Using Internal Orders to Capture Vehicle Maintenance.

Dear Experts;
Our company has automobiles that are service by a third party.
We create service LPOs whenever the vehicle service is due.
Once the service is done, a service acceptance is done and payment process.
Now we want to use Internal orders to capture the vehicle maintenence costs.
Kindly advise me on the type of Internal order we shouldcreate and how the LPOs and payment should be processed againest the Internal order..
Thanks in advance.
Richard.

Hi
Create a Service PO on your vendor
Assign the IO Number in the PO (Use Acct Assgn Catgry F)
When the service is rendered, enter the Service Entry Sheet in MM module.. Expense would be posted to the IO
In one of the Text Fields, you can capture the Vehicle No or use exit COOPA003 to add customer defined fields in the IO
br, Ajay M

Similar Messages

Use budget control in PO using internal orders

Hi Folks,
I am trying to use budgeting using internal orders. My problem is how to assign purchase orders to this internal order so that tolerance limit is checked at the PO level. When I assign PO to a internal order using assignment type F it treats it as a consumption and doesnt take it to the inventory. Please help.
Pankaj

Hi,
Internal orders can be used at time time of creating the PO for the budget commitments.
when ever you do grn then the actual will be updated.
so, while creating the PO select the account assignment catagory as F- Internal order, which is mandatory, it captures the statistical cost in internal order.
Regards,
Padma

Using internal order for a gl in FBCJ Screen

Hi All,
I would ike to use internal order for GLs/Vendor accounts like employee vendors or MM vendors in the Cash Journal i.e. FBCJ Screen.Hos should I do it.
Simillarly I would like to give the work order /po reference for such advances in the FBCJ Screen.Is it possible to do it?
Thanks in advance for your replies.
Regards,
Manoj mehta

Hi Manoj,
It is possible to use Internal Order for GLs/Vendor accounts like employee vendors or MM vendors in the Cash Journal i.e. FBCJ Screen. The internal order field maybe invisble on the screen.Follow the following steps:
1. Click on the Configuration tab - Blue, Yellow, White Striped Square on the right top corner of FBCJ Screen.
2. It will open the Table Setting Tab, Click on Administrator.
3. It will open Edit System Settings, Check whether the in the cloumn, order is having tick in the Invisible Column. If it is ticked remove the tick & click on Activate.
4. Close the Edit System Settings & Save the Table Settings.
Thank You.

Perform Payroll Posting using Internal Order

Hi All,
I would like to know what configuration that must be done to ensure that during payroll posting budget checking is performed using internal order.
I already searched in all available resources but found nothing. I read SAP Note 648594 but I still do not understand how the integration is built. Now we use cost center as cost object instead of internal order, and in the new requirement user wants to perform payroll posting to cost center and also perform budget checking via internal order.
For your information, I tried to maintained IT0027 and entered internal order with percentage 100% but when I posted the payroll result, expenses of the employee was posted to internal order instead of cost center.
Thank you,
Regards,
MAL

You may either enter in IT27, or against the position or org unit in PPOME.
If you entered an internal order as 100%, then the posting will of course post to the internal order.
regards

Budgeting for fixed asset using internal order

Hi All,
My customer wants to budget for assets and track the actual capital expenses with budgeted capital expense.
Can I use Internal order to budget for the expense. I am not using investment management or funds management.
If it is possible to use the internal order without using IM or FM, can i create the IO as statistical.
Thanks for all the help

You can use Internal Orders for controlling capex. It is possible to enter budgets at internal order level as well as control the same.
For this you need to Budget Profile & activate the commitment management for the order type. In budget profile, you need to activate the availability control. You can also specify the person, who should be informed once budget is exceeded.
From internal order you will be able to settle cost to AUC.
Regards
Rakesh Pawaskar

How to purchase assets using internal orders?

How to purchase assets using internal orders? Also how do AuC's turn into assets?

Hi,
Review the link below
http://www.google.com/url?sa=t&rct=j&q=&esrc=s&frm=1&source=web&cd=4&ved=0CEEQFjAD&url=http%3A%2F%2Fhelp.sap.com%2Fbp_blv1600%2FBL_CA%2FDocumentation%2FScenarios%2FV8K_BPP_EN_CA.doc&ei=ZRw8T5ODGYKN0QHX8Om-Cw&usg=AFQjCNGWPZ8CseftCgue2pZZmdnfyLfY9g&sig2=l1ZFy5LrVjLZA-dfGF4Ibg
Regards
Carlos
Edited by: Carlos Gonzalez on Feb 15, 2012 4:01 PM

Budget controlling for PO using internal order

Dear experts ,
can anyone tell me the step by step procedure to have a budget controlling on PO based on budget ?
Regards
anis

Dear Anis,
Create Statistical IO and assign budget to them. Then at the PO enter A at the Account assignment or K and you enter the IO number.
If you want the system to check for budget go to SPRO -> Controlling -> Internal Orders -> Budgeting and Availability Control you define Budget RPofile etc and at the selection 'Define Tolerance Limits for Availability Control' you define for you Company code how the system reacts during PO creation. You give tolerances to display messages if the budget is close to depletion etc
Bare in mind that PO create commitments and when the invoices are posted the amount becomes actual. You can check report S_ALR_87013019.
Hope it helps. Generally i have used it, it is very good solution and easy to implement.
BR

