Work Flow - Target Limit - Credit Memo

Hi,
Is it possible in workflow that whenever the credit memo requests value exceeds the invoice value, then a email notification has to be sent to a set of authorized persons for removal of billing block.
EXAMPLE:
We have created credit memo requests (SAy some 4 or 5) with reference to an invoice.
Now for example, the invoice value is 100 Rs.
Adding all the 4 Credit Memo requests has reached 100 Rs. and now the authorised person should recieve an email notification for removal of billing block in the credit memo request.
PLease help.
Regards
Edited by: SAP2020 on Sep 7, 2010 11:57 PM

Hi,
Check SAP Note 677377 - E-mail to credit representative, I hope it helps you
REgards,
Eduardo

Similar Messages

Work flow block in credit memo request

Hi Friends,
I want to create a credit memo. I am creating the credit memo like: Sales order>Invoice>Credit memo request-->credit memo. Now my credit memo request is got created but is assigned with Workflow block at header level, now when I am going back in VA02 and saving it after removing the block at header level, but when I am again checking in VA02/VA03 work flow block is there. Now when I checked that in my workflow , it is in outbox and but I am not able to approve it becoz it is in outbox.
Where it is going for approval , it is only created by me and I don't see any approver field in credit memo request screen.
In the wrokflow outbox am getting that block CMR --as completed and get CMR approver as Error.
How can I remove the workflow block ? Any pointers.
Regards
Ashu
Edited by: ashutosh p on May 20, 2010 1:39 PM

Please check the Workflow log. By default whenever you create or act on any workflow workitem it will appear by default in your SAP Outbox.
Thnaks
Arghadip

Creating a new option in MIRO credit memo

Hi All,
I am working on MIRO transaction - Credit memo.
In PO reference tab there is a drop down list where i could select the type of entry and create a credit memo accordingly
Now in this list i was asked to add another option material document, where the user enters the material document number and all those items pertaining to that documents should appear.
I got the access key from basis team to add the material document option in the drop down. Now with respect to this, i found there will be a cascading effect on the standard includes that i should modify. Moreover this material document option is not retaining on the dropdown while i select. The first option sits but not my selected option.
I need your valuable inputs on this, how will i successfully can enter a material document and its number.
And I am not able to find those documents which are of 922 movement type. I can see them in MB51 whereas when i try to check the same by selecting PO no. or vendor it will not show me any 922 related docs.
Your sugessions needed on this.
Thanks & Regards,
Swetha

Any Inputs regarding this ??

SAP HCM - Payroll Posting - Finding personnel number for a credit Memo

Hi,
We are currently trying to trace the personnel number associated with a vendor posting from HR-FI. A credit memo has gotten generated against the vendor (union dues vendo).
The FBL1n transaction yields only a consolidated result.
The document number on FB03 displays the line item but without pernr
The PPOIX, PPDIX, PPDHD, PPDIT, REGUH, PAYR and the T51R... series have not yielded the pernr for the specific line item.
The information we currently have:
Run Id:
Document Date:
The amount on the credit memo:
The posting document number:
The transfer line number from HR to FI
Line number on the posting document:
The payroll area of the employee
The wage types associated with the vendor
Need your help on the following:
1) Is there a different place that credit memo needs to be looked into? Have we missed out any table?
2) How do I use the posting document line number, the transfer line number, the document number and run ID in PPDIX to track down the pernr?
Thanks,
Amit

