Selecting down payment in F-54

Is there a way to restrict the down payment selection in transaction F-54 to those down payments assigned to the same purchase document as the relevant invoice?
This is the situation: The user registers a down payment assigned to a purchase order (F-48), then enters the invoice of the purchase order (MIRO) and clears the down payment (F-54). Since the system shows all down payments made to the vendor, the user can select and clear a down payment assigned to a different purchase order than the invoice.
Thanks in advance.

Hi
Create Validation in OB28 to enter P.O. number when entering down payment against P.O.
Hope this will help

Similar Messages

Vendor Down Payment Clearing F-54

Hi,
I am clearing Vendor Down Payment using BDC for T-code F-54. I have Invoice no and Down Payment Document No, which needs to be clear against that Invoice.
But, how to determine the position of that DP Document number in the next screen when i am using BDC? T-Code F-54 selects Down Payment Docs from table BSIK. So, in which sequence DP Document will be displayed in table control in the next screen? (e.g. {based on document no, Posting date} =>(ASC/DSC)).
e.g: Invoice no: 7100000001 DP document: 5240000004
after entering Header data on F-54 you will get below data,
DP Document:
1.       5240000001
2.       5240000004
3.       6600000003
4.       6600000004
So, how to determine my DP Document is @Position no: 2.??
Thanks in advance.

Nilesh,
BDC is unable to select document in sort postition. This is a manual input and SHDB recording can't choose DP documents like that.
I would recommend you clear downpayment by F-51 or change document FB03 for invoice reference field. It's same effect of F-54 however depends field status of of your installation screen.
Best Regards

Down Payment Request - Special G/L Indicator F

Dear all,
While posting Vendor Down Payment Request (tcode: F-47), I encountered the following error message:
Special G/L indicator F is not defined for down payments
Message no. F5053
Diagnosis
The specified special G/L indicator is not classified as "down payment" or not listed in the list of the target special G/L indicators for indicator "F".
I have performed the following configuration for Special GL indicator F:
Tcode: OBYR or FBKP
Account type = K, Special G/L Indicator = F. I have set the recon account from vendor master into the list of the account, also the Planning Level = FF.
I click on the Properties button, and following is the setup of the Properties:
Noted Items  select this check box.
Target Special GL Indicator: AF
Special G/L Transaction Types: select Down Payment/Down Payment Request.
Can you please kindly share how to solve this issue? Thank you very much in advance.
Kind Rgds,
Dahlia

Hi Dahlia,
There are 2-3 things that you have to take care while posting Down Payment request.
1. Define F as Down Payment request ( this is std. provided by SAP)
2. Check box Noted items.
3. In target Spl GL, enter A..this is very important as this is the place where you are linking F to A
4. In spl GL transaction types, select the radio button Down payment/Down Payment Request.
5. Now in Spl GL A, take care that In spl GL transaction types, the radio button Down payment/Down Payment Request is selected.
Regards,
SAPFICO

MIRO - Down Payment clearing

Dear All,
My Probelm is with Down Payment clearing while MIRO Entry.
Actually after Posting of MIRO , Down Payment is not getting clearing. Checked in FBL1N. Allentrie are in OPen Status.
I am Describing my scenario in detail and attached file with all documents created.
We have SAP ECC 6.0 EHP5.
We have activated LOG_MMFI_P2P business function.
Prepared Purchase Order by giving information of Down Payment.
Created Down Payment document thru Tcode ME2DP.
Prepared MIGO.
Prepared MIRO by selecting "Down Payment clearing" option and gave Payment amount also.
Posted MIRO Document.
Now my probelm is, after Posting MIRO Document, system should clear Down Payment Document and Vendor Invoice Document.
But when i checked in FBL1N, all documents are in "OPEN" status. i.e with Red Mark. Actuall it should get cleared and there should be cleared status with Green Mark.
Why system is not clearing Document. Is there any Configuration need to check or any SAP notes need to apply.
Pl check my attached file where i have given all documents generated at each stage.
Regards
Swati

Thanks for reply.
I have followed same procedure what you have given link.
Everything is OK except clearing document.
You must have seen my attached file. I have completed whole procedure successfully.
But after posting MIRO, Down payment document and MIRO Document not getting cleared.
Checked in FBL1N, Payment document and MIRO documents are in Open Mode.
After MIRO Posting , Both documents should gets cleared i.e it should be in green status.
But it is in RED Status i.e Open Status.
Request to check my attached file and if you can give some solution.
Regards

How to cancel down payment

mistakenly user had selected down payment for one PO. how to cancel.

