RFQ - Email Output, Determination of email address

Looking at setting up the emailing of RFQs. Appears standard functionality will be that the email address as defined on the Vendor master would be used. However the problem we have is this email address is already in use for the emailing of Remittances. We therefore require to email the RFQ to a different email address.
Does anybody know of getting the RFQ to pick up a different email address (e.g. via config or user exit) ?
Regards.
Phil.

hi,
check any other field which can be mapped for email. and generate the output and send mail

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Output determination for ordering address

Hi
In our business, more than one ordering address might be available for the same vendor. Therefore, we need to send Purchase Orders to different Ordering Address for the same vendor.Kindly help how to maintian the output determination for this.
-Prabu

Hi Prabhu
Output determination
What is output?
Output is communication. When we create a transaction in sales & distribution, and save the transaction we may have to communicate to the concerned business partner about the transaction.
Example;
Customer--Purchase Order-VA01 (Create sales Order)- save the sales order- send the order confirmation to the customer
Here the output is Order confirmation
This output is sent to business partner-Customer-Sold to Party
Other Examples: Quotation, Invoice, Delivery note, Packing List
Output determination happens through Condition Technique.
Condition records are very important here. And these records contain answers to following questions.
a)     What is the Output Type? Order confirmation or Invoice etc
b)     Who is the recipient? A Sold-to-party or Payer etc.
c)     What is the media? Take print out and send, or as email? Or Fax? Or EDI (Electronic data Interchange)
d)     When output to be processed? Immediately when the transaction saved or scheduled to happen at particular Time etc
e)     In which language the output to be prepared
Customization:
IMGSDBasic functionsOutput Control
Output Determination
Output Determination using Condition technique
Maintain Output Determination for Sales Documents
Maintain output types
SAP provides standard Output types for sales, shipping, transportation and billing
Sales:
AF00                    Inquiry
AN00                    Quotation
BA00                    Order
RD03                    Cash sales invoice
Each of this condition type has Repository data called Routines
a)     Program---Program that reads data from tables (VBAK / many tables storing data pertaining header etc)
b)     Form routineProgram used for creating layout
c)     Form---Layout
The Output type has an Access sequence
Example: BA00 has access sequence 0010
Access sequence uses sales document type as the field under table 7
SAP provides standard Procedures, Copy the procedure and assign it to the Sales document Type
Select maintain output determination procedure
Position               V10000 (Order Confirmation)
Select V10000 and Copy as
ZV1000 Kirlosakr Order Confirmation
Save
Assign output determination Procedure
Allocate Sales Document Header
Position ZKOR
Sales document Type               Procedure
ZKOR                              ZV1000
Save
Now maintain Condition Records
SAP menuLogisticsSales & DistributionMaster data-Output--sales document
Create VV11
Sales Doc=ZKOR
Partner function=SP
Media=1 Printout
Date=4 immediately when saving transaction
Lang=EN
Now select Communication Tab
Printer= A000 virtual Printer
Save the Record
Create an order and check the Order Confirmation
Create VA01
Save
VA02- sales documentissue output to
Select BA00 and select Print review to see the Output
Outputs for shipping processes customization carried out under Logistics Execution
IMG MenuLogistics executionShippingBasic shipping Functions-Output Control-Output determination---
Maintain output determination for outbound deliveries
Std Delivery outputs
LD00                    Delivery document
PL00                    Packing List
Follow the same procedure, like in sales, Copy the std Procedure and assign to respective documents like Delivery document etc
Output determination for Groups---Used for picking list generation
Output determination for handling unitsfor packing
Reward if useful to u

Send Output as attachment to email address

Hi friends,
My requirement is to send the Output as attachment to a specific email address.
I have created a new output type and using transmission medium as External Send.
If I use SH/BP/SP it is picking the mail address and working fine.
Now my requirement is to send to fixed standard email address irrelevant of document.
Can anyone help me to explain how can I achieve this by setting in Parner functions of that output type?
I dont want to add any parner function in partner determination.
Thanks in advance.
Rgds,
AK

Hi there,
Define a new customized Z table & maintain the required mail ids in the table.
in the O/p processing prog, call the Z table & send the mail to the mail ids mentioned in it.
For formality, assign the O/p to an partner function in your condition records.
Regards,
Sivanand

Email output determination.

