Supplier Invoice with Items without Purchasing

Hi
We would like to know if we want to import supplier invoices with items and there is no Purchasing module.
How items would be validated. Can this be done through item validation org and if yes, what setups are required and in which module.
Regards,
Ish

From above cases, first 3 cases is ok and i know how to process with all CIN related things.But i am little confused in the 4th case.
Whether we need to mention the tax code in PO?
1. If no, whether we need to add up the tax amount to the material basic price and then raise the PO?
2. If yes, how the tax amount postings will be done since we will not be posting the excise invoice in j1iex?
I think u will require the tax code where the excise duty is captured in inventories like JMIP condition types of excise so that it would get added to stock during GR and during invoice u will pay this tax to the vendor.
As u donot take credit u don't have to capture the excise invoice as .

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Customer Invoice with item numbers without OM installed.

Hi
We would like to know if we want to import customer invoices with items and there is no Order Management module.
How items would be validated. Can this be done through item validation org and if yes, what setups are required and in which module.
Regards,
Ish
Edited by: user12190893 on Jan 16, 2012 3:22 PM

Hi,
I want to create Customer Invoice (DR) with the BAPI BAPI_ACC_DOCUMENT_POST. Can you tell me if you realize this project?
Best regards

"Invoice History Report "show wrong balance for supplier invoice with USD

Invoice History Report show wrong balance for supplier invoice with USD Currency
After I run this report i see in the last of this report there is difference between the supplier total
USD (Currency ) and the open Balance USD , it is decreased the open balance
for supplier with 2300 USD with out any reasons
bellow is some data copy of the report
======================================================
Supplier Site Total: SAR 34,700.00
Supplier Site Total: USD 39,000.00
Supplier Total: SAR 34,700.00
Supplier Total: USD 39,000.00
Open Balance: SAR 34,700.00
Open Balance: USD 36,700.00
*** End of Report ***
==============================================
please advise me from where can this differenc ( 39000 - 36,700=2300 )COMMING
or it is bug in this report , becuase i compare this report with other report in account payable like
-supplier open balance letter
-invoice register report
-invoice aging report
all this report give me the amount for supplier USD =39000
BUT AGIN FROM WHERE THE SYSTEM DECREASED THE AMOUNT TO 36,700
thanks

Can you try running Create Accounting For payments just before you run the Invoice History Report and re-check .
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Adjustment to a supplier invoice expenditure item

Can somebody please elaborately provide me the steps on how to make an adjustment to a supplier invoice expenditure item ? Like how to split or transfer an expenditure item that originated in Payables...
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Priya

Need the steps for the above in both 11i and R12

A/P Down Payment Invoice -With or Without Payment Duty

Hi All,
i am trying to add a A/P Down payment Invoice based on a purchase order.when a Excisable item is used in the down payment can be only made without payment of duty and the non-excisable item is used down payment can be can be made with / without duty.can any one explain the scenario of this things..
Thanx

Hi Rahul,
can i made a A/P Down Payment with duty ..??
what will be the exact scenario for with payment and Without payment duty.!
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Correction Invoice with Items TreeType != iNotATree

Hi,
I want to create Correction Invoice document with Items which TreeType = SAPbobsCOM.BoItemTreeTypes.iSalesTree
When I'm adding Correction with reference to some document (BaseType = 13 or 165, BaseEntry=... and BaseLine = ...) then everything is OK,
But when I try add Correction without ref. (no set BaseType,BaseEntry and BaseLine) then I get error:
"Wystąpił błąd wewnętrzny (-5002)"
"Internal error (exception) occurred (-5002)"
When all Items on Correction has TreeType = iNotATree then I can add this Correction without any reference.
The property correction.Lines.TreeType default value is iNotATree, but this property is ReadOnly.
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Edited by: Dariusz Maron on Jun 4, 2009 12:07 PM

Hello Wolf
1) This was an issue in older releases but has been corrected (supposedly) since 4.5 B
Take a look at OSS note: 146091 - Invoice correction: new pricing not possible
But I am sure you are in a much higher release. Review it any ways.
2) Did you try with 'B" or ""C" for the second pricing type? The help says 'You should give a new pricing type to the debit memo item'.
3) Also is the invoice type you are copying from- does it have a 'M" in the SD document category.? T code VOFA. I believe this is prerequisite
4) Check how the item cats are set up (G2N/L2N): The Returns field in Business data should be selected for credit items but not for debit items.
5) Finally the culprit could be the way you set up PR00 (V/06). Check what changes can be done: Are you allowing manual entries? Just a thought.

