Automatic grouping and creation of a bid invitation

Hello everyone,
we tried the automatic creation of a bid invitation in the case of items without assigned source of supply with report BBP_SC_TRANSFER_GROUPED.
We get the correct errors in the report log of missing start date and end date of the bid and missing the bidder, because I never entered the information. The system doesn't give me a chance to enter the information. It is automatic.
So what is this automatic creation of a bid invitation with report BBP_SC_TRANSFER_GROUPED for?
Where is my mistake?
Thank you in advance.
Sebastian Beyer

No answers have been given.

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Good morning,
We are using Plan driven procurement and bidding with Extended classic
scenario (SRM 5.0).
Indicator IMG sourcing is
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Thanks, i think it is possible whis IMG sourcing indicator:
"Automatic grouping and creation of a bid invitation in the case of items without assigned source of supply"
If a source of supply is not assigned, the report Automatic Grouping of Requirements for POs and Bid Invitations automatically attempts to create a bid invitation from several requirement items. If is unable to do so, this is recorded in the error log of the report.

Grouping functionality for Bid Invitations.

Is there any way to group external requirements to Bid invitations.

Hi,
When you press the Submit to Grouping button in the Carry Out Sourcing option ,report BBP_SC_TRANSFER_GROUPED must be executed.
Read the Documentation given in the report BBP_SC_TRANSFER_GROUPED .
Short text
Automatic Grouping of Requirements for POs and Bid Invitations
Purpose
This report groups together requirement items to which a valid source of supply has been assigned (for grouping into purchase orders) and whose product category has been enabled for grouping (sourcing option in Customizing).
In cases where assignment is automatic, the system sets the requirement as Transferred to Grouping.
In cases where a source of supply is assigned manually, the purchaser has to choose the function Transfer to Grouping in the sourcing application for the requirements.
You should schedule this report periodically, and make sure that the report is run separately for each document type (purchase order, bid invitation).
Prerequisites
You have assigned each relevant product category to a sourcing option for grouping, for example, Automatic Grouping, Sourcing for Item Without Assigned Source of Supply.
For more information, see the Implementation Guide (IMG) for Supplier Relationship Management: SRM Server -> Sourcing -> Define Sourcing for Product Categories.
Features
Report BBP_SC_TRANSFER_GROUPED provides the following functions:
For automatically grouping requirements into purchase orders:
It selects all requirements that have a unique valid source of supply, and have been set up for grouping. You can use selection criteria to further restrict the requirements that are selected.
It groups requirements by vendor. In other words, it groups together all of the requirements that can be sent to the same vendor.
You can use a Business Add-In (BAdI) to make additional groupings. If the standard system groups together certain requirements, but you want to create them in separate local purchase orders, use the BAdI BBP_GROUP_LOC_PO for this purpose.
Note that there are some limitations to creating purchase orders this way. For example, it is not possible to group together requirements with different vendors in the same purchase order. This report uses the same differentiation criteria as the sourcing application (for example, business partner, company code, product type).
It uses function module BBP_PD_PO_CHECK to check the assignment to a source of supply. The report passes on requirements to function module BBP_PD_SC_TRANS_MULTI_LOC_PO, where they are grouped, and converted into a purchase order.
In a production run (that is, not a test run), the system issues error messages to the Application Monitor. Example: A contract item assigned during sourcing is no longer valid when grouping is about to occur. This error appears in the Application Monitor. The system moves the requirement item to the worklist of the sourcing application.
The Application Monitor assigns errors to one of the following categories:
Shopping Cart: Automatic Grouping
Purchase Order: Automatic Grouping
If necessary, you can copy this report, and change the selection criteria to suit your needs. You can start the report in test mode.
Note: In the sourcing application, you can determine which requirements are planned for the next report run by choosing Find -> For Grouping.
For automatically grouping requirements into bid invitations:
It selects all requirements that have been set up for grouping. A source of supply is not required. You can use selection criteria to further restrict the requirements that are selected.
You can use the BAdI BBP_TRANSFER_GROUP to take bid invitations that have been grouped by the system, and then split them up on the basis of your own customer-specific criteria. You can use the BAdI BBP_SAVE_BID_ON_HOLD to determine whether or not a bid invitation should be published automatically.
The report passes on requirements to function module BBP_PD_SC_TRANSFER_MULTI_RFQ, where they are grouped, and converted into a bid invitation.
In a production run (that is, not a test run), the system issues error messages to the Application Monitor.
If necessary, you can copy this report, and change the selection criteria to suit your needs. You can start the report in test mode.
Note: In the sourcing application, you can determine which requirements are planned for the next report run by choosing Find -> For Grouping.
Output
The report displays the purchase orders or bid invitations resulting from the grouping of the requirements. It also shows incorrect requirements that the system was unable to group into a purchase order or bid invitation.
Related thread:
SOCO Submit to Grouping functionality?
Re: Bid invitation
BR,
Disha.
<b>Pls reward points for useful answers.</b>

