Delivery Quantity Control at Purchase Organisation Level

Hi All,
In this scenario, I would like to have a control on the Delivery quantity by a vendor.
Quantity released: 100 pcs for Vendor ABC
Total Number of Plants: 3
Out of this 100 pcs, it can be delivered to any of the 3 plants by vendor ABC. Quantity delivered by vendor to these 3 plants should not exceed 100 pcs in total. How can we have a control for total released quantity at Purchase Organisation level.
Breakup of quantity to be delivered to each plant cannot be given as releasing is done at corporate level.
We checked same scenario by using purchase Info record maximum quantity field. We created purchase info record at Purchase Organisation level.
Scenario 1. which i tested
Maximum Qty:100
PO creation
Plant 1: 100 qty-- No error/warning
Plant 2: 100 qty-- No error/warning
Plant 3: 101 qty-- warning maximum qty exceeded than 100 pcs.
Above scenario will not help me as I need to total release control on all plants together.
Scenario 2. Expected
Plant 1: 60 qty-- No error/warning
Plant 2: 45 qty-- Error, Total released qty exceed by 5 pcs.
Thanks and Regards,
VV

Hi
You cannot do GR for a plant which is not given in Purchase order. Corporate level you can have contract but not Purchase orders. If you have reference purchase organization create a corporate contract and try creating a po against that contract.
regards
Antony

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Maximum delivery quantity control

Hi all,
The sales order consists of 2000 KGS. Where as in delivery it should not allow to deliver the entire quantity to deliver, though the stock is available. Please advise is there any control, where we can control at delivery level for maximum delivery quantity is only 500 Kgs or something.. more than that it should not.
Minimum delivery quantity control is there but that will not work here.

There is control in 0vlp (zeroVLP) where if you maintain B for the field "Check overdelivery", system will prevent creating delivery if the quantity exceeds sale order quantity but not what you require. If you want to control, you can try with delivery user exit V50S0001
thanks
G. Lakshmipathi

Error Message in Delivery : Quantity falls below minimum inventory level

Version : SBO 2005 A SP01 PL22
Description of Issue: When trying to Add a Delivery you get Error Message: Quantity falls below minimum inventory level [Delivery - Rows - Warehouse Code] [line: 0] [Message 131-14]. You are then unable to Post the Delivery and Print the corresponding Packing List.
Testing Findings: Upon detailed testing of this issue and work with SAP Support it has been determined that the issue is that the Delivery Row Ordered Qty is looking at the OITM In Stock Qty when determining if the full Row Qty can ship instead of the OITW In Stock Qty. This is an issue because due to other "bugs" this Client has encountered their OITW Qtys in other Whses are negative, even though they have the Block Negative Inventory and the Manage Inventory by Warehouse Flags Checked On. This then reduces the OITM Qty below the level of the Delivery Row and you get the above error message.
Example: A Sales Order Row has an Order Qty of 15 for Whse 01 for a particular Item. The OITW In Stock Qty for Whse 01 = 17. The OITW In Stock Qty for Whse 03 = -7. The Block Negative Inventory and Manage Inventory by Whse Flags are both Checked On. The 'Net' OITM In Stock = 10. When you try to Copy the Sales Order to a Delivery and Add the Delivery, you get the above Error Message and it will not allow you to Post the Delivery and Print the Packing List.
Current Workaround: Client is performing Inventory Goods Receipts to bring the In Stock Qtys in the affected Whses to greater than or equal to zero.
Proposed Solution: SAP Development to add logic to SAP Business One to validate the Delivery Row Qtys to Ship against the OITW In Stock Qtys instead of OITM when the Manage Inventory by Whse Flag is checked on.
Supporting Documentation: This DRQ Request relates to Support Message # 864405 2007. All above referenced testing details including example SO#'s, Item #'s, etc. and an entire copy of the Client's database are available and linked to this Message #.

Hi Ramu,
also you can make sure you are choosing the right WH in ctrlshiftS windows if You do, then chek on Inventory -> Inventory report -> inventory status if you have enought and available quantities for the delivery, if you dont then you gonna have to make the PO and the AP Invoice to add more quantity to that item
regards

How to achieve Quantity Control in purchasing?

