Advance payment material rejection

I want some clarity in a scenario.we want to make advance payment to vendor for some material.But after GR if the material will not satisfy our requirement we will reject it .Plz suggest how will the system prompt while returning it ?

Hi,
Use T.code: f-43 for giving advance to vendor (Down payment ) to the vendor. Please create the P.O and then create down payment. After GR when invoice is verified a popup will come down payment is there ,you can settle against that.
if the vendor is a long term vendor ,if the given material is rejected you can adjust again other payment
Please consult your FI person
G.Ganesh Kumar

Similar Messages

How to go for Advance Payments..Release Process

Hi SAP Experts,
How to go for Advance Payments..
Any Guidence will be appriciated with Points..
Thanks in Advance
Adarsh
Edited by: adarsh srivastava on Jan 25, 2008 7:57 AM

Hi Aadarsh,
Advance payments is nothing but Down payments. Here i am taking down payment to Vendor and later clearing against invoice.
PROCESSING DOWNPAYMENT MADE TO Vendor
ENTERING DOWNPAYMENT REQUEST:
Accounting > Financial Accounting > Accounts payable > Document Entry > Down payment > Request (or) F-47
Document date 24/07/2007 (current date)     Posting date 24/07/2007 (current date)
Account             ****** (LG)
Trg.sp.G/L Ind. A & press enter.
Amount            25000/-               Business area 830B
Due on             27/07/2007           Text Down payment request & POST.
DISPLAY VENDOR A/C TO SEE NOTED ITEMS:
All requests are comes under NOTED ITEMS. To see this, select the T code FBL1N.
Vendor Account ****** (LG)          Company code 8301
     All Items
   Noted items (deselect the rest of the all check boxes) & execute.
ENTERING DOWNPAYMENT MADE TO VENDOR:
Accounting > Financial Accounting > Accounts Payable > Document Entry > Down payment > Down payment (or) F-48
Document date 24/07/2007           Posting date 24/07/2007
Account     ****** (LG)           Special G/L ind A
Account     211002           Business area 830B
Amount      25000/-
Value date 24/07/2007           Text Down payment paid. (Dont press enter)
Select REQUEST button.
In the next screen select the check box & select CREATE DOWN PAYMENTS button and SAVE.
DISPLAY VENDOR A/C TO SEE DOWN PAYMENT MADE:
Select the T code FBL1N
Vendor Account ****** (LG)
Company code 8301
     All Items
     Special G/L transactions (deselect the rest of the all check boxes) & execute.
POST PURCHASE INVOICE AGAINST PAYMENT MADE:
Accounting > Financial Accounting > Accounts Payable > Document Entry > Invoice - general (or) F-43
Document Date *//***          Posting Date *//***
Company Code 8301                Currency       INR
PstKy 31               Account ****** (LG) & press enter
Amount 50,000/-         Business Area 830B           Payt terms 830I
Text Goods purchased
PstKy 40               Account 401000 (Material Purchased) & press enter
Amount *          Business Area 830B
Text + & press enter. Select menu item DOCUMENT > SIMULATE & POST.
CLEARING OF DOWNPAYMENT MADE AGAINST INVOICE:
Accounting > Financial Accounting > Accounts Payable > Document Entry > Down payment > Clearing (or) F-54
Document date 24/07/2007           Posting date 24/07/2007
Account       ****** (LG)
Invoice ref. ****** (against which Vendor invoice you want to clear)
Text       Clearing document
Select PROCESS DOWN PAYMENTS button. Double click in the TRASFER POSTING (or) specify the amount & SIMULATE & SAVE.
DISPLAY VENDOR A/C TO SEE OPEN ITEMS:
Select the T code FBL1N
Customer Account ****** (LG)
Company code       8301
     Open items
     Normal items (deselect the rest of the all check boxes) & execute.
CLEARING OPEN ITEMS MANUALLY:
Accounting > Financial Accounting > Accounts Payable > Account > Clear (or) F-44
Account           ****** (LG)
Clearing date *//*** (Current Date)
Select PROCESS OPEN ITEM button. First deselect all items (by double clicking on the line items). Then double click on the first invoice line Item (Invoice 25,000) and double click on the payment (Document type KA) and SIMULATE and POST.
DISPLAY VENDOR A/C TO SEE ALL ITEMS:
Select the T code FBL1N
Customer Account ****** (LG)
Company code       8301
     All items
     Normal items (deselect the rest of the all check boxes) & execute.
If this is helpful. assign me points

