Spl gl account

Hi Consultant,
What is the purpose of spl gl indicator and spl gl account?
I see the setup in fbkp and I notice that the use of it is only for customer and vendor.
1 The main usage is instead of posting to the subledger reconciliation account, it is posting to another reconciliaiton account. correct? why?
2 The special recon account sometimes same side (either debit or credit entry) like the subledger recon and sometimes can be different side to the subledger recon account. correct?
Thanks

Hi i,
This reply is for your first question.
Let me explain you with a Vendor
Normally vendors are called as Sundry Creditors, this is the main ledger account. When you have a vendor with normal transaction this main ledger is affected in normal process.
Suppose if you are paying some advance to this vendor, so our books has to record his transaction in Current Assets group rather Sundry Creditors. Suppose you are not using the altearnate reconcillation means, the entire balance of the vendor will be a set off balance which will not help the users to have broader view.
In order to report all the special transactions we are having this alternate reconciliation account with some special indicators, so in FI reports you can see very clearly which transactions are advance, Deposits etc.... and the same will be accounted in different ledgers.
Thanks and regards
Praveen.J

Similar Messages

Asset Down payment reconcilation account -error

Hi,
My client requirement is Asset Down payment.For this i am giving Special GL account 120150 in AO90 transaction. Is is giving error.the above spl gl account was maintained in OBYR.The same why it is not accepting in AO90.
Account 120150 not yet defined as reconciliation account in company code 3000
Message no. AC308
Diagnosis
The account assigned for these circumstances (G/L account:down payments) has to be a reconciliation account. This account is not yet defined as such in company code 3000.
Procedure
Define the account as a reconciliation account.
1.Why it is not accepting the Gl account which i have maintained in OBYR-specila GL for down payments?2
2.How to solve this error?
please help me.
Thanks
Kishore

Hi Kishore..
Please maintain your account 120150 as a recon account.
That should solve your problem..
In case you need further clarification, please feel free to write to me..
Good Luck!
Lucid-Mind...

Purchase Order mandatory for Spl Gl Transactions

Hi Sapiens,
I have a requirement to make the Purchase order field mandatory when we do the Spl Gl Transactions, such as Retention, Advance to Suppliers and but not to the Employee related Spl Gl Transaction.
I have a Option to see:
1. I am trying to make the posting keys 29 and 39, the purchase order field as mandatory.
Problem is that this will apply to all kinds of Spl Gl's. For this want to check that this shud not apply for Empl gl
Option for this is(May be)
Whenever we post the Employee Spl Gl Transactions, I wanted to create a dummy purchase order and assign the same.
Will this work or any kind of complications will arise, please throw some light on this.
OR
Please any one would suggest me for any other solution.
Points are assured. Please help me in resolving this issue.
Thanks and Regards,
Sri

hi sree,
Relating u r queary require entry for Purchases order number in pk 29 and 39 dont made required entery for posting key level.
Create Two Special Gl account two for employee another is service vendor.
make change in Spl Gl account Field status Group level so u can post the transaction smoothly.
Relating to employee Spl Gl Account would be different and field status also.
any clarification let me know.
Thnks and Regards
Laxmi

Alternative reconciliation account and special GL indicators

Hello,
A tricky one. Your help would be very appreciated !!!
We are facing a problem when using special gl indicators for the clearing of vendor postings that did use an alternative reconciliation account. We face it during a bill of exchange posting. The posting is cleared but the target account determined by the SGI is not the correct one. It is as if the SGI target account was not determined based on the reconciliation account maintained in the vendor posting, but by the reconciliation account maintained in the vendor master data.
In order to be clear:
In table THKON (alternative rec account) we have:
account A >> account B
In table T074 (special GL) we have:
account A >> account C
account B >> account D
The idea is simple: we can have different reconciliation accounts in the vendor posting (A & B) and for the SGI we want to have also different target accounts (C and D).
Our vendor posting use the alt rec account, so account B is used in the posting while account A is maintained in the master data. We trigger our Bill of exchange posting using special GL indicator; the posting on account B is cleared but the target account to which the amount is moved is C while it should be D.
To me this is a major problem and completely annihilates the use of alternative reconciliation account, as the initial distinction cannot be maintained all the way.
Did anyone already face this issue ? Is there an OSS note on this issue ?
Thank you very much for your answer.

