Vendor prepayment

Hi Experts,
The user created a Vendor Invoice  KR (FB01)  as to make a pre-payment.  They already made a payment. They also created PO for same and now they are trying to clear KR document so that it will not be a duplicate payment. 
When an invoice is created for a PO, we  should be able to show that this has already been paid. 
Please advise of best of handling this.

Hi,
If the prepayments are the partial or full advance to vendor, then it should be paid in SAP by using down payment functionality with special GL Indicator, T.Code : F-48 & later on the down payment already paid would be cleared by F-54.  Other process of PO, MIGO, MIRO & final payment will remain same.
I hope this will help you.
Regards
Javed

Similar Messages

  • Vendor Prepayment Process -  SAP best practice

    Hi Friends,
    I am looking for SAP Best Practices for Vendor Prepayment process.
    Could you guide me step by step approach..
    Is there any config ?? I have maintained Prepayment Indicator in Vendor Master..
    Please throw some light..
    Regards,
    Jackie

    Hi
    check following link
    [http://help.sap.com/bp_mediav1600/Media_US/HTML/Scenarios/V1B_MED_Scen_EN_US.htm]
    [http://help.sap.com/bp_mediav1600/Media_US/HTML/Scenarios/V1C_MED_Scen_EN_US.htm]
    Regards
    Kailas Ugale

  • Vendor Prepayment - Config settings

    Hi Friends,
    Could you please list , Vendor Prepayment config steps??
    I am configuring it under MM-LIV - Incoming Invoice - Prepayment
    Regards,
    Jackie

    Hi,
    If the prepayments are the partial or full advance to vendor, then it should be paid in SAP by using down payment functionality with special GL Indicator, T.Code : F-48 & later on the down payment already paid would be cleared by F-54. Other process of PO, MIGO, MIRO & final payment will remain same. Please refer below link for better clarity.I hope this will resolve your issue. Thanking you.
    http://help.sap.com/saphelp_erp60_sp/helpdata/en/90/6dec40a600e015e10000000a114b1d/content.htm.

  • Automatic clearing of a vendor prepayment

    Hi,
    I am trying to do the following :
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    - post a GR
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    - post MIRO
    - pay remainder of the invoice through F110
    I found 2 ways of working :
    1) through down payment request process.  BUT this is not what I am looking for as there is no automatic clearing between final invoice and down payment.  This has to be cleared manually.
    2) In Logistics Invoice verification, there is a possibility to use a "prepayment".  This involves a few customizing settings in LIV under "prepayment", and has to be also configured on the vendor master record.  This way of working produces an invoice, related to the original PO, but with no link to the PO items.  When posting this invoice (transaction MIRA), the prepayment document should be automatically created ...  Unfortunately, I do not succeed in getting this prepayment working !!!!
    Does anyone know about this ?
    Or any other idea if using another process ?  Billing plan possibility ?
    Many thanks !
    Danielle

    Use t.code for F-44 for clearing openitems..There you can  enter PO at line item level
    u can give PO as reference to process Invoice which is gateway for Payment
    Regards

  • Vendor Master- Prepayment field on Payment Transaction Accounting

    This field under Invoice verification tab has 4 options- one of which is - leave blank/ space and this will prevent the system from posting Prepayment against this vendor.
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    Need help to understand this
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    Raj

    hey
    u have to set vendor pay ment block thru fk02 for vendor and company code combivnation.
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  • Prepayment Vendor

    Hello,
    Can someone please explain how to use the prepayment functionality in ECC 6.0
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    Kind Regards

    Hi,
    Prepayment of invoices
    This functionality is characterized as follows:
    u2022 User can trigger prepayment of vendor invoices in logistics invoice verification.
    u2022 User use the prepayment function for vendors with whom organisation has a good, long-standing relationship.
    u2022 The function enables payment soon after issue of the invoice and full exploitation of the date of required payment and existing cash discounts, by posting the vendor liabilities, taxes, and cash discounts in financial accounting in advance.
    u2022 The software executes the payment of the invoice regardless of the relevant goods receipt and the outcome of the invoice verification check.
    u2022 Most logistics invoice verification standard functions are not affected by the prepayment function.
    u2022 When the software posts invoices, it continues to execute the standard checks.
    u2022 If the software has already posted the prepayment document, user can make only restricted changes to the header fields of the invoice.
    u2022 To ensure adequate and orderly financial accounting postings, a prepayment clearing account has been added to SAP ERP Central Component.
    u2022 Upon prepayment, the software debits this account and then settles the account again after executing the check.
    Refer following links also;
    [Entering Invoices for Prepayment|http://help.sap.com/saphelp_erp60_sp/helpdata/en/a8/b99f58452b11d189430000e829fbbd/frameset.htm]