Hi Charan,
Please Reverse that FI document through FB08 for individual Reverse and Mass Reverse for F.80 T-CODE
Thanks
Priya

Partial refund of AR down payments

I did an AR down Payment for a sales order then AR invoice got generated and applied part of the down payment to that invoice. Now there is some unapplied amount left which I need to refund back to the customer and clear my unapplied deposit amount.
Seems I cannot find a way to do that any suggestions?
Thank You

A/P Downpayment Invoice Account Entries.
Customer   Account :-             1040 Debited
Advance Clearing Account :-   10000 Credit
VAT Account :                             40 Credit
Payment Entries
Customer Account :-1040 Credited
Bank Account :- 1040 Debited
A/R Invoice Account Entries:
Customer Account                             208 Debited
Down payment Clearing Account    800 Debited
VAT Payable                                       40 Credited
VAT Payable                                      32 Debited
Sales Revaune                                  1000 Credited
Step 1 :-
Make outgoing payment document for rest amount(208) then customer account and bank account will be ok.
Step 2:-
Select Down payment Clearing Account    and select relevant transaction and adjustment then amount(200)
Down payment clearing account will Debited with 200 amount
Bank account will credit 200 amount.
After this all ledger will ok
May it will help you
Thanks
Manvendra Singh Niranjan

US localization. Select 2 Sales orders in one down payment invoice

US Localization.
I need to create a Sales Down payemnt invoice selecting 2 sales order but is not possibile to select more than one SO.
In Other localization I see that it is possible.
There is some set up or on the US localization it is not possible?
Thanks

Hi,
Is it was happening for one customer or all? Please check SAP note:
1649125 - LOC_US/CA_Impossible to base a foreign currency down
payment on multiple orders
1766588 - LOC_US_CA_System Exchange rate cannot be used in A/R
Downpayment Invoice
Thanks & Regards,
Nagarajan

Down Payment Item Selection in Invoicing

Dear Experts,
My client requirement is, down payment request needs to be displayed in the IS-U bill print out. I have maintained the main and sub transactions in the
SAP Utilities->Invoicing->Invoice Processing->Item Selection in Invoicing->Item Selection in Account Maintenance/ Define Sub-Items.
After that, I have created the down payment request. When i do the invoice, only consumption amount is displayed in the bill print out. down payment request amount is not coming.
I belive some settings I must be missing. Can any one please help me to solve this issue.
Regards,
Aswin

Hi Dewang,
I have a different situation, I posted SD request at contract account level posted using FPSEC1.
Since the contract account is for purpose of Aggregation, I did a aggregated posting then when I prepare a print doc for the same using EA10_AGGRBILL it is not picking up the security deposit request.
I have maintained the necessary entry in Item Selection in Account Maintenance/ Define Sub-Items for RF clearing type.
Please advice.
Thanks
Satyajeet

Error While Posting the Asset Down Payment

Dear Members,
When I am doing Asset down payment through F-48, I am getting the following error.
Before that I would like to inform you that I created 2 GL Accounts. i.e. Down Payments on Assets ( Recon A/c Assets ) and Second GL A/c is Asset Clearing A/c ( With out Recon A/c ).
Further I assigned in T. Code - AO90, I assigned the Down Payments on Assets GL A/c and In Clearing column I assigned the Asset Clearing A/c.
Even though it is giving the following error.
Item category 07000 not allowed in accounting transaction 1000/0001
Message no. GLT2001
Diagnosis
The online document splitting is active in your system. Here, each document is assigned to a accounting transaction variant and each document row to an item category.
You determine for each business transaction variant which item categories can or must be posted here.
The following error occurred for the document you entered:
Item category 07000 in accounting transaction 1000, variant 0001 is not allowed.
System Response
The document cannot be posted.
Procedure
Check the document entered, the derivation of the business transaction variant, the derivation of the item category, and the assignment of the item categories to the business transaction variant.
do the needful at the earliest.
Thanking You
Regards
K. S. Kumar

Hi Sai Kumar,
Go to Document splitting node..
And check against the doc type that you are using in F-48, what business transaction variant is assigned in Classify document types for Document Splitting.
next go to the following node....
Doc Splitting->Extended Doc Splitting-> Define Business Transaction variants
and select your business transaction variant as defined above and copy that and give it a name Z001,
now select Z001 and double click on Assigned Item categories.., then select new entries and add 07000 Asset there and save.. it will give a warning message but just go on saving.
next go to the node Classify document types for Document Splitting again and enter this Business transaction variant againt the document type that u r using in F-48. AND it will work.
Regards,
SAPFICO

