GR/IR Clearing by tcode F.19

Hi All,
Iam getting below error during the posting of GR/IR Clearing adjustment through tcode F.19
Document splitting: Items for clearing 4050/800003/2011/001 not found
Message no. GLT0002
Diagnosis
Document splitting cannot perform clearing because it was not possible to find complete splitting information on the items to be cleared (company code, document number, fiscal year, item).
System Response
Clearing cannot be performed and the document cannot be posted.
Procedure
Exclude the affected item from clearing.
It may be that this item was not posted with active document splitting. In this case, this item or document would have to be migrated.
Please can any one help me to resolve the issue.
Regards
Bhaskar

Hi,
Thanks for your response,
Please can you send details clearly, how to check the documents are splitted correctly, or not ?
Best Regards
Bhaskar

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Moderator message - Please ask a specific question - post locked
Edited by: Rob Burbank on Jun 10, 2009 11:33 AM

See the documentation of the clearing date (AUGDT):
Clearing Date
The clearing date specifies as from when the item is to be regarded as
    cleared. When clearing, the last posting date of all the documents
    involved in clearing is set as the clearing date.
Examples
Invoices which were posted on 10/10/1997 and on 10/15/1997 are cleared
    by a payment document which is posted on 11/10/1997. In this case the
    clearing date is 11/10/1997, in other words the posting date of the
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A rental invoice for December is entered on 11/28/1997 and the posting
    date is set to 12/01/1997. The rent is paid on 11/30/1997 and is also
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Dependencies
The clearing date of a line item is never allowed to be before the
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RE:Inter-company clearing tcode znetclr.

Hi ,
I want to know about Inter-company transcations.Please any one help me with some information ,sites on inter-company clearing with tcode znetclr. please help me .
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Hi Van,
The way you set-up OBYA depends on how you intend to handle inter-company transactions.
1. If your intention is to create payable and receivable in both company codes which would now be settled when you carry out your normal pament run(F110), then the following are the config set-up you would have to make:
a). First create Company A as a Vendor(XK01) and a Customer(XD01) in company code B
b). Create Company B as a Vendor(XK01) and a Customer(XD01) in company code A.
c). Go to transaction code OBYA, when prompted for company code, type company code A into the first entry box and company code B into the second. Press enter.
d). In the first frame, "Debit Posting Key" should be "01" and "Account Debit" should be Company Code B Customer account number created in (b) above (assuming transaction is posted in A and cleared in B); "Credit Posting Key" should be "31" and "Account Credit" Company Code B Vendor account number created in (b) above.
Repeat the same thing for the second frame box, but this time around, use Customer a/c number and Vendor a/c number created in (a) above. Save your entries.
Your inter-company transactions via Account Payable/Receivable is ready for use.
If you want to use the G/L approach, let me know and i would outline the steps also.
Please award points if found useful.
Regards,
Jacob

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I have a problem to do cleaaring Open GL GL Aaccount items for Prepaid Tax.
I'am using currency USD for transaction. I did a clearing with Tcode F-03. By the time the error appears Simulate "The Difference is too large"
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Urgent
Thank you

Hi,
There are two reason to get the above error message:
1. If Debit and Credit balances are not zero, you will get the above error message.
(It means that,if you are clearing with company code currency i.e. (without providing currency) via F-03 transaction code)
Solution: You have to choose Partial clearing/Residual clearing to transfer the difference (debit and credit amount) amount.
2. If Debit and Credit Balances are Zero.
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When self-billing items is cleared by Tcode F110, the clearing document get created.
when i look at this clearing document, it contains two line items as
Posting key 25 - line item 1 / outgoing payment
posting key 39 - line item 2 / confirming / 39 K.
the second line items appear as open item.
and for some clearing documents, both the line items appear in cleared items.
i am not understanding why do these clearing documents contains both line items as vendor and no bank account?
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Shwetha