Hi all,
My client company is controlling the purchasing quantity of consumable goods manually. Now in the new SAP system
they want to control from the system.
The scenario is , let us say diesel, they will prepare yearly estimated quantity for plant wise, then the quantity of diesel while purchasing for this plant should not be exceeded this quantity.
How to achieve this in SAP? Is there any settings in material master? If not able to control by quantity ,is it posiible to control budget from FI side for these goods?
Thanks,
Aravind

Hi Aravind,
Can make use of internal order with Budget functionality of Internal Order.
create Internal Order for each Asset Class / Services or Cost Center - KO01
assign Budget to the same as sanctioned by management - KO23.
You need to activate availability control for the above Order type and mark the activity control to 3 (Error Message) which will restrict the user from raising any PO/PR.
While creating PR/PO a buyer must maintain Internal Order number in account assignment field with account assignment category F.
if the PR/PO exceeds the budgeted value for the year, an error message is promopted.
Please refer the link:
http://help.sap.com/erp2005_ehp_03/helpdata/EN/a9/ab73ee414111d182b10000e829fbfe/frameset.htm
Regards,
Bijoy Kumar

Delivery quantity control Badi CL_IM_LE_SHP_DELIVERY_PRO

Hi ;
I want to check delivery quantity not to be greater than Po quantity , so on exit MV50AFZ1 save_document_prepare and badi CL_IM_LE_SHP_DELIVERY_PRO, save_document_prepare method . Both of them I can change lips-lfimg field and also another method of delivery read_delivery is passing on VL02N I see the change but it doesnt written at the screen which is displayed on delivery ,
Message was edited by:
        yanut

This issue is solved my self .
form userexit_move_field_to_lips.
     types: begin of ty_kna1,
             kunnr type kunnr,
             regio type regio,
             end of ty_kna1.
   data :    it_kna1 type ty_kna1.
     types: begin of ty_ekpo,
             ebeln type ebeln,
             ebelp type ebelp,
             retpo type retpo,
             werks type werks,
             end of ty_ekpo.
   data :    it_ekpo type ty_ekpo.
   types:    begin of ty_zsloc,
             lgort type zlgort,
             end of ty_zsloc.
   data :    it_zsloc type ty_zsloc.
   data: wa_zsloc type ty_zsloc.
   select single kunnr regio from kna1 into it_kna1 where kunnr = likp-kunnr.
   shift likp-kunnr left deleting leading '0'.
   select single ebeln ebelp retpo werks from ekpo into it_ekpo where ebeln = lips-vgbel
                      and ebelp = lips-vgpos.
         select single kunnr regio from kna1 into it_kna1 where werks = it_ekpo-werks.
   select single lgort from zsloc into it_zsloc where werks = likp-kunnr
                  and region = it_kna1-regio
                  and ind = it_ekpo-retpo.
        wa_zsloc = it_zsloc.
          if sy-subrc eq 0.
            lips-lgort = it_zsloc.
            modify lips.
          endif.

Different form depending on Purchase Organisation

Hi,
does anyone knows the steps to print different forms in PO depending on purchase organisation?
Cheers

Hi,
Purchase order Forms can not be assigned at purchasing organisation level. We can assign Forms for Output Type.
You need to ask to your technical team to develop the forms.
Regards,
Manish

BDC/BAPI for set delivery cmlition indicator in purchase order @ item level

Hi Expert,
could you please suggest me bapi to set/reset delivery completion indicator in purchase order at item level for t-code "ME22n"?
Thanks and regard,
Santosh Gupta

Use BAPI_PO_CHANGE to set the delivery completed indicator.
Refer to table section in the BAPI Interface
POITEM LIKE BAPIMEPOITEM
POITEMX LIKE BAPIMEPOITEMX
Set Field POITEM-NO_MORE_GR = 'X' & Set field POITEMX-NO_MORE_GR = 'X'

Proposed delivery quantity in inbound delivery vs purchase schedule line

Hello all
I have got a doubt when creating inbound delivery for an item of purchase schedule line. I want to know how to get the proposed delivery quantity equal to the quantity of all schedule lines until today.
For example I have got 4 schedule lines for a material and today is 28.10.2011
20.10.2011 11ud
28.10.2011 13ud
03.11.2011 17ud
05.11.2011 15ud
when I execute VL31N with date = 28.10.2011, I want to proposed delivery quantity = 11+13 = 24ud.
However, what I got is always the total quantity of all pending schedule lines = 111317+15=56ud.
Do you know how can I achieve my propose?
thank you in advance

Hi Alan
Thank you for your reply.
In some cases (depending on vendor) we are using vendor ASN by EDI. In other cases (when there is no EDI conection with vendor) we use manually VL31N. So in these cases we need a proposed quantity by system in order to know if the quantity that we receive is coherent. Maybe we will try to implement the inbound delivery user exit.
Thanks again!