Advance payment Scenario

Hi All,
can anybody please explain me the advance payment scenario and configuration in sap-sd?
How this is integrated with finance?
Rewrad Points for helpful answer.
Regards
Ashis

Hi ashish patnaik
make the following configurations
item category group - 0005
item category - TAO
for this TAO item category a billing plan 01 (milestone billing plan -01) will be assigned and its billing relevance should be I which is order related billing .
billing doc type - FAZ
cancellation billing doc type - FAS
maintain a condition type AZWR which is down payment settlement , it has requirement as 2 and calc type as 48 acct key as ERL
Now when you enter a material in line item 10 and go to item data , you can see the billing plan tab.
now go to billing plan tab and enter the start date and enter the dates on which billing has to be done and then in billing request enter 0009 which is for down payment.once u press enter automatically it all the dates get blocked and billing request by default you get as 1 , that you change it to 4 or 5 . 4 is for down payment at value basis and 5 is for down payment at percentage basis. and beside that there will be a billing type .assign billing doc type as FAZ. to all dates
check the copying requirements are there at VTFA as 20 and for item category TAO copying requirements 23 is maintained or not
now do the cycle OR - LF - FAZ (billing doc type)
Now in your case enter 50% of the value . and then enter the balance value in the next dates
when you
Regards
Srinath
Edited by: sri nath on May 13, 2008 9:26 PM

Advance payment request thro' PO

Hello all
Our client wants to raise advance payment request to vendor advance payment through purchase order. Is there any procedure to do that.
Thanks in advance
Ramaraju

Hi,
Follow the below mentioned steps for Advance Payment against the PO / Contract;
1. F-47 - Create Down Payment Request (Here in selection screen specify all the necessary details (Doc Type - KA) and press enter, on this screen specify amount to be paid in advance and also specify the PO Document and line item and SAVE)
2. F-48 - Down Payment Entry w.r.t. Down Payment Request No
3. F-54 - Down Payment Clearing
At the time of MIRO, it will pop-up that advance payment is done to this vendor against this PO.
Also take help of your FI Consultant if required.
Note: - Prerequisite for Advance Payment: - Go to FS00, and check Filed Status Group for Vendor Reconciliation Account, then go to OBC4, check the Filed Status Group, what you have maintained for the Vendor reconciliation account. Here go To Material management segment and put optional entry for the field of Purchase Order and save.

Advance payment in Purchase order

HI Team,
we are processing supplier advance payment in PO through ME2DP. while processing advance payment, system is calculating advance payment on base value. we need this on base value and taxes. how we can do this.
regards
k

Hi,
If taxes are recoverable in nature, system only consider material value as base value.
if taxes are nonrecoverable, its included in material value so your base value becomes material value + taxes.
thats why in your case base value becomes material value its not included the tax amount. this is the standard process.
Thanks,
Sampad

Advance Payment to Vendor

HI Gurus,
My client is giving advance payment to Vendors.These are the two scenarios
i) 10 to 75% advance payment for domestic Vendor
ii) 50 to 100% advance payment to Import Vendor.
My question is how I'll map these in SAP???
Give me the process flow for this
Pranaya
*******Points will be rewarded**********

Hi,
Advance payment to Vendors can be paid and you have to do few customisation.
In F-47 and F-48 t.code , advance payments to vendors paid WRT to PO.
Follow the following steps:
1.Check the Vendor reconciliation A/C,
2.Go to FS00, and check Filed Status Group,
3.Go to OBC4, check the Filed Status Group, what u have mentioned for the Vendor reconciliation account.
4. Go To material management segment and put optional entry for the field of Purchase Order and save.
5.Now come to F-48, enter the date, vendor, assign the sp.G/L transaction(A),bank sub account, amount,
then enter, it will take to next screen
Here you enter amount & your purcahse order number with reference to your are going to make the payment. Now simulate and save.
Regards,
Biju K