Hi,
I have configured the V3(Billing) output determination to send an email to my lotus notes, SAP and yahoo email address. It does send me an email the problem i am running into is the attachment which comes along with the out put is a blank text file, can any one help me of what config is missing. I am using the std sap program "RSNASTSO" and form "SAPOFFICE_AUFRUF_VX" no form routine. I have used both the transmission medium 5 and 7 still the same results. Any suggestions would be greatly appreciated.

Dear,
         i want to send the email when the Cancellation invoice is saved . for the same i defined output type i.e
Application: V3
Output: YN54
Function: MA
Medium: 7
and i maintained print/driver program name :RSNASTSO and form routine : SAPOFFICE_AUFRUF_VX
replacement of text symbols :
Program                     SAPMV45A
FORM routine             TEXT_SYMBOL_REPLACE
and i maintained Mail title and text : &VBRK-SFAKN& was cancelled by &VBRK-VBELN& under language EN.
i am getting email but in the subject of the email it is giving only *was cancelled by * instead of cancel inv no was cancelled by invoice no as per the Mail title and text : *&VBRK-SFAKN& was cancelled by &VBRK-VBELN& .plz guide me.
regards,
vaddepally manoj

Email PO to buyer via output determination

I'm trying to configure the emailing of a PO to a buyer (ME partner function) or alternatively user responsible (VU partner function) using output determination. I do not wish to use the vendor partner function.
I've got a condition table where I can select by purchasing group. In the output condition record, where VU is assigned to the purchasing group, what should the Partner value be? The SAP User ID?
Or if I were to use the ME buyer partner function, how do I tie the buyer specific email address to the condition record?
Thanks, Vlad

Hi,
Hopefully this desc may be of some help to you.
Basically there are two mail types: Internet mail (external mail) and
SAPOffice mail.
Mail is sent via the output determination in both cases.
If you use the external mail, the message for the purchasing document is
converted into a corresponding text file which is sent to the vendor via
the Internet.
SAPOffice mail is sent only within the R/3 System and has mainly the
function of providing information.
In particular, it is not possible to attach a message (form) for a
purchasing document to a SAPOffice mail.
When using external mail, the following basic settings are required:
1. You must maintain an e-mail address in the address in the vendor
master.
2. The same applies to your own user master. You also have to specify
an e-mail address there in order to identify the sender.
o Note that it is not possible to change the e-mail address of the endor
o You can use a temporary email address in Transaction ME21N.
3. For the output type for default values, a communication strategy
needs to be maintained in the Customizing that supports the e-mail.
You can find the definition of the communication strategy in the
Customizing via the following path: (SPRO -> IMG -> SAP Web
Application Server -> Basic Services -> Message Control -> Define
Communication Strategy). As a default, communication strategy CS01
is delivered. This already contains the necessary entry for the
external communication. Bear in mind that without a suitable
communication strategy it is not possible to communicate with a
partner via Medium 5 (external sending).
4. Use the standard SAP environment (program 'SAPFM06P', FORM routine
'ENTRY_NEU' and form 'MEDRUCK') as the processing routines.
5. In the condition records for the output type (for example,
Transaction MN04), use medium '5' (External send).
6. You can use Transaction SCOT to trigger the output manually. The
prerequisite for a correct sending is that the node is set
correctly. This is not described here, but it must have already been
carried out.
7. To be able to display, for example, the e-mail in Outlook, enter PDF
as the format in the node.
To use the SAPOffice mail, the following basic settings are required:
1. For the output type for default values, a communication strategy
needs to be maintained in the Customizing that supports the e-mail.
You can branch to the maintenance of the communication strategy via
the input help.
2. Use the SAP standard environment (program "RSNASTSO" and FORM
routine "SAPOFFICE_AUFRUF") as the processing routines.
3. In the condition records for the output type (for example,
Transaction MN04), use medium '7' (SAPOffice) and also partner role
'MP' (mail partner).
Additional settings:
Problem:
How can you both change the mail title and text for the sending of a
mail message and maintain a replacement parameter, for example a
document number.
Solution:
1. The replacement routine is maintained in the Customizing for the
output type in the detail screen on the 'General data' tab under
'Replacement of text symbols' (for Release < 4.6B, this can be found
on the 'Mail' tab page).
Program: SAPMM06E
FORM routine: TEXT_SYMBOL_REPLACE
2. Maintain mail title and text.
o If you want to send a purchase order within an R/3 system using
the SAP office, you can maintain both the mail title ('Re:') and
also a mail text in the Customizing for the output type To do
this, select the directory mail title and text for the
corresponding message type.
o If you want to send a purchase order as (external) mail, for
example, to a vendor, you have to maintain the mail title in the
condition record for the output type (for example in Transaction
MN05) on the 'Communication method' tab page. Enter the mail
title in the 'Text for cover page' field. You cannot maintain an
additional mail text.
o Note that the values from the mail title are used to create the
description for the attachment.
3. The replacement parameters must be enclosed by &. Example: You want
to enter the title 'PO number '. For this you have to enter
the following in the Document Title field (Message Customizing ->
sub-option: Mail title and texts) 'PO number &EKKO-EBELN&'