Hi Ted,
Thanks for your response.
One thing I missed out in my original post is that this is third party posting entry.
I have the LINNUM and RUNID. But when I input those values in PPOIX, the search is not returning any results.
This is a third party posting so my EVTYP=TP. Is PPOIX geared to return only PP values? Is there a way I can find the PP correspoding to these line items.
I encountered a couple of problems when I ran through the flow.
From credit memo (FI posting document BKPF), field 'AWKEY' is the reference document back to posting document on payroll site.
I got the AWKEY
Use BKPF-AWKEY and GL account on FI line item you're interested in (BSEG-ALTKT) to get field 'DOCLIN' in table PPDIT (PPDIT-DOCNUM = BKPF-AWKEY, PPDIT-HKONT = BSEG-ALTKT) .
When I looked at BSEG table, I noticed that ALTKT and HKONT are different.
The HKONT has the same GL account as the GL account in BKPF. Itu2019s a/c payable outstanding checks.
But ALTKT value has an account I couldnu2019t get in chart of accounts. Probably a clearing account? Also the original Accounting document line item has a vendor a/c which I believe is in turn linked with G/L account.
So when I input DOCNUM, HKONT in PPDIT, my search is not returning any results. For that matter even with BSEG-HKONT that I described above, it is not returning any results.
Use PPDIT-DOCNUM, PPDIT-DOCLIN to get 'RUNID' , 'LINNUM' from PPDIX (PPDIX-EVTYP = 'PP', PPDIX-DOCNUM = PPDIT-DOCNUM, PPDIX-DOCLIN = PPDIT-DOCLIN).
Since evtyp under consideration is TP, this is not returning results. If I take off the PP input, it does return Line Number and Run Id.
Use PPDIX-RUNID, PPDIX-LINNUM to go get PERNR from PPOIX (PPOIX-RUNID = PPDIX-RUNID, PPOIX-POSTNUM = PPDIX-LINNUM).
Does not return any results.
Sincerely appreciate your help.
Thanks,
Amit

Finding personnel number for a Credit Memo

Hi,
We are currently trying to trace the personnel number associated with a vendor posting from HR-FI. A credit memo has gotten generated against the vendor (union dues vendo).
We have tried the following but are not able to identify pernr corresponding to the credit memo entry in the G/L document.:
The FBL1n transaction yields only a consolidated result not pernrwise
The document number on FB03 displays the line item but without pernr
The PPOIX, PPDIX, PPDHD, PPDIT, REGUH, PAYR and the T51R... series have not yielded the pernr for the specific line item.
The information we currently have:
Run Id:
Document Date:
The amount on the credit memo:
The posting document number:
The transfer line number from HR to FI
Line number (DOCLINUM) on the posting document:
The payroll area of the employee
The wage types associated with the vendor
Need your help on the following:
1) Is there a different place that credit memo needs to be looked into? Have we missed out any table?
2) How do I use the posting document line number, the transfer line number, the document number and run ID in PPDIX to track down the pernr?
Thanks,
Amit

Hi Ted,
Thanks for your response.
One thing I missed out in my original post is that this is third party posting entry.
I have the LINNUM and RUNID. But when I input those values in PPOIX, the search is not returning any results.
This is a third party posting so my EVTYP=TP. Is PPOIX geared to return only PP values? Is there a way I can find the PP correspoding to these line items.
I encountered a couple of problems when I ran through the flow.
From credit memo (FI posting document BKPF), field 'AWKEY' is the reference document back to posting document on payroll site.
I got the AWKEY
Use BKPF-AWKEY and GL account on FI line item you're interested in (BSEG-ALTKT) to get field 'DOCLIN' in table PPDIT (PPDIT-DOCNUM = BKPF-AWKEY, PPDIT-HKONT = BSEG-ALTKT) .
When I looked at BSEG table, I noticed that ALTKT and HKONT are different.
The HKONT has the same GL account as the GL account in BKPF. Itu2019s a/c payable outstanding checks.
But ALTKT value has an account I couldnu2019t get in chart of accounts. Probably a clearing account? Also the original Accounting document line item has a vendor a/c which I believe is in turn linked with G/L account.
So when I input DOCNUM, HKONT in PPDIT, my search is not returning any results. For that matter even with BSEG-HKONT that I described above, it is not returning any results.
Use PPDIT-DOCNUM, PPDIT-DOCLIN to get 'RUNID' , 'LINNUM' from PPDIX (PPDIX-EVTYP = 'PP', PPDIX-DOCNUM = PPDIT-DOCNUM, PPDIX-DOCLIN = PPDIT-DOCLIN).
Since evtyp under consideration is TP, this is not returning results. If I take off the PP input, it does return Line Number and Run Id.
Use PPDIX-RUNID, PPDIX-LINNUM to go get PERNR from PPOIX (PPOIX-RUNID = PPDIX-RUNID, PPOIX-POSTNUM = PPDIX-LINNUM).
Does not return any results.
Sincerely appreciate your help.
Thanks,
Amit

