Workflows steps help

I need help developing a workflow with specific steps. I am new to workflows but very familiar with sharepoint. I have a list called New Graphics request. I would need the workflow to alert specific users (graphic artist and manager) when a new request
is created. Once they are alerted, the graphic artist would need to go in and start the creation process. Once this user has started the process, the manager would need to be alerted that they have started. Upon completion of the graphic creation, they would
need to upload it back on SharePoint. Before they finish uploading it, is there a way to make sure that spelled checked and use the right name on it? Once uploaded back, the manager and original requestor would need to receive a notice letting them know that
it is completed and ready. If more details are needed, I can provide them. Any help would be greatly appreciated as I am a little stumped.

On my list Graphics Request, how would I alert the person that created it? I have a column called requested by but I cannot set the email to that specific user. I would need the email to be flexible because different users will be requesting graphics.
So I would need the email only sent to the user that requested the graphic. I have a group of users but I do not know how to set it to only the user that requested it.These are the steps I have in the workflow so far. Can you help me clean them up or streamline
them so the process goes smoother? I set everything to myself for the test but it will be different people when the process runs.
Step: Notification
   Set workflow status to Starting
   Email Edge, Keon
   Assign Create Graphics to Edge, Keon
   The following actions will run in parallel:
   If Current Item:Check In/Check Out equals Check Out
       Email Edge, Keon
       Stop the workflow and log stopped for graphics creation
   Else
   If Current Item:Check In/Check Out equals Check In
       Update item in Current Item
   The following actions will run in parallel:
       Assign Upload graphics to Edge, Keon
       Assign Naming Convention to Edge, Keon
       Assign Spell check to Edge, Keon
Step: Finish
   Start Approval process on Current Item with Edge, Keon; Current Item:Created By
   Stop the workflow and log Graphic request has been created, upl...
The workflow is not alerting or updating the item if the current item equals check in. Do you have an idea why? Your help is greatly appreciated.
Thank you

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Now i want to include URL link along with "Approve" & "Reject" in the user decision workflow step (i.e) The manager needs to see the URL link along with "Approve" & "Reject" in his SAP workflow inbox.
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Regards,
Krishna Balaji T

Hi Krishna,
I understand your issue. I have faced a similar issue in my project.
Here is the solution!
To add link of a URL you need to have the binding with the BO of the transaction your are refering to. To do this, you need to bind your BO event (triggering event) to the workflow container and then the workflow container to task container. This BO value should flow from event-> workflow -> task container to get the link in the User Decision.
To do the binding you need to follow the following steps:
1. Go to t-code SWDD and open your workflow template.
2. Go to Basic Data (cap sign button at the top of the screen) or click Ctrl + F8
3. Go to Start Events tab.
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5. Click on 'B' i.e. Binding Defined, click on generate automatic binding. It would automatically generate the appropriate binding for the workflow. You can also alter the binding as per requirement. This binding would ensure that the URL comes under 'objects and attachments' section.
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You can also refer to the similar thread that I had provided solution to. This would help you resolve the issue!
Re: URL of site has to be attached along with the mail
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Hi Latheesh,
Could you please send a Work Flow Step by Step Example
this is my personal mail id
[email protected]
[email protected]
Thanks & Regards,
Ashok Kumar

Hi,
I have sent u the doc.
also refr this links:
Workflows:
http://www.sap-img.com/workflow/sap-workflow.htm
http://www.sapgenie.com/workflow/index.htm
https://sapneth9.wdf.sap.corp/workflow
http://help.sap.com/saphelp_webas620/helpdata/en/a5/172437130e0d09e10000009b38f839/frameset.htm
http://help.sap.com/saphelp_47x200/helpdata/en/a5/172437130e0d09e10000009b38f839/frameset.htm
For examples on WorkFlow...check the below link..
http://help.sap.com/saphelp_47x200/helpdata/en/3d/6a9b3c874da309e10000000a114027/frameset.htm
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/PSWFL/PSWFL.pdf
http://help.sap.com/saphelp_47x200/helpdata/en/4a/dac507002f11d295340000e82dec10/frameset.htm
http://www.workflowing.com/id18.htm
http://www.e-workflow.org/
http://web.mit.edu/sapr3/dev/newdevstand.html
rgds,
latheesh

Workflow Step 'In Process'- Send mail with PDF attachment

Hi,
have to send mail with PDF attachment.
I have written a function module with following steps,
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2. Send mail with PDF attachment using Function Module 'SO_DOCUMENT_SEND_API1'.
The Function Module is giving required output when tested and called in the report(Background Job).
When I call this Function Module from Method-> Workflow Task the Workflow steps status is 'In Process' and not ending.
Could you please help me on this??