Advance payment Condition in PO

Dear all,
Could any body say,is there any provision to mention Advance payment condition in Purchase Order.Please advise at the earliest possible.For suitable answer points would be assigned.
Regards,
NSB

Hello NSB,
The invoicing plan is a facility that allows you to schedule desired invoicing dates for planned procurements independently of the receipt of the relevant goods or performance of the relevant services. It lists the dates on which you wish to create and then pay the invoices in question.
You do not wait each time for the vendor to submit an invoice for goods supplied or services performed, but can have invoices created automatically by the system on the basis of the data available in the purchase order and then release them for payment to the vendor.
Integration: When you save the invoicing plan, data is passed on to purchase order commitments, and to Cash Management and Forecast.
Prerequisites: To be able to work with invoicing plans:
You must maintain certain settings in Customizing for Purchasing under Purchase Order à Invoicing Plan, such as the following:
Invoicing plan type
Date categories
Date descriptions
Date proposals
The PO item must have account assignment
You must use Logistics Invoice Verification
If you wish to use automatic settlement for periodic invoicing plans, automatic invoice creation must be agreed with your vendor. Eval. receipt sett. delivery must be selected in the vendor master record.
SAP recommends working with the order type FO (framework order).
An extended validity period and a "reason for cancellation" are defined in the header of this type of purchase order. The specified validity period is adopted for the invoicing plan.
If you work with standard purchase orders, you must maintain the date determination rules accordingly in Customizing, since there is no predefined validity period that can be adopted in the invoicing plan.
Features: The following two types of invoicing plan are available:
Periodic invoicing plan
Partial invoicing plan
Periodic Invoicing Plan
The periodic invoicing plan can be used for regularly recurring procurement transactions (e.g. rental, leasing, or subscriptions).
It facilitates the largely automatic creation and payment of invoices within the framework of the invoice verification process. The periodic invoicing plan uses evaluated receipt settlement (ERS) program functionality.
In the case of the periodic invoicing plan, the total value of the PO item is invoiced on each due date.
Example- A monthly sum of $600 is charged for a leased car (represented by an item of a PO). This sum is invoiced and paid on the last day but one of each month.
In Customizing for Purchasing, you can define whether the dates are to be maintained manually or whether the system is to suggest invoicing dates according to the specified rules.
Partial Invoicing Plan: The partial invoicing plan can be used for the invoicing of high-cost material or projects involving the procurement of external services that are to be subject to stage payments (such as plant construction projects, or the invoicing of individual stages of a building project following completion in each case).You can also flag due dates in a partial invoicing plan as dates for advance payments.
The amounts corresponding to these dates are then not taken into account in the sum total of the invoice items because advance payments are set off against later invoices. In the case of the partial invoicing plan, the total value of the PO item is broken down and spread over the individual dates of the invoicing plan.
A purchase order item relates to building project no. 1 with a total value of $900,000. 33.3% ($300,000) of the total value is due to be invoiced and paid on completion of the first phase of construction, a further 33.3% ($300,000) on completion of the second phase, and the rest ($300,000) following completion and acceptance of the 3rd and final phase.
In the partial invoicing plan, you wish to maintain the invoicing dates agreed with the vendor yourself. Therefore there is no system support in the form of date proposals.
However, if you wish to have due dates suggested by the system as an entry aid, you can reference an existing plan when creating a new invoicing plan. Date proposals can then be adopted from the former.
Hope this helps. pelase assign points...
Rgds
manish