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Hi,
I would like to know if is it possible to send the bid invitation to the vendors via Email and Fax.
I'm looking in the PPF administration (transaction SPPFCADM) at condition configuration but i'm kidda lost....
can someone help?
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Hi,
Pls see the foll related threads:
email on bid invitation publication
Email on Bid Invitation publication
Re: Bid Invitation Email Subject
Re: Bid invitation email content text modification
Re: email on creation/change of bid invitation and auction
Re: Bid invitation email content text modification
BR,
Disha.
Pls reward points for useful answers.

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I would like to know what is the standard process to create local Purchase Order (i mean in a extended classic scenario) from Bid Invitation or Quotation.
In the current process, Bid Invitation are created form Shopping Cart using Sourcing Cockpit. Then, Purchaser will send its Bid to supplier (by publishing Bid Invitation) using BBP_BID_INV transaction.
Then, supplier will submit its Bid.
At this step, what it is the standard process (does it exist ?) to create a Purchase Order linked to this Bid ?
The need is to have a PO as follow-on document to Bid.
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After the bids are submitted and when the bid invitation opening date arrives, there will be a map for you to compare the bids received.
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I have the folowing issue with the email output bid invitations in SRM 5.
In Define actions for document output I set BBP_PD_BID to Processing when saving document. This work fine for new Bid Invitations, but when I make a changes after publishing no new output is generated for change notifications.
When I manually select 'Inform bidders and send out bids', the origional email is re-output and not the change version of the smartfotm text ('We would like to draw your attention to the'..... and not "The following bid invitation has been changed")
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Thanks for your reply. I am aware of the custom smartform functionality.
It looks like the auto output is not standard as per this sap help page:
http://help.sap.com/saphelp_srm50/helpdata/en/a7/81b463611c124d8c9d2c5bd8d17b34/content.htm
When I saw auto output of changes before before it must have been an enhancement.
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New filter in Bid Invitation

Hi Experts
I need to include a List Box of Purch. Group when I search a Bid Invitation. I need populate this List Box with all Purch. Group and filter the result of this search with the Purch. Group choosed in the List Box.
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Hi,
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Do reward points for useful answers.

Adding External Requirements to existing Bid Invitation

We have a need to add external requirements to existing Bid Invitations. For example, I go to sourcing cockpit, choose 2 shopping carts to add to work area, select create bid invitation and it creates a bid invitation successfully for all line items of external requirements selected in the work area. Lets say the next day, another external requirement comes in and I want to add this new shopping cart to existing bid invitation. how do i do this? Requirement is to link this new shopping cart to the existing bid invitation. Adding a new line item, or changing qty, etc. does not do this. the shopping cart must be linked to the bid invitation.(i.e. the history tab should have every shopping cart linked to the one bid invitation). I have researched the submit to grouping functionality and this does not meet this requirement as far as I can tell. If you think it will, please elaborate.
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Classic
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Justin

Hi Justin,
Once you have created BID invitation and published it,it is possible for adding any new requirement into the created BID.I even looked at option of copying BID and adding this new requirement into the copied BID but it does not behave in the way you are looking.
Although I am looking in extended classic scenario system still I feel that in standard enviornment system should ideally behave in the way it is designed currently.
So,I donot think the way you are looking at is possible.
regards,nishant
please reward point if this helps

