Budget exceeded - Msg no BP603- While Deleting a PO

Hi All
I am Getting the error "Budget exceeded - Msg no BP603- While Deleting a PO " while deleting a Po-
Budget exceeded by XXX amt ,in Documnet 020 in order xxxxxxx -PO is created after the PR.
Regards
Shisac

Hi
Budget exceeds for INR 15.617.00 , The committment PO as INR 400000.00
The Scenario is
The PO as 3 line item , 1st line item INR 400000.00 ( Deletion flag is marked ) , 2nd line item INR 19000.00, And 3rd line item 5000.00 , the client is trying to delete the 1st line item.
I saw the report s_alr_87013019 ( Available quality is 9535.00)
Does this mean - system is checking for budget while deleting also ? ( i am not sure on this!)
If yes is this a normal behavior of the system
I am totally confused !

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Budget Exceeded : Message No BP603

Hi Experts,
I am having problem with budget exceeded error.
Scenario - When trying to invoice the P.O it prompt budget exceeded error but budget was available when checked the S_ALR_ report.
As it was very urgent, Budget was supplemented to pass the Invoice for P.O and after it is invoiced I could still see the budget available more than already available budget.
Example.
Invoice for Commitment PO - 200000
Budget Available - 50000
Supplemented Budget by 20K to pass on the Invoice as it thrown error while invoicing, Hence New Budget available after supplement is - 70000
After the invoice of PO - 200000
Budget report showed the same available amount as 70000 ( No Change in the original value of budget even after supplement of 20K)
so now I tried to reduce the budget back to 20k and roll back the budget back to 50K but system throws me the error as attached here.
I have tried to analyze the report such as CJI3, CJI5, CJ31 also executed RKANBU01, CJBN, CJEN.
This is done on lower level WBS and I have checked all P.Os and tax charged towards it to see if the available budget has been consumed with the tax amount or not.
Real values on the scenario are given below. I am not able to get the point on where the 4641.43 USD is budget exceeding
USD
930451
commitment
345550
actual
1276001
total Budget Consumed
1289263
Current budget
13263
available
Appreciate experts help and comments.

Hi Amit,
We don't have release functionality maintained for budgeting.
This is for child level wbs and sufficient budget is available.
As requested I have attached the screen shot.
Standard Report shows the budget in USD
And CJ31 also displays the budget in USD
I have also attached screen shot of budget in AUD, Where in on the available budget amount I am trying to reduce it by 20K in CJ38 which pops the budget exceeded error message.
Thanks

IO Budget exceeded error message BP603

Dear Gurus,
I need to make the Error message to Warning relate Internal Order Budget exceeded.
Is there any SAP note suggesting to add Error message BP603 to table T100s.
Application area BP is already given in T100SA. But the message BP603 is not given in T100S.
Now I need a new entry in T100S.
Before doing this I should support from SAP note if any.
Request to you if any inputs.
Thanks in Advance
Aravind

Hi,
Requirement is not incrase the limits. Just RFC user should post with warning message. Manual entry means Error message.
In this Case I should add in OBA5 as Warning message.
To add this entry I need supporting OSS note.
Thanks & Regards
Aravind

Budget Exceeded Msg

Hiii
I have an internal order which has budget allocated. My user here has wrongly creating purchase order that she try to delete back the PO but it cannot be done because of budget has been exceeded. how can i solve this problem ?

Hi,
If you feel that, there is some inconsistency in budget amount, then use t.code: KO31 and execute this transaction to eliminate any inconsistency againest that internal order.
all the best
Prasad

Budget Exceeded Msg when a PO is released

Hi Gurus
When Purchase order is released than a mail is trigged to a person with this message "Budget has been exceeded.
Now my requirement is that mail should not be triggered to that person. Can anyone have some idea where to remove this setting. Your input will be heighly appreciated.
Regards
Shiv

Hi Eli
That is ok, but how we difine that whatever the message is generated should go to a that email id or is it though workflow ?
regards
Shiv

Budget exceeded error while deleting CAPEX Purchase order

Hello All,
We've created purchase order with WBS element for some materials & account assgn P. This however needs to now be deleted as there has been mistake in th PO.
But while trying to delete the PO the system gives an error message " WBS element XXXX.XXX.. budget exceeded"
I've tried deleting the PR first and then the PO which works fine, BUT we are not able to create another PO as the error of Budget exceeded is seen here as well.
Please advice on how to delete the PO.
Regards,
ManojR

