Vendor Solicitation orders

Hola senors,
I think I am asking more general questions but if you can help me in this scenario mapping .I am an JD edward consultant and planning to support the Volunatry work . I appreciate your time in answering questions
Breifly my scenario is :
Our NGO will get orders from small NGO it is basically like Grant which they will place to us for which we dont charge anything.Materials will be procured directly from a vendor through solicitation process.An approved order placed within the system triggers a purchase requisition. This purchase requisition is placed in a solicitation, and a purchase order is sent to the winning vendors.The third party vendors will be responsible for shipping the materials directly to the customer's location. The vendor retains title of the Material until it reaches the customer's warehouse. we will track the order untill it reaches customers
thanks & regards
Victor

HI
Here is process you have to fallow for your business process
Step
1)Set up sale order in SAP in your (Big NGO ) side with third party item category .
2)This setup will trigger a purchase requisition based on which Procure the material and directly send to customer from vendor location
Hope this will help
Dilip

Similar Messages

Blocked vendor master (Ordering address) not considered in PO

Hi Team,
Recently we have upgraded our system to ECC6 from 4.6. After upgrade,
the system is not considering the vendor master (Ordering Address) during
Purchase Order creation if it is blocked at purchase org level under
alternate data. Whereas it was picking in 4.6 system.
Kindly provide the reason for such behavior and provide the solution if
at all we want those blocked vendor codes to be considered.
Thanks.

Hi,
Please try below SAP note for the same
Note 1609717 - Vendors with blocked purch orgs are not replicated correctly
Note 1607331 - Unassign a vendor from its Organizational unit
Regards,
Sandesh Sawant

Report for vendor Purchase order

Hi
my Client requirement is when they enter PO.no,or by any means, they must get the report of Open Quantity, posted GR quantity, finally invoiced quantity of PO.
Do we have any Std, in SAP ???
regards
imran

ME2L is a quick report which may suit for your demand.
please check.
by the way, ME2L is the report per vendor.
if you want per material, please use ME2M.
and in the report list, you can select lots of fields you need.
Edited by: JiQing Zhao on Oct 19, 2010 6:26 AM

Unable to view blocked vendors in Purchase order

Hi.
I have created vendor with partner functions for ordering address. This vendors that i have used as partner functions are blocked for all purchase organisations.
When i create a purchase order i am not able to see the ordering address vendors (as they are blocked).
I need to display these vendors in po.
Regards
Raghavendra

Hi,
I think you know that vendors with ordering address can be viewed during creation of purchase order for selecting whichever ordering address you want.
In my case my ordering address vendors are blocked.... still i need to see those vendors.
Let me know what is the setting that i need to do.
Regards
Raghavendra

Open advances given to vendor-urgent

Hi,
I want to know list of purchase orders which have open advances.
plz suggest me the report or transaction name where i will get this details of vendor/ purchase order and balance advance amount.

Hi,
Check this report in Accounts Payable Information systems
S_ALR_87012105 - List of Down Payments Open On Key Date - Vendors
Please let me know if you need more information.
Assign points if useful.
Regards
Sridhar M

BW:Inventory stock Report issue based on Vendor and PO number

Dear Guru's.
Requirement is to report different inventory stock's (Total Stock, blocked stock, stock in transit..etc) based on plant, material, storage location, vendor and purchase order in BW.
For Example:
Plant
material
Stock in Transit
Total Stock
1000
50000001
0,00
100kg
1000
50000002
500kg
600kg
If we drag the Vendor or Purchase Order Number into the report, Data gets Splitted into +ve (Inflow) and -Ve(Outflow) values.
For Example:
Plant
material
Vendor
Purchase Order
Stock in Transit
Total Stock
1000
50000001
54545
567896
+300 kg
+400kg
1000
50000001
-300kg
-300kg
1000
50000002
54549
567899
+900kg
+800kg
1000
50000002
-400kg
-200kg
I Think this is because no vendor assigned to outflow data. this is my guess i don't have much knowledge on MM. i have tried to restrict the keyfig's with stock category, but for most of the vendors or PO 's its unassigned.
But we need the data in single as follows. can any one suggest me any steps to achieve this in BI or BO.
Plant
material
Vendor
Purchase Order
Stock in Transit
Total Stock
1000
50000001
54545
567896
0,00
100 kg
1000
50000002
54549
567899
500 kg
600kg
Thanks in Advance,
Dev

