Trip reimbursement and travel expense deduction

Hi all,
we need detailed info about trips before these trips are setteled (esp. vpfps and vpfpa are of interest). Therefore i tried to submit report rprtec00 with option "export list to memory". if i import information afterwards from database pcl1 nothing is returned.
Does anyone have an example how to use report rprtec00 for a simulated trip and construction "import from database"???
Any help is highly appreciated!
Best regards,
Joost

Thanks for your response! The problem is that we need the info within internal tables and not as a simple text. Therefore we cannot use the FM LIST_FROM_MEMORY and LIST_TO_ASCI.
Best regards,
Joost

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ESS: "Send and Save" button in the overview "trips and travel expenses"

Hi all!
How can I add a "Search and Send" button in the overview "trips and travel expenses"?
The employees have to go into each trip, in order to send it to the travel manager.
Is there another opportunity:
maybe, select the trip items in the overview and send it.
Thanks for your help!
Best regards,
Dirk

Hello Dirk,
At the moment this functionality is not available in standard portal system.
Regards,
Raynard

Setting up Flat Rate miles reimbursement in Travel expense

Hi Everyone:
We are in the process of setting up Flat Rate miles reimbursement in Travel expense calculation (PR05), based on Country and Region, example Canada (CA) Region (Ontario), Canada (CA), Region (Quebec). How would I go about setting this up in configuration? Can any one please let me know the required steps.
Best Regards, Tom.

Hallo, try this two tables
set up control parameters V_T702N_H
set up flat rates amounts V_T706F
If you want set up cumulations, see tables {spro->fin.accounting-> travel->expenses->reimbursement amounts-> cumulation
Hope you asked about this.

Provider in Dialog and Travel Expenses Control

Hi,
My Requirement: I want to have free form manual input to specify the name of the provider or merchant or supplier or vendor as there are expense types whose list cannot be maintained. For eg. If there is a business dinner, I want to type the name of the restaurant where dinner took place.
This is because the Travel and Expense department can successfully audit not only the amount but where you spend that amount.
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AD

HI,
You can use description or you can use additional information field for entering the details.
Hope this helps.
Regards,
S.Srikanth

"Send and Save" button in trips and travel expenses

hello guru's.
i have a problem
i implemented in my SAP portal the Travel Management package.
I have a problem
in travel expenses iview, you arrive in last step you can Save and Send the data.
But the user can push this button more time!!! so manager can receive many time this data and this is not correct!!
there are a way for fix this problem??
thanks
Alex

I am having a problem with the buttons "Save"and "Save and Send to Approval".
The users are choosing "Save" instead of "Save and Send to Approval" and then the trip does not go to the approval step.
It is creating many problems and we need to hide this option "Send", just displaying to user the option "Save and Send to Approval".
Anyone knows if have a standard solution for this case?
Thanks,
Thiago

Trip Activity Type in travel planning and travel expenses

Hi Friends!
What is the difference between,
Travel Management -> Travel Planning -> Trip Rules and Profiles ->Travel Policy -> Define Trip Activity Types
and
Travel Management -> Travel Expenses -> Master Data -> Control Parameters for Travel Expenses -> Control Parameters from Trip Data -> Define Trip Activity Types
Confused!!!

Travel Management -> Travel Planning -> Trip Rules and Profiles ->Travel Policy -> Define Trip Activity Types
comes in the travel request page
Travel Management -> Travel Expenses -> Master Data -> Control Parameters for Travel Expenses -> Control Parameters from Trip Data -> Define Trip Activity Types
comes in Travel Expense report.
It can be used to define the amount for expense types

Can Single Trip have multiple travel expense reports?

Hi All,
Can a single trip have more than one travel expense report linked to it?
My Client requires different travel receipts for a single trip to have different paymnet cycles.
Say for a single trip (for 20 days) the airfare paid needs to be settled in next 7 days and the hotel will be reimbursed when employee finishes the trip i.e. after 20 days in this ex.
Can each of these receipts be settled and then posted to finance separately if they are part of the same travel expense report.
OR can we have different travel expense reports for the same trip which could then be settled and posted to finance individually?
Regards,
Amit

Hi,
I think you have some diferents posibilities:
- Let your employees create differents travel expenses in the same period (Define Schema and Individual Field Control).
- Let your employee modificate a travel expenses whith settlement status: "settle".
Marta.

Approving Travel Requests and Travel Expenses

Hi All,
Need some light here. I'm trying to get a whole picture on this process. In a standard SAP Scenario, when a manager receives a notification in his UWL to 'Approve a travel request', can he/she approve/reject directly from the Portal OR does he/she needs to do it via 'travel manager' in ECC? Thanks
Regards

Hi Guys,
Any help on this?
Thanks

Problem in opening Travel expense form

Hi All,
We are using standard workflow (task ID : TS20000118 )for Approve Trip,Approve Travel Request and
Approve Travel Expense.
User (Manager) get all the task related to travel request and travel expense in MSS through work flow.
When user click on Travel request task, the travel request PDF form is open correctly, but when user click on travel expense task , the travel expense PDF form have to open but here also travel request PDF form is open.
How can i open the Travel expense PDF form when user click on travel expense task.
can anyone help...?
Regards,
Priya.