Hi,
For question let me explain giving an example -
Say an advance payment of Rs 2000 has been made to vendor XYZ. later on the vendor raises an invoice of Rs5000. We will then do F110 to pay the remaining amount and clear.
When down payment is made -
XYZ A/c Dr 2000. (Special GL Account)
Bank A/c Cr 2000.
Now as per the above entry, the vendor line item will be open as it is without any reference (answer to your 2nd question - all payment documents are not necessarily clearing document)
Now when the invoice is booked -
Expenses and Taxes Dr. 5000
XYZ A/c                     Cr. 5000 (unpaid invoice)
F110 entry where the clearing will happen -
XYZ A/c    Dr. 5000
XYZ A/c    Cr. 2000 (advance adjusted)
Bank A/c   Cr. 3000
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Hope this clarifies.
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Anit

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Hi,
Can you please confirm the GR/IR Line items should be cleared using TCode F-03. Pl explain how the partially verfied items will closed for the period end.
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Hi
SA38 and enter program : RFSEPA02 and excute and before that please check is there any Zprogram name Like Eg ZRFSEPA02..than use same program.
Before that please block GL accounts and try run the above secnario
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Hi experts,
when iam clearing the open item with posting_interface_clearing getting the message like :" Documnet number xxxxx posted in company code xxxx". when i checked that particular document in table bsad it says no table entries for that particular document. iam confused whether my document got cleared or not.
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Jyothsna Reddy
Edited by: Rob Burbank on Dec 30, 2011 11:56 AM

AR Clearing with different doc #

Hello Experts.
Please let me know how to get the different clearing doc # and Accouting Doc#
For Ex : i have posted the customer Invoice using FB70 after that i have cleared using tcode F-28.
When i cleared the open item clearing doc # and accouting doc # are same. but my requiement is i should get diffrent numbers.
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Guru

Dear
But i do not want seprate document in seprate vendor line item clearing
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Intercompany Netting between Customer and Vendor

Hi All,
I have 2 queries regaring netting of customer and vendor open line items.
1. Is it possible to have netting between vendor of one company code with customer of another company code. Is yes, how do we do that.
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Ajay

Hi Ajay,
1) Yes it is possible. It is done in the same way, except Intercompany Automatic Posting - Clearing Accounts (Tcode OBYA) need to be configured. We are using clearing account inorder to achieve the same.
a) Customer invoice
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C) Vendoer invoice in Company code B
D) Clearing Vendor invoice in company code B using clearing account belongs to company code B.
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F) Clearing Debit and Credit using Automatic Clearing SAPF124.
2) There is no standard SAP delivered rather, you will need to customize to achieve your requirement using BDC.
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HI,
User here has a credit memmo for $ 395 of a vendor.We have received an invoice from this vendor of $ 95 in this week.Next week we will receive invoice for $ 100. Then upcoming week receive another invoice of $200.My question is when we received invoice for $ 95 i would like to make payment and wait for next invoices. But i want bank clearing to happen only after i receive all invoices. How do i keep track of these invoices . If i have hundred's of vendor's this way how to deal with this.Could anyone tell me how to clear these invoices which T.code..
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Point one is u said the vendor has a credit memo of $395 that means you are owing him right.
and lets go to youe example
Partial Payment: vendor is paying some amount now and remaining amount will pay in future
Ex: Vendor has to pay $395
and paying now 95 remaining 300 will pay in future till that 300 display as a open item
Residual payment:
Vendor have to Pay 395 but he is paying 300 means 95 he will not pay then it will go for residual payment.
95 will not show as a open item for that you have to create two accounts
1)Income account
2) Expenses account
for example:
1) You have to pay 4000 but you are paying 3800 means 200 is gain for you
2) You have to receive 4000 but you received 3800 means 200 loss
These two accounts you need assign in Automatic Account assignment:OBXL
Gain account CR side and exp account DR side
In your case it is accepting partial payment because the other amounts remains open items
F-44 is used to clearing of downpayment against open item( since creditmemo is kind of downpayment i.e you owe money to vendor
and ur doing Residual clearing in tcode f-53.
U have to enter the reason codes for the difference amount. check that .
hope this helps you....

