Automatic Reconciliation of Subcontracting Challans

Dear SAP Gurus,
Is at possible to reconcile and complete/reverse the subcontracting challans automatically after MIGO?
If yes, please guide me over this.
Regards,
nitin
Edited by: NITIN RAUT on May 6, 2008 12:55 PM
Edited by: NITIN RAUT on May 6, 2008 12:58 PM

Hi
Challan numbering will be per excise series group.
Please check the org data fed during creation of challan through J1IF01.
Warm regards
sairam akundi

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1. issue material to subcontractor by Mov Type-541, date-11,12,2009
2.receive Material from Subcontractor by Mov type-542,date-05,07,2010
3.when Creating Reconciliation for Subcontracting Challans, T code-J1IFQ
Errors comes as shown below
"Cannot Reconcile : Crossed Return Date, please Reverse"
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[Completion, Reversal, and Recredit|http://help.sap.com/saphelp_erp60_sp/helpdata/en/09/ebf138cdd78a4be10000000a114084/frameset.htm]

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According to my client requirement we are generating scrap at vendor site with subsequent adjustment now problem is how to introduce same in subcontracting challan.
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Hi Friend,
Many times we dicussed about this topic,Please search in this forum...
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Hi guys,
We have given the same no range for "J_1I57FC" object for two plants. It has generated same challan no for two plants, but the vendor is different. When we are trying to assign challan no in MIGO transaction, it is giving error message that the challan belongs to a different vendor. We are assuming that it is taking the challan no from company code level and not from plant level. Is it happening like that?
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Challan numbering will be per excise series group.
Please check the org data fed during creation of challan through J1IF01.
Warm regards
sairam akundi

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I am facing a problem during reconciliation of Multiple Subcontracting Challan with respect to Material document Number.In the initial screen i am referring to challans but after i execute it the challan is automatically changed to the first Challan i had refered.
After Execution
System is changing both the challan numbers. Please do provide me some solution for reconciliation of multiple challan for same (GRN) material Document.
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Is there any issue if you do J1IFQ partially ie. challan 81 first and then challan 82.
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1627982 - Error 8A-327 while partial challan item qty
reconciliation
and
1305772 - Error 8I575: J1IFQ -reconciliation of subcontracting
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We have Created Subcontracting PO ( SFG -100 EA)and Provided raw material ( paint) to Vendor,we have maintain BOM quantity for Paint as 10 kg /EA,thus we have provided Paint of 1000 Kg to vendor ,we have received SFG of 100 Qty against PO but after Stock take it is Observed that Out off 1000 kg Only 900 is Consumed and 100 Kg still remain at Vendor
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Please Advice
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Hi Shyam,
Seems this is more related to MM module and should be posted under MM forum.
1.     I assume, you have inwarded 100EA against PO by 101 movement.
2.     The moment you do GR, raw material (entire 1000kg paint in your case) must get automatically consumed at vendoru2019s end by 543 movement and ideally there should not be any material lying at vendoru2019s end.
3.     Check the material document of GR. It should contain 2 movements, 101 and 543.
4.     Check for how many quantities 543 movement is done. THEN only conclusion can be drawn.
5.     May possible that somebody has changed BOM relation in PO before GR.
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Mismatch of qty in subcontracting challan reconcilliation

Hi,
When we issue the material using subsequent adjustment.During the reconciliation of subcontracting challan,
1) Challan quantity is not getting updated,
2) Material sent to item in subsequent adjustment is getting added in GR quantity, in subcontracting challan
E.g.
Subcontract PO qty: 10
Qty sent to vendor using subsequent adjustment: 5
After reconciliation of subcontracting challan,challan qty remains same i.e. 10.
GR qty in the challan is 5.
Please help.
Your quick response will be a great full.

It has been resolved at the author side.