Internal Orders & settlement to Inventory Accounts(G/L Accounts)

Hello
Could anyone share his/her knowledge on the business processes that might be involved in the use of Internal Orders for small projects(minor costs) and then settling it to Inventory Accounts.
My Client uses Internal Orders to capture costs for small projects like Advertising campaign, Claim for warranty, House keeping charges etc.and once after all the charges are captured, they settle the Internal Orders to Inventory Accounts? (which is kind of confusing to me)
I know that Internal Orders are used to capture the costs for small projects but I am confused as to how are those costs settled to Inventory Accounts??
Is it possible to settle those small project costs to Inventory Accounts? If so what would be the business processes or postings that would need to be posted to Internal Orders(Ex: Goods Reciept or Inv Consumption)
I am preparing a Business process design document and I need to document this.
Could anyone please share their knowledge and explain this, It would be really helpful and will be really appreciated. I would be really generous in assigning points.
Thanks for your help!
Sandeep

Hi Ashok,
Thank you for your reply.
The PCE does not have a default account assignment.
The reason for this settlement is because we want to move the charges onto a balance sheet account so they can be cross charged manually. The debits on the internal order are on a secondary CE as they came from an assessment out of a cost center.
The flow should be: CC assessment> IO> G/L
CC assessment to IO happens on a secondary
Debit sits on the IO on a secondary CE
We want the IO to settle to a balance sheet G/L

Labour hours posting against an internal order

Hi Gurus,
I have a requirement wherein we will be using internal order to collect costs. This internal order is linked to the sales order line item via account assignment.
We will be doing T&M/RRB for this particular line item. I wanted to do confirmation of labor hours but I am unable to do it. I tried it in IW44, but when it give the internal order number, I get the error message that the internal order does not exists. do i need to go to some other transaction?
Can some one guide me what needs to be done so that we can do labor hour confirmation for internal orders.
Thanks

its not a PM oder type. Basically, we do not want to use project systems and so we are using internal order to capture costs.
No confirmations are required, using CATS the cost can be posted.

Internal orders used in account assignment

Hi,
Pl let me know about internal orders used in account assignment. How it works?
Tx
Uts

Hi,
Posting to Cost Center and Internal Order
If you have added the field Internal order in the Asset Master as a statistical order and you want your depreciation
posted not only to the cost center but also to this order.
In transaction OAYR in the IMG you define how depreciation posts to the depreciation posting rules - there is a CO assignment box where you have to tick both cost centers and internal orders.
What is internal order? Explain with example and how it is related to cost center.
An internal order is used to accumulate cost for a specific project or task for a specific time period. An internal order is therefore used for a short period with a specific deadline.
Your internal order will usually settle to cost centers (and not visa versa) according to the settlement rule in the order setup.
An internal order can therefore be used to group all the expenses incurred to plan and hold a conference over a 3 month period. The order can be settled on a monthly basis to cost centers. When the conference is finished the order can be settled finally. The cost of the conference will then be spread over 2 or more cost centers, but can be viewed in total on the internal order when needed.
Internal Orders - It is an instrument used to monitor costs and, in some instances, the revenues of an organization.
Uses of Internal orders
Monitoring the costs of short-term jobs
Monitoring the costs and revenues of a specific service
On going cost control
Internal order categories
Overhead Orders
Investment Orders
Accrual Orders
Orders with revenue
Cost centers are not for specific job. e.g If you have open Trade-fair / exhibition (1 month period), then to allocate cost, you can use Internal Orders (Say IO) you can post to IO, and from their to various cost centers. If management were to ask you the cost of that exhibition, Internal Order will help you
Cost center is a responsible center in SAP. It cannot be defined as statistical but in transactions it may become as per other co objects.You will be able to find out the performance of the cost center using activities and plan values with actual value. This is lowest cost object in SAP. This will become a statistical object when you allocate the cost to other higher objects. Cost can be allocated to other cost centers or co objects but not fi objects like GL,assets, inventory etc. can be defaulted in transactions through cost element. It cannot be a cost object for a revenue element, revenues are always taken for other higher CO objects. No budget functionality is available but planning functionality is available and is always measured for a year in business.
Internal order is the second CO object - which can be defined as statistical or real. You will be able to define Budget and planning figures - more than one year also. Can control the postings of FI through budget controls. You can have the report of Plan vs actual including commitment. Cost cannot be allocated but settled through settlement rules and profiles. The receiver of the values can be any object not like Cost center - can be CO objects and FI objects. Ideal for R&D expenses capitalizations, etc. Status profile is linked to this which controls many individual transactions in each status which is a part of this Internal order. It can also receive postings of activities from Cost center. Settlement profile is an wonderful tool for variety of settlement - needed for FI and CO - legal requirements also and Revenue requirements also for any country.
All SAP CO orders like Production order, Plant maintenance order, etc will behave like Internal order with more functionalities.
Internal Order (Definition as per CO): -
An instrument used to monitor costs and, in some instances, the revenues of an organization.
Internal orders can be used for the following purposes:
Monitoring the costs of short-term jobs
Monitoring the costs and revenues of a specific service
Ongoing cost control
Internal orders are divided into the following categories:
Overhead orders - For short-term monitoring of the indirect costs arising from jobs. They can also be used for continuous monitoring of subareas of indirect costs. Overhead orders can collect plan and actual costs independently of organizational cost center structures and business processes, enabling continuous cost control in the enterprise.
Investment orders - Monitor investment costs that can be capitalized and settled to fixed assets.
Accrual orders - Monitor period-based accrual between expenses posted in Financial Accounting and accrual costs in Controlling.
Orders with revenues - Monitor the costs and revenues arising from activities for partners outside the organization, or from activities not belonging to the core business of the organization.
Thanks & regards,
Kiran