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Hi,
I have writen BDC program for customer clearing using tcode F-28. This is nothing but a customer base clearing. In tcode F-28 at partial payment tab table control shows 10 lines. So if a customer has 10 open invoices it is working fine but when the customer has more than 10 items program showing table control problem. I solved this prolem using page down option after 10 line items.
But when I try to execute this program on another system the same problem is coming.
The reason is partial payment tab table control shows more than 10 line now. This is varying from desktop to desktop based on screen resolution. Is there any generic way to handle this.
Regards,
Suhas

Hello,
Are you using the call transaction for the BDC?
If so, you need to make use of the addition OPTIONS FROM opt with CALL TRANSACTION.
The control parameters are specified in an opt structure of the type CTU_PARAMS from the ABAP Dictionary. In CTU_PARAMS you have a field DEFSIZE, check it as 'X'.
SAP Documentation for this is :
DEFSIZE Selection as to whether the screens of the called transaction are displayed in the standard screen size. Values "X" (standard size), " " (current size).
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BR,
Suhas

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Dear FI Experts,
When I simulate account clear vendor (tcode F-44), it's shown :
                                                                   Profit Center                  Segment
                                                                   ===========                =========
Dr. A/P                                                        1006008                         ID10006
Cr. Down Payment A/P                               1006008                        ID10006
Dr. Exchange Rate Difference - Loss        1005008                         ID10006
Cr. Zero Balance Clearing Account            1005008                        ID10006
Dr. Zero Balance Clearing Account            1006008                        ID10006
FYI, :
> in Profit Center master data, Segment for Profit Center 1006008 is ID10006 and 1005008 is ID10005
> the transaction used foreign currency
> my client has implemented New GL (document splitting).
Questions :
> Why segment for Profit Center 1005008 isn't ID10005 ?
> How to solve it so that Segment for Profit Center 1005008 in that transaction is ID10005 (as in profit center master data)?
Thanks before.

FYI, this is just happened for account Exchange Rate Difference - Loss , but for account Exchange Rate Difference - Gain, the segment is right.
I've checked in OBA1 for Transaction KDF :
>Exchange rate different realized
Loss : 7240002 (Exchange Rate Difference - Loss Realized)
Gain : 7140002 (Exchange Rate Difference - Gain Realized)
>Valuation
Val Loss 1 : 7240001 (Exchange Rate Difference - Loss Unrealized)
Val Gain 1 : 7140001 (Exchange Rate Difference - Gain Unrealized)
Bal Sheet Adj 1 : 2131199

CO Production Order month end closing and settlement question

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Basically we need to know how other non-manufacturing companies handle the settlement process.

Hi,
The Month end Activities are as follows
Clearing the open items of vendor, customer
Clearing the suspense account regularly
All the Expenses Including the prepaid expenses have to be booked..
Intercompany Balances Should be Zero
Depreciation Run.
Recuring Entries.
Park documents to be posted(FBVO)
Accural and referal in any differneces.
GR/IR Clearing Transaction (Tcode-F.13)
Bank Reconciliation(Comparing the Company Books and Bank Statements)
Exchange rate to be updated
Revaluation of foreign currencyopen items(F.05)
Order Settlements.
Distribution Cycle
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Transfer the Inventory to Profit center(1KEH)
Match GL and PCA(KE5T)
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FI Period Open(Tcode OB52).
CO period Closing
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All the Month end Activities should be Carried Out.
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I Hope this is Helpful,
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Does anyone have a list of t-codes to be run for month end and year end closing. I want to know what all steps are done for month/year closing.
We are only using FI,CO and MM and no other SAP modules.
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Shruti

Hi,
The Month end Activities are as follows
Clearing the open items of vendor, customer
Clearing the suspense account regularly
All the Expenses Including the prepaid expenses have to be booked..
Intercompany Balances Should be Zero
Depreciation Run.
Recuