Cancelling an invoice before it is released to accounting

I have 5 documents sitting in the VF04 T-code awaiting the creation of the billing document. I no longer wish to create these invoices. Is there a simple way to cancel them without following through the process to completion and then raising credit notes to cancel?

Yes you can do.Also check why the Orders are Pending before cancellation.There could be some errors or the orders might too old documents.If you do not want these documents follow below process for reversal.
Check the delivery status.If the delivery PGI is completed then do VL09 transaction to cancel the delivery .
Then cancel VL02N delivery and VA02 cancel Sales Order.

Similar Messages

How we can cancel the invoices those have been released to accounting ?

Hi,
How can we cancel the invoices those have been released to accounting? The observation here is since the net value is zero SD is setting the invoices to cleared status.
Regards,
Shrihari M

FBRA u201CResetting & reverseu201D: If you want that cleared accounting document becomes an open item again in customer/vendor account.
For example: Have problems with such as payment run and you want to re-do the payment run procedures. But before you reverse the cleared document, find out how was that document u201Cclearedu201D, via customer payment or credit note? Or re-assess the reasons of reversing the SD generated billing.

Invoice generated with out release to accounting, credit memo request and credit memo raised

Dear SD Experts,
I have a situation where the invoice is not released to accounting , but credit memo request and credit memos are being raised...now user would like to release the invoice to accounting (after raising credit note request and credit note), is it possible how do i handle this,
(There is no delivery as this is service business scenario).
Thanks in advance
krishna

Go to 'VFX3' and give the inputs, then select right line and click the FLAG option. It will be manually released to accounting, If not you might find the reason for block.
Revert back with your results.
Anandkumar KS

Insufficient Authorization old Invoices Will Not Release to Accounting

I have some old invoices that will not release to accounting. Instead of trying to secure a new credit card from the customer how can I remove the credit card information/or trick the order into thinking it doesn't need it so that I can get the open billing documents to the customers open account?
Please any help will be appreciated.
Again the error message is insufficient authorization, need to get these documents released to accounting.

That is true...if it has been partially utilized in another Billing doc, then it wont let delete the lines...
So when this hapenned to me, this is what i did....and maybe this is not the best practice.
I first got a Manual authorization in the sales order. Now generally we get the auth. from a 3rd party application Delego. So when we did the manual auth, we just entered a fake Auth number. This way, we tricked the system to let us post the Invoice to accounts. But definitely it posted to the card receivable account insted of the customer account. Now the settlement of this item would fail because the Auth number is not valid but the settlement fails only after it does the additional G/l posting to post to the Clearing account. To clear off this clearing account posting, we created a credit memo for the same amount and again with a fake Auth so now when this credit is processed for settlement, it also fails but reverses the provious debit...so that all accounts are now all balanced out.
So now remains the customer....so we finally did a Debit memo equal to the original invocie amout and now this posts to the customers account.
I was unable to find any other solution and was skeptical of doing any enhancement or changes just for a single case. Pls also let me know if you come across any better ideas.

Credit Memo is not released to accounting using VFX3 - Error

Hi SD gurus,
I have one problem. When the credit price adjustment is created and when the credit memo is created for the price adjustment. Credit memo is not passed to accounting. When i used to Release the document through VFX3 t.code i am getting error as Item Specified for invoice reference is not an invoice item.
I have simulated the same scenario in different system for me the it is creating the accounting document. But the user is unable to create the accounting document they are facing the above problem.
I have suggested them to cancel the credit memo and requested to recreate the invoice and check for release for accounting.
Please suggest whant could be the problem. It is urget.
Thanks in advance.
Regards.
SD Team

Hi SD Gurus.
I found the problem, The problem is due to the Posting status in Invoice header were the status shows error in accounting interface. For to rectify this cancel the invoice and recreate the same and it will get posted.
Regards.
SD team

How can I cancel a cancellation invoice which is not released to FI? TKS

Hello;
In my company, there is a S1 cancellation invoice which can't be released to FI.Now we want to cancel it. Is there anybody know how to do it?
Thanks

