contract accounts where the incoming payment was posted to worng contract account. Then instead of reversing the doc & moving it to clarification & posting to correct account , the cashier assuming the customer has made payment in error , initiated a refund & an outgoing payment doc was generated after payment run. In some cases the check was issued to the customer.
What we think the right process would be as under:
1. Reset clearing on outgoing payment doc. The incoming payment doc will now be open. There will be additional debit entry of equivalent amount for the reset clearing.
2. Reverse the incoming payment doc & post it to clarification. From Clarification , post it to correct contract account.
3. For the debit entry on the contract account, there are 2 possible scenarios for clearing:
         sceanrio 1: In case the check was sent to customer , get the customer to make the payment. This incoming payment will clear the debit entry.
         Scenario 2: If the check was stopped in time , a credit posting of equivalent amount should be posted to bring account back in balance. For standard incoming payments we use doc type IC. In this case as this is credit entered to balance account (not truly an incoming payment) can the same doc type be used or a different doc type is recommended.
I am not a FICA consultant & this might be a very basic question
Thanks in advance for any recommendations.
Satish

Receivable adjustment works like this:
Current situation:
Customer                        Revenue                               Receivable
100 |                                  | 100                                100|
After receivable adjustment, it looks like this:
Customer                        Revenue                               Receivable                  Bad Debt Expense
100 |                                  | 100                                100|                                        |
                                                                                        100                        100
Receivable adjustment does not adjust the customer balance/open items. It only takes $ from the receivables and moves them to a separate g/l account.

Cancelling Incoming Payment Failed

Hi Experts,
I know this has been asked before but based on what I have searched, none can solve my problem. If there is already an existing thread, kindly link me to it.
Anyway, my problem is that, I am trying to cancel an incoming payment. I am on SAP Business One 2005A. It's August now and I am trying to cancel the payment which was done on 30.07.2009. Now, the period is set as such:
Period Indicator: Default
Posting Date: From 01.07.2009 To 31.07.2009
Due Date: From 01.07.2009 To 30.06.2010
Doc Date: From 01.07.2009 To 30.06.2010
Active: Yes
Locked: No
Now, when I cancel the incoming payment, Business One automatically asks if I want the reverse journal to be created based on Posting Date or Creation Date. I need it to be based on Posting Date.
The Incoming Payment has the following dates:
Posting Date: 30.07.2009
Doc Date: 30.07.2009
Due Date: 30.07.2009
I need the reverse journal to be created on the same date (30.07.2009). I have set as current period the above mentioned period but when i tried cancelling the incoming payment, I get the following error message Date deviates from permissible range [Journal Entry - Posting Date] [Message 173-11]
Am I missing something here? What am I doing wrong? Your help is very much appreciated.
Edited by: Alvin Chong on Aug 18, 2009 3:58 AM

Suraj,
I have checked and thank you very much. I have discovered why I cannot add the reverse journal. It was a silly mistake on my behalf. I was supposed to use the "Creation Date" which i mistook for "posting date". I got confused.
Creation Date = Date payment was created (which is what i needed)
Posting date = system current date (what I thought was creation date)
I have been choosing "Posting Date" all these while and setting the creation date as current period. Silly me.
Anyway, thanks a lot you guys! problem solved.

Post an Incoming Payment starttng with Invoice Number.

My client needs to create an Incoming Payment for a customer but wants to start with the Invoice number instead of the BP number. They are using SAP B1 version 8.8. Do you have a solution?

Bill,
This is quite common and I think this is what you will need...
Save the below query and link it as a formatted search on the CardCode field on the Incoming Payment
SELECT T0.CardCode FROM [dbo].[OINV] T0
WHERE T0.DocNum = '[%0]'
After you add this formatted search query to the CardCode field. The user would press Shift+F2 on the CardCode field when processing an Incoming Payment. A window would pop-up asking to Enter DocNum which is the Invoice number. This will do the reverse lookup.
SUDA SAMPATH

Delinking A/R downpayment invoices from incoming payments

Dear all,
Is there a way to delink an A/R downpayment invoice from an incoming payment?
Kind regards,
Monil

Hi Monilshah,
It is possible to cancel the payment. Then if you want to cancel the Down Payment Invoice you can create a credit note based on it.
If you mean by delinking a kind of function that would be a reverse of the functionality in 'Linking Invoice to Payment', then this does not exist. Cancel is the only way.
Hope it helps.
Jesper