Creation Credit memo

If customer claim return of 5 kg, but the actual goods return is only 3 kg, however customer needs to credit 5 kg back to customer. Current situation: credit memo for 3 kg is creation based on return delivery, the credit memo for another 2 kg is created by FI. we wish to be able to create only 1 credit memo for the 5 kg. To be discussed in Integration with FI"
Pls help me to know any possibility on this
Thanks in advance

Maintain Return Sales Order as Order Related Billing and do not link to return quantity.
Incase of Return Sales Order:
T.Code for copy control: VTAF
Source Document: F2
Target Document: RE
Item category REN
Considering the above settings are done:
Create return sales order RE (with Reference to Billing Document) & the data will be copied as it is in Return Sales Order - RE. For Eg: here you require to change to quantity from 10 to 2, as you want to take back into Inventory of only 2.
Incase of Return Delivery:
T.Code for copy control: VTLA
Source Document: RE
Target Document: LR
Item category REN
Considering the above settings are done:
Create Return Delivery through T.Code VL01N & do PGR (Post Goods Receipt). This will add the stock to blocked stock. This will take care of Inventory.
To address the issue of how to take Credit for Excise, use T.Code: J1IH --> other Adjustment & based on the credit to be taken, make the necessary entry.
Incase of Credit Memo:
T.Code for copy control: VTFA
Source Document: RE
Target Document: Credit Memo
Item category G2N (Check in System)
First in VA02, remove the Billing Block in Return Sales Order - RE & save the document. Now in T.Code: VF01, enter Return Sales Order Number & select the appropriate Billing Type (Credit Memo) & Enter& Save. This will create Credit Memo.
Regards,
Rajesh Banka

Ref2 on JE not populated for Credit Memos not based on another document

Version: (2007A)
Description of requirements: (Please provide a detailed description)
When the Setting in System Initialization\Document Settings \General tab\
Document Remarks Include is set to BP Reference Number, the Ref2 field on the Journal Entry for the document is populated with the BP Reference from the document. This is true for all documents, regardless of whether or not the document is based on another document, EXCEPT for AR and AP Credit Memos. In the case of Credit Memos, if the Credit Memo isnu2019t based on another document, the BP Reference isnu2019t written to the Ref2 field on itu2019s Journal Entry. Our customers have complained that this makes it very difficult for them to do their reconciliations as the Ref2 is blank on the reconciliations screen for these Credit Memos. If the Ref2 field were populated in the same manner as other documents, the Ref2 Field would contain the same BP Reference as the invoice(s) it should be reconciled with. We have been asked to request that this functionality be added in a future patch, as it would greatly simplify the customeru2019s reconciliation and save them a great deal of time and effort.
Business needs: (Please describe the impact on your business, if the functionality is not realized)
It is very difficult to reconcile our Credit Memos with the correct documents, as there is no reference available on the screen to connect them to the other documents. This requires a great deal of time researching which Credit Memo(s) should be reconciled with which Invoice(s).
Examples: (Please describe a typical example, how the functionality should work.)
When a Credit Memo (Purchase or Sales) not based on another document is created, the Ref2 field on the Journal Entry should be updated with BP Reference entered by the user on the Credit Memo.
Current Workaround: (Please describe the workarounds you are using at the moment)
None. Hours wasted trying to reconcile correctly.
Proposed solution: (Please suggest how the new functionality should work)
When a Credit Memo (Purchase or Sales) not based on another document is created, the Ref2 field on the Journal Entry should be updated with BP Reference entered by the user on the Credit Memo.
Regards,
Sally Weinrauch
Coastal Range Systems

hi,
so change field status group with trx <b>OB41</b>
A.