Hi,
Please read note 178837 which gives information on how to check the real assigned value.
I would like you to run report ZKAOIDE0 from Note 100409 to remove
the data which is not linked to a valid purchase order or requisition.
After running the report then run transaction CJEN to reconstruct the
project. Then run report RKANBU01 after completing the reconstruction.
The problem is probably that a purchase order has the deletion indicator set but it still appears in table COOI.
I hope this helps!.
Best Regards,
Arminda Jack

Error messege BP603 while posting the parked document budget exceeded

Hi ,
We are having the budget function and its for overall release.
Budget has been relased and assigned value is less then the released budget in all conditions.
Its throwing the error messege No BP603 while posting the parked documents. Unable to understand the reason why its behaving.
Please let me know if anybody has faced such problem.
We are into ECC6, EHP 4 and the SAP note 557431 is not going to help anyways.
Regards
N.Raju

Hi,
Please follow as given below:
1. Use T.Code KO31 and enter order and deactivate the control
2. Then try to post the parked document
3. And use T.Code KO30 and enter the order to activate the control
Some times system will check budget availability which already commited for parked documents.
Hope it will work.
Chandu

Error: Order 300401 Budget Exceeded while doing PO w.r.t PR

Hi Experts,
We are getting error, Order 300401 budget exceeded while doing service PO
In budget shows exceeded in making the P.O of approx amount Rs 411,500. While in the below PO Value, it is clear that the indent still has the amount of RS 1,760,737.
Indent No. 1000031924 Total Value = 3,230,000
Sr No.     P.O     Value
1     3900006041                       456,774
2     3900006146    Line item 1       101,467
                        Line item 2      266,414
3     3900006184                       326,158
4     3900006188                       318,450
     Total P.O's Value               1,469,263
Total value of Indent                  3,230,000
Total P.O value in the Indent     1,469,263
Balance Amount in the Indent     1,760,737
Regards,
Manjunath

Hi,
Budget is exceeded w.r.t to maintained Internal Order in PR /PO ,Use below options.
1 ) Re-construct Budget-KO31 or
2 )Either de-activate budget-KO32 or
3) Maintain budget for IO-KO22 .
This will resolve your issue.
Thanks & Regards,
Sandesh Sawant

Budget exceed error while unreleasing the service entry.

Hi experts,
My problem is the systm generating budget exceed error while unreleasing the entry sheet in current fiscal year.
Entry sheet is released in privious fiscal year. User want to reverse this in current year. All budget(actual/commitment) are carryforwarded to current year. While unreleasing the entry sheet, system throwing the budget exceed error. There is suficent budget in current fiscal year.
Request you to pl suggest what might be the cause of problem.
Regards
shrikant

Hi
Thanks for reply
For WBS element A-101.01
For year 2009
current budget is 100000
Distrubutable budget is 100000
Assigned budget is 100000
For year 2010
current budget is 300000
Distrubutable budget is 300000
Assigned budget is 200000
Service PO created in 2009 year for amount 20000/-. Service Entry sheet created and released in 2009 .Vendor invoice has not be generated. Error budget exceed is raised for year 2009 while reversing the service entry sheet in current posting date.(privious posting period /year closed).

Budget Exceeded error while changing in Account Assignment

Hi,
The user is facing an error while changing the Accounts assignment category to "Assets" in a PR. The PR was created with AAC as "U" for all the line items. The user is changing that to "A". After that he provides the asset number then the error is coming as below:
Item 010 Order 0809/A15 budget exceeded
Message no. BP604
Diagnosis
In document item 010 Order 0809/A15, budget for fiscal year 2010 was exceeded by 6,630.00 INR.
The valuation price for that particular line item is Rs 6630.00. I have not changed the other line items.
Need the suggestion.
JK

I think there some settings in Budgeting, n Finance people are more familiar with those settings. Normally, if u craete a Purchasing doc. PR or PO or GR/ IR from MM side, with account assnt., the relevant budget()which is created for that commitment item) will updated with the document value. There may be settings with delivery date or so. check with your FI guys
umakanth

Delete PO item Problem - Budget Exceeded

Hii SAP expert,
need your help,
i have create PR --> RFQ -->PO... then i realize i need to delete the PO item because of certain thing are not clarified. therefore i'm using delete indicator tu delete the PO item, when i do the saving action, system inform me that there are item in PO that have budget exceeded... then i cannot perform save action.
in order to resolve this issue what can i do ?