Imple mail v/s Email Fax functionality in message output determination

Can someone tell me what is the difference between simple mail functionality v/s email fax functionality in output determination ...
i have a reqmt from client as follows
1. A document neeeds to be sent to multiple email addresses and multiple faxes.
also the document that we sending thru mail /fax shud be stored in oyr SAP system for records .
Distribution lists is an option , but can i also use this functionality to send document via faxes ..but distribution list can only be set up for simple mail functionality ..
Second , i donthave an option of maintaining group email id in master eg vendor master as , this functionality if sending the Agency Business documnet (ABD) to multiple email address is only for ABD ...
However other documents like PO will be required to be sent to only someone in specific...
Regards ,
Madhavi solanki

Hi,
If you are using Simple mail functionality you can provide multiple mail ids (to whom you want to send the mail) during condition record maintenance.
Where as in case of email - for ex: to send PO to vendor via email, you can maintain the output medium as email & system will pick the email id from the vendor master.
Hope its clear.
Thanks & Regards,

Vendor partner function is overriding my output determination for PO email

I'm trying to get a PO emailed to the user who created the PO based on purchasing group. I configured output determination so that a message is correctly getting generated -- in MN05 I've got the purchasing group tied to the VU (user responsible) partner function which specifies the SAP User.
My issue is that the PO is using the vendor (VN) partner function to pull in the vendor address which needs to appear on the PO form. So the system is always looking to the vendor's email for the output instead of my output determination message. Is there any way to disable this yet still use the vendor address for the PO form?
Note that everything is configured properly and I am receiving PO email based on the email in the vendor master. I'm trying to do the same using output determination instead.
Thanks, Vlad

Hi,
1.) got to transaction NACT, Select the Output type; say NEU, and then Select the Partner Function. You can change it as per your requirement for Ordering address, Vendor, Delivering plant.
2.) Yes you can use Vendor's address in the PO Form. For that you would need assistance from ABAP.
Prashant Rathore,

How could I configure Email in output determination

hi
The client wants to send the Output to cusotmers Email , can u pls tell me how could i configure the E mail in output determination
Thanks in advance
Regards
Dinesh