Information on AP(Credit Memo Conversion)

Hi,
I'm working on ap module, credit memo conversion. In the base table AP_INVOICE_DISTRIBUTION_ALL there is a column PARENT_INVOICE_ID in which you will get the parent invoice id on which you are raising a credit memo. so i was trying to find out the corresponding column in the interface table AP_INVOICE_LINES_INTERFACE so that i can map the staging table data to the interface table. but i'm not getting any information regarding this. so please help me to get the required information regarding credit memo conversion,staging table columns and to which column i can map the parent_invoice_id column data in the flat file to the interface table
Thank you

Void the incoming payment related to the Down-payment Invoice and then re-entering it as a payment on account. This will free-up the Down-payment invoice to read in to an AR Credit.
Regards
Jenny

Currency in Rebate Agreement is different to Curr. required for Credit Memo

Hello!
I have a question regarding Rebate Agreements.
We have clients with whom we have Rebate Agreements in USD, but clients are chilean so the Credit Memo is meant to be in Chilean Pesos. But there is apparently no possiblity to change the currency neither in Credit Memo Request neither in Credit Memo. The Chilean Financial Institute does not allow Credit Memo Document issued in USD, it has to be in Chilean Pesos!
Do you have any idea how to solve this problem?
Thank you very much,
Dominik Ley
Santiago de Chile

Hi domnik
First of all maintain currency conversion in OBO8 . Now when you settle the rebate agreement then go to Credit memo order (change mode) and in item data ->conditions tab change the currency then automatically the value will also change and the same value will flow to the Credit memo billing document and then you can forward it to FI.
Regards
Srinath

Return Credit Memo Transaction (ZSD_RETCRMEMO)

Hi gurus,
Could you help on
Return Credit Memo Transaction (ZSD_RETCRMEMO)
Client unable to tie back to ledgers so needs to know where information is being pulled from
Thanks in advance
Regards,
Kumar

Incase of Return Sales Order:
T.Code for copy control: VTAF
Source Document: F2
Target Document: RE
Item category REN
Considering the above settings are done:
Create return sales order RE (with Reference to Billing Document) & the data will be copied as it is in Return Sales Order - RE. For Eg: here you require to change to quantity from 10 to 2, as you want to take back into Inventory of only 2.
Incase of Return Delivery:
T.Code for copy control: VTLA
Source Document: RE
Target Document: LR
Item category REN
Considering the above settings are done:
Create Return Delivery through T.Code VL01N & do PGR (Post Goods Receipt). This will add the stock to blocked stock. This will take care of Inventory.
To address the issue of how to take Credit for Excise, use T.Code: J1IH --> other Adjustment & based on the credit to be taken, make the necessary entry.
Incase of Credit Memo:
T.Code for copy control: VTFA
Source Document: RE
Target Document: Credit Memo
Item category G2N (Check in System)
First in VA02, remove the Billing Block in Return Sales Order - RE & save the document. Now in T.Code: VF01, enter Return Sales Order Number & select the appropriate Billing Type (Credit Memo) & Enter& Save. This will create Credit Memo.
Hope this helps you.
Regards,
Rajesh Banka

Credit memo-PR00 should be editable.

Hi,
We have two sales cycles, one for domestic and another for export.
User wants the value of basic price condition (PR00) to be editable in credit memo.
This is working fine in domestic credit memo. But in credit memo for export the value field is grayed out.
I have checked copy control (VTAF) for both credit memos the values are same (the pricing type at item level is u201CDu201D).
Please guide me what may be the problem and also solution for that.
Thanx in advance.
Anup

Hi,
Thanx for your quick replies.
Ramesh: The value field is not checked, but amount/percent field is checked. so it should allow to change the amount.
Akasha: In pricing procedure manual entry is not checked but in V/06, the input is "C"-manual entry has priority (pricing procedure is same for both sales order and credit memo so I cant do that).
More ever the condition is same for both domestic and export credit memo requests. And it is working fine in domestic scenario.
Please suggest if any other problem.
Thanx & regards,
Anup
Edited by: anupam sharma on Mar 18, 2009 6:24 PM