Cancel incoming payment

please i entered the incoming payment through the transaction code F-28 after saving i guess that i made a mistake regarding the bank account ,it is for another company, i want to cancel the incoming payment
many thanks in advance

Dear,
Go to tcode FBRA and give the clearing number generated at the time of payment receipt.
and select reset and reverse option

Error when trying to cancel an incoming payment using a Credit Card

I have searched and tried several things but I cannot seem to cancel an incoming payment when the credit card tab was used. I have tried to cancel before deposits, after the deposit (cancelling the deposit and then trying to cancel the inc. payment) but I still get the error. I have yet to see any post that will give a good process on how to fix this error.
I did change the general settings for the credit voucher from automatic to manual in hopes that this will help future postings but I need the prior ones corrected that were made with the credit voucher option set to automatic.

Hi Joanne
I was searching in fórums and I found:
Cannot cancel Incoming Payment. One of the credit vouchers were cashed.
Re: How to avoid "Unable to cancel payment. Credit voucher already cashed" err
Cancel Incoming Payment (if Pay by credit card)
Problem Reversing a Credit Card Payment
Perhaps the easiest solution is changing the server date and making the operations to cancel the incoming payment.
Kind regards
Agustín Marcos Cividanes

Error During Cancelling an incoming payment

Hi All! kindly find below the error we got during cancelling an in coming payment.
"Reconciliation date must be on or after the last posting date for transactions error 3821"
Kindly help with it to help us cancelling the doc.
Thks
R@j..

Hi
According to SAP reverse date must be later than posting date. Try reversing your incoming payment with later date.
For eg if ur posting date is 30/12/2009 put your reverse date as 31/12/2009.
Symptom
When you have a payment created in a previous period, you are not able to cancel it in current period.
If you cancel the payment in current period directly, you will get an error message as Date out of permissible range and the cancel opreration will fail.
If you switch back to the period in which the payment is created, and cancel the payment, you will be prompted with two options which are posting date (current system date) and create date (the date the payment was created). What ever option you choose, the journal entry of the cancel operation will be posted at the create date of the payment.
By no means can you create the journal entry in current system date.
Other terms
Payment, Cancel, Posting period, Posting date, Create date
Reason and Prerequisites
Applicaiton error
Solution
This issue will be fixed in a patch. See the info.txt file on SAP Service Marketplace to verify when the fix was included.
Currently you can apply the following walkaround:
1) Set system default posting period to previous period in which the payment is created.
2) Cancel outgoing payment in previous period and JE created in previous period.
3) Mannually Cancel the JE created in 2) in previous period
4) Set system default posting period to current period
5) Mannually create same JE in current period.
Hope this solves your problem

Incoming Payments posting to bal. sheet adjustment account

hi Sap consultants,
I have a situation where one company is in china and the other in Europe.
when posting incoming Payments to the european com in a foreign currency the system posts
Debit to Bank account,
credit customer Payment,
Credit exchange rate Realised gain account
when posting in the company in china
system posts
Debit to Bank account,
credit: customer Payment,
credit: exchange rate Realised gain account
credit: Bal. shhet adjustment ac.
Ive checked the Settings in customizing and the reconciliation account for both companies are same
Chart of Accounts     1000
G/L Account           1150000
Currency                  -
Currency type          -
Ex rate diff Real
Loss                 7201009
Gain                 7200009
Valuation
Val.loss 1           7201000
Val.gain 1           7200000
Bal.sheet adj.1    1150900
The Acounts are all set up the same, the invoices are in foreign currency and I cant find the setting where it post this extra line item in the company in china and not in Europe.
Does someone know why this takes place.
Thanks
Dave

HI,
During valuation differnces is posted to FX. This entry is reversed in subsequent month.
These is reversed when you carry out actual clearing. That what where ur entry are standing. This is automatically carried out by the system.
I hope that during valuation (f.05), option for actual posting is selected and as such theseentry is generated.
The solution to this is reverse the valauation run.
Also, please check setting for Valuation and revaluation.I don't have much exposure to it but yes some experts can express their experience,if any
Regards,
Atul

Reverse Incoming Payment

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