Hi
SAPconnect provides a standard interface for external communication, which supports sending using telecommunication services, such as FAX, pager (SMS), Internet and X.400, as well as sending to printers and between several SAP Systems. It enables external communication components to be connected to the SAP System.
As of Release 6.10, SAPconnect also provides a direct connection to the Internet using the SMTP plug-in of the Web application server. This enables you to send messages directly to Internet addresses, without using an additional external communication system. As a result, it is also possible to communicate with SMTP-compatible fax gateways or paging gateways, which do not have to be set up specifically for the SAP System, as well as external fax and paging service providers.
See the Useful Note for configuration and setup
Note 455140 - Configuration of e-mail, fax, paging or SMS using SMTP
Note 455127 - E-mail (SMTP) in different SAP releases
Note 634006 - ICM messages explanatory note
Note 517484 - Inactive services in the Internet Communication Framework
Note 63480 - R/3 and MS Exchange linking
Note 633265 - SMTP PlugIn: Multi-codepage ability
Regards
Anilsai

Schedule ME2L in background and send output to email address

Hi,
Our Client has a requirement to schedule ME2L (particular variant) in background.
The report should run every day in background and output should get emailed to particular email address.
Any ideas??? Pleae let me know.

Thanks for the information. Very useful.
I am just facing one road block at the moment.
I am now able to schedule the ME2L Report and email it as attachment.
But, we have created a particular layout for this report, which we want should get emailed.
But when we schedule the report in the background (or run it in background manually), it only picks the standard layout!
I cannot find any layout option in ME2L Selection Screen as well. (I could have saved it in the variant then)
Can you help?

Email PDF file name issue via output determination - order confirmation etc

Hi,
I can email pdf files via output determination. Unfortunately the file name is same as sapscript name. How do I change it to the name I want for example document number.
Thanks,
Jai

Hi Jaideep,
You can change the mail title at Output determination.
T/code NACE--> Application > Outputtype> Select O/P --> select Mail title and texts --> specify your text( with language) in "title" .
Whenever Script send via e-mail the text you have entered will apear as mail title.
Hope this may help you.
Lanka

SapScript Form by email: Using output medium 5 - several email address

Hello, ppl
I've been doing some developing concerning the send of correspondence by email.
I've used output medium 5, and have have build email recipient parameters as follow:
Getting email address:
CLEAR address.
SELECT SINGLE smtp_addr FROM adr6
INTO address
WHERE addrnumber = p_adrnr
    AND persnumber = space
    AND flgdefault = 'X'.
IF address IS INITIAL.
    p_device = 'PRINTER'.
    EXIT.
ENDIF.
create recipient
swc_create_object lo_recipient 'RECIPIENT' space.
swc_set_element   lt_container 'SendAsACopy'
                                 'X'.
swc_set_element   lt_container 'AddressString'
                                  address.
swc_set_element   lt_container 'TypeID'
                                 'U'.
swc_call_method lo_recipient   'CreateAddress' lt_container.
swc_object_to_persistent lo_recipient p_persistent_recipient.
create sender (current user)
swc_create_object lo_sender 'RECIPIENT' space.
swc_set_element lt_container 'AddressString'
                               sy-uname.
swc_set_element lt_container 'TypeID' 'B'.
swc_call_method lo_sender    'CreateAddress' lt_container.
swc_object_to_persistent     lo_sender p_persistent_sender.
And have called open_form as follows:
CALL FUNCTION 'OPEN_FORM'
       EXPORTING form = xformular
                 language = ekko-spras
                 OPTIONS = itcpo
                 archive_index = toa_dara
                 archive_params = arc_params
                 device = xdevice
                 dialog = xdialog
                 mail_sender     = p_persistent_sender
                 mail_recipient = p_persistent_recipient
       EXCEPTIONS canceled = 01.
IF sy-subrc NE 0.
    PERFORM protocol_update USING '142' ekko-ebeln space space space.
    retco = sy-subrc.
    EXIT.
ENDIF.
Everything works fine ... problem is i need to send the email to several adresses and also add some as CC: instead of TO: in the email parameters.
Is this possible?
As far as i know mail_ricipient only allows one email reference ...
Please, provide some help.
Thanks,
Mário