AR Credit Memo Unit Price Stored Procedure

Dear All,
I am trying to make a SP for A/R Credit Memo wherein the user will not have the option to make the unit price less than the defined price list.
I am using the below SP but its not working and the AR Credit Memo is getting added without any blockage. Please advise
-------------------------------AR Credit Memo Row Price Change-------------------------
IF @OBJECT_TYPE = '14' AND (@TRANSACTION_TYPE = 'A')
BEGIN
IF EXISTS(
SELECT T1.docnum
FROM ORIN T1 Inner join RIN1 T2 on T2.DocEntry = T1.DocEntry
INNER JOIN ITM1 T3 on T3.ItemCode = T2.Itemcode and T3.PriceList = '2'
where t1.docentry = @list_of_cols_val_tab_del
    AND T2.Price < T3.Price)
   BEGIN
    SELECT @ERROR=1,@ERROR_MESSAGE='The price in the line is lesser than the Sales price!'
END
end
Note : I am also using a SP for blocking AR Invoice with unit price change and that SP is working perfectly fine.
IF @OBJECT_TYPE = '13' AND (@TRANSACTION_TYPE = 'A' or @TRANSACTION_TYPE = 'U')
BEGIN
IF EXISTS(
SELECT T1.docnum
FROM OINV T1 Inner join INV1 T2 on T2.DocEntry = T1.DocEntry
INNER JOIN ITM1 T3 on T3.ItemCode = T2.Itemcode and T3.PriceList = '2'
where t1.docentry = @list_of_cols_val_tab_del
    AND T2.Price < T3.Price)
   BEGIN
    SELECT @ERROR=1,@ERROR_MESSAGE='The price in the line is lesser than the Sales price!'
END
end
Kind Regards,
Ravi

Hi,
Tested only your main part query and working as expected.
1. Make sure correct database is selected for above procedures
2. Make sure item tested is same for both invoice and credit memo and same price list.
3. Tested in SQL, there is no problem in blocking AR invoice.
Thanks & Regards,
Nagarajan

Credit memo from Warranty Claim

How can credit memo be created from warranty claim transaction?

Dear Rajat,
After the warranty check action, use the action A102 for generation of the credit memo request.However here the prices from the warranty claim does not flow to the credit memo request. Seperate pricing routine needs to be written in SD to collect the warranty claim pricing at item levels. (Usually this becomes combursome job).
I would suggest to go for direct FI posting of amount to be credited, by using the action A041 with FM WTY04_OC_POST_AC. and use the reversal action A053 with function module WTY03_REVERSAL_POST2_XX in the function module (Z-version of) WTY04_REVERSAL_POST_OC.
Thanks and Regards
Madhusudan C

How to find these many credit memo has been created for particular day

Hi Frinds,
I am facing an issue where i need to search for partcular date in which i have to fetch how many credit memos have been created for that particular day.I donno what is the way to find credit memo for that particular day...
All your help will be valuable for me
Thanks in advance
kishore

Hi,
If i am not clear with my requirement let me put you all in much better way like this..
Through FBO3 tcode i am able to get the document for particular date..But that datas which gets fetched has Debit memo, Credit memo and few other datas also.
I want to fetch the credit memo document which should have only this flow
order no, credit memo request no,credit memo number and Accounting document to be fetched via
Condition. I think i am clear now
Plz help me on this
Thanks
kishore

Work flow - user is not reciving mail,once CREDIT MEMO submits for approval

Hi All,
Please find the issue as below.
User created the credit memo and submitted for approval. user is expecting the mail in his mail-box, once he submitted the credit memo for approval and same way once approver approved the credit memo, user is expecting mail such that credit memo has been approved.
He informed that previously he is receiving the mails as expected.
Now all of sudden he is not receiving mails.
I have checked work flow mailer, mailer is up and running.
I have gone through the wf_notifications table, here i can see that MAIL_STATUS column having value of "MAIL".
even i have gone through WF_USERS table this particular user is existing and status is "ACTIVE".
But user is not yet received any mail.
Kindly some one help me to sort out this issue.
Thanks in Advance.
Edited by: user627525 on Jun 8, 2011 5:58 AM

Thanks RK for your quick reply.
I was gone through the details you have provided. every thing is fine as expected.
Later i have checked workflow mailer, it was down, due to that notifications are not reached to users/customers.once it is up and running mail notifications sent to respective users successfully.
Many Thanks.

Work Flow - Target Limit - Credit Memo

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