Change delivery quantity from VL10B

Hi.
We are trying to change the Delivery quantity while creating outbound
delivery from purchase orders using VL10B. I see that the program hits
the exits of MV50AFZ1 and we have tried overwriting the fields LFIMG
and LGMNG of LIPs in the exits. However, the values are not getting
changed.
Can you please let us know whether changing the delivery quantity in
the Overview screen is at all do-able?
Thanks.
Anuradha SenGupta.

Hi Monica.
No this field is not getting up, However if I change fields like LFIMG and LGMNG then these fields get changed in the Picking screen in the item level. This screen shows up when I double click on the Quantity in the Overview screen and it takes me inyo the details for the item concerned. So I dont think this is an issue with COMMIT WORK as the information in the PIcking screen does get updated. I however want this to be reflected in the Overview screen - is that possible?
Thanks.
Anuradha.

Error message for over delivery quantity in case of batch split.

Hi All,
System is throwing error message if I try to to enter delivery quantity more than target quantity(order quantity) in case of standard process which is ok but in case of batch split when split line created (9000001 for line 10) and if go to item level in line item 900001 and enter delivery quantity more than target quantity system is giving only information message, still line item 10 is giving error message but line 9000001 giving only information message, user want this to be a error massege as well. Delivery item category for all the line items is same and status B is assigned to over delivery in item category. Is there any standard way of achieving this or do we need any modification, if yes then what user exit need to use.
I searched alot about this in last three days but found only one thread which is unanswered, please provide your valuable suggestions. If this problem is discussed already and solved please provide me the link to that thread as I could't find any.
Thanks,
Davinder

Hi
Still line item 10 is giving error message but line 9000001 giving only information message, user want this to be a error massage as well.
I think it you can possible to change the Information message as Warning message.
Please go to SE91 put the Message Class XX (Ex:V1) there And in No. field enter the message number (Ex: If message no V1293 enter the number as 293)
AND
go for
where used in then select only Program >ok then Program will come select the Program > double click, you will l find the message with the Description.
Now with help of ABAP with just comment on these both the messages. Afterwards you will get the Error message.
Hope this will helps you
Dasaradha

Questions regarding creation of vendor in different purchase organisation

Hi abap gurus .
i have few questions regarding data transfers .
1) while creating vendor , vendor is specific to company code and vendor can be present in different purchasing organisations within the same company code if the purchasing organisation is present at plant level .my client has vendor in different purchasing org. how the handle the above situatuion .
2) i had few error records while uploading MM01 , how to download error records , i was using lsmw with predefined programmes .
3) For few applications there are no predefined programmes , no i will have to chose either predefined BAPI or IDOCS . which is better to go with . i found that BAPI and IDOCS have same predefined structures , so what is the difference between both of them .