Credit note for invoice with item with negative value

Hi,
is it possible to create credit note for invoice, where in one line is negative value (its non stock item).
There exists 2 possibilities:
negative qty and positive price (its possible create only through SDK, not SBO)
positive price and negative qty
for example
itemcode 123
qty -1
price 1000
How to create credit note from this invoice?
Thanks a lot for hints.
Petr

Hello Petr Verner,
It's a standard functionality of Business one, that it is impossible to enter a negative amount in an independant credit note or in a credit note based on a invoice with negative amount.
To solve this issue:
1. For the rows with the positive Row Total, create an "independent" Credit Memo (not based on an Invoice).
2. For the rows with the negative Row Total, create another Invoice with a positive Row Total opposite to the original negative Row, and reconcile between the two rows manually via Banking => Bank Statements and Reconciliations => Reconciliation.
Hope the above helps.
Wilma Wang
SAP Business One Forums Team

Make invoice with item level only not by batch level

Hii
i made a delivery doc say material 'A' having batch1,batch2,batch3 with different qty .
exp:(VL03N)
material a batch1 10ton
material a batch2 20ton
material a batch3 30ton
Now i wanted to club all this qty and do invoice with single item for 'Material A' ,it shouldn't come with batch level wise material .
so in vf01 it should look like this .
material a 50 ton .
Plss suggest what should i do for this cases ?? if poosible for changes in routine vbrk/vbrp in copy control then kindly suggest /
sourav .

Hi,
Is your requirement for printing the invoice or while creating the invoice [VF01] Please confirm.
regards,
Chetan

Invoices with and without PO

Dear experts
is there a straightforward way, firstly to list all invoices booked within a year for a given purch org, and secondly to find out which are linked to a purchase order, and which aren't?
Kind regards
Sergei Volkov
Edited by: Sergei Volkov on Dec 7, 2010 4:18 PM
Edited by: Sergei Volkov on Mar 5, 2012 11:14 AM

use list TCODE =MIR5,
use TCODE=ME80FN for the invoices with reference to the PURCHASE ORDER,GOODS RECIEPT>
regards

Inactive items without purchase as well Sales particular period

Dear Expert,
I want list of Item master which doesnu2019t have transaction in Sales and Purchase as from the following documents
Purchase Order
GRPO
A/P Invoice
A/P Down payment
Sales Order
Delivery
A/R Invoice
A/R Down payment
For a particular period.
Thanks in advance,
Regards,
Dwarak
Edited by: Dwarakanath.P on Nov 8, 2011 2:59 PM

Hi Dwarak,
DECLARE @DateFrom DATE
DECLARE @DateTo DATE
SET @DateFrom='2011-01-01'
SET @DateTo='2012-01-01'
CREATE TABLE #temp(ItemCode NVARCHAR(50))
INSERT INTO #temp(ItemCode)
SELECT DISTINCT ItemCode FROM OINM WHERE DocDate BETWEEN @DateFrom AND @DateTo
UNION ALL
SELECT DISTINCT ItemCode FROM POR1 WHERE DocDate BETWEEN @DateFrom AND @DateTo
UNION ALL
SELECT DISTINCT ItemCode FROM PCH1 WHERE DocDate BETWEEN @DateFrom AND @DateTo
UNION ALL
SELECT DISTINCT ItemCode FROM DPO1 WHERE DocDate BETWEEN @DateFrom AND @DateTo
UNION ALL
SELECT DISTINCT ItemCode FROM RDR1 WHERE DocDate BETWEEN @DateFrom AND @DateTo
UNION ALL
SELECT DISTINCT ItemCode FROM INV1 WHERE DocDate BETWEEN @DateFrom AND @DateTo
UNION ALL
SELECT DISTINCT ItemCode FROM DPI1 WHERE DocDate BETWEEN @DateFrom AND @DateTo
SELECT ItemCode,ItemName FROM OITM
WHERE ItemCode COLLATE DATABASE_DEFAULT NOT IN
(SELECT DISTINCT ItemCode FROM #temp WHERE ItemCode IS NOT NULL)
ORDER BY ItemCode
DROP TABLE #temp
Just amend the variable @DateFrom and @DateTo on line 3 and 4 of my query with your intended date range.
Best Regards,
Hendry Wijaya

Approval Query for Invoices with Items Onhand below zero.

