Significance of Item Category / Account assignment category

Hi All,
Can any tell what is the significance of Item Category / Account assignment category in Sap. Why it is used.
Regards,
Ravi

Hi
The account assignement comes into picture when you order the material as Indirect. In case of direct it gets valuated under raw material, semi finished, finished etc (Valuation class).
In Account assignment you assign a specific G/L account to a cost center. In reality you can have different cost centers like Production, Maintenance, Quality etc and different G/L accounts like Raw material consumption , machine tools, computer software, buildings, machineries etc.
Suppose if a machine has been procured for production purposes it gets accounted in the machineries G/L account and the cost is accrued by production. Same case if a measuring instrument is procured by Quality department it gets accounted in machineries G/L account and the cost is accrued by Quality department.
It helps in analysing the spend of each department as per the allocate d budget and also helps in allocating budgets to respective departments for future purposes.
Vishal..

Similar Messages

GR going to wrong GL account for PO Item with Account Assignment Category M

Hi Experts,
I need some help on GR posting for PO Item with M as AAC.
PO1 for material ABC with M as Account Assignment Category, when I book GR for this Item, the GL document generated as below.
Dr: PRD (Cost Price Differences)
Cr: WRX (GR/IR)
The material ABC price control is "S" and already have standard cost.
For another material DEF which have ascetically same master data as ABC and got a similar PO2 with M as Account Assignment Category.
But the GR document as below.
Dr: BSX (Inventory)
Cr: WRX (GR/IR)
How can be one same setting got so different results, is there any data in Material or PO make these differences?
Actually the results for material DEF is what we want, how could I avoid the GR results for material ABC.
Thanks~

Thanks you Mukthar,
I have checked all the information and porcess for both material and did a lot of testing in testing system.
Here is what I found.
Case
Material ABC SO: 1111 PO: 6666 (ACC:M)
Material DEF SO:2222 PO: 7777(ACC:M)
All the information in material mast data, SO, PO are the same.
The differences is that:
PO:6666 post GR before Material ABC's standard price release. So the first GR document as below
Dr: PRD (Cost Price Differences)
Cr: WRX (GR/IR)
This is correct document without material stand cost.
The problem we reverse the fist GR document, release standard cost for Material ABC. Then re-do the GR. but the GL document still book into PRD instead of BSX.
If I create a new SO:3333 and PO:8888 (with ACC M) for material ABC now.
The GR could be book into BSX.
It seem like once the PO got GR with 0 standard cost, even I relesed a new price for the material and re do the GR, it still take the previous 0 cost to book inventory which make all the amount into PRD.
Quite Strange

BAPI_PO_CREATE1 for blocked item and account assignment category Q

Hi,
I am facing an issue while creating PO with items which are blocked ie LOEKZ = 'S', and account assignment category 'Q'.
Though I fill wbs element in POACCOUNT and POACCOUNTX structures, after execution it is being erased and am getting an error: "Enter WBS Element" with an information message "Change G/L Account could not be effected".
Please help.
Thanks in advance.
Regards
Kalyani

Hi Ravi,
Below is the code:
POITEM-PO_ITEM = '00010'
POITEM-DELETE_IND = 'S'
POITEM-ACCTASSCAT = 'Q'
POACCOUNT-PO_ITEM = '00010'
POACCOUNT-SERIAL_NO = '01'
POACCOUNT-CO_AREA = '1000'
POACCOUNT-WBS_ELEMENT = 'XXXX'
I filled POITEMX, POACCOUNTX structures too.
When I dont pass POITEM-DELETE_IND = 'S', the PO is being created.
But my requirement is to make the item blocked.
Thanks in advance.
Regards
Kalyani

G/L account defaulting in purchase order with account assignment category.

Hello Gurus,
when creating a purchase order item with account assignment category - E, system is defaulting G/L account in account assignment tab for that item.
We have material group defined for this material in material master.
Please help me in finding why this is happening and from where this G/L account value is considered.
regards,
Steve.