Dude,
i suspect meanwhile logde a OSS message to SAP.
Alternatively, try to use substitution ( i know as per your config system should work) but try substitution, if possible.
OR
Configure these SPL GL accounts also in Alternative Recon config against each other

Alternate / spl gl

hi,
2 points for my question in q1 q2 and q3.
1 in FS00 Gl master record and assign the equivalent local GAAP gl account in the ALTERNATIVE ACCOUNT NUMBER filed.
2 SPl GL accounts r recon a/c and BS.
double entry will be similar to normal posting... what the differene is that posting will goto ALTERNATEe recon A/C instead of main recon a/c of the customer/vendor.........
u can see the config in FBKP
q1) alternative and alternate the same? if same,which means alternate recon acc is defined in FS00?
q2) if i create a spl gl acc, this spl gl acc is an alternate recon account, right?
q3) may i know if spl gl account (alternate recon acc) must assign to a company code gl account like in point 1 below?
thanks

Hi Eliana,
For this you craete a new chart of account like USGA.
In this chart of account you create the ALTERNATIVE ACCOUNT NUMBERS.
In your normal chart of account you assign these numbers.
The chart account USGA is only set-up on chart account level not on COMPANY CODE level.
When don't make this assignment it is only an information field
Paul

Accounting Customer Retention Money through SD Module

Dear Sir/Madam,
I am a SAP FI Certified consultant doing implementation Tata Refratories. I am from TCS and a project manager for this project
Please read my query below and try to answer.
Accounting Customer Retention Money
Retention amount is deducted by the customer and retained the amount as per terms of the sales order until the project of the order is completed. Once the sales order is fulfilled the Retention Money is returned by the customer to supplier.
I want to know whether SD Module can handle this. During invoice posting through SO, system must be able to post portion of the SO amount to retention account this is an Spl GL account which should not affect regular customer recon account.
For example lets say the invoice amount is 1000 out of which the customer will retain 100 and will pay 900 hundred only.
My expectation is whether Invoice posting from SO to AR can generate a seperate line item debiting Spl-Recon account
and Crediting the sales account for 100 INR and the Invoice must be posted with 900 INR. During customer payment customer will pay first 900 which will be cleared with invoice amount 900 and later when the customer return the retention amount then the 100 INR receipt will be cleared with 100 INR invoice which was accounted to Spl-recon account.
Note: Vendor retention is available in MM/PO side and this is handled the same way that I explained above
MIRO Posting takes care the Vendor retention accounting in to Spl-Recon account.
Thanks
R.Venkat
SAP FI/CO Consultant from TCS
Invoice posting through SO

Hi,
Create a GL account as Retention Money from Customer A/c. Now through your pricing conditions and VKOA settings take the 10% of the sales amount and post it in Retention Money account.
So your accounting entry will be
Customer A/c 1000 (subledger)
To Retention Money A/c 100
To Revenue A/c 900
You may take the SD consultant help for this.
Best Regards
Vimal

Warning message in mir4 while posting

hi friends ,
In miro while we post the parked document then it display the warning message as "RG23 Part II posting not yet done" , when we click on enter , the document is posting . But the user wants that as an error message not the warning message. So please tell me in what way i can get the solution.
with regards,
prasad.

Hi
1. Setting up Vendor/Customer is OK to get net balance as you said
2. Spl GL account to track share capital also seems OK
3. For grants, there is a specific functionality under PSM (Public Sector Management) component of FSCM... I guess, this is added in EhP4.. I am not sure if it was there earlier as well
Fund Mngt can also be tried for funds mngt, but am not too sure... Its better to use the specific functionality
4. Regarding budgeting in CO, it can not be on individual GL accounts.. To have budget on GL accounts, you need to activate Funds MNgt.... Std budgetary control in CO is @ Internal Order Level
Regards
Ajay M

Posting with T.Code F-48

Dear SAP Gurus,
In spite of the Spl GL Config in FBKP and assignment of relevant Reconciliation Account & Spl GL Account therewith , The error message is "Spl GL Posting to One Time Account" is not defined. Whereas in OBL3 the assigned Recon Account & Spl GL is displaying. This is a problem for One Time Vendor Account.The corredponding GL has been maintained . Now I am not finding any way to find the solution. Pls Help me SAP Gurus.
Thanks
Rajesh

Hi,
Good evening and greetings,
Please go through the following SAP OSS Note
Note 814038 - SAPF103: you cannot post to one-time accounts (F5265)
Please reward points if found useful
Thanking you
With kindest regards
Ramesh Padmanabhan