  • "T-Code" - ACACDATATRANS - Transfer Vendor Invoices to Accruals Engine

    Dear All,
    My Company is considering implementing the accruals engine. To my knowledge the accruals engine does NOT have the functionality to to pay vendor invoices. In particular we are looking to see if it's possible to do Automatic Vendor Prepayments" via the ACCRUALS ENGINE.
    I was about to give up when I came across this T-Code:
    "ACACDATATRANS" - Transfer of Vendor Invoices to the Accruals Engine (AE).
    Would any one be kind enough to post/email me further information on this transaction. Can this transaction be used to:
    > Transfer Invoices to the (AE)
    > Automatically Pay the Invoices
    > And/Or - Automatically - Prepay the invoice (pre-payments)
    I would greatly appreciate any assistance in this matter, and if anyone can provide me with further insight/details to the <b>ACACDATATRANS</b> transaction (links to notes & guides to the above transaction would be greatly appreciated).
    Thanks again
    Kind Regards
    RICK.

    Hello RIck
    I am not an expert in this matters but I have found the following information that may be useful:
    "The report your are trying to use to create accrual objects from vendor invoices is only an example report which should be used as a template for your own. So if you want to use the possibility to create accrual objects automatically from vendor invoices you would have to develop your own selection method with the delivered example function module as template. In transaction ACACDATATRANS you will also find detailed information about it (please read program ACAC_DATA_TRANSFER_EXAMPLE documentation in SE38). But you can also find detailed information about automatic data feed into the accrual engine in the detailed presentation about the accrual engine beginning with slide 79 which you can find via link in the note 633924."
    I have found also this information:
    "There is only the possibility to link the invoice to the accrual engine document (and so indirect with the FI-document). Therefore you can use transaction 'ACACDATATRANS' with the according selections
    methods. Afterwards you have an automatically created accrualobject
    from your invoice and if you now double click the object number in
    the reference date you navigate to the invoice."
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    Regards
    Javier

  • TDS Not deducted at the time of Vendor out going payment (F-53)

    Dear All,
    First we did prepayment through F-47, iam tryin to clearing the vendor payment amount through F-53 , at this  TDS amount not deducted for that payment. can any one solve this issue as soon as possible....
    Thanks & Regards
    Vijay Kumar

    Hello vijay,
    TDS should be deducted at time time of Advance Payment or Invoice Booking only, not in F-53( Payment against invoice).
    if Payment is made in Advance you must have deducted tds amount. f-53 is normally using for payment against invoicing.
    and invoicing is already done with deduction of tds.
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    Vishal Sonawane

  • Profit Center Dummy for Vendor advance account - spl gl indicator A

    Hi
    I  have activated the PCA in 4.7, i have posted the vendor advance transaction using f-48. I have given the relevant profit center in the offseeting line item of vendor, i.e bank clearing account. I have maintained this account in 3keh settings too. When i run 1kek to update AR/AP, the vendor related Recon account (i.e spl gl A - assigned account) is updating with dummy profit center.
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    Mahesh

    HI Rajesh
    I checked for the 3keh setting, the offsetting GL is assigned there. How ever, for vendor account i.e recon account, we will not assign in 3keh. So when u run 1kek, the vendor recon gl account is updated with the PC from offsetting line, that is the way 1kek works rite. Now for prepayment through spl gl indicator,  i  assigned that recon account to 3keh, i ran 1kek, and its updating the Profit Center. That means we need to assign Spl GL assigned recon accounts too to 3keh. Thought let me share this with you.
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    Mahesh

  • PREPAYMENT

    Dear MM consultants,
    I need to pay to vendor before goods receipt.
    For this purpose i selected prepayment option A or C  in Vendor master ( Payment transaction )
    I craeted a PO and try to do MIRO
    System thros error as No PO suitable item foud, also i am not able to see prepayment field in header screen.
    Request ur help
    Thanks
    A.Gururajan

    hi
    Follow the below mentioned steps for Advance Payment against the PO / Contract;
    1. F-47 - Create Down Payment Request (Here in selection screen specify all the necessary details (Doc Type - KA) and press enter, on this screen specify amount to be paid in advance and also specify the PO Document and line item and SAVE)
    2. F-48 - Down Payment Entry w.r.t. Down Payment Request No
    3. F-54 - Down Payment Clearing
    At the time of MIRO, it will pop-up that advance payment is done to this vendor against this PO.
    Also take help of your FI Consultant if required.
    Note: - Prerequisite for Advance Payment: - Go to FS00, and check Filed Status Group for Vendor Reconciliation Account, then go to OBC4, check the Filed Status Group, what you have maintained for the Vendor reconciliation account. Here go To Material management segment and put optional entry for the field of Purchase Order and save.
    When payment is done then it passes following entry;
    Vendor Account - Dr
    Bank Account - Cr
    And at the time of IR, it will pass following entry;
    Vendor Account - Cr
    GR/IR Clearing A/c - Dr
    So now the difference remained in Vendor Account (Check in FBL1N) after these 2 transactions should be payed extra or to be charged back to Vendor, you have to decide manually and accordingly raise Credit Memo to Vendor and adjust the payment.
    hope it clears
    regards
    kunal