Dear Experts,
I would like to make an approval procedure applicable on A/R Invoice.
When ever one of the Invoice items OnHand amount is below ZERO - I need the Approval Procedure to Popup and this way the Produce of the Invoice will be blocked.
Is there any way to write a query on Approval Template for that?
Thanks!
Regards,
D.Medalion

Hi D.Medalion
Please Follow some step
First Create Approval Stages in Administration ->Approval Procedures->Approval Stages
First -
Administration ->Approval Procedures->Approval Templates->Documents-> Click On A/R Invoice .
Second- Administration ->Approval Procedures- Approval Templates->Terms->When the Following Applies->Click Tick On Deviation from Commitment and ration Drop Down Choose Greater or Equal
Thanks & Regard
Khan Imran

Who is using SRM Invoice without Purchase Order?

Hello,
I want to implement SRM Invoice without Purchase Order as a method for our employees to enter their own non-purchase order invoices into SRM instead of having Accounts Payable enter them into R/3. The invoices would then go through financial approval workflow before posting in R/3 and being eligible for the next appropriate cheque run.
This will be a change to our corporate policy and I would like to connect with other companies who are allowing employees to enter their own invoices to find out whatever information or suggestions they can pass along to me.
Few facts:
We are running SRM 5.0 Classic with R/3 ERP 2005.
The invoices are for $3,000 or less.
We have Head Office plus many remote locations.
We would still send the invoices to Accounts Payable for retention.
Thank you,
Corinne Taylor

Hi Taylor,
We can enter the Invoice with out purchase Order also. But you need Invoice management system in SRM.
The Below document may help you and guide you further how to achieve.
Technical Description and Configuration Information
Purpose
The Business Package for Invoicing Clerk provides the possibility to use the Invoice Management System in the Portal. The Invoice Management System (IMS) allows you to process incoming invoices
(with and without purchase order) on the basis of exceptions.
Prerequisites
This document is intended to guide an administrator through the steps required to install and configure the Business Package for Invoicing Clerk. Previous knowledge of SAP architecture and systems, as well as a fundamental knowledge of the Internet and associated technologies are prerequisites.
To use the Business Package for Invoicing Clerk, the SAP SRM Server 5.5 must be installed in one of following ways in SAP ERP 2005:
·        SAP SRM Server as an add-on to SAP ECC Server (product instance SAP ERP 2005 SAP ECC) to run Supplier Relationship Management (SRM) in one client of the ERP system.
·        SAP SRM Server as a separate component to SAP ECC Server.
It is essential that you familiarize yourself with the contents of the corresponding Master Guide before starting to install the Business Package! All relevant system prerequisites are listed in the Master Guides.
You can find these guides for mySAP ERP and mySAP SRM on the SAP Service Marketplace at service.sap.com/instguides ®Installation & Upgrade Guides ® mySAP Business Suite Solutions:
●      mySAP ERP ® mySAP ERP 2005 ® Planning
●      mySAP SRM ® Using SRM Server 5.5
For more information on configuration, see SAP Solution Manager ® mySAP ERP 2005 ® Roles for the SAP NetWeaver Portal ®Invoicing Clerk. See also, mySAP SRM configuration information in SAP Solution Manager: Configuration ® mySAP SRM 5.0 ® Basic Settings for mySAP SRM.
See SAP Note 731386, Import of business packages with SAP NetWeaver. This note describes how to import business package EPA files into the SAP EP and how to install business package SCA files using the Software Deployment Manager.
Integration
The Business Package for Invoicing Clerk provides intranet/Internet access to several integrated backend systems. These include:
·        SAP SRM Server 5.5
·        SAP ECC 6.0
·        SAP Business Information Warehouse (BW) 7.0 (BI Content 7.2)
Prior to beginning your installation, you should establish which components are
required in your system landscape.
Architecture
The architecture of the business package is represented in the figure below:
Landscape: Business Package for Invoicing Clerk
Process Flow
Roles, Worksets, Pages and iViews
The following objects are available:
Role Invoicing Clerk
com.sap.pct.erp.invclerk.invoiceclerk
Workset: Invoicing
com.sap.pct.erp.invclerk.invoicing
Invoice iView
com.sap.pct.erp.invclerk.create_invoice
Credit Memo iView
com.sap.pct.erp.invclerk.create_creditmemo
Subsequent Credit iView
com.sap.pct.erp.invclerk.create_subcredit
Subsequent Debit iView
com.sap.pct.erp.invclerk.create_subdebit
Invoice/Credit Memo iView
com.sap.pct.erp.invclerk.search_invmemo
Invoice Management iView
com.sap.pct.erp.invclerk.bbp_inv_main
Invoice Post Processing iView
com.sap.pct.erp.invclerk.invpostpro
Related services iView
com.sap.portal.navigation.worksetmap.RelatedServices
Document Overview iView
com.sap.pct.erp.invclerk.doc_overview
Document Quick Access iView
com.sap.pct.erp.invclerk.doc_qaccess
Excessive Invoice Document iView
com.sap.pct.erp.invclerk.invoice_report
Workset: Reports Overview
com.sap.pct.erp.invclerk.reporting
Reports Overview
com.sap.pct.erp.invclerk.reports
Workset: Service Map
com.sap.pct.erp.invclerk.service_map
Service Map iView
com.sap.pct.erp.common.servicemap
Thanks & Best Regards
Girisha M S