Pop Up of Advance Payment in Sales Order

hi Gurus
Actually i have a query that when i am going to create the sales order the system should pop up the dialouge box indicating the customers's advance payment
And against that advance payment the saes order is created
if thye sales order exceeds that advance payment
the system should gives a pop up of indicating that amt like same in Credit control
bcoz the customer pays in advance the money to the company for the the material which has he ordered
so whats the setting for this
And the Advance payment is variable means it changes daily acording to customer's order
Suitable answers will be rewarded
Regards
Amol gawai
Edited by: AMOL GAWAI on Jun 7, 2008 4:41 PM

Dear Amol,
I think your issue can be addressed by using Credit control area. Please do the following:
a) Define a credit control area for the customer.
b) Maintain credit limit as 1 Rupee T-code - FD32
c) Whenever the customer gives you a advance payment the same shall be entered in the system thru FI route and using the while FI posting in "More Data" the relevant Credit control area should be entered.
d) By doing the above the advance payment received from the customer shall be reflected as "Special Liability" in the Credit control area (FD33). Status Tab in FD32.
e) Now this advance payment will act as the credit limit of the customer. So after this if the Sales order value exceeds this limit the Warning or Error message can be set.
Hope the above works for you.
REWARD if it helps you!!
Regards,
Ajinkya

CONTROL ON ADVANCE PAYMENT / DOWN PAYMENT

Hi Friends,
It is our normal practice to issue Advance payment / Down payment to our vendor against PO. We want to control the same while making cheque payment enable us to control double payment againt same PO after material receipt and passing the invoice.
In short we would like have control field of PO no. while issuing cheque to avoid double payment.
Regards
Suresh

Dear Suresh,
Please capture the PO no in the field Purch.Doc field (EBELN) while doing F-48.
The advance payment information will be captured in the PO History,
When you do MIRO the message will pup up informing that the said advance is lying in Vendor Ledger.
Regards,
Alok

Advance Payments in Sales Order

Hi,
Say, Customer Terms of Payment --> 50% Advance ; 30% Dely; 20% Receipt.
The customer can issue Letter of Credit Also.
Scenario:
Customer PO value / Sales order value : USD 5000/-
Advance to be paid : USD 2500 (50%)
There may be a scenario where the customer shall pay the Advance - USD 1500 by cash & remaining USD 1000 by Letter of Credit.
But, when i create a Sales order for this PO, the Order value shall be USD 5000/- whereas the Letter of Credit shall only be for USD 1000. The system blocks the Sales Order for Financial Document value. This block should not happen as this will cause delay the delivery for no fault from the customer.
Can anyone let me know the SAP standard process for handling Advance payment from Customers.

Hi narain
Your requirement can be fulfilled through down payment configurations
Make the following down payment configurations :
item category group - 0005
item category - TAO
for this TAO item category a billing plan 01 (milestone billing plan -01) will be assigned and its billing relevance should be I which is order related billing .
billing doc type - FAZ
cancellation billing doc type - FAS
maintain a condition type AZWR which is down payment settlement , it has requirement as 2 and calc type as 48 acct key as ERL
Now when you enter a material in line item 10 and go to item data , you can see the billing plan tab.
now go to billing plan tab and enter the start date and enter the dates on which billing has to be done and then in billing request enter 0009 which is for down payment.once u press enter automatically it all the dates get blocked and billing request by default you get as 1 , that you change it to 4 or 5 . 4 is for down payment at value basis and 5 is for down payment at percentage basis. and beside that there will be a billing type .assign billing doc type as FAZ. to all dates
check the copying requirements are there at VTFA as 20 and for item category TAO copying requirements 23 is maintained or not
now do the cycle OR - LF - FAZ (billing doc type)
Regards
Srinath

Advance payments in sales

Hi guru's
i have any an issue can provide solution asap.
issue:
1. System should accept the 100% advance payment against any sales order.
eg sales order raised     on 15 jan 2012 with rs 1000,00.00, validity of S.o is 30 jan 2012
    100% advance should receive before 25 jan 2012, after 25 jan sys should not accept any advance payment for this S.O
    validity column should be there in va01
delivery should take place only for the amount of advance it has
eg sales order is placed for rs 100000 on 15 jan 2012
on 15 jan advance received for rs rs 40000
on 16 jan raised delivery for rs 20000
on 17 jan trying to raise delivery for rs 50000.( it should be blocked because advance payment received for rs 40000.00 out of that rs 20000.00 delivery is made, so he has just rs 20000.00 advance and delivery is for rs 50000.00 so delivery should be blocked.
thanks in advance
Edited by: imam sk on Jan 17, 2012 4:43 AM