Hi,
Ckeck in KA01 and that particular GL Acct. might be assigned to cost element.
For eg if the G/L account is 400000 in that account on top in menu you will find edit cost element .so check in wether it is maintained.
once check and reply.
Check in OKB9 whether g/l account and cost centre is maintained for your company code.
Edited by: V K on Mar 31, 2008 6:34 AM

Error message when trying to post GR for account assignment category A

Hello gurus,
when I create a PO item with account assignment category A, PO creation works fine. But when I try to post the GR for that item, I get an error message similar to
"Account determination for entry <our chart of accounts> ANL <our company code> not possible".
Any idea what the problem might be?
I have had similar error messages in the past, when the automatic postings where not configured completely. So "ANL" should be some transaction like BSX or something. But I cannot find a transaction ANL.
Thanks in advance
Alicia

Thanks for your help, everything seems to be ok as described.
This seems to be a SAP error, see SAP note 1249431.
Greetz
Alicia

Defalting Account assignment category for PRs

Hi,
How do I configure to have automatically default a u201CAccount assignment categoryu201D depending on PR document type, so the user cannot change/enter Account assignment categoryu201D .
For example if the PR type is u201CService PRu201D, all line items must have the u201CAccount assignment categoryu201D as u2018Ku2019 and if the PR type is u201CCapital PRu201D the u201CAccount assignment categoryu201D must always be u2018Au2019

Hi there,
There is no direct way to link document type and account assignment category.
But you can try this which is close.
--> One is through Personal setting in PO screen.
Can be done at Personal Setting TAB in application toolbar( extreme right side) in the PO (ME21N) screen.
Click default value
PO header , enter your PO document type &
PO item, enter acc. ***. Cat. K
& Save.
The other way is controlling through the item category, maintain only one account assignment category for your item category in SPRO > Materials Management > Purchasing > Account Assignment > Define combination of item category/account assignment category.
Regards,
Senthil

Account assignment category for Service Confirmations

Hi,
We are on SRM_SERVER 550, SP11, SAP 4.7 backend.
While performing Service confirmations in SRM, the Account assignment category defaulted is different from that mentioned in shopping cart.
for e.g. If I create a shopping cart for a Service item with Account assignment category as "K - Expense" and on creation of PO when I try doing confirmation, the Account assignment category defaulted is for "Asset - Z", on the confirmation screen.
Please let me know how this issue can be resolved.
Note: In SRM PO and R/3 PO, the Account assignment category displayed is "K", same as that mentioned in shopping cart.
Thanks,
Kiran

Yes, Requester can change the Accunt assignment category. But in our scenario, we need to display the same Accunt assignment category as that in shopping cart, as Requester/Central Recipient will do the confirmation directly without changing the Accunt assignment category, similar to Goods confirmation.
The issue is: How do we default the same Accunt assignment category in the Confirmation screen, which is present in shopping cart.

Ability to modify Account Assignment Category for Service Item Categories

Dear experts,
Our customer has a requirement to modify the account assignment category when the item category is set to "D" services on a PR and PO line item. This scenario is specific to indirect procurement scenarios in SAP ECC 6.0 MM.
End users may potentially create a PR against a service item category with an incorrect account assignment category. These PRs are created using free form text. No service master exists in these scenarios. During the approval process or during PO creation, an approver or the buyer may need to correct the account assignment category. The account assignment category is "display" only and cannot be modified when the item category is set to "D". The user must delete the line item and create a new line item with the correct account assignment category. The copy function cannot be used because the account assignment copies from the existing line and cannot be modified.
Any recommendations to this issue using standard SAP configuration solutions?
Thanks,
Jennifer

Item Category to Account Assignment Category combination is already configured. For Service Item Category, we have three account assignment categories configured. All three categories are valid in different scenarios. Sometimes the user selects the incorrect account assignment category (out of the three available) depending on the business scenario. PT9F configuration is already set to Account Assignment category "optional". However, the account assignment category still cannot be modified on the PR when the item category is "D" service.
Any other recommendations?

Item category and Account assignment category field grayed out in PR/PO

Hello all,
While making a PR/PO we use both the item category and account assignment category. However, after saving the PR/PO, when i try to change the fields through ME22N/ME52N, the fields are greyed out. I dont think this can be controlled through the layout screen.
Is there anyway the fields can be made modifiable in ME22N/ME52N ?
Please help!
regards,
Soumyadeep.

