What is meant by qualified advance payment?

HEllo,,
what is meant by qualified advance payment. I was reading the SAP help but couldn't understand. so, plz explain in simple terms.
Thanks,
JEss

Definition:
With qualified advance payments, payroll takes place for some of the payroll elements in the first payroll run, and is transferred if necessary. The payroll run is not ended. Instead, it receives the Payroll Correction status. During the correction phase, you enter more payroll elements. In the subsequent payroll runs you carry out payroll for these remaining payroll elements and transfer them to your employees. The payroll program only finishes when accounting has been performed for all payroll elements.
Just do this simple transactions:
1. Maintain master data, example salary 1000 EUR
2. Release payroll
3. Run payroll u2013 will generate /559 1000 EUR (assume no other deduction)
4. Process Bank Transfer, will generate 1000 EUR, don't forget to set flag for transfer >> employee get payment earlier than it should be, for example get the 1000 EUR in the middle of the month. >> it is qualified advance payment.
5. Payroll Correction
6. Change salary to 3000 EUR
7. Release payroll
8. Run payroll u2013 will generate /558 2000 EUR (3000-1000) and /564 1000 EUR
9. Process Bank Transfer again, will generate 2000 EUR. >> normal regular payment, at the end of the month.

Similar Messages

Advance Payment to Venders

Hi Experts
I want to ask that what is the procedure of Advance Payment Flow system in SAP Business One. Means I have a vender who deals in advance payment so can i do it in SAP Business One, Please reply
Regards
Ashar Anwer

Hi Ashar............
In SAP B1 AP Down Payment Invoice you can use as Advance payment to the vendors. The Steps are like if you are giving advance payment as per invoice to invoice the you have to punch the PO first on the basis of which you should raise AP Down payment invoice. After that you have give payment to vendor against AP Downpayment Invoice through Outgoing Pyament and when you create the AP Invoice you should choose the same AP down payment invoice reference in AP Invoice so that it will deduct the advance payment amount from gross total as you already paid the advance to vendor. Then later it will ask you to pay only remain amount less advance payment amount.
Hope it will help you
Regards,
Rahul

What is T code for return money of advance payment.

hello Gurus.
in our comapany, we gives advance money to our site engineer. and site engineer is define as vendor in our comany.
now some money is not spent by site engineer. and They want to revoke it back to account department.
so how acount department take entry of that money.
which t code is use to collect that money back.
we are waiting your reply.
Regard,
Riten patel

Dear,
Create one special G/L for advance payment to site engineer. For e.g. you have create special G/L T - Advance to site engineer.
Whenever you make advance payment of Rs. 1000 to site engineer the entry will be - Use transaction F-02
PK              Account                 Sp G/L          Amount
29               Vendor a/c                 T                 1000
50               Cash a/c                                       1000
When engineer returns Rs. 200. then - Use transaction F-02
PK              Account                 Sp G/L          Amount
39               Vendor a/c                 T                 200
40               Bank a/c                                       200
It is better if you create your own document type for e.g. ZR - Return of adv payment from engineer so that this transaction will identified very easily.
Regards,
Chintan Joshi.

What is meant by noted items

hi all,
can any one explain me what is meant by noted items incase of G/l ,AR & AP. as i found this word in FBL3N ,FBL1N & FBL5N also?
thanks in advance...
regds,
raman

Hi,
Unlike manual accounting, you can make certain transaction in SAP which don't have a impact on accounting but are necessary for dicision making or related to any future transactions. These are called Noted items. Noted items are only posted to one side of accounting.
Eg: If we send a request to customer for down payment, it is not a business transations and have no impact on accounting, but we can pass a entry in SAP for such transaction and it will be a noted item. When actual down payment is received, this noted item is cleared.
Reward points if answer is helpful.

What is meant by ASN and importance of ASN

Hi gurus,
Please let me know What is meant by ASN and importance of ASN.
Venkat

Hello,
ASN is an acronym for Advance Shipping notification. ASN is an electronic transaction through EDI. One can pay when shipment is received by referencing the order number/shipment number on these notices instead of receiving an invoice. ASN are generally/universally accepted to be generated at time of shipment, in rare cases before the shipment to give the receiver enough time if the shipment time is very short like the Fedex Hub across the street. The receiver may use it for receiving to reconcile invoices, they may use it for dock preparation, dispatch trucks among others and speeding up payment.
ASN should not be confused with the Packing List. A packing list is a subset of what a ASN contains or used for, as one is supposed to see an ASN before the physical shipment. In case the business requirement is about receiving everything and scan in the packing list after verifying it physically it should match the ASN.
Though these days documents/definition is used/interpreted by different people and in different industries for different reasons.
Regards,
Gauravjit
Reward points if the explaination is helpful

Purchase order and advance payment

i raise one po in me21n after that i post advance payment document through based on the purchase order number & in f-48 their is field purchase order number and item numer i had already given what i post the purchase order number and item number after that again i went to me22n display purchase order the advance amount is not updated field in status tab can u please provide the answer

hi,
There is no way in the system to restrict the payment amount to 50%once, it is mentioned in the payment terms as 50% advance. System does not have control tocheck and avoid the full payment
Rgards
Uma

How to do advance payment against PO for this is there any T.code

Hello,
Lt's say for ex: Once Po is created how to pay the advance payment against PO to the vendor, for that is there any transaction code.
Once advance payment is made against PO, again system should not allow for ammendement
So like this to control the system what are the configuration settings need to be done please explain
Early action in this matter will be highly appreciated.