Creation of A/R Down Payment Invoice based on Sales Order not logical

When creating a A/R Down Payment Invoice based on a Sales Order you
have the option to create multible ones. Which by itself could be
usefull to create one of 50 % for a certain day and decide they need to
pay another 25 % at a later date.
But SBO does not track what already have been posted. Therefore you can
create a sum more then a 100% without warning or blockage.
Tested this in SBO 2007 A SP:00 PL:00
Scenario:
Sales - AR>Sales Order
Create and post a Sales Order
Sales - AR>A/R Down Payment Invoice
Create an A/R Down Payment
Select the BP and copy the Sales Order
Set DPM to 40%
Post the A/R Down Payment
Sales - AR>A/R Down Payment Invoice
Create an A/R Down Payment
Select the BP and copy the Sales Order
Set DPM to 100%
Post the A/R Down Payment
Sales - AR>A/R Down Payment Invoice
Create an A/R Down Payment
Select the BP and copy the Sales Order
Set DPM to 70%
Post the A/R Down Payment
Making the total for the Sales Order 210% worth of Down Payment
Invoices without warning/blocking. I would expected that you would only
be able to set the rest sum %. For instance first scenario I entered
60% therefore setting the second Down Payment Invoice to a max of 40%
Untill you have used up the 100% and you cannot select the Sales Order
in question..
If multible users do the same work, SBO doesn't show that it has
already been done. Same if you forgot you already created it you can
still create one. Plus sometimes it will happenyou create the Down
Payment Invoice and not paying attention you create the first one with
a 100% and later with the intended percentage..

Hello Petronella,
you are right that B1 is not checking the total value of DP created from the Sales Order.
The logic and checking procedure here is only between Sales Order -> Delivery/Invoice.
DP Invoice is considered as transaction related to document the receipt of the money (parallel to the sales process). Between the moment of basing of DP to Sales Order it is still possibility to adjust Sales Order as there is no posting behind Sales Order.
The question is what would be a checking procedure in case that on Sales Order there is based Delivery and DP? What would be the system priority to take into a consideration?
Regards,
Martin Slavik
Regional Solution Manager

Trying to create a query that shows Sales Order/Invoice Totals as well as Paid/Outstanding/Available Down Payments

Currently working on SAP B1 v8.82
I'm looking to generate a query that will give an overall report for a given customer that shows Sales Order No, Invoice No, Sales Order Total, Invoice Total, Amount Paid on Invoice, Amount Remaining on Invoice, Down Payments Available, Open on Sales Order.
I'm not sure what the best way to select the columns in bold above. Invoice Total should be self-explanatory. Amount Paid should be any down payments or applied payments on the invoice. The balance due on the invoice (which seems to be T0.DocTotal if I'm not mistaken) should = 'Invoice Total' - 'Amount Paid on Invoice'. In the Down Payments Available column I want the total amount of money on the account or on down payments that aren't tied to a Sales Order. If a client overpaid in the past for instance and there's a credit on their account, then it should contribute to this sum. Open on Sales Order should be pretty easy. I guess it's just the sum of everything that is still open on the Sales Order. I'm just not sure what the best way to sum all the un-delivered freight, tax, and line items is. Here's what my query looks like so far.
SELECT DISTINCT T4.[DocNum] [Sales Order No],
T0.DocNum [Invoice No],
T4.DocTotal [Sales Order Total]
T0.DocTotal [Amount Outstanding],
FROM OINV T0
INNER JOIN INV1 T1 ON T0.DocEntry = T1.DocEntry
INNER JOIN DLN1 T2 ON T1.BaseEntry = T2.DocEntry AND T1.BaseLine = T2.LineNum
INNER JOIN RDR1 T3 ON T2.BaseEntry = T3.DocEntry AND T2.BaseLine = T3.LineNum
INNER JOIN ORDR T4 ON T3.DocEntry = T4.DocEntry
INNER JOIN OSLP T5 ON T4.SlpCode = T5.SlpCode
WHERE T0.CardName Like '%%[%0]%%'
GROUP BY T4.DocNum, T0.DocNum, T0.DocTotal, T4.DocTotal
I tried doing a little searching around for queries similar to what I need, but I could find exactly what I was looking for and I'm very unfamiliar with OJDT, JDT1, and ITR1 tables which I think might be important to finding unapplied payments...

Thanks. There's a few problems though.
1) It seems that OINV DocTotal != Balance Due. I'm seeing a number of invoices where there was a balance due, but we applied additional money (either we took another incoming payment and applied it or applied money from the account balance, etc.) and yet it still shows a total.
2) It's pulling incoming payments from different customers. I think this is because the table was joined based on "RCT2 T4 on T4.[DocEntry] = T3.[DocNum] and T4.[InvoiceId] = T2.[LineNum]" In one example I have 2 incoming payments 446 and 614. Both have the DocEntry 542, but one relates to A/R Invoice 542 (for a different client) while the other relates to Down Payment Invoice 542. *I was able to fix this by adding WHERE T5.CardCode = [%0]*
3) I'm going to work with this a little bit and see if I can alter it to make it work for me. Basically this query falls a little short on the following:
- Doesn't include incoming payments that aren't linked to a down payment invoice.
- Does not give the Invoice Total (I'd like to know how much of the SO was invoiced. DocTotal seems to give me Amount Invoiced - Down Payments. I'm not sure the best way to get this number. Maybe I could do the sum of each line * tax + freight)
- Does not give the outstanding amount on an invoice. The ARtotal [DocTotal] column gives me how much was owed when the invoice was created, but it doesn't tell me what is currently owed.
- Lastly it may complicate the query too much and could be left off, but it would be nice to see if they have any money from credits or incoming payments that has not been applied. Perhaps this would be easily accomplished by simply pulling in their account balance.

