Viewing Approval Workflow as a Customer

Viewing Approval Workflow as a Customer
I have a service where there are five service group authorizations. When viewing the submitted requisition as a customer, the following delivery process is presented:
--- Delivery Process ---
Service Group Authorization (Status = In Progress)
Delivery project for <<Service Name>> (Status = Pending)
I was not able to locate where the customer can view the approval workflow. There is just one line in the delivery process (Service Group Authorization) indicating approvals are in process. The customer does not know how many approvers or who is approving.
Emails could be sent after each approval, but this still does not address the concept of the self service by checking the status of the request online.
Is there a way to view the approval workflow as a customer?

Angelo - I agree, we've also submitted it as a feature request. Cross our fingers for version 10.
Ed - Where we get a little confused about the feature request process is that, other than finding out in the monthly calls, we never seem to be able to test possible features before they get released. An old one of ours was 'released' until we tested it and worked out that our requirements did not match the functionality.
David... one suggestion, though a bit of a hack, would be to look at the TxActivity table and try and have an insert/included page in the RequisitioneEntry Summary page (requisitionentrystatus.jsp I think) that checks the DB for the given ReqEntry and graphically (or textually) builds a table to highlight the stages. Something we've had a couple of dreams about but haven't moved forward with - it would be something 'external' to the RC application but included in the presentation.
Thanks,
Ant

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Creating an approval workflow for a customized request form

Hello,
I have created a customized request form in FIM that users are to fill up and submit for rights request. A workflow is required for for request process from the requester an escalation of approvers for the request to be approved or denied.
My challenges are:
Adding a control to my xml configuration file that will allow users to select multiple items, a checkbox feature with a list of rights to apply for
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How can I achieve these? I will greatly appreciate your help.
Regards,
Josephine

I would suggest you go through this walkthrough here:
http://technet.microsoft.com/en-us/library/ee534919(v=ws.10).aspx
and this is also very helpful:
http://blog.msresource.net/2012/07/13/including-who-approved-or-rejected-an-approval-in-its-notification-email/
- You need an email template with all your custom content
- you need a notification workflow containing the recipient Information
- you need a MPR starting the workflow when the user checks the box
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Henry

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Hi user;
please follow below and see its helpful:
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Hello,
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Error processing your request: The operation was rejected because of access control policies.
Reason: The server workflow rejected the operation.
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Request Id: feaabbc9-dea4-49a3-8b29-65b77de6f8fd
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Microsoft.ResourceManagement Verbose: 0 : Creating WorkflowServiceHost for XOML Definition:\n<ns0:SequentialWorkflow ActorId="00000000-0000-0000-0000-000000000000" RequestId="00000000-0000-0000-0000-000000000000" x:Name="SequentialWorkflow"
TargetId="00000000-0000-0000-0000-000000000000" WorkflowDefinitionId="00000000-0000-0000-0000-000000000000" xmlns="http://schemas.microsoft.com/winfx/2006/xaml/workflow"
xmlns:ns1="clr-namespace:System.Workflow.Activities;Assembly=System.WorkflowServices, Version=4.0.0.0, Culture=neutral, PublicKeyToken=31bf3856
    ThreadId=8
    DateTime=2013-09-04T15:17:10.0496188Z
Microsoft.ResourceManagement Information: 1 : 1 : : Invalid Element 'ReceiveActivity.WorkflowServiceAttributes' found while deserializing an object of type 'Microsoft.ResourceManagement.Workflow.Activities.ApprovalActivity'.
    ThreadId=8
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Microsoft.ResourceManagement Information: 1 : 1 : : Invalid data found while deserializing an object of type 'Microsoft.ResourceManagement.Workflow.Activities.ApprovalActivity'.
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Microsoft.ResourceManagement Verbose: 0 : A WorkflowRuntime is not available for this WorkflowDefinitionVersionKey '20'.
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Microsoft.ResourceManagement Error: 3 : Workflow host activation failed for workflow definition id : 231457c6-d044-4cc7-839f-98e5cf88f514, version key: 20. Exception: Object reference not set to an instance of an object.   at Microsoft.ResourceManagement.Workflow.Hosting.HostActivator.ActivateHost(ResourceManagementWorkflowDefinition
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    DateTime=2013-09-04T15:17:10.1277486Z
Microsoft.ResourceManagement Information: 1 : The service has updated the list of active hosted workflow definitions to sequence number '1'.
This happened on two separate FIM deployments, but both of them were set up in the same way. What am i missing here?
Thank you,
Martin