Hi Sheshu and hi Srinu
Already tried constant selection but it did not helped, the same keyfigure value is displayed in all the rows.
that means the total stock value is repeated for all the vendors for a particular material.
For example:
Plant
material
Vendor
Purchase Order
Stock in Transit
Total Stock
1000
50000001
54545
567896
0,00 kg
+400kg
1000
50000001
54546
567898
0,00 kg
400kg
1000
50000001
0,00 kg
400kg
1000
50000002
54549
567899
+900kg
+800kg
1000
50000002
+ 900 kg
+ 800 kg
Regarding the BO settings, i need to try it.
Any more suggestions will be much more helpful.
Thanks and Regards, Sri

How to set up automatic payment for the purchase order

Hi, All,
I have one question how to set up automatically payment for the Rent Office purchase Order?
There is the requirement from the client. They want to create one kind of purchase order for the Office Rent, then pay the fees in the certain time of every month to the vendor for the rent fees without any invoice. Whatu2019s the normal solution for this kind of purchase order? Is it ERS? Or something else?
Please give me the details and business flow. Also please tell me how to setup in the SAP and T-code.
Thanks in advance

Either you can set up ERS or you can pay directly from the FI side.
Prerequisites
Evaluated receipt settlement must be flagged in the purchase order item.
The vendor must be flagged as being subject to ERS in the vendor master record.
The goods receipt must refer to a purchase order.
Goods-receipt-based Invoice Verification must be defined for the purchase order item.
A tax code must have been maintained in the purchase order item.
The order price of the materials may not be an estimated price.
If you flag a vendor as being subject to ERS, the system sets the ERS indicator as a default in each item when you create a purchase order for the vendor. You can prevent this happening for certain vendors by flagging the info record for the material and the vendor as not being subject to ERS.
In Purchasing, you can delete the default ERS indicator in a purchase order item.
Choose Logistics Invoice Verification ® Automatic Settlement ® Evaluated Receipt Settlement (ERS).
The selection screen appears.
You can use the following criteria to narrow down selection of the transactions to be settled:
Company code
Plant
Goods receipt posting date
Goods receipt document
Fiscal year of the goods receipt
Vendor
Purchase order and order item
You can define the selection criteria for the invoice documents by:
Delivery
Purchase order
Purchase order item
Goods receipt document
Credit memo
Invoice
Currency
Choose Execute.
The system issues a log for Evaluated Receipt Settlement, which displays the following:
Settled
In line with your selection criteria, the system displays all the order items that were settled (or if you are working in test mode, which would have been settled).
Could not be settled
In line with your selection criteria, the system displays all order items for which ERS is defined but could not be settled. It also lists the reasons.
If the system reports being unable to invoice a transaction, you should exclude the transaction from ERS to avoid it being included in the log the next time ERS is run.
Select the item and choose Exclude from ERS.
The system also generates and possibly sends a message to inform the vendor(s) about the transaction settled, depending on the settings in Customizing.
You can display the following environment information for the order items selected. To do this, choose Goto ®:
Display purchase order
Display invoice
Display material document
Display long text

Sales order with reference to purchase order

Hi
I have a scenario where i need to create a sales order from PO raised in another company code
My client has 4 company codes
1000 company code
2000 company code
3000 company code
4000 company code
Now
2000 company will raise a PO on company code 1000
So in company code 2000 i need to create a sales order with reference to PO from compcode 1000
where all the data has to copied from PO with schedules
so when i create a order in VA31 i have to create scheduling agreements with refernce to PO all the schedule line items should be copied?
Is there any standard process or do i need to go for development?
Regards

Hi,
As per my Understanding,
I guess, you can do this same as creating Purchase Order-NB ( In ordering Company code)-ME21N,
Vendor- Plant of Supplying Comp code ( Create this Plant as Vendor in ORdering Comp code)
Purchase org/Group-
Comp Code - Ordering Comp Code
Material-
Plant - Receiving Plant.
Try n Revert-
No Need to go for Userexit,
My Query is: -
Why you want to create Scheduling agreement wrt "PO" of Diff Comp Code.
We can use the PO from Ordering Comp Code is a ref for any dispatches ( To Pass the PO requirements to Production in Supp.Comp code, while creating PO by maintaining Checking rule )

