Reverse or change a down payment

In order to proceed to a sales order we make a down payment request and we make then a down payment posting. The down payment request is linked with the sales order.
For some reason although we post the down payment, we finally don't make the sales due to the customer might have changed his mind.
1st how can I change the sales order that is linked to this down payment if the customer in the future makes a new sales order and we want to link the new sales order with the old posted down payment.
2nd if for some reason the sales order has been deleted, how can we reverse the down payment.

Hi,
As you are telling hat you have already paid the amount.So first we have reverse that payment by using the T.Code "FBRA".
While posting the downpayment,we received a clearing document.Enter that clearing document here.
Company code and fiscal year.
Enter.Enter any reason.
Save.
After this cancel this downpayment by using the T.Code VF11/VF02.
Now you can process your sales order.
Regards,
Krishna.

Similar Messages

TDS is not getting reversed at time of down payment clearing

Dear All,
I have made down payment through F-48 transaction code and TDS is deducted at this point. There after i made invoice through FB60 in which TDS is again deducted for whole invoice amount. I have cleared down payment through T.code F-54. But at this time TDS reversal entry is not getting generated and only customer account is creditted and debitted.
So in short TDS is getting deducted at time down payment and at time of Invoice for their respective full value.
Note: For TDS type on payment i have selected " Central Invoice PROP ". Please help me.
Appreciate all experts help ASAP.
As well as this issue cropping up while working in Integration SAP HR.
Regards,
Rajasekar

Hello rajasekar,
Check the invoice whether business place and section code is there or not. If it is there then check the withholding tax type for payment posting are u choosen central invoice proportinate.
Still the problem is coming, please revert back
Regards,
Sankar

Purchase order down payment non editable

Dear experts,
Our business requirement is after the release of purchase order system should not allow the user to change the down payment amount or percentage. I checked the screen layout of purchase order but I di not found any field related to down payment.
Assist me how to handle this issue.
With Regards
Uday

Hi,
For simple solution, please find below which I tested.
Once PO released, change release indicator to 1.
Once you done this and after PO release, system gives below message. System not allowed to change ANYTHING in PO with ME22N. Or else you can set any other relevant change indicator suits you.

Down Payment Offsetting Problem

Hi SAP gurus,
My company has create a down payment, and then create 2 invoice. 1 invoice is use for the VAT.
Somehow, the down payment is put into the VAT, not the invoice.
The VAT value is less than the down payment.
So if we post the payment with automatic payment, SAP will pay full against the invoice, which is not correct.
Is there any advice to solve the problem?
Is there any chance to change the down payment to the correct invoice?
I'm still new in this area.
Thank you in advantage.
fatah.

kavitha, What do you mean?
we do month end & year end closing activities the same as other, as explained in http://www.sap-basis-abap.com/sapfi.htm
is there any relation with month and year end closing activities? or you are asking about those activities?
Regards,
Fatah

When we should use F-54 clear down payment

Hi,
When should I use T-code F-54 clear down payment? Is this necessary to perform this step?
1. F-47 down payment request
2. F-48 post down payment
3. MIGO post good receipt of PO
4. MIRO post vendor invoice
5. F-58 payment by check (for outstanding balance)
Any advice are welcome.
Thanks,
Wendy

Dear Wendy,
usually the steps to perform, when You're using DP, are the following ones:
1. F-47 Down payment request
2. F110 Down payment
3. FB60 Invoice
4. F-54 Down payment Clearing
By F-54 that is the downpayment clearing, the System will close the
first line item of the downpaymewnt with PK 29A
by the first line item of downpaymewnt clearing with PK 39A;
and it opens a new vendor line item by the posting key 26.
This means that from the financial point of view the system transforms
the original downpaymen into a partial payment.
Therefore the downpayment clearing has an economic value.
It changes the Down payment (that is posted using a special G/L
indicator) into a partial payment (that does not have any special
G/L indicator).
I hope this can help You.
Mauri

Down Payment Requist Issue

HI,
1. While doing the down payment requist in F-47 against purchase Order, system is expecting the PO and Item number. Here we want to do DPR Purchage order wise only instead of po item number.
Here user want to Enter PO Only.
2. Is it possible to make Release the down payment Requist work flow.
Thanks in Advance.
Regards,
Venkat

1. While doing the down payment requist in F-47 against purchase Order,
system is expecting the PO and Item number.
Here we want to do DPR Purchage order wise only instead of po item number.
Here user want to Enter PO Only.
You can do down payment(F-47) with po & item number only by standard now.
Check/Search for changes in down payment functionality in ECC EHP4.