Dear Nikamz,
Contact your PM/PS team or ask the PIC for Budget in PM/PS team to add the budget for the WBS element.
You can double click on the error message and it will show you how much value that is need to add in USD curr.Or you can the available budget in Tcode S_ALR-87013558
Regards,
w1n

Err: Budget Exceeded(when int.order changed in asset) while creating invoic

Hi All,
Hope you are all doing wonderfull !
We have created a statistical order type and wanted to assign them to assets as we don't wanna settle thoze expenses,but needed only for statistical purpose.
It was okay, when we have changed them in asset master. However, we could not change them in already existing PO's, so when we are trying to create Invoices for the PO's having old internal order number, it is shooting us an error " item xxx order xxxxxx budget exceeded?
Please let me know how to proceed further to clear this problem.
Thanks
Sri

Hi Sri,
Can you please elaborate a bit on your scenario. Have you assigned an internal order in asset master record.
The internal order in asset master record has different purpose. It is used when you want to post depreciation of that asset to internal order.
Regards
Chetan.

Budget Exceed error while returning material

Hi,
We have this scenario:
budget is allocated at top WBSE.
actuals are booked on 2nd level WBSE.
Tolerance limits: ++ 90% warning
++ 100% error
Budget profile:
Activation Type: 1
Overall: yes
Releases: yes
Now,
We have overall & released budget = 4,320,000.
and assigned value = 3,895,085.
Error is coming when we are returning a material from activity:
"network activity budget exceeded" message no. BP601
Diagnosis:
"Payment Budget for WBSE TAT-PR09-06.01 on network activity has been exceeded by 215049.39."
Kindly help.
Thanks,
Harsh.

Hi,
Top WBS TAT-PR09-06.1 has original budget and released the same amount i.e. 4320000
Its System status = PREL BUDG ISBD AVAC
Then there are three 2nd level WBSE each having one network each:
TAT-PR09-06.1.01
System Status = REL AUC AVAC
Network Sys. Status = ACAS MACM PRC REL
TAT-PR09-06.1.02
System Status = REL AUC AVAC
Network Sys. Status = ACAS CSER MACM PRC REL
TAT-PR09-06.1.03
System Status = REL AUC AVAC NTUP
Network Sys. Status = ACAS MACM PRC REL
Reservations are there for all Materials in all network activities with reservation relevance indicator set to immediately.
Error started coming to end user when he tried to send material back to general stock. This material in in network activity under TAT-PR09-06.1.03 WBSE.
After that our Sr. consultant (he moved to another project right now) made that activity to TECO and asked the end user to create another activity and work on it.
This is all i know.
Thanks & Regards,
Harsh.

Budget Exceed error while settlement in PS T-Code CJ88

Hi Guru's,
I have created structure upto 6 level and i have done planning and budgeting at 6th level only, and actual cost is also posted at 6th level.
When i am setteling that amount at 5th level WBS using T-Code CJ88 then it is giving Budget exceed error of that particular amount as budget is also available at higher level WBS as accumalation of budget at 6th level is going to higher level WBS as i am following buttom-up approach.
Please suggest.
Regards,
Ambuj

Hi Rajesh,
When you distribute budget to lower level WBS, the budget is only available at the lower level (availability is checked as: Budget - Distributed Budget - Assigned) regardless of whether it is shown at the superior level or not.
AVAC status is activated automatically on WBS where budget is distirbuted and released (provide you have maintained Activation Type 1 in Budget Profile OPS9). Please check if AVAC status is active on your 5th level WBS. If it is active then the system will throw the error as SAP standard behavior. You can remove this status from 5th level WBS via CJBW.
You may need to look at your budget configuration accordingly.
Regards,
Ammar

Item 001 WBS budget exceeded error while posting cat7

Dear Experts
We have implemented the following modules
PS , CO , HR
The project system has number of projects ,
the time booking is done using cats , the actual labour cost is entered in the cats sheet it self in the price column.
for cost posting after the data is posted to HR system , we are using cat7 to post the data to controlling and PS module.
Mostly all the data is transported , but for some WBS i am getting the following error
Item 001 WBS element <wbs element name> budget exceeded and the system is not allowing to post data to controlling for this wbs .
What is the relavance of this error in context of HR ?
This error is related to which module , PS , HR or CO?
How do i reslove this issue.
Regards
sameer

Hi,
Check the budget Limit and allocation of WBS elemet.
Tcode - CJ30 ,CJ31.
Check the budget avaialability control as well.I think the message is coming from availability control.
check transactoin CN41,CJBN.
check this link
http://www.sap-img.com/ps001.htm
Manoj.

Budget exceeded - Msg no BP603- While Deleting a PO

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