(...) What am i missing here? (...) - Sharepoint 2013 and probable bug in FIM related to it. Check this thread for workaround
and resolution:
http://social.technet.microsoft.com/Forums/en-US/1b76672d-1276-4c71-b9fc-5bb1fcb36877/event-id-3-with-approval-activity?forum=ilm2
Tomek Onyszko, memberOf Predica FIM Team (http://www.predica.pl), IdAM knowledge provider @ http://blog.predica.pl

OOTB Approval Workflow on Custom List does not Update Approval Status

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Hi Kalos1840,
If you check "Require Content Approval" setting, only the way above can update the approval status due to the approval status is for this approval workflow. As this approval workflow cannot achieve your demand, I recommend you un-check "Require Content Approval"
setting and create a custom workflow such as the OOTB Approval Workflow or SharePoint Designer workflow.
Here is the steps of a SharePoint Designer workflow:
1.Go to your custom list , click Create a Workflow in SharePoint Designer.
2.Add a “Start a task process” action in your workflow.
3.Click “these users” and Start a Task Process edit page will pop up.
4.In the Participants field, input your approvers based on the order of approval.
5.In the right of Participants field, select “Serial (one at a time)”.
Best Regards,
Eric
Eric Tao
TechNet Community Support

Call the document Approval Workflow screen from a custom KM Details Page

Hi,
We are trying to call the Approval Workflow screen from a custom developed KM Details page (using JSPDynpage). How can this event be triggered. We want to trigger the same event that gets called when a user clicks on the Approval Option under Settings in the Details page for a KM resource. Quick response would be much appreciated.
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Hi,
Refer below links:
https://blogs.oracle.com/prajkumar/entry/call_oaf_page_from_d2k
http://oraclearea51.com/11i-oa-framework/17-technical-articles/technical-articles/325-how-to-call-oaf-page-from-form-personalization.html
http://oracle.anilpassi.com/call-oa-framework-page-from-oracle-forms-passing-parameters-2.html
--Sushant

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Hi All,
I am new in sharepoint development.
I have a page library where we add artical page with different department
I want to create publishing custom approval workflow will assign approvers based on what department is selected for display. The departments pull from the Other list. On that list each department is assigned an approval group. That approval
group is what should be used for approving the item.
need send to mail with based on selected department approval group
thanks in advance.

Ok, what you're asking for is something that people do all the time, but you say you are new to sharepoint development... So...
Here's how you would do it in SPD:
http://blog.symprogress.com/2011/03/sharepoint-2010-dynamic-approvers-for-oob-approval-workflow/
and here's how you can do it in visual studio:
http://www.mpspartners.com/2011/10/SharePoint2010ApprovalWorkflowDynamicApprovers/
Either way should work, it just depends on your comfort level inside the dev environment.
ieDaddy
Blog: http://iedaddy.com
Twit: @iedaddy

Customer Creation Approval Workflow

Hi Folks - Does R12 has a Customer creation approval workflow ? If not ,Can we create a custom workflow and hook it to Customer screen?
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Thanks.

SanDan wrote:
Hi Folks - Does R12 has a Customer creation approval workflow ? Please see (How Can We Have Customer Creation Approval Workflow [ID 883262.1]).
If not ,Can we create a custom workflow and hook it to Customer screen?
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Customizing PO approval workflow POAPPRV for email subject/body changes

Hi,
The requirement is to modify the email subject/body of the emails sent to the suppliers once PO is approved.
They would also like to remove the
'From/To/Sent/Id' which is displayed as first section in body currently.
I am new to workflow, so could you please guide me in achieving this?
Is workflow customization only option?
Do we have any other way in which the requirement can be accomplished?
Thanks!