Hi,
Apply the user exit : EXIT_SAPMM06E_016
Following Logic can be use:
1. Validate the company code (BUKRS ) & Purchasing document type (BSTYP = F) from EKKO table for the Purchase order number (EBELN).
2. Check the entries for the Purchase order and the item number in the Purchase order history table ( EKBE) and also Validate if there is any down payment document exists (VGABE = 4)
3. If we find down payment doc in EKBE table then display the warning or error message as POP - UP by using functional module POPUP_TO_CONFIRM.
Step 1: Validate Company code and Purchasing Document type from EKKO table
Step 2: Check the Purchasing document history from EKBE table
Step 3: Check whether any down payment exists.
Step 4: Display popup message to user:
Use the function module u201CPOPUP_TO_CONFIRMu201D to display the below message u201CPo cannot be changed, Down payment already exists for this PO item u201D.
Edited by: redriver on Nov 27, 2011 10:06 AM

A/R Advanced Payment Steps Confirmation

I need some confirmation regarding advanced payments from customers. I have read in the forums that advanced payments can not be linked to a sales order and the suggestion was to use the remark field to make note of the payment. Using the remark field is not an option for me. So as I understand it the steps for processing an advanced payment from a customer would be as follows.
1.     Create sales order for amount $1,000.
2.     Create A/R Down Payment invoice for $1,000
3.     Create incoming payment $1,000
4.     Create delivery off the sales order
5.     Create invoice with $0 balance due from the delivery
Correct?
It just seems steps 1-3 are a lot of work that could be avoided if SBO simply added a deposit field to the sales order window that posted the payment once the sales order was saved. Iu2019m not a programmer so I just have to work with what comes out of the box.

I am having an issue applying a payment to the reserve invoice. Initially I posted my advanced payment steps as follows.
1. Create sales order for amount $1,000.
2. Create A/R Down Payment invoice for $1,000
3. Create incoming payment $1,000
4. Create delivery off the sales order
5. Create invoice with $0 balance due from the delivery
Based on Gordon's suggestion step 2 above would be an A/R Reserve Invoice. After doing so I moved on to step 3 and entered an incoming payment. I then selected the checkbox next to the A/R Reserve Invoice in the rows below in the "Incoming Payments" window. Lastly I click the "Add" button, but B1 throws up a message "...amount to be paid is not matched to existing transactions. Do you want to post this amount as a Payment on Account?"
I don't understand why I am getting this message. If the payment I've entered is matched to the reserve invoice what's wrong? Am I missing a step or do something out of sequence? I even created the delivery from the AR Reserve Invoice and still had the same problem applying the payment to the AR Reserve Invoice.

Advance payment request thro' PO

Hello all
Our client wants to raise advance payment request to vendor advance payment through purchase order. Is there any procedure to do that.
Thanks in advance
Ramaraju

Hi,
Follow the below mentioned steps for Advance Payment against the PO / Contract;
1. F-47 - Create Down Payment Request (Here in selection screen specify all the necessary details (Doc Type - KA) and press enter, on this screen specify amount to be paid in advance and also specify the PO Document and line item and SAVE)
2. F-48 - Down Payment Entry w.r.t. Down Payment Request No
3. F-54 - Down Payment Clearing
At the time of MIRO, it will pop-up that advance payment is done to this vendor against this PO.
Also take help of your FI Consultant if required.
Note: - Prerequisite for Advance Payment: - Go to FS00, and check Filed Status Group for Vendor Reconciliation Account, then go to OBC4, check the Filed Status Group, what you have maintained for the Vendor reconciliation account. Here go To Material management segment and put optional entry for the field of Purchase Order and save.

Advance payment aging

Hi All,
have you ever heard about advance payment aging ? I'm very confusing about it.
In this case, the scenario is as follows:
1. the advance payment is created after PO have made by purchasing user but no GRPO yet. The journal is
Dr advpay
Cr. bank
both are in the asset
2. PO confirm 30% as DP (down payment)
3. 10 days after DP1 must pay 50%
4. good arrived in the ship port and the remaining due is full paid then.
5. Creating advance payment aging
6.Set reminder for advance payment aging
How to accomplish / apply the above scenario in B1 standard ? what document or form must I use ? Pls give advice.
Steve

Steve,
There is not really anything as Advance Payment Aging. There is only the regular AR and AP aging which will show all transactions that hit the AR / AP control account.
Your scenario is more like a business rule that could be handles with a combination of approval procedures and transaction notification checks
Suda

Advance Payment Invoice through MM

Dear all,
Please help me on this scenario: my client makes an advance payment for a PO and receievs an invoice for that. This invoice has VAT and it is shown at the VAT report. After a while the vendor sends the materials and a final invoice with the difference of the invoice minus the advance payment. The problem is that my client wants to post the invoice with the difference so as to have the correct VAT on the report, but in MM we have to post the hole ammount so as not to have differences with the PO. Please give me a solution how to treat the advance payment invoice.