Internal Order Budgeting for HR and Plant maintenance

Dear All,
I am using internal order for budgeting control. I want to use internal order budgeting for Payroll also. How do i assign internal order for the same.
I want to check budget through internal order for plant maintenance order also. At the time of issue of material to PM order or at the time of settlement.
regards
ranga

Budget Profile:
IMG => Internal Orders => Budgeting and Availability Control => Maintain Budget Profile
Make sure activation type made to 1.
Availability control settings:
IMG => Internal Orders => Budgeting and Availability Control => Define Tolerance Limits for Availability Control
Regards,
Ravi

Mass deletion of orders in Livecache using Internal Number (GUID)

Dear Experts
I use program /SAPAPO/OM_DELETE_INCON_ORDERS to delete Orders from livecache using internal order numbers.
However on the selection screen, we can enter only a single Order GUID. I would like to mass process the deletion of orders. do you know an equivalent program or a way to mass delete a list of order GUID rather than deleting one by one?
Thanks for your answers
Elynn

Hi,
Which Orders you want to delete from livecache? you can use the BAPIs available where you can pass more than one ORDER GUIDs to delete the orders from livecache.
Deletion of Planned Independent Requirements- BAPI_PIRSRVAPS_DELMULTI
Deletion of One or More Sales Orders- BAPI_SLSRVAPS_DELMULTI
Deletion of One or More Procurement Documents- BAPI_POSRVAPS_DELMULTI
Delete Manufacturing Orders - BAPI_MOSRVAPS_DELEMULTI
Regards,
Saurabh

Vehicle maintenance & repair cost mapping

Hi all,
My client owns a lot of vehicles (truck) for transportation. They have to keep an eye at truck maintenance & repairs and they want to capture all the cost truck wise. We suggested them to take PM module but client want this scenario to be mapped in FI or CO module.
Can we use Internal Order to map this scenario in CO module. means we can treat one vehicle is equal to one internal order. but i don't know how settlement would be done and what will be the receiver object for this.
Thanks,
Nisha.
Moderator: Please, search SDN

Hi ,
Yes you can use the functionality of internal order for the scenario in question , before that i have a question :
1. How is the expense booked ? is it throuhg service entry sheet ML81N or FB60 .
Why i am asking is then the user has to be very careful while entering the internal order number as you would be having a lot of internal orders .
In case if it is throuhg ML81N then user will have to select the correct internal order or else your solution would be in vain.
Secondly talking of the cost , as it being pertaining to repairs and maintainence cost hence it would be settled to a cost center .
Which cost center that the CO counter part would be in a better positon to address .
Else you can create an assesment cycle for distributing the cost at the month end if you are staying with 1 cost center .
Hope this helps .
Regards ,
Dewang T.

Assignment of Production Order to Internal Order

Can a production order be assigned to an internal order so that the manufacturing costs can be seen in the internal order?
My scenario is such that I want to manufacture sheet metal dies. The various costs involved are design costs, procurement costs and manufacturing costs. The design costs and procurement costs will be captured in the internal order. I want to capture the manufacturing cost through the production order.
Now the problem is how can I see the total of all three costs in the internal order?
Thanks in anticipation.
Sumeet

As I know,
You can assign internal order as a settlement receiver. Since production order itself is a cost receiver.
Why connot you use internal order instead of production order. You can do GR/GI to internal order.
One more option is you can use cost centre/internal order as a receiver, maintain a minimum price (1unit=1$)in production material and when you settle all the cost will be settled against the cost centre/internal order.

Check on internal order

Hi,
I am using internal order as a settlement receiver for capital maintenance order.
But some times accounts department closes the internal order before capital maintenance order settlement on this internal order.
I want to apply some check on internal order so that during closing of internal order system should check all the capital order maintenance order whether they are fully settled or not.
Plz suggest how to achieve this.
Regards
Rakesh

Rakesh,
You need to check with your FICO team for a suitable user-exit or BADI relating to internal orders.
Alternatively, open a new post in the Financials forum.
PeteA
Moderator: Certainly, there is no need in opening new post!

Using Internal Orders to Capture Vehicle Maintenance.

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