LOOP AT <receiver_table>.
            w_email = <receiver_table-mailid.
*-- Create persistent send request
send_request = cl_bcs=>create_persistent( ).
*--Add document to send request
CALL METHOD send_request->set_document( document ).
*-- Get sender object
sender = cl_sapuser_bcs=>create(<Sender mailid / userid ).
*--Add sender
CALL METHOD send_request->set_sender
    EXPORTING
      i_sender = sender.
recipient = cl_cam_address_bcs=>create_internet_address( w_email ).
       RECIPIENT = CL_CAM_ADDRESS_BCS=>CREATE_INTERNET_ADDRESS( P_RECVR ).
*--Add recipient with its respective attributes to send request
CALL METHOD send_request->add_recipient
    EXPORTING
      i_recipient = recipient.
*--set send immediately flag
send_request->set_send_immediately( 'X' ).
*--Send document
CALL METHOD send_request->send( ).
COMMIT WORK.
endloop.

Determine the fax number or EMAIL address for pur docs

Hi,
I am trying to send pur doc via fax or EMAIL.
I have created specific message types for that purpose.
The fax is created and sent to the default fax number / EMAIL address.
I want the message to be sent to the same vendor but to other fax number or EMAIL address.
I do not want to create a spereate partner for that purpose. I want to add fax number or EMAIL number to the address detail of the vendor and I want to mark it as the fax number for the pur docs.
In the UE/BADI I want to be able to determine the fax number / EMAIL address.
Does any one know any BADI/UE enabeling me doing so?
Best regards
Shlomo Assouline

Dear Ramesh,
This is a known issue. What I am looking for is the place in which I can decide which one of the EMAIL/FAX that exists in the vendor master data to use.
As you probably know A vendor can have more than one EMAIL/FAX but only one of them is signed as the default one. The EMAIL/FAX used as standard is the standard one.
Best regards
Shlomo Assouline

Campaign output to BP with multiple email addresses

Hi all,
I noticed that within Campaign Execution the output to email channel will only send an output (mail form) to the business partners standard email address.
Question is: how to send an output to ALL email addresses stored within a business partner and not just the one email marked as standard.
Thanks,
John

Hello John,
Don't know if it is possible but you can try making out the target group based on the email address as an attribute.
I don't think that this is a good practice. The customers will not like to have an offer more than once. What if he is not interested. So, reading multiple mails for the same purpose wll frusturate him/her.

Email Address not visible for output device MAIL in created batch job

Issue in ECC6.0: Email Address not visible to display/change for output device MAIL in print parameter of each step in the created batch job.
User wants to periodically receive report file via send to his email, so I create the batch job running report and send the report in pdf file to his email.
Detail in the batch job
1) In print parameter screen of the step in the batch job
-Using output device MAIL (output type ZPDF1)
-inputting email address of receiver in the EMAIL ADDRESS field
2) After the batch job was saved, I tried to display/change the field EMAIL ADDRESS via Tx. SM37, but this field is invisible. The field can not be displayed or changed anymore. I also tried in SM36, but it is for creating new batch job, not changing the existing batch job.
4) User receives email with pdf file from the batch job.
How to change/display the email address of the receiver in the created batch job?
Note that we just changed to use SAP ECC6 from SAP 4.6c. In SAP 4.6c, we can change/display the
Email Address Field via Tx. SM37.
Pls kindly suggest, thank you very much in advance.

Hi Srirompoti,
After saving the job if the job has not started then you can follow the below steps to change the Email address.
1. View the job from Txn SM37.
2. check the check box for your job that you want to change and goto menu path "Job->change
3. in the next screen goto "Edit->steps." or press "F6" key
4. place the coursor on the job and goto menu path "Step->change->print specifications.
5. here you can change the email address.
If you are not able change the data then you might not have authorization.

Output Determination for Sales Documents distributed by fax/email

Hi Experts,
Can some one guide me regarding what all need to be done to maintain output determination for Sales documents to be distributed by fax/email.
Thanks in advance...
Regards
Vamsi

Hi Vamsi,
Please go through this link it will help you about Output process in SAP R/3 for sales documents and billing documents.
http://help.sap.com/saphelp_47x200/helpdata/en/93/745017546011d1a7020000e829fd11/frameset.htm
I hope it will help you,
Regards,
Murali.

RFQ - Email Output, Determination of email address

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