Bid Invitation - assign Bidder

Hi All,
I am working on the configuration part of Strategic sourcing in SRM. I am facing a situation in the process. Let me explain you the flow folloed by me.
1. I created a Shopping cart and did approve it successfully.
2. I created a Bid Invitation from SC and did publish.
3. Now If I am not wrong this Bid Invitation should go to the Bidders, who should be able to quote their prices.
But I am not able to figure out that how to handle this.
Infact I did assign a vendor while converting the SC to Bid Invitation and assumed that this bid invitation should go to the vendor but it is not happening.
can someone guide me how to do this?
It would be better if you tell me how to create a bidder and assign the bid invitation to him?
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Have you maintained Vendor root organization in EBP and under this root organization you to maintain Vendors on whom you want to place bid invitation.
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We have a requirement were alerts needs to be sent to Bidder i.e. 24 hours before the deadline (time/limit) as maintained under Bid Invitation.
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Maintain the event and event schema for Bid Invitation (BUS2200). Under Event schema you specify the triggering event: No Bid Submitted, Published_Again etc. and also the deadline value.
Then assign this event schema to transaction type Bid Invitation.
Then maintain the Alert category SRM_BID_INV for Bid invitation here you specify the recipient either fixed one or role specific.
Currently the triggering event set is No Bid Submitted for alert category SRM_BID_INV and the deadline value is minus 24.
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When a Bid Invitation already published, reaches its deadline limit i.e. 24 hours before the deadline limit. System should trigger alert and notify bidder that only 24 hours remaining to react hence please submit the bid.
Currently this alert is not getting triggered for the deadline. Does it have something to do with Negative Deadline value?
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As specified earlier we had set up the recipient for Alert Category either on a fixed basis or role specific.
As a result of this every alert for Bid Invitation is routing to the same list of recipients.
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Awaiting for your response.
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Yatin

rawat may be useful for you
Bidder Alert Notifications By Ramakrishna Rallapalli
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Hi
I am trying to figure out the tables where a BID invitation's history is maintained. Basically i am trying to link a particular BID invitation number with the shopping cart number it is associated with.
Can someone tell me which table/function can help me find the link between BID invitation and shopping cart.
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Hi
<b>Try BBP_PD transaction -> Best transaction for finding details of any type of document in SRM.
It will give all the tables involved in this case.
It by default works for BUS2121 -> shopping cart
and change the Business object type from BUS2121 (shopping cart) to the Bid (BUS2001* -> not sure chk it out)
and then give your Bid invitation number and execute it. On the next screen, it will display at least one line, and on the line when you click, you can see all the details of that document. Even the back-end document details as well.</b>
Let me know incase you face any issues.
Hope this will help.
Please reward suitable points, incase it suits your requirements.
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Create and Send Bid Invitation

Hello,
Newbie here, so thanks in advance for any help. We are in design phase and trying to figure out what's feasible or not. We want to automatically create a bid (RFQ) from an approved SC item. We then want to send this bid (RFQ) to our middleware (egate). Here are my questions:
(1) Can I create a bid in SAP EBP from the SC item, without setting up the Bidding Engine?
(2) Is creation of bid in SAP EBP, the same concept in R/3 backend, that is, I can view it via ME43 and it's stored in EKKO?
(3) Found several FM, what is the diference between BBP_PD_BID_CREATE and BAPI_BIDEC_CREATE? Which one should I use for our purpose in (1) above?
(4) Then, there is the BADI, BBP_CREAT_RFQ_IN_DPE...this seems to be a user-exit connected with the Bidding engine, allowing the developer to change the bid?
(5) How can I send the bid (RFQ) automatically to the middleware within SAP EBP in XML format? Is this feature available in one of the FM in (3) above?
Thank you.
Regards,
Irene

Hi Irene Yu,
Good Quesitons. I will try to answer what i can.
1. You can create a Bid Inv in SAP EBP from the SC item. You do not set up Bidding Engine separately. It is part of EBP, you just need to enable the Sourcing/Bidding transactions, Assign Roles and Authorizations.
It is LAC, SUS, CCM, those are setup separately.
2. Creation of bid in SAP EBP, One part of RFQ functions, as the same concept in R/3 backend, but have much features than what you do in R/3.
3. The diference between BBP_PD_BID_CREATE and BAPI_BIDEC_CREATE.
BBP_PD_BID_CREATE is used as parf of Bidding Functions, not an interface.
BAPI_BIDEC_CREATE is an interface. You are trying to create Bid Invitation from external system, you should consider this interface.
4. Yes, there is the BADI, BBP_CREAT_RFQ_IN_DPE...this seems to be a user-exit connected with the Bidding engine, allowing the developer to change the bid inviatation in the background, Like other Doc Change Methods in BBP_DOC_CHANGE_BADI.
5. How can I send the bid (RFQ) automatically to the middleware within SAP EBP in XML format? Is this feature available in one of the FM in (3) above? - I am sorry i do not understand this question.
Regards,
Jay

Automatic grouping and creation of a bid invitation

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