Import AP/Invoices with DTW

Hello,
We tried to import AP invoices with purchase items only (no stock/sales item) and have a problem with importing an AP invoices with the same purchase item on different rows in the invoice. Import is succesfull but if i have item 5020 on row 1 and 4 , row 1 will be overwritten by row 4 in the import.
Is there an option to define this in DTW.
Could it be a problem with the summary type OPCH.SummryType ?
Thanks
Mark
Edited by: M. Hageman on Mar 13, 2009 9:03 AM

You may try to DTW a different ItemCode for line 4 first. Then DTW again by updating this line only. It should allow system to bypass ItemCode checking.
Thanks,
Gordon

How to create Invoice with ref to PO

Dear sd gurus..
i know we can create invoice with ref to sales order not with po
But i want to create Invoice with ref to po only
please guide me
Thanks a lot

Venu, thanks for your reply.
So in this case your idea wont work but the main imp thing is we cant create invoice with ref to po
Please read my post once again, i never said we can create customer invoice with ref to Purchase order. I said very clearly, " you can follow the normal 3rd party sales process", which means we create customer invoice with ref to sales order only.
Coming into another query,
but some time PO Is generated 110 qth to vendor but vendor may be he will send 105 due to shortage ... and he will tell i will send the the remaining stock after next 10 days now Generally miro will happen only for 105 not 110 ( even we can do MIRO110 also ) but i am talking generally because he received the stock 105 only
But company wants billing for 110 not for 105 because here customer accepted to pay full money
and vendor gave promise to delivery 5 qty in next 10 days
Why will the customer agree to be billed the full qty, when he receive the partial qty?
Let us assume as you said customer agree to pay for full qty, then there are two options.
1. Do the MIRO for full qty since you would be invoicing the customer for full qty
Or
2. Do the MIRO for partial qty and customer should agree for partial invoice
Please note in the normal case also if there is if condition then you don't have other option.
Example:
Order = 100 qty
PO = 100 qty
MIGO = 50 qty and remaining 50 qty Vendor delivery in next 10 days
MIRO =50 qty
But here also customer agreed to pay for full qty, then what will you do ? you don't have other option but to bill the partial qty in standard.
And let me know if you need any more clarity?
thanks,
Srinu.

Unable to make use of Service "Release Supplier Invoice"

We have recently installed EHP-3. I have been trying to make use of the following service
Under Repository Browser --> Package -- > OPS_SE_IVE_XI_PROXY
Enterprise Services -- > Server Proxies ---> II_IVE_E_INVOICEREPRELRQ (Double Click)
The Service Release Supplier Invoice with Service Interface name --> InvoiceERPReleaseRequest_In has status Active.
Everthing seems to in place... But I don't see the Service under SOA Manager.
Please advice, how to make use of the Service above....
Thanks in Advnace!!
Vikas

I have configured the Logical Port and able to publish other Services... but not able to find this Service itslelf under wspublish too..
This is the message comes under Dispaly Logs "No service(s) to be published with the given criteria.
Message no. MSG_CL_ER022"..
Thanks for your help
Vikas

Supplier Invoice with Items without Purchasing

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