Hi
In this scenario You have to Post the Advance as Downpayment to vendor with Advance amount and tax what ever incurred thrugh FI transcation and there you will find a PO field where you can enter PO refernce and book that Advance amount given to vendor.The system will update this in the PO .You can see this in status Tab of the *PO header Data * and also in th ePO history line item will be updated.
For the Second half means
Now you recieve the Invoice from the vendor for the Amount which does not include advance you can post the Invoice by manually change the value.
Regards

Advance Payment to Vendor

HI Gurus,
My client is giving advance payment to Vendors.These are the two scenarios
i) 10 to 75% advance payment for domestic Vendor
ii) 50 to 100% advance payment to Import Vendor.
My question is how I'll map these in SAP???
Give me the process flow for this
Pranaya
*******Points will be rewarded**********

Hi,
Advance payment to Vendors can be paid and you have to do few customisation.
In F-47 and F-48 t.code , advance payments to vendors paid WRT to PO.
Follow the following steps:
1.Check the Vendor reconciliation A/C,
2.Go to FS00, and check Filed Status Group,
3.Go to OBC4, check the Filed Status Group, what u have mentioned for the Vendor reconciliation account.
4. Go To material management segment and put optional entry for the field of Purchase Order and save.
5.Now come to F-48, enter the date, vendor, assign the sp.G/L transaction(A),bank sub account, amount,
then enter, it will take to next screen
Here you enter amount & your purcahse order number with reference to your are going to make the payment. Now simulate and save.
Regards,
Biju K

Advance payment & purchase order

i need purchase order wise advance payment can u tell me what are the config steps in sap please explain briefly

Hi,
Check the field status group of the Reconciliation account of your vendor and the field status of posting key 39 and make sure that PURCHASE ORDER is not suppressed.
Field status group of the recon account can be checked at FS00 (3rd tab). Double click on it and it will take you to the status screen.
The posting key field statuses can be checked at OB41.
Regards,
Mike

Advance payment can not be used against credit limit and another sales ord

Hi,
I have advance payment scenario where customer want advance payment cannot be used against another sales order and against any credit limit.
Let me put one example.
Customer X is having credit limit of 1000 USD, if my client is received customized product order then he will take advance for this special order but customer X is already enjoying credit limit of 1000 USD. In this scenario my client wants advance payment received cannot use against any sales order and against any credit limit.
If I will post advance payment in F-29 then customer credit exposure will decrease against credit limit in FD32 which will affect normal sales order credit limit. Here customer does not want to utilize advance payment against credit limit of customer which is use for normal sales order.
Please suggest

Hi,
You can use the SAP standard documentary payment management functionality together with credit management for this purpose. You need to configure Documentary payments in SAP first. For that see below link;
[Documentary payments|http://www.learnsaptips.com/2011/09/how-to-handle-letter-of-credit-in-sap.html]
Then the advance payment has to be created as a financial document in SAP. This is just a SD only document and no impact to FI. During sales order creation you can assign this document number in to your sales document. It is possible to add it to sales order header as well as to individual line items.
If the attached financial document is sufficient to cover the value of the total sales order (If you attached to header) or value of the line item (If you attach it to a line item), system will NOT take that value for credit exposure calculation.
As far as I understood from your question, this is exactly what you're looking for.
Best regards,
Anupa

Advance payment for UAE

Gurus,
Please help me configure Advance payment for UAE localisation. Let me know the setups required for the same.
regards,
Gautam

Hi
Have u posted the down payment through special G/L indicator only and what are the posting keys used.
Check the credit control area in the Down payment document .
The last option you can do below
Kindly cancel the down payamnet document and generate the fresh down payment request and check the same
Run the report RFDKLI20.
Once again check the below prerequisites for credit management to work in Sales and Distribution:
1.Assign credit control area to company code
2.Maintain the credit limit in FD32 with details of risk category and the credit limit value
3.Do the settings in OVA8 -automatic credit control area with combination of Credit control area/Risk category /credit group.
4.Assign the credit groups to the sales and delivery document types.
5.Maintain the Subtotal 'A' in the pricing procedure against which value the sytem should check the credit
6.Maintain the rel for credit in t code OBXr for down payment amount top be considered in Credit limit
Regards
Damu

What is meant by qualified advance payment?

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