  • Prepayment Relevance LFB1-PREPAY_RELEVANT

    Hi,
    do you know logic of field Prepayment Relevance (Vendor Master) in invoice verification?
    Thank you
    Daniela

    Hi Gianni
    I could not find any field prepayment relevant in the vendor master.
    Where from you get this field?
    Thanks
    Ashok
    Assign points for useful answer

  • Prepayment exceeded invoice amount, a refund is received. How 2 handle this

    I made a prepayment of $100 to a vendor. The invoice I later received from the vendor was $70. The vendor then sent me a refund for the difference between the prepayment amount and the invoice amount (that is $30).
    1) How can I treat this refund from the vendor in Oracle Payables?
    2) Is the refund going to be a check sent to me?

    Hi
    Please follow the following steps:
    1. Raise a standard invoice for $30 against the vendor and apply it to the prepayment (This is required as the prepayment invoice needs to be knocked off).
    The accounting generated will be
    Std invoice - Clearing A/c dr and liability a/c Cr.
    Prepayment matching - liability a/c dr. and Prepayment A/c cr
    2. Raise a credit memo for $30 against the vendor and receive a refund against the credit memo.
    The accounting generated will be
    Credit Memo - liability a/c Dr. and Clearing A/c Cr.
    Refund - liability a/c cr. and Cash A/c dr
    Note: The distribution account selected in both the standard invoice and credit memo should be the same (this is generally taken as a clearing account)
    Another way (not generally recommended, and used in case you do not use cash management):
    1. Raise a standard invoice debiting the cash account for $30 and crediting the liability account. Then apply the invoice to the prepayment invoice
    Note: in this scenario, you select the cash account in the invoice distribution. But you will not be able to do cash management reconciliation
    Hope this clarifies.
    Vinit

  • Prepayment Process ECC 6.0

    Dear All
    I am trying to do a scenario for prepayment.
    When I try to Park an invoice the system says "No (suitable) item found for purchase order 4xxxxxxx"
    I have followed the documentation and performed customizing for that company code to allow prepayment,
    Also configured vendor master to require prepayement (A - Prepayment requested)
    I am referencing the ECC 6.0 delta training document and there is nothing specific other than these 2 setting that are required.
    In their example the steps are also only these 2 unfortunately i cannot access any SAP training system to check their example PO to see what is the difference.
    Can anybody offer any advice on how to make prepayment scenario work?
    Thanks
    Anant
    Edited by: Anant Thakral on Jan 8, 2010 7:49 AM

    Hi,
    You may have activate business function LOG_MMFI_P2P in transaction SFW5.
    http://help.sap.com/erp2005_ehp_04/helpdata/EN/7C/9BC66FB82241D68939EE5BF5095C4A/frameset.htm
    Regards

  • Partial payment of prepayment or advance

    Hi all,
    Does anyone have a good workaround for partially paying a prepayment in AP?
    Any helpful answer is appreciated!
    Luka

    Hi Chirag,
    I know the system doesn't allow you to pay the prepayment partially. But the thing is that the business reality at our client is different. They get one contract where they disclose the prepayment amount, but in the contract their vendor doesn't state that they have to pay the prepayment at once, rather that they must use that amount (full amount of the contractual prepayment) as a source for the advance payments for the forthcoming invoices. Therefore, they need to pay a part of the prepayment every time a new invoice arrives.
    What they did so far is opening a new prepayment every time they needed to actuality pay the prepayment amount but that solution requires opening vast amounts of prepayments that weren't actually described in the contract.
    I don't know if I articulated this business process clearly enough but i hope this rough description explains the need for partially paid prepayments.
    Luka

  • Prepayment against purchase orders flagged for 4way match

    Hi All,
    In our organization all the purchase orders are flagged for 4 way match. Some of these orders require partial (some times full) advance payment. The problem is these prepayment documents are automatically put on system hold as the system is trying to do 4 way match against the prepayment document. As there is no PO receipt available at the time of making prepayment, how to handle the situation.
    Thanks in advance.
    RMA

    Have you flagged your vendor as return vendor in purchasing tab (MK02)
    You also have to configure return delivery in config (under return PO)
    If everything is setup correctly, as soon as you check "Return PO" and press enter "Shipping" tab should appear under line item detail.
    Good luck..
    Hope this helps-

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