Partner roles in Vendor master record

Hi all
can some one explain me how to enter the partner roles in vendor master record
In sap help i didnt understood this point
"When working with partner roles, you must maintain the following settings:
Separate vendor master records must exist for all the partners of a vendor that are to be entered in that vendors master record."
what does it mean
suppose i am creating vendor master record 1234
Vendor master record:1234
LF 1234       /*vendor
BA1234       /*ordering address
i have to click 1234 in BA and select 'parner' at the top to enter the ordering adress right ...
what is the 'Separate vendor master records must exist for all the partners' mean
it has to be like this?
Vendor master record:1234
LF 1234       /*vendor
BA1235       /*ordering address
1235 vendor master record is created earlier and ordering address maintained ??
please help me in this record, any user manual or some screen shots to explain how to maintain partner roles in vendor master record
regards
Bhushan.N

Hi Sasi ,
What Ramkrishna explained is correct. I will try to illustrate it with the example.
Suppose you are creating a vendor 1234 which is Head office of the supplier where you need to place the order. But goods will be supplied from Pune plant so you should enter 1235 againts partner function GS , here 1235 is seperate vendor master record with Pune plant details & it must exist in the system so that you can use it as a partner function Hope this has cleared your doubts.
Similarly you vcan create other partner functions like payee,ordering party etc.
Regards,
Anand

Vendor wise/Invoice wise consumption for each WBS element

Any standard report from SAP, which provide details of Vendor Purchase order / Contract, details of SES with WBS no. and details of Vendor invoice in columnar form.
SAP system can not generate standard reports giving vendor wise/Invoice wise consumption for each WBS element of particular asset.
Please help me to get this report.
Thanks in Advance.

Hi
Your starting point should be CJI3 report or any PS report... Here you get the FI Doc no
If this FI Doc No is generated from MM, check the Header segment of the document.. It would have MM Doc NO + Fisc Yr populated in the ref key... This gives you the link between FI & MM
From here on, you can take it forward... You can look up this doc no in MSEG Table and find the PO no... Then go to EKBE table for other PO details....
br, Ajay M

Automatic Payment program checks not asigned in order

Hi All,
I configure Bank Details mandatory for check payments in FBZP -> Payment menthod in Country -> India - check payments-->In required master record specification - > check Bank details , then all vendors maintain bank details in master (fk02).
Before this configuration in APP run Payment vouchers and check numbers assigned in Vendor Code order.
After this configuration Payment vouchers generated in Vendor code order and Check numbers generated in Vendor Bank account Number order.
My requirement is payment vouchers and check allotment in vendor code order only, Please guide me how to solve this issue.
Regards,
Moon.

Hi,
The config : Financial Accounting --> Bank Accounting --> Business Transactions -->Payment Transactions --> Payment Request --> Define Clearing Accts for Receiving Bank for Acct. Transfer
Is to decide bank sub account of the sending bank, when you are doing Bank to Bank transfer. This is manditory for cash management bank to bank transfer. Please read the config documentation again.
I just cut and paste from SAP documentaion.
"In this activity you define the offsetting accounts for the receiving bank accounts for bank account transfers (payments between house bank accounts) which should be posted to when payment is made.
The entries are necessary when payment requests are created for cash management payment advice notes that result from cash concentration, for example. The offsetting accounts for the paying house bank are determined by the payment program specifcations and the payment methods used. The offsetting accounts for the receiving house bank cannot be determined from these specifications, however, but can be defined in this section. "
Now, when you are creating payments with F111 and if you want to get sub accounts for house bank you have to do the following config.
F111 -> Maintain Configuration -> Bank determination -> Bank accounts ( for each accont id and payment method combination ).
Then you will see payments from this sub accounts and you have to setup posting rule to clear this account if you are doing EBS.