GLs with open item management

Dear All,
I want to know, at the time of GL master creation, which GLs are to be maintained with open item management.
Regards
Swati

Hi
You cannot put open item management tick for P&L Accounts. It can be done only for Balance Sheet Accounts and that too for example liability accounts(salary payable account, clearing accounts), receivables where you would like to make use of F-03 viz., GL clearing. Similarly you do not tick open item management for GLs which have been mapped as spl GL accounts in Spl GL transactions. Hope it is clear.
Regards

Budgetory control to give error message in FI while posting

Hi!
I am working for Dairy industry project.
Our client is having Daiary cooperative Societies as share holders,Vendors & customers. I am planning to create Vendor code and customer code seperate and assign customer code/vendor codes in respective master data. Is this sufficient to get net balance for purcahse & sales transactions in order to pay to the dairy cooperative socieities. Another question is regarding share holders, for which I am planning to create special GL account for Vendors, in order to post share capital in respective vendor accounts ( as share holders), is this OK?
The client is having another requuirement, generally government allot some Grants for specific expenses, in this case client wants to track Grants received and Grants utlized, if grant amount utlization crosses 75% warning message has to come, if it crosses 100% error messge has to come while creating purcahse itself ( if there is no purchase order at the time of posting the documents)? Is this can be achieved through fund management. if yes, how to do it.
The client is also having budgetary control, but this budget process also similar to grants process. If we configure Budgetary control in Controlling, can we prevent of posting documents in FI , by giving the error message while budget amount is crossing?
regs,
ramesh

Hi
1. Setting up Vendor/Customer is OK to get net balance as you said
2. Spl GL account to track share capital also seems OK
3. For grants, there is a specific functionality under PSM (Public Sector Management) component of FSCM... I guess, this is added in EhP4.. I am not sure if it was there earlier as well
Fund Mngt can also be tried for funds mngt, but am not too sure... Its better to use the specific functionality
4. Regarding budgeting in CO, it can not be on individual GL accounts.. To have budget on GL accounts, you need to activate Funds MNgt.... Std budgetary control in CO is @ Internal Order Level
Regards
Ajay M

Automatic posting

Hi Friends,
can any one of you help me out in resolving the below issue ASAP.
1. Credit note for price difference
Created Credit memo request S.O with ref to Billing document, then
credit memo w.r.t credit request S.O,
Now the Excise duty posting for the above is going to Excise
duty A/C , but where as the requirement is, it should post to
Discount A/C.
2. Credit memo for agreements with customer(Rebate)
Agreements will be with the customer for Value, quantity, for over
a period of time,
At present configuration done for Sales org, billing type, for
Rebate
Included rebate conditions in pricing,
Created rebate agreement & carried out 1 complete cycle, for
customer value agreement
For generating credit memo every time has to go to Rebate
agreement & check for value reached, instead is there --
automatic triggering* *credit memo option is available?
Thanks in advance,
Regards,
Sudha

Hi Swapna,
1.Go To Trans FBKP
2.Select 'Spl GL'
3.Double Click the 'Spl GL Indicator' which you use for Credit Memo Transaction.(ex.D-1..)
4.Enter the Chart of Accounts in the popup prompt
5.In the Account Assignment Enter the Reconciliation Account & Spl Gl Account to which the amount will be automatically posted when you do a Credit Memo Transaction(using this Spl GL Indicator).
Hope you are clear else revert back.
Regards
Andrew

Non Cenvatable in Import PO

Dear SAP Experts,
I have an issue.
In the Imports PO, usually
JCDB - IN:Basic Customs Duty - Non Cenvatable
JCV1 - IN: CVD - Cenvatable
JECV - IN:ECess on CVD - Cenvatable
J1CV - IN:H&SECess on CVD - Cenvatable
JEDB - IN:ECess on BCD - Non Cenvatable
JSDB - IN:H&SECess on BCD - Non Cenvatable
JADC - Addl Cutoms Duty - Cenvatable.
I have a scenario, where all the above conditions are Non Cenvatable.
Which means, I have to inventorize the entire duty amount. I cannot set off these duty amonts.
I request you to provide solution for this.
Thanks In Advance.
Muthuraman.K