>
I would like to know how FYI gets appended before.
in the body before the actual text, From/To/Sent/Id are all displayed. I would like to know where they are fetched from.
I can understand it uses some template for email, but am unable to locate it.
>
The FYI is appended based on the type of notification. Since this message does not require any action from user, Oracle adds FYI.
See http://apps2fusion.com/apps/workflows/327-workflow-notification-template to understand the template.
>
Also can you point me to good references for workflow customization.
>
You can look at
Customizing seeded workflow steps
http://www.workflowfaq.com/
Anil Passi has good tutorials for this http://oracle.anilpassi.com/oracle-workflow-training-lesson-1-2.html
See white paper at http://www.vivekasolutions.com/user_docs/WFCustomizationWP.pdf
>
Because this is the only change that am expected to do in this critical PO workflow. I dont want something else to be affected because of this.
>
As long as you stick to PO approval workflow, you won't affect other areas. If you modify the template (provided you find it), you may affect other areas.
Sandeep Gandhi

Approval WorkFlow with custom steps

Hi guys,
I need to create, using SPD, a simple workflows with this Outcome step
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Hi Brampurnot,
I have created supplier via create Supplier via workflow from a custom supplier type which has workflow attached to a custom phase. After creating the Supplier and when it was in Created phase I found supplier in My supplier workflow Activities
under For manual Phase change. Then when I changed phase to the Approval attached phase, I found the supplier in the channel for the approver attached at that phase.Then after when the Approver approved the supplier , the supplier was visible in the "search supplier" to me!.. Hope it helps regarding the Supplier workflow..
And coming to registering through Form I thought you might be mentioning Supplier registration at Buy Side! .
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Uday

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Hi,
We have customized Quote Approval Workflow (ASOAPPRV) XXXASOAPPRV, would like to understand how to setup that custom workflow XXXASOAPPRV will be triggered for Quote Approval process, when we submit the Quote for approval from Quotes screen.
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Ram

Pl see your duplicate post here - Quote Approval Workflow (ASOAPPRV) setup for customized workflow initiation
Srini

Problem with custom sharepoint designer approval workflow - check box: 'Start this workflow to approve publishing a major version of an item' is greyed out

I wanted to create a simple approval workflow. Hence I opted to start from scratch rather than copy the OOTB approval WF. Using SharePoint Designer (not Visual studio) I created a reusable workflow and have added the built in 'Start approval process' action.
It's saved and published globally.
Everything works fine except that when associating the WF with a list the 'Start this workflow to approve publishing a major version of an item' check box is disabled.
Major and minor versioning is enabled for the library.
What am I missing here? Or do I have to start from the OOTB approval WF to get this to work?
Regards
Henning

Again - new ideas pop up right after defining the issue as a problem. :-) Problem solved!
I solved this by creating a new workflow from the original publishing approval workflow (copy and replace), but instead of tweaking the already defined approval process (WF action) I deleted it, then deleted all initiation form and local variables,
and then added the 'Start approval process' action again. This re-installs all the necessary local variables without any initiation form involvement, which is just what I want.
From here I can tweak the workflow to make it more user friendly, much like
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Learning every day!
Henning

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Hi
I am trying to customize the AP Invoice Approval Workflow APINVAPR on 12.0.6.
The requirement is to show attachments to the invoice in the notifications screen which is an OA Framework based screen.
In the Notification message, there was an existing attribute #ATTACHMENTS that was pointing to INVOICE_ATTACHMENTS attribute.
I have added the code to set the attribute for the INVOICE_ATTACHMENTS in the package ap_workflow_pkg
wf_engine.setitemattrtext(itemtype => itemtype,
itemkey => itemkey,
ANAME => 'INVOICE_ATTACHMENTS',
avalue => 'plsqlblob:xx_ap_appr_wf_pkg.xx_notif_attach_procedure/' || to_char(l_doc_id)
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What else do I need to do to make the attachments show up.
The notification shows up in a OA Framework page /oracle/apps/ap/invoice/request/negotiation/webui/NotifPGRN&INVOICEID=-&INVOICE_ID-
Thanks