Mail Alert to Managing Director for every transaction for customer & vendor

Dear Gurus,
Please let me know how & where to do setting for mail alert to Managing Director for every transaction for customer & vendor,
Like for Customer: Sales Order, PGI, Invoice, Payment receipt................
for Vendor: Purchase Order, GR, Miro, Outgoing Payment for Vendor,
Thanks in advance,
Sai

Hi Sai
If you want to set the mail alert to Managing Director for every transaction for customer & vendor Like for Customer Sales Order, PGI, Invoice , PO then maintain at all levels output type and at all levels for those output types assign the authorization as Managing Director
But for what purpose you want to assign the authorization member at all levels, what is your requirement?
Regards
Srinath

Purchase Order to Ordering Address

Hello Experts,
We have multiple Ordering Addresses for a main vendor which are created with seperate vendor numbers. Main vendor is created with multiple ordering address as Partner Function (OA) on it and individual Ordering Addresses vendors are created with Partner Function -VN as Main Vendor and OA - as Ordering Address vendor.
Example -
Vendor Master record of main vendor 1234-
Partner Function
Main Vendor (VN) - 1234
Invoicing Party (PI) - 1234
Ordering Address (OA) Vendor 1 - 123401
Ordering Address (OA) Vendor 2 - 123402
Vendor Master record of Ordering Address vendor 123401
Partner Function
Main Vendor (VN) - 1234
Invoicing Party (PI) - 1234
Ordering Address (OA) Vendor 1 - 123401
Vendor Master record of Ordering Address vendor 123402
Partner Function
Main Vendor (VN) - 1234
Invoicing Party (PI) - 1234
Ordering Address (OA) Vendor 1 - 123402
We have a requirement to create Purchase Orders using Ordering Address vendor, example Vendor number on the PO will be 123401 (Ordering Address vendor) and Partners on the PO will be VN - 1234, PI - 1234 and OA -123401
Similarly Vendor number of PO vendor will be 123402 (Ordering Address vendor) and Partners on the PO will be VN - 1234, PI-1234 and OA -123402
We want to understand the pros and cons of going with this approach of creating POs. Normally we create PO for Main Vendor and Ordering Address Vendor as Partner OA on it.
Thanks in advance.

is this okay for you?
Usually one wants to see all statistics for the main vendor, and not for each order address.
what do you actually achieve the VN vendor number, where is it used for what?

Send Stock & Sales Idoc to Vendors

Hi There,
I need to send an Idoc to Vendor in order to report Stock and Sales, I have found the following transaction:
transaction WVM2 - Transfer Stock and Sales Data
This transaction generates Idoc per plant (PROACT01), the problem that I have is the creation of the partner profile, apparently there is not (Application/Message Type/ Process code) for this process. I would like to know how can I create the partner profile for this process outbound.
Thanks in advance
Regards

hi Alexis,
have a look at this page:
http://help.sap.com/saphelp_45b/helpdata/en/86/37e61cf09b11d18ca1080009d10d9a/content.htm
I used this IDOC 3 years ago and as far as I remember there was nothing special involved
you just need to maintain:
Materials Management -> Purchasing -> Messages -> EDI -> Profile for sending
Stock/Sales Data
and we20
and send it via: RWVMIPAD
you can also have a look at this doc:
http://help.sap.com/bp_retailv1470/Documentation/EN/VMI_EN_CUST_V147.doc
it shows message type and IDOC basis type for outbound proact
is this what you need?
Regards,
michal

How can I terminate the purchase order item?

Dear all,
I have created and released a purchase order, which had two items. like following
Item Material no qty delivery date
10 Material-A 1000 pcs 12-25-2008
20 Material-B 300 pcs 12-28-2008
This purchase order has been released. And the vendor production order had been released and producted too. Item 10 has been producted and deliveried 300 pcs to our company. Now the purchase department asked to terminate the item 10. They didn't want the 700 pcs left.
So we have to cancel the purchase order item 10. But we couldn't terminate this item.
How can I do? Please tell me how to do step by step.
Thank you very much!
Paul.

Dear,
You can't delete purchase order at header level.
You have to deleter purchase order line item wise.
You can do it with ME22N t-code.
Enter t-code ME22N, Select all line item of purchase order and click on delete indicator.
Otherwise click on Delivery complete indicator of purchase order.
You can also delete purchase order line item wise with MASS t-code.
Enter t-code MASS, Select object BUS2012, Go in Field tab and select field MASSEKKO-LOEKZ and click on execute button.
Then enter your purchase order documents number and enter indicator for deletion as X.
Regards,
Sri

Vendor Solicitation orders

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