How to add second A/P Down Payment or A/P Reserve Invocie

Hi
A/P with following terms:
- 30% Down Payment after issuing PO
- 70% Payment before shipping
For the 30% DPM an A/P Down Payment Invoice is posted, and later paid - no issues so far.
Now, before scheduled shipping the rest of 70% is due. The correct thing would be to post a A/P Reserve Invoice.
However, the Total Down Payment selection dialog available in A/P Invoice is missing in the A/P Reserve Invoice.
As a workaround, direct posting of an A/P Invoice is possible, but this already does post all the items to stock which is not correct.
Creating another A/P Down Payment Invoice seems not to be the correct solution either.
How does SAP suggest to handle this?
Thanks and best regards,
Franz

Kerstin,
I'd like to pick this up again and add some questions:
First, what is the purpose of posting the Final Invoice at the end (7.) - except for closing the GRPO?
Second, I have some issues with Freight cost.
If I already know freight cost when I create the PO and add it there, it is not shown in the DPM Request nor in the DPM Invoice. Since I am really paying it in step 5, I need to add it somehow - I did as 'divers-item' what I feel is somehow nor really correct - to the DPM invoice, otherwise I can not post the correct outgoing payment.
Is the final invoice the place to add the freight at its correct position? I'd like these freight cost to add to the item cost as well, as they do with any other usual PO.
Any suggestion on how to handle the freight cost, that usually is not known before the 2nd (70%) payment?
Thanks and best regards,
Franz

Vendor ageing report for down payment bucketwise

Hi
I have paid many downpayment to various vendors. Now i want the ageing report for the same (i.e. bucket wise i.e. 0-30 days, 31-60 days and so on).
This i am getting for vendor invoices in TCode: S_ALR_87012085 (Vendor payment history with OI sorted list).
Please let me know if the bucketwise report is possible for the downpayment too.

Hi,
Vendor ageing for down payments as well as invoice i use to see from T.code FBL1N by creating layouts.
Choose Arreas after net due date from layout and for that column you can apply a rule that from 0 to Lessthan or equal to 30.
Like that you can create the layouts. In FBL1N you can give this layout (down) so information come in that format.
The one disadvantage is that you have to select manually the layouts and you can see only one ageing information at a time.
Regards,
Sankar

Down payment report by purchase order

Hi,
Is there any report available to see the down payment/down payment requests by purchase order.
I am trying to execute the transaction code ME2DP but it does not exist. We are in ECC 6.
Please note we cannot use FBL1N (noted item/sp GL) as there is no PO in selection.
Regards
Shanif

HI,
You can try using Transaction code: ME2N with Scope of List 'BSET' and Selection Parameter which has option Down payment validation. If such selection parameter is not available in your system than you can create it using below path:-
SPRO - Materials Management -Purchasing -Reporting -Maintain Purchasing Lists -Selection Parameters
Please find below screen shot for the same:-
ME2N
SPRO Path- (Selection Parameters)
Regards,
Anand Raichura

Vendor down payment process at the time final payment

Hi all
MY scenario I posted in F-48 down payment of Rs 50000 and assigned invoice for Rs 89000 in F-54. While clearing I entered Rs 50000 against the Down Payment and posted. Now I am posting payment for the balance amount i.e. Rs 39000 in F-58. I see that while selecting the Process Open Items, I am unable to find Rs 39000 in the list. Instead I am finding Rs 50000 and Rs 89000 in the list. If I am not remembering the document number for Rs 50000 I am unable to select the correct item and clear against Rs 89000. I wonder how do I identify in case there are more than 2 items with same amount Rs 50000 if I don't have the correct document number handy. This will lead to manual errors in companies where there are huge volume of transactions. I want to avoid manual errors of selecting wrong item and clearing them against correct Invoice.
Kindly suggest how to avoid these errors in the second scenario.
Regards
Jay

Hi
Sorry for late reply.. when settling the final payment against this invoice you are right you will see both D-PMT and the original invoices amount .. but you can for sure know the invoice and the right assigned D-PMT by adding columns Invoice reference in FBL1N
in FBL1N you will add it by change layout .
Regards
mahmoud El Nady

Selecting down payment in F-54

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