Customer Down Payment w.r.t sales order only

Q1- We are posting Customer Down payment w.r.t Sales order number with line item number. How come we enter sales order number only without line item number at the time of down payment.
Q2- After the down payment posting F-29 , how its possible to change the line item of sales order number?

Hi,
For this down payment invoice,we are using billing plan at the sales document item level.
Goto the T.Code "VA02".Enter the sales order number.Enter.
Goto Item details.Goto billing plan tab.Remove the billing block for the down payment item.And maintain the billing block for other items.
Goto the T.Code "VF01" and enter the sales order number.It will take that down payment item.
Save.
Next step is to make payment.It can be done either by using the T.Code "F-28" by selecting the "Special G/L indicator" as "F" or by using the T.Code "F-29" too.
After creating the down payment,we can change item quantity and price too.But you cannot change the down payment item in billing plan.
Regards,
Krishna.

Imported po has been done and down payment made last F.Y and now want cance

Please help me for below scenario.
Our client was created Imported PO and down payment made in last F.Y and now some reasons they want to cancel the PO and create new domestic PO with same PR.
But down payment was cleared and accounts are audited they don't want to reversal the down payment.
How it is possible to cancel the PO without reversal of down payment.
and i reversed the DPR remain down payment is same and tried to cancel the PO line item but it is showing below error.
Diagnosis
You have attempted to delete or block an item that is not yet closed.
An item is regarded as closed if:
o no GR blocked stocks exist
o all down (advance) payments made to date have been taken into
account
o the quantity delivered is the same as the quantity invoiced
o all delivery costs have been taken into account
o the quantity delivered is the same as the quantity issued (only in
the case of stock transport orders).
Please provide me the posible solutions urgently.
Best Regards
Ranganadh

Dear Ranganadh,
For closing/ cancelling the PO, main prerequisite is "There should be no open transactions against that line item."
So unless you reverse/ cancel the downpayment, you can not delete the line in PO
Umakanth R

Asset Down Payment for AUC

Hi,
I am having a query in Asset Down Payment for AUC
I have configured for both Acquisition: down payments and Down-payments clearing account in 'AO90' in asset module.
But I am still not clear why Down-payments clearing account account needs to be configured.
The entry I am getting are
1. F-47 DP request - I enter the Asset number here. Noted item.
2. F-48 -DP- an entry is created as follows:
Vendor     Dr     1000
Bank     Cr     1000
Acquisition: down payments     Dr     1000
Down-payments clearing account     Cr     1000
3. Now the Down-payments clearing account shows a credit balance all the time.
How should this be rectified
rgds
Vidhya

Hi Vidya,
Option 1: When you follow based on your example, ie., asset debited during down payment entry, asset entry will be reversed when you adjust down payment against invoice.
Option 2: Down payment request and down payment made against AUC asset with reference to Purchase order:
With reference to PO: Please refer sap note number 310368 valuated goods receipt paragraph and they have clearly mentioned about making down payments against asset/AUC purchase order without getting debited to asset account.
You have to make F5 378 message number to be a warning message instead of error message and you have to suppress asset related settings in OB41 posting keys 29 and 39. Posting key 39 is useful when you have down payment request.
If you have done this, then it will show only warning message during down payment that "purchase order is related to asset" and it will not be debited to asset account. Also after following the above steps, it is not necessary for you to give Acquisition: down payments G/L and Down payment clearing G/L in AO90 transaction code.
Hope this helps. Assign points if useful.
Regards,
Dwarak.

Down payment role authorisation

Hi all,
The user wants to change the description of down payments. so I want to assign a role authorisation for T code FB02 only for down payment section for this user, because in FB02 can change all FI documents. please suggest what are the document types (both vendor & customer) I need to inculde in authorisation objects or any other ways.
Regards,

Hi,
We don't allow authorisation for OB32 to users, in that case I need to create new role for FB02 and assign only allow to change vendor down payment description field BKPF - BKTXT and BSEG - SGTXT.
Please suggest, how can I assign in authorisation object.
Thanks

How to change sales order no. in already posted down payment?

A sales order was created and a down payment was also posted.
Later sales order was deleted, but the related down payment still exists.
Subsequently a new sales order was created for the same customer.
Now customer is asking to clear his current sales order against the older down payment (which has reference of the deleted sales order)
An error is getting raised while clearing the sales order and down payment in F-32 as the down payment has reference to deleted sales order.
Now can I change the sales order no. in the down payment document?
or is there any other way to clear these transactions, current sales order and old down payment?