Hi,
1. Create a BDC program with Pur orgn as a Parameter on the selection screen
so run the same BDC program for different Put organisations so that the vendors
are created in different Pur orgns.
2. Check the Action Log in LSMW and see
3.see the doc
BAPI - BAPIs (Business Application Programming Interfaces) are the standard SAP interfaces. They play an important role in the technical integration and in the exchange of business data between SAP components, and between SAP and non-SAP components. BAPIs enable you to integrate these components and are therefore an important part of developing integration scenarios where multiple components are connected to each other, either on a local network or on the Internet.
BAPIs allow integration at the business level, not the technical level. This provides for greater stability of the linkage and independence from the underlying communication technology.
LSMW- No ABAP effort are required for the SAP data migration. However, effort are required to map the data into the structure according to the pre-determined format as specified by the pre-written ABAP upload program of the LSMW.
The Legacy System Migration Workbench (LSMW) is a tool recommended by SAP that you can use to transfer data once only or periodically from legacy systems into an R/3 System.
More and more medium-sized firms are implementing SAP solutions, and many of them have their legacy data in desktop programs. In this case, the data is exported in a format that can be read by PC spreadsheet systems. As a result, the data transfer is mere child's play: Simply enter the field names in the first line of the table, and the LSM Workbench's import routine automatically generates the input file for your conversion program.
The LSM Workbench lets you check the data for migration against the current settings of your customizing. The check is performed after the data migration, but before the update in your database.
So although it was designed for uploading of legacy data it is not restricted to this use.
We use it for mass changes, i.e. uploading new/replacement data and it is great, but there are limits on its functionality, depending on the complexity of the transaction you are trying to replicate.
The SAP transaction code is 'LSMW' for SAP version 4.6x.
Check your procedure using this Links.
BAPI with LSMW
http://esnips.com/doc/ef04c89f-f3a2-473c-beee-6db5bb3dbb0e/LSMW-with-BAPI
For document on using BAPI with LSMW, I suggest you to visit:
http://www.****************/Tutorials/LSMW/BAPIinLSMW/BL1.htm
http://esnips.com/doc/1cd73c19-4263-42a4-9d6f-ac5487b0ebcb/LSMW-with-Idocs.ppt
http://esnips.com/doc/ef04c89f-f3a2-473c-beee-6db5bb3dbb0e/LSMW-with-BAPI.ppt
<b>Reward points for useful Answers</b>
Regards
Anji

Reminder for text based PO's on plant level or purchasing org. level?

Hi,
I work for a corporate company and we have in our system arround 100 different plant codes (of more or less different companies).
My problem is now, how to set-up the reminder in part of text based purchase orders for the different plants? Or different purchase organisation will be also okay.
Because not all of the companies want to work with the same days and also not with the same over- and under- delivery tolerances.
I only talk about text based PO's, for PO's with material there's no problem.
Is there a user exit or something special what I can use to set it up?
Many thanks
Michael

Hi
We had also a similar issue for Text PO's as they donot have an inforecord.
We have to cretae anew Z table that holds this data. This can be based on the Purchase organization, Plant and compnay code combination.
Use the data from this table to populate the values in the PO created using the BAdI - ME_PROCESS_PO_CUST - Enhancements for Processing Enjoy Purchase Order: Customer use the method PROCESS_ITEM
Please take help of ABAPer for development.
Thanks & Regards
Kishore

In MIGO, i need to see delivery dates from the purchase order

Is there a way to see in transaction MIGO, the delivery dates from the purchase order? I hope there is some exit or BADI or BAPI or .... to perform this copy function?
We have multi-line POs for the same material with staggered delivery dates and the Warehouse needs to know which PO line to receive against.

when you enter the PO number in MIGO and hit enter, then you only get the items that can be received.
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I would ask purchasing to tell the vendor that he has to state the PO number along with the item number in all papers (delivery note, invoice).

Scheduled for delivery quantity shouldnt be transffered to another plant

dear all,
we have a case in which we need to prevent scheduled for delivery quantity from being transferred to another plant.
the problem is that when creating a sales order and a delivery, and before the PGI,, the system allows moving the quantitity to another plant. and this causes a problem when trying to create a PGI ...
any suggestions please

in the checking rule ( if stk transfer, you can get it from OLME> purchase order > create stock transport order ) incude reservations, deliveriies and sales order.
in assign del type and checking rule, you can find the checking rule used

Order item done depending on the delivery quantity tolerance

Hi,
I am looking for an opportunity to put SD items to Status done, although the delivery quantity is not the same. With the VD51, the tolerance can be controlled, but the status of the position does not affected. An example, SD order position has a quantity of 10 pc, delivery quantity of 9, tolerance 80%. In that case I need a completed order Position, no backorder quantities.
Thanks.

Hi Ueli,
in the standard, if difference between requested quantity and confirmed quantity lies among over and underdelivery, you´ll be able to create the delivery and the sales order line ítem will be set as completed.
It will be completed once you´ve created your delivery.
Check in shipping tab in sales order that for your line ítem over or underdelivery have been copied from info record as already suggested.
Regards,
JM

Delivery Quantity Control at Purchase Organisation Level

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