Hi,
Well, actually you can control the Field settings in customization of Document Type. Check the following :
Go to SPRO>MM>Purchasing>Purchase Order>Define screen layout at document level
Click on the desired Document Type and see if the Field selection for Item Cat and Acct Assignment is checked for Display for that Document Type. If it is then change it to Optional.
Now, Go to SPRO>MM>Purchasing>Purchase Order>Define Document Type and see if the Field Selection Key is assigned to the (Updated just now) document Screen layout.
Hope this helps,
Best regards
Amit Bakshi

Multiple account assignment category for one line item in PO

Dear Experts,
We are on SRM 5.0 ECS
One line item of a PO has multiple account assignment category with the cost distribution for
1. Cost Center - 50%
2. Order - 50%
Is it possible?
As per my understanding one line item in a PO can have only one account assignment category
Regards
Mick

Hi,
Yes it is possible by Po line item.
Just go to transaction bbp_poc through the web interface.
Select your PO
Select your line item PO.
goto the account assignment tab (item overview)
you get a cost distribution field in percentage
then you get a cost distribution button : click it and you get several lines where now you can split your 100% in as many lines as you want.
BR,
Disha.
Pls reward points for useful answers.

Item category S can only be used with account assignment category

Hello Gurus,
When i tried to create a PO then error "Item category S can only be used with account assignment category" is coming
for my plant and material.
Could you please tell me where i have to maintain the setting of account assignement for a plant or material.
In TA:-OMG0 item catergory S is maintained for a account assignement F but still this issue is coming.
I think there is a problem in plant or a material.
Please help me.
BR

Hi,
How you are creating PO ,so that you have error "Item category S can only be used with account assignment category"
Check what t.code used for your PO creation and what document type used for your PO creation- which result defaulting item category S which in turn asking for with account assignment category.
Cross check transaction variant or screen variant used for your PO creation!
Regards,
Biju K

Account assignment category cannot be changed for limit items

HI all,
I am getting same error in RZ20
Instance POXXXXX of object type PurchaseOrder cou ld not be changed
Purchase order still contains faulty items
Account assignment category cannot be changed for limit items
PO is created with service item and it is in backend.
When it is changed it is giving error. User is added contract no# on change version.
Could you please share the solution...

sometimes sap throws unwanted error messages. these are example notes
415346 ME21n, ME456 when filling the account assignment type
411883 ME21N, ME456 when filling the account assignment category
403537 PO from PReq with different account assignment type: E456
Using Transaction ME21N,you create a purchase order for external service and add a new item by copying a request for quotation. If the request for quotation does not have a plant, when you enter the assignment category, the system displays error message ME456 "Account assignment category cannot be changed for limit items". Also there is no account assignment change involved.
Additional key words
what exactly you are trying to change the carts?

Block account assignment category in PR with service item category

Hello Gurus!
Is it possible to disble all account assignment category in PR when using service item category in PR? Only leaving "U" as possible option?
I see I do it in customizing under Define Combination of Item Categories/Account Assignment Categories by deleating all the combination but the D-U combination. However, this will affect also the PO documents.
Is there any other option?
Thanks,
Alejandro Es

Hi
I am not sure we can achive this or not check following link ,it has user exit and bapi for PR
[/community [original link is broken] D=649304]
Regards
Kailas Ugale

Exact difference between Item category and Account assignment category

Can anyone plz give the exact difference between account assignment category and Item category
Thanks inadvance

Hi,
Account Assignment Category: Key indicating whether an item is to be assigned to an auxiliary account (such as a cost center). The account assignment category determines which account assignment data (e.g. cost center, account number, etc.) is required for the item.
Item category: Identifier indicating the characteristics of an item. The item category determines whether the following are necessary or allowed with regard to an item:
Material number, Additional account assignment, Inventory management in the R/3 System, Goods receipt, Invoice receipt.
Prase

Account assignment category Asset to Cost Center in po items

Hey,
We have a Question how to handle this Exception:
We have purchase order items with the account assignment category "A - Asset" and we have created Asset master data. Later, this assignment category is changed to "K - Cost Center". But the Asset Master Data is still there.
How to handle this in the future? Do we have to delete the purchase order items with the account assignment category "A - Asset" and have to create new items with assignment category "K - Cost Center"?
Thanks!

Hi
Once you change the acct assnment category to K, then there is no need for asset master. You can take help of your FICO consultant for deleting the asset master. You changed acct assnment in PO?
Thanks

Significance of Item Category / Account assignment category

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