Hi shafath,
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Try the following parameters in Subject and Description of Notify stuff....
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%TableName%                    --> The table name.
%JobId%                             --> The job id.
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%StepId%                           --> The step id.
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Turning off the default outcome in workflow step

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Hi,
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Hello,
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<?xml version="1.0" encoding="UTF-8"?>
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</SOAP-ENV:Envelope>
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- SoapHeader
- SoapParameterExtension
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- [Test|http://img131.imageshack.us/img131/4003/soapworkflowtestft6.jpg]
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Hello Daniel,
I am developing a web activity step, but it is not working, and i cannot find where the problem is.
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Workflow Steps send automatic emails, but this is not required..??

Hello,
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We are using the standard SAP Performance Management Workflows, Example WF-Step: TS12300110.
Thanks and Kind Regards,
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Again, i would like to clarify some thing here:
1. The Workflow Tasks we are using in out Process are working just fine.
TS12300110
TS12300111
TS12300115
TS12300112
TS12300096
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4. I have checked the Tcode SWE2 and found one entry to the WF we are using:
BOR-Objekttyp     APPR_DOC     INFO_APPRAISER_CHANGE_APPROVE     WS12300115
If i deactivate here i will shut down the Workflow ..right?
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Nazih

Workflow steps

Hi ,
Can someone pls tell the steps ( preferably detailed) to create a workflow in MDM .Here is the simple scenario :
1. User A adds a record say Product name .
2. User B approves the records and then only this record should be available in the repository .
How do I achieve the above and what settings i need to perform .
I have MS Visio installed

Hi Amit Jha,
Kindly follow the steps the achive your scenario.
1. Select workflow table in the Data Manager and create a new workflow.
2. Give workflow name (Ex: Create record approval) and other details set the Trigger action to "manual".
3. Click on the browse button in the property named Workflow. It will open the MS Visio prespective.
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Start -> Process -> Approve->stop
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Approve
Name - "Send for Approval"
Assignee user - say "MDUser" (User who send the added record for approval) remove other users to avoid confusion.
Stop
Name - "Add record in the MDM"
Assignee user - say "MD_Manager" (User who approves) remove other users.
6. Save the workflow.
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a. Login as "MDUser" in the datamanager. Add a record, right click on the record, select workflows -> Add to job-> Create record approval (Workflow name) from the context menu.
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c. The status will now change to received. Using context menu select "Next Step" -> "Send for approval".
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e. Select "Next step" -> "Add record to MDM" from the context menu of the workflo job.
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Regards,
Arun prabhu S

SharePoint 2013 Workflow Steps

Hi,
Here is my scenario for which I am looking to set up a SharePoint workflow in SPD designer. Please see the details.
1) The workflow should be initiated as soon as an item is created.
2) There is a field in the List called "Assigned to" and an email notification must be sent to this user with a task assigned to him with a link to edit the item that initiated the workflow.
If the user choose a status of "Not Started" or "In Progress" the notification should continue to remind the assignee until the status is set to "Completed".
Status should be a field in the SharePoint list that can be used to sort the items.
Can anyone help me with Workflow steps for this scenario?
Thank you
techie

Hi Techie,
Steps:
1) Create a workflow and set the workflow to be started on Item Created and modified.
2) Insert Conditional activity If Status not equal to "Completed".
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Save and Publish the workflow.
This workflow will get initiated when item is created and send notification mail if status ="Not started" or "In Progress".
This workflow will get initiated when item is modified and send notification mail if status ="Not started" or "In Progress".
This workflow will get initiated when item is modified and send doesn't notification mail if status ="Completed".
Best Regards,
Brij K
http://bloggerbrij.blogspot.co.uk/