Hi,
Did you get solution for this problem? I am facing same problem.
Regards,
Amit

Travel expenses posting for Intercompany

Hi,
Pl advised how do we post a travel expenses for an inter-company transaction. This is an integration between project management module and travel expenses as well as FI/CO and Travel Management System.
Company code EC01 and EC04.
Resource from EC04 was utilised in EC01 project. We are trying to post the travel expenses for resource EC04 into EC01. So the expenses can appear in both client invoice (EC01 invoice, as travel expenses was payable by client and EC01 basically help to collect on behalf for EC04). The next will be inter-company invoice (EC04 will need to billed EC01 for the resouces/travel expenses incurred in EC01 project)
We are trying to make use of the cost assignment feature in 'TRIP' by indicating the network and network number. Still unable to generate inter-company travel expenses. Pl advised what should be the correct way of posting.
Thank, Karan

Hi,
My suggestion would be to go with the DIP Profile with the material determination.
In your case it would be the travel expenses.
Create a WBS elemenent where these services are being used and make it as billing element.
Assign a sales order with this this material and assign this DIP Profile in Sales Tab-B.
DP81, ODP1 are the Tcodes you can look for..
Reward points if found useful.
Thanks..

Additional destination in travel expense

is it possible if we can add additional destination in travel expense report?
while there was no such information in travel request?
i can't find "additional destination" button in travel expense report.
anyone can help?
thx

Hi !
M correcting my answer......
In the TRIP Schema Thier is a separate flag option for 'Additioanl Designation'.
Path :IMG>Financial Accounting (New)>Travel Management>Travel Expenses>Dialog and Travel Expenses Control>Define Schema and Individual Field Control> Select TRIP Schema -Domestic Travel >F8 >
In the same screen under the head of Activate Entry Screen
1. check box Enter Address for Destination
2. check box for Additioanl Destinations.
3. TRIP Segment
4. Advances
5. User Data
2nd Check box is for Additional Destination
Regards
Sheetal

Travel Expense Settlement thru Payroll

Hi All,
How to integrate Travel Management with Payroll for posting travel settlement amount to Payroll.
Post trip, payment to employee / Recovery from Employee. i.e. settlement needs to be done thru Payroll. SAP Table V_PTRV_HEAD provides the structure of expenses. This table provide various data filelds, like payment, travel advance, total expenditure etc, My question is how to take value from SUM_PAYOUT (Payment) from Table V_PTRV_HEAD and put into the payroll as the Travel Settlement amount.
Thanks & Regards,
Mandar Ranade

Hi,
After the trip is settled, the payroll driver program will pick up the trip results and the expenses are dispalyed in the payslip.
Check the payroll schema of the country.(transaction PE01).
For example, G000 (Great Britain accounting schema). make sure GREI is activated in the payroll schema to pick up the travel expenses through payroll.
If you see a * infront of Travel expenses, it means GREI is inactive. You should make it active.
Hope this helps..
Thanks,
Praisty

Travel Calendar/Weekly Report/Travel Expense Manager

Hi,
Can any body explain me what is the difference between Travel Calendar, Weekly Report and Travel Expense Manager and for which type of trips i can use teh above forms.
Regards,
Sundar

Hello Sundar,
A detailed explanation can be found in help.sap.com.
Just a short summary:
Travel Calendar
Using this scenario, you can create and change several domestic trips for an employee at the same time. You can not, however, create or change international trips.
Weekly Report
With this entry scenario, you can enter and change weekly reports. Weekly reports always cover a time period of seven days. The system presents weekly reports as week-by-week calendars. The weekly report was designed for entering individual receipts. You can only use the weekly report to enter trips for which you do not want to do per diem settlement of meals or accommodations.
Travel Expense Manager
This scenario is the central entry scenario of Travel Expenses. You can create and change both domestic and international trips for an employee. You can also enter both trip per diems / flat rates and individual receipts.
With this scenario you can change any trip that was recorded using the travel expense manager, the travel calendar or trip advances. You can also use this scenario to change trips that you have transferred to Accounting, Payroll Accounting or data medium exchange. Other than in the travel calendar, you can only edit one trip at a time in this scenario.
Regards,
Raynard

Currency updation in travel expense

Dear Team,
I want to configure receipt currency in travel management, so when an employee creates his travel expense currencies mentioned below should be displayed in receipt currency.
Please let me know the T-code for configuring the same.
Thailand                          BHT
China                               YUAN
Philipines                       Peso
Regards,
Pinky

Hi !
M correcting my answer......
In the TRIP Schema Thier is a separate flag option for 'Additioanl Designation'.
Path :IMG>Financial Accounting (New)>Travel Management>Travel Expenses>Dialog and Travel Expenses Control>Define Schema and Individual Field Control> Select TRIP Schema -Domestic Travel >F8 >
In the same screen under the head of Activate Entry Screen
1. check box Enter Address for Destination
2. check box for Additioanl Destinations.
3. TRIP Segment
4. Advances
5. User Data
2nd Check box is for Additional Destination
Regards
Sheetal

Travel expense - Miscellaneous Expense Type

Hi All,
There is miscellaneous expense type (MIAL) that i have configured for my client.
Now they want to assign maximum default value for miscellaneous expense. The requirement is that on the basis of R Grp M/A Enterprise, that i have maintained in Infotype 0017 (Travel Privileges), the default max value should be 150 for first 2 days/ 250 per day after two days.
Please advise how this can be achieved.
Regards,
Reema

Hi
This is bit complicated.
Wht u can do is firstly u maintain the max value in the corresponding node.Let it be 150.In amount type put "Reason for exceeding Max Rate is required".
Then in the node,
Dialog and Travel Expenses Control>Dialog Control>Field Control for Additional Receipt Information
Select the expense that u created.Double Click on it.Here in "Number Calculation" select 1. Save
Now I tell u what will happen.
When u create an expense report, for an employee trip of 2 days, the amount at the max can be put as 300 at the max.
If the tour is of 4 days, then the expense will be (1502)+(2502)=800.So the value in amount has to be 800. But as per your config, it will be 150*4=600.Hence looking at 800 system will open a Reason Field where u have to put a reason until which the Expense Report cannot be saved.Here u can make a for mat like "Trip Duration 2+2 days.
Hope it helps
Please let me know

Trip reimbursement and travel expense deduction

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