Hi,
Using the Sysadmin responsibility, please submit "Workflow Background Process" with the below parameters and see if it helps:
Process Deferred: Y
Process Timeout: Y
Please also see the following notes;
How to Manually Process the Events from Workflow Queues When The Deferred Agent Listener Won't Start [ID 953103.1]
Workflow Background Process Does Not Progress Shipped Lines: Stuck in Fulfill - Deferred [ID 804133.1]
Hope this helps!
Best Regards

In search of assistance learning how to modify the mail message from an out of the box SP2010 approval workflow.

So, I have found the article
http://punaro.com/2012/01/derek/modifying-a-sharepoint-2010-workflow-email/comment-page-1/ which appears to walk through the process of modifying an out of the box workflow's mail message.
However, there is a basic problem that I run into before I get started.
I am logged into the system as a regular user (ie not a farm admin, etc.).
I do, however, have full control on the site on which I am working.
I create a custom list.
I create a simple one step approval - sharepoint 2010 out of the box workflow.
I start SharePoint designer and give it the URL of the list. It opens up and I see the various objects on the left side of the screen.
I click right on the Workflows object - which is where the article says I will find the ability to copy and modify the workflow.
All I see is "open", "open in a new tab" and "Pin".
I selecdt open in a new tab - and I get a blank screen labeled workflows that says "There are no items to show in this view".
So, I click on Lists and Libraries, then on the name of my custom list.
When the list displays, the Workflows section of the page has a "Modified Workflow" displayed.
When I right click on it, no menu is shown. When I click on the modified workflow, I get the workflow settings page for that workflow.
I am trying to figure out how to create the copy of the workflow so that I can modify one of the mail messages in SharePoint designer.
Is there someone who has some advice on how to find this copy and modify option? Or perhaps a web site, web forum, article series, or book covering the topic?
Thank you!

Hi lwvirden,
According to your description, my understanding is that you want to modify the OOB approval workflow in SharePoint Designer.
After opening the site in SharePoint Designer, just click Workflows in the left panel and then the workflows in the site will load in the right part.
If you want to copy and modify the OOB approval workflow, then you need to right the approval workflow
Approval – SharePoint 2010 under Globally Reusable Workflow. After that you will see the
Copy and Modify button.
Best regards.
Thanks
Victoria Xia
TechNet Community Support

Trying to set up an out of the box SP 2010 approval workflow that doesn't generate warnings or errors

I have a custom list for which I want an approval workflow. There is only going to be one stop for the approval - creating an item is a request to a person for a new code to be created.
If I do not turn on content approval, then I get the message:
The workflow could not set content approval status. Enable content moderation for this list and run the workflow again.
When I turn on content approval, then when the users go to the custom list to create an item, they see this message:
Items on this list require content approval. Your submission will not appear in public views until approved by someone with proper rights.
Surely I am missing something obvious. I just want a standard SP 2010 form without warnings to gather info from the user, then to create a workflow task that sends a person an email that they need to approve or reject the request.
The second message is going to cause questions from the users. The person who has to approve the tasks wants to be able to see what requests are awaiting approval vs approved vs rejected.
Is this something that is not doable in SP 2010?

the "Approval Process" step is designed for manipulating the "Moderation Status" (Content Approval status) of a list item... What you are seeing is DESIGNED behavior.
When Content Approval is enabled, content changes are not made public until they have been approved. The Approval workflow sends the email to a manager, who is supposed to approve or reject the change.
If Content Approval is DISABLED, there is no point to the workflow.
Scott Brickey
MCTS, MCPD, MCITP
www.sbrickey.com
Strategic Data Systems - for all your SharePoint needs

Viewing Approval Workflow as a Customer

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