AppleScript to skip Automator workflow step - when no files are provided

My current Automator workflow:
Get Specified Finder Items (path to folder auto-populating with images from a camera)
Get Folder Contents
Sort Finder Items - by Creation Date in descending order (gets oldest item first)
Limit Number of Items - Limit to First 1 items
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Loop - Automatically; Stop after 20 minutes; Use the original input
What I am trying to accomplish:
I'm trying to write an AppleScript to skip the "Move Finder Items action" when it is not supplied with any files (from the previous workflow step), moving on to the next step which is a loop to begin my workflow again.
Big picture:
I have a workflow, where I am moving files from one folder to another folder (one at a time). When the input folder is empty, Automator comes back with "No item references were passed to the Move Finder Items action (-50)"; which it should - because it is not passed any files. I would like to ignore this error (or skip this step) and continue with the workflow if no files are provided to the "Move Finder Items action". I currently have an AppleScript (see below) that stops the workflow when this error occurs, but I would like to have this flow continue, not stop.
AppleScript:
on run {input, parameters}
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Please help me create a script to skip this step, or to restart the Automator workflow when no files are passed to the "Move Finder Items action".

I'm not aware of a way to do this with a workflow saved as an application, but Automator is scriptable, so you can manipulate a workflow document. For an example, build the follwing workflow:
Ask for Text (just to get some input)
Run AppleScript:
on run {input, parameters}
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else -- enable it
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Ask for Confirmation (just to show a dialog when enabled - this action will be enabled/disabled based on the text input)
Loop
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Workflow step not executed...

Hi,
In my workflow requirement (for VA01), I want to record the status in a custom table as follows;
Approver id     date   time    status
ABC                                     Submitted for approval
ABC                                     Approved (or) Rejected
So I have created a step called 'update custom status' after the step that sends email to the approver agent whose details stored in another custom table. Then I associated a task with this step which is bound to a custom class / method which has the logic to write the status to the custom table.
The issue is I do not see this step excuted. I checked in the log.
What can be wrong ?
Workflow steps are as follows;
1. Read the document's net value and store in a variable.
2. Read the custom table for agents list to whom the doc has to be sent for approval.
3. Send email for approval.
4. update custom status.
In the graphical view, I can see the update custom status step being called (Green link from previous step to this step) but after that no progress.
Am I missing passing some values ? Or is this step not giving any results ? Whats happening ?
Details on this update custom status step are as follows;
A custom task with terminating event set as _WORKITEM defined. (not synchronous)
A step of type activity defined and bound to the above task with binding done.. (what values should I pass to record the above needed details.)
In other words, how can I record the status in my custom table ?
thnks

Hi
I think its a background step. If yes, then make it foreground and debug and see what is the problem. Also check for short dumps and turn on the event trace and see the terminating event is getting triggered.
Vinoth

Ucm: displaying some fields on a profile based on a workflow step

Hi,
Is it possible to hide/display some standard/custom metadata fields on a profile based on a workflow step/
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1. manager step
2. specialist step
3. reviewer step
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thanks

I had a similar question some times ago - see this thread: Value of dpAction
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Calling Adobe form in a Workflow Step for approval

Hello,
There are some ISR forms and workflows in MSS which use Workflow tasks configured as JavaWebDynpro to call Adobe form from the Workflow Step.
Is it possible to achieve the same using ABAP Web Dynpro and creating a new task and configuring to use it as an ABAP Web Dynpro (which can in turn call the Adobe form from the WD)?
Thanks.

Hi Anjali,
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2)I dont have much idea in ECC 60 if there is a similar ABAP WD application like Standard Java WD IsrFormApprove.
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Regards,
Raja Sekhar

Workflow Step : Insert Outbox

Hi,
I want to know how we can make use of the Workflow Step : Insert Outbox.
Would be nice if i can get some example for the same. Thanks.

Hi,
I think this step can't be used. If you try to use it you will get the below error message from the system.
No maintenance interface exists for your chosen step type. This means that not all step types can be configured in the workflow configuration for example.
System Response
This is confirmed by the system with this message.
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Surjith

Workflows steps help

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