Hi narain
Your requirement can be fulfilled through down payment configurations
Make the following down payment configurations :
item category group - 0005
item category - TAO
for this TAO item category a billing plan 01 (milestone billing plan -01) will be assigned and its billing relevance should be I which is order related billing .
billing doc type - FAZ
cancellation billing doc type - FAS
maintain a condition type AZWR which is down payment settlement , it has requirement as 2 and calc type as 48 acct key as ERL
Now when you enter a material in line item 10 and go to item data , you can see the billing plan tab.
now go to billing plan tab and enter the start date and enter the dates on which billing has to be done and then in billing request enter 0009 which is for down payment.once u press enter automatically it all the dates get blocked and billing request by default you get as 1 , that you change it to 4 or 5 . 4 is for down payment at value basis and 5 is for down payment at percentage basis. and beside that there will be a billing type .assign billing doc type as FAZ. to all dates
check the copying requirements are there at VTFA as 20 and for item category TAO copying requirements 23 is maintained or not
now do the cycle    OR - LF - FAZ (billing doc type)
Regards
Srinath

Advance Payments to Vendors

Has anyone been able to create a PO with a seperate line item to cover advance payments which will maintain the moving average price of the material.
The senario is a 2 line order, line 1 for advance payment, line 2 for material with unit price reduced to accomodate advance.
How can we maintain the moving average in this way?

If you really care about advance payment then you ahsould create PO with confirmation key as inboune delivery and then oyu receive the GR against the Inbound delivery and post the invoice againt the inbound delivery as advance payment

Pop up in Sales order of Advance payment of Customer

hi Gurus
Actually i have a query that when i am going to create the sales order the systemshuold pop up the dialouge box indicating the customers's advance payment if its exceeding that advance payment
bcoz the customer pays in advance the money to the company for the the material which has he ordered
so whats the setting for this
Suitable answers will be rewarded
Regards
Amol gawai

Dear Amol,
I think your issue can be addressed by using Credit control area. Please do the following:
a) Define a credit control area for the customer.
b) Maintain credit limit as 1 Rupee T-code - FD32
c) Whenever the customer gives you a advance payment the same shall be entered in the system thru FI route and using the while FI posting in "More Data" the relevant Credit control area should be entered.
d) By doing the above the advance payment received from the customer shall be reflected as "Special Liability" in the Credit control area (FD33). Status Tab in FD32.
e) Now this advance payment will act as the credit limit of the customer. So after this if the Sales order value exceeds this limit the Warning or Error message can be set.
Hope the above works for you.
REWARD if it helps you!!
Regards,
Ajinkya

Advance payment report required

Dear guru
generally in our plant for advance payment we have to intimate the account department for release the payment against advance or PI or any other terms.
i want the report which can show me that which supplier payment is pending (for advance only)
at present i m using FBL1N. i didnt get the required report from this
Regards
Devesh

Hi Devesh,
There is no standard report to address just your specific requirement. However as others suggested you need to rely on the line item reports with specific selection criteria which you might already be doing.
Else develop custom report to suit your specific requirements.
Thanks & Regards
Subhasish

Report for advance payment relevant purchase order

Dear Sapgurus,
Logistics people raise one purchase order and release procedure also from logistic teqm onlly after we need approval from finance head we had created one more release finance procedure how they will identify these are purchase order i have to pay advance payment is their any report can u please tell me.
Regards
Umi

Amit kulkarni,
For this requirement you have to do validation of the amount field for advance payment againest PO.
i thiought this is only way to get your requirement
May be this information is useful to you
Regards
Surya

Advance payment material rejection

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