Refer following SDN thread for your understanding/reference:
- Cancel / reverse billing document cancellation document?
FYI
FYI - Based on standard config you can not cancel a "cancellation Invoice".
As if you check the Std Cancel. Invoice (S1), don't have Cancell.billing type.
Regards
JP

Invoice before the delivery

Hello everybody!
I need the helping to resolve a problem for our implementing OM and AR for a Viet Nam customer.
The company have a special business process is: Customers ordering a product, a Sale Order was created, Booked and waiting for pick release. But sometimes ,the customer want receive the invoices before the delivery. So that, we try make a Manual Invoice and reference the Invoice to that Sale Order for tracking progress shipping later. Because the invoice was Manual then may be variance between the invoice and total shipped goods.
I'm wonder people have ever seen that problem yet? Please tell me the best solution for this case. And what's the name of that problem Oracle called?
Thanks alot!

Hello,
You can create "proforma" invoice from sales order. This is easy way.
From http://en.wikipedia.org/wiki/Pro_forma
"In trade transactions, a pro forma invoice is a document that states a commitment from the seller to sell goods to the buyer at specified prices and terms. It is used to declare the value of the trade. It is not a true invoice, because it is not used to record accounts receivable for the seller and accounts payable for the buyer. Simply, a 'Proforma Invoice' is Confirmed Purchase Order where buyer and Supplier agrees on the Product Detail and its cost (usually-Supplier currency) to be shipped to buyer. Sales quotes are prepared in the form of a pro forma invoice which is different from a commercial invoice. It is used to create a sale and is sent in advance of the commercial invoice. The content of a pro forma invoice is almost identical to a commercial invoice and is usually considered a binding agreement although the price might change in advance of the final sale."
Regards,
Luko

Error while cancelling the Invoice

Dear Gurus
The Billing document was raised on a wrong customer on may month. Now that was realized, and that invoice was canceled but wrongly the date was given as may month. The FI period was closed for may month and the current period is july. So they canceled the canceled invoice. Now while trying to cancel the original invoice in VF11, the system continues to say 'the invoice was already cancelled'.
How to cancel the invoice?
Kindly help
Regards
Gansub

Hi,
This is typically a process issue. There are a few things I think you can do...
a. If the invoice has reached customer already (bcoz it was raised in the month of May), then, as you now cannot cancel as there has been a lot of wrong entries, you an create a credit memo either from SD side or from FI side so that the customer a/c is balanced and it will not show any AR balance.
b. Raise a debit memo request against the right customer and invoice it.
I think you have to work with your Finance people to be in concurrence before you take up he above process.
Thanks
Mukund S

Cancel Payment - Invoice vs Down Payment Request

Hi,
When I cancel the payment for a AP invoice, it voids the check, reverses payment document and resets clearing of invoice. But when I cancel the payment for a down payment request (noted item), it voids the check, reverses payment document but it doesn't reset the clearing of down payment request. Can anyone please suggest me what could be the reason? I am using FCH8 for canceling the payment.
Thanks.

Dear Nguyen,
As i understand your process you created Downpayment Request from SD.
Then created Downpayment with reference to that request.
Then you generated Billing invoice and released to accounts.
After that you cleared the downpayment with the Billing document.
Now you want to cancel all this.
First cancel the downpayment by FBRA reset and reverse.
Then cancel the billing document.

The system is not canceling an invoice via VF11

I am getting an error, Cancellation document is not the same as the original billing doc.
I checked in invoice cancellation error log with split analysis where it shows error reason as different account assignment group (AAG).
Initially invoice was created with AAG as AA but subsequently it changed to BB and invoice released to accounting but now during cancellation system is taking AAG as AA and finding difference in original and current AAG hence giving error.
Request you to please let me know how to cancel this invoice.
Thanks,

Hi the problem is the Account key is the important link to the GL and the document you are posting
you have changed the AAG in the billing and now you want to post the cancel invoice
the AAG is not there in the Pricing procedure
so what you do is create a pricing procedure copy of the pricing procedure ( invoice) assign the Account key which you have deleted and map the GL
let me know if you want more details