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We have create one subcontract PO for quantity 100 nos for finish goods, for each finish good 1 quanity of raw material is required
Subcontrat PO   for quaity   100 nos,
Transfer RM                         100 Nos
finish good received                       80 NOs
RM received as faulty to be Scrap 20 Nos
now we dont want to send the 20 RM back to vendor and get the finish good, we want to short close the all by receving only 80 nos now how to close this.
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Hi,
Reconciliation of Subcontracting Challan (J1IFQ)
Completion of Subcontracting Challan (J1IF13)
Generation of Annexure IV (J1IFR)
[http://help.sap.com/bp_mediav1600/Media_US/HTML/Scenarios/V3J_MED_Scen_EN_US.htm]
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while creating subcontracting challan nothing displayed in Excise Group
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Hi,
First ensure following;
Configuration: -
- Go to SPRO > Logistics - General > Tax on Goods Movements > India > Account Determination > Specify Excise Accounts per Excise Transaction > Here maintain as following;
ETT Subtrn Typ DC ind Acct name
57FC            CR     PLABED
57FC            CR     RG23BED
57FC            CR     RG23ECS
57FC            DR     CLEAR
57FC 01         CR     PLABED
57FC 01         CR     RG23AT1
57FC 01         CR     RG23BED
57FC 01         CR     RG23ECS
57FC 01         DR     CLEAR
57NR            CR     CLEAR
57NR            CR     PLABED
57NR            CR     RG23BED
57NR            CR     RG23ECS
57NR            DR     REVERS
57NR 01         CR     CLEAR
57NR 01         CR     PLABED
57NR 01         CR     RG23BED
57NR 01         CR     RG23ECS
57NR 01         DR     REVERS
- And then go to SPRO > Logistics - General > Tax on Goods Movements > India > Account Determination > Specify G/L Accounts per Excise Transaction > Here do Account Determination for the above combination and Excise Group
Apart from above also do following configuration for Subcontracting;
- SPRO > Logistics - General > Tax on Goods Movements > India > Business Transactions > Subcontracting > Subcontracting Attributes
Here maintain following;
Excise Group         XX
Excise TT            57FC
Subtransaction Type 01
Subtran Type Text   57FC CHALLAN
Subc. Period        180
Rate-subcontracting
Mvt Grp Issues      0001
Mvt Grp Receipt     0002
Filter Non exise
EI Items            10
No. range no.       01
***. Val. /Exc Inv
Subcon Output Type J1IF
- SPRO > Logistics - General > Tax on Goods Movements > India > Business Transactions > Subcontracting > Maintain Movement Type Groups
Here maintain following
MVT. Grp. MvT S
0001      101 O
0001      541 O
0002      542
0002      542 O
0002      543 O
- J1I9 - maintain No range for object "J_1I57FC" for series group
Then follow the below process;
Subcontracting without Payment of Duty
- Creation of Subcontracting PO (ME21N)
- Transfer Posting of Components to Subcontractor (Mvmt Type - 541) (MB1B/ME2O/MIGO)
- Creation of Subcontracting Challan w.r.t. Transfer Posting Doc (J1IF01)
- Goods Receipt w.r.t. Subcontracting PO and Refer Subcontracting Challan at the time of GR (MIGO) {GR with 101 and autoconsumption of components with 543 movement}
- Reconciliation of Subcontracting Challan (J1IFQ)
- Completion of Subcontracting Challan (J1IF13)
- Generation of Annexure IV (J1IFR)
Master Data
- MM01- Material Masters for Components and FG
- XK01 - Vendor Master (Subcontractor)
- CS01 - BOM for FG
- ME11 - Purchase Inforecord for Subcontracting

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Hi,
Thanks for the reply.
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Dear Sir,
We are facing a probelm related to Subcontract Challan Reconciliation , problem scenario is as below :
a) We had created a Subcontract PO and transferred the relevant material to Vendor Stock against the PO reference .
b) During MIGO , by mistake we could not mention the Challan Number . So MIGO was done without Challan reference number .
As input material has already been received , so now we want to reconcile the challan (using Tcode J1IFQ) . Pl guide us as what steps need to be followed to address the problem .
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There is no mandatry condition to ref challan while creating GR.
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thanks

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We created a Purchase Order for Subcontracting (item category L) for an Item COMP-PM25 qunatity 1 number . To make the above Item , it need input item RM-IRN-01 of quantity 50 meter .
We had transferred RM-IRN-01 of quantity 75 meter in reference of the Purchase Order to Vendor Stock and accordingly a subcontract challan was prepared .
Subsequently we did GR for COMP-PM25 and during GR mentioned the relevant subcontract challan . During GR , the material RM-IRN-01 quantity 50 meter got consumed .
Subsequently , we did the Subcontract challan reconciliation using J1IFQ and during reconciliation for item RM-IRN-01 a quantity of 50 meter got assigned .
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If the material sent by you to the Vendor is coming back without processing then for this do the transfer posting with the mov. type 542.....& reconcile the challan referring this transfer posting material document.
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Subcontracting challan reconciliation error

hiii
when i m using j1ifq for reconcile the subcontracting challan qty. than system showing a error....
"Challan 0000000001 Material SFG200KPLP009 is assigned more quantity by 20,000 NOS"
how it will be reconcile?

Challan 0000000001 Material SFG200KPLP009 is assigned more quantity by 20,000 NOS"
how it will be reconcile?
While doing J1IFQ, you are assigning a material document number with this challan number 000000001,
This error comes because, I hope that the material document number which you are assigning, is a GRN number (101 and 543 movement). While doing challan reconciliation through J1ifq. System will check only the 543 movement line items quantity.
That is you have done a GRN for 100 pc, assume the 101 will happen for 100 pc and 543 is also made for 100 pc.
But the challan balance quantity is 98 pc.
here the 543 movements quantity is more than the challan quantity, and you will get the error message as
Challan 0000000001 material XXXX is assigned more quantity by 2 No's.
Solution: You have to add some more challan numbers, until it meets that 543 quantity.
Hope you got some clue.
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For rejection of Subcontracting material users are doing 122 movement of assambly and again sending back to vendor on F4 Challan. While coming back the reworked assembly he is doing 101 movement of Asssmbly and in background 542 movement of sub-copmonents is happening. In this case how to reconcile the F4 Challans in case of 122 movement?
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Ajay

Hi Shyam,
Seems this is more related to MM module and should be posted under MM forum.
1.     I assume, you have inwarded 100EA against PO by 101 movement.
2.     The moment you do GR, raw material (entire 1000kg paint in your case) must get automatically consumed at vendoru2019s end by 543 movement and ideally there should not be any material lying at vendoru2019s end.
3.     Check the material document of GR. It should contain 2 movements, 101 and 543.
4.     Check for how many quantities 543 movement is done. THEN only conclusion can be drawn.
5.     May possible that somebody has changed BOM relation in PO before GR.
Regards
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Automatic Reconciliation of Subcontracting Challans

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