Hi,
Reverse the down payment entry and repost the same with reference to the new sales order number.
FB08 to reverse accounting document.
Regards,
Srinu

A/R Invoice that link with Down Payment document have reversed GST from DP

Hi All,
I am buzzle on why SAP has changed their function for down payment in 8.81 version. For example, if SO amount is $1000 and GST is $70, but company request their customer to pay $500 as deposit (add GST $35). In SAP 8.81 version, the double entries will be as below:
Down Payment Invoice
Dr Customer                        $535
Cr GST                                         $ 35
Cr Down Payment Clearing Acct $500
Incoming Payment
Dr Bank                              $535
Cr Customer                               $535
Invoice (final)
Dr Customer                                 $535
Dr Down Payment Clearing Acct $500
Cr GST                                                 $70
Dr GST                                          $35
Cr Sales                                              $1000
In the final invoice, why there is a reversal of GST amount from Down Payment invoice? In previous version, final invoice will only calculate the GST amount base on balance amount instead of currently credit with full sales amount's gst and reverse previously posted gst amount from down payment invoice.
This will cause problem if down payment invoice and final invoice are few months apart. Company will have paid the down payment invoice's gst amount. Anyone knows the logic for current changes? Appreciate if anyone can help, thanks.

Dear Expert
Let me clarify my client's scenario more to see whether you could give advise.
My client's business is project based and the invoicing flow is as below:
Phase 1 -
Invoicing 30%
Phase 2 -
Invoicing 30%
Phase 3 -
Invoicing 40%
                                               Total 100%
However, invoice for phase 2 maybe issued before invoice for phase 1 is paid and so do invoice for phase 3.
There is also possibility that invoice for phase 1 is paid while invoice for phase 2 is not at the time when whole project is completed. Invoice for phase 3 therefore has to be issued before invoice for phase 2 is paid.
The installments for A/R is not applicable in this case since sales would be realized at the time when the A/R invoice is issued.
My client would have to realize the sales upon completion of project phase. A/R down payment invoice almost satisfy this scenario however, no A/R invoice of the balance with reference to the down payment invoices can be issued before the down payment invoices are settled.
Can anything be done to overcome this limitation?
Regards
Elton

Unable to change make a down payment using Purchase order

Hello Experts,
I created a purchase order and used that purchase order in f-47 and f-48 (created down payment for the P.O).
When i tried to execute the good receipt i encountered an error that said profit center not mentioned in line item 001. I understood that the profit center was not given in the material masters. I tried to give the profit center in the material masters. However, it says that there are purchase orders existing and cannot save for that reason.
Now i am unable to delete the Purchase order and the material masters is not saving because the p.o is existing. I am not able to come out of this.
Any help is highly appreciated
Regards
Raghuveer

Hi
If you have stocks you cannot change the profit center. The only way I can think of is to write a substitution rule to populate the profit center, so that you can do the GRN. You will have to do a profit center substitution probably by reading the plant.
Another way is to set the message MM335 in T Code OMT4 as a warning and than try updating the profit center in material master itself.
Thanks & Regards
Sanil Bhandari

TDS is not getting reversed in T.Code: F-54 -Clear Vendor down payment

Hi,
Please help on the below issue:-
1. We passed one entry relating to down payment for fixed asset. We deducted TDS also (50% down payment).
2. We passed MIRO also. There we deducted TDS on full value of invoice amount.
3. While making T.Code: F-54-clear vendor down payment, TDS is not getting reversed.
Thanks in Advance.
Regards
Srinivas

Hi,
Please check whether the Challan has been done for both downpayment & invoice before downpayment clearing was done.may be That is why the system doesn't consider reversal of wht at the time of downpayment clearing as tax has already been remitted.Please refer with_item table. The int challan number & dateare for the downpaynment & for the invoice.
Hope this helps.
Regards
Ravinagh Boni

Down payment document change

HI,
We have created a Internal order 55555 and Purchase order xxxxxxxxxx.This IO is assigned in the account assignment while creating PO.
After this we made a down payment request and this down payment is cleared by a payment document. But later we came to know that PO is not assigned while creating down payment request. So is there any way that we can add the Purchase order number to the down payment document. In the Change mode can we add the PO Details
Also the payment is already made to the Vendor. So please sugget how we can link the IO to this Purchase order.
Regards....

Anyone please update on this.....

Reverse or change a down payment

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