Hi,
All the CVD conditions can be taken credit JCV1,JECV,J1CV,JADC(which u mention as CVD)
CVD is the duty which u pay to government in palce of CENVAT for the material or service u import, which also can be availed from our own country.
Assign a spl GL account in tax procedure and in Logistsics-General>Tax on Goods Movement(Inida)>Company code settings give the GL account.
Also u maintain the CVD condition on which u get credit in node where u define the excise defaults in CVD Condition Type A/P., ECS Condition Type A/P Imports, ADC Condition Type A/P. this is how the conditions are idenified. check which condition u have mention here and if u have not then mention the condition here so it will not get inventoried.
Regards

Vendor Retention

Hi ,
   I need to do Customization settings for Retention of Vendor.
Following is the example :--
On 1/04/2008 Purchase of Raw Material 1,00,000.
Due Date is 30/04/2008. Retention Percentage is 10% of Invoice.
The following are the entries to be posted in sap:---
1)   In F-43 :---- on 01/04/2008
       Inventory Raw Material a/c DR 1,00,000
            To Vendor                                1,00,000
2) In F-53 :---- on 30/04/2008 ( By using Residual Payt functin)
         Vendor a/c   DR 1,00,000
               To Bank a/c                                    90,000
               To Vendor a/c(Retention Spl Gl a/c) 10,000
3) I created one special gl indicator for above credit line item.
   in FBKP. and assign Vendor Reconcilation a/c and Spl Gl account(Retention account)
But My question is where we can give special gl indicator inorder to transfer the amount to special gl account(Retention a/c) in F-53.
Thanks & Regards,
Kiran Konujula

Hi,
Retention Money is a deduction from vendor to be retained for a specific period as per PO terms. This is a liabiltiy in the BS.
You can do the following way:
1. F-43    Inventory 1,00,000 Dr
                Vendor    1,00,000 Cr
2. Post a JV using F-42 as follows
                 Vendor 10,000 Dr (Normal Recon Account)
                 Vendor 10,000 Cr (WIth Spl GL Indicator to Retention Money Recon Account)
3. Payment - when making the payment using F-53/F-58, do not select any recon account. Just Select the Process Open items button.
From the open item documents ie normal documents in vendor account as per credit entry in point no:1 and Debit entry as per point no:2 will be displayed. Select these documents (ie.1,00,000 - 10,000 = 90,000). The enty would be
                Vendor            90,000 Dr
                Bank outward 90,000 Cr
The credit entry with Spl GL indicator would appear in the BS under Rentention Money payble and forms an MIS. When you intend to refund it, in F-53/ F-58 you can select special GL indicator in the initial screen for processing payment.
Regards
Hari

Down payment config

Hello Gurus,
I am trying to configure the down payment functionality which has been never been used. I have created new recon account and SPL GL account other than which assigned in vendor master recon. Then I have assigned recon accounts for SPL GL indicator A and F in T code OBYR or FBKP.
When I am using T code F-47 I am getting this error below. It says XXXXXX but i have assigned YYYYYY( IS it like both the vendor mater and the OBYR should have same recon account as it worked when i change it to XXXXXX. And after I created a down payment request in F-47 and I ran fbl1n to se if open items are there but couldnt find it there. Any help will be appreciated
""No special G/L acct defined for acct type K sp.G/L ind. A recon.acct XXXXXX
Message no. F5008
Diagnosis
You want to post via a special G/L indicator which was not maintained completely in the system. The specification on which reconciliation account is to be updated in the general ledger is missing.
System Response
The line item cannot be entered.
Procedure
In system configuration enter a special G/L account corresponding to reconciliation account XXXXXX for account type K and special G/L indicator A.""

Thanks for your replies. SO I did the required settings and the invoice is picked up in the proposal but has an exception "No pymt possible because items with a debit bal.still exist; see job log"
Payment method selection additional log
Payment method selection for items due now to the amount of USD       20,000.00
Due items with currency USD, pmnt method - items total is > 0
...none of the payment methods defined can be used for these items
Information re. vendor 123456 / paying company code XXXX ...
... payment not possible because of reported error

Sp gl for employee advances

friends,
we want to create a spl gl indicator for employee advances, while creating we need to give one reconciliation and spl gl account.
my question is
1. how to treat employee, we dont have HR module,
2. what could be the reconciliation account.
please suggest,
regards

Hi u just create employee as a vendor and create one recon account with vendor recon account type and create another account(recon type with vendor for advances) after that thru fbkp there u can select any one of k related spl g/l and assign first is the emp recon a/c and second is the emp adv recon a/c and save.i think it is correct kindly check it.

Spl gl account

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