Cancellation of Invoice And Taxes

Hi,
SD Gurus
Scenario 1
While creating the customer master my client forget to give the account assignment group in the billing tab of the sales area data. Because of this it did not hit the proper G/L Account. Automatically it went to some other accounts.
My question is weather we want to cancel only the invoice or we want to reverse the delivery.
Second Scenario 2
My client taken the invoice without calculating the TAX and the same also released to accounts.
Now he wants to Add the TAX. Guide me in this
Thank You

Scenario 1
While creating the customer master my client forget to give the account assignment group in the billing tab of the sales area data. Because of this it did not hit the proper G/L Account. Automatically it went to some other accounts.
My question is weather we want to cancel only the invoice or we want to reverse the delivery
If your GL accounts will be determined based on the customer account assignment group and material account assginment group combination then you can enter manually in Billing document (if accounting document is not created), No need to reverse the invoice and delivery.
Second Scenario 2
My client taken the invoice without calculating the TAX and the same also released to accounts.
Now he wants to Add the TAX
You can cancel the previous invoice and create new invoice with taxes.

Get indicator while cancelling an Invoice

Hi Experts
While cancelling the invoice VBRK-FKSTO is not 'X' in RV60AFZZ. VBRK-FKSTO changed to X after execution of RV60AFZZ.So suggest some alternative to derive some indicator or flag for cancellation of an invoice before we click on the save button.
Thanks in Advance!!!

HI ,
I am trying to get the indicator via user exit RV60AFZA, but unable to identify what indicator of XVBRK can be used for this.
It would be great help if you can provide me the exact logic .
Thanks & Regards,
Saurav

Can we do cancellation of invoice for the period preceding the transaction

Hi All,
Can we do cancellation of invoice for the period preceding the transaction after the closing MMPV?
Thanks,
Praveen

Hi,
Unfortunately the answer is no. Two reasons for it.
a. The period for which you want to post is already closed
b. The period for which you want to reverse the invoice falls before the period your invoice is created (as I have understood your question) which is not allowed....
Hope this helps
Thanks
Mukund S

Cancelling the invoice

Hi All,
I have created an order which is not relevant for delivery.
Billing has also been created, milestone billing on 1st july.Now the customer wants a different bill to party name in the invoice.so we have cancelled the invoice now,After that only we came to know that accounting period has been closed.
after cancelling the invoice cancel document got created but not the accounting document.i have again craeted the billing today for which also accounting document is not generating.
what should i do now...
venugopal

Hi Venu Gopal,
As per my understanding
1. Firsy you created the invoice for which accouting document is created.
2. Then you cancelled it but accouting document is not created
3. You created one more invoice.
Now do the following steps.
1. Cancel the invoice which you created in 3rd step so that there will be balance in 3rd invoice. Do not do any changes just cancel the 3rd invoice. I hope no accouting document will be generated. SO it is balanced.
2. Try to release the 2nd step cancellation invoice, as you said it is becoz of period is closed. Check the open period for G/L account in OB52. And then change the billing date of cancellation invoice which you crrated in 2nd step and save. I hope now accouting docum,ent is created .
3. Change the Bill ti party in the order and create the new invoice with correct peruiod.
Thanks & Regards,
Nagaraj Kalbavi

Payment Term Issue while cancellation of Invoice.

Hi,
A sales order is created with a Payment term "xxx" which has 2 days credit limit for the customer for Payment.
and Billing is done for the same for Example on 16th Feb 10, and the Due date captured on Billing document and as well on accounting document for reciept is 18th Feb 10 taking 2 days credit, and when the Billing document is cancelled on the same day i.e 16th Feb10, it shows the payment term date on billing document as 18th Feb10 but in the accounting document it is capturing 16th Feb10 as the Payment date.
Hence it is showing due for payment to customer before collection of the money.

Hi,
Thanks for your reply. I was really required to bypass SAP's standard logic for entering that field "ref_doc_no" for new invoice after cancelation of old invoice.
Scenario : While cancleation/reverse of every sucessful invoice,
SAP's standard => For new invoice document (of cancelation old invoice) is with field "ref_doc_no" = X + Old invoice Ext number
Custom requirement : For new invoice document (of cancelation old invoice) is with field ref_doc_no = Old invoice Ext number + X
with those BADI's, how it can be done?
Thanks,
Rahul Mandale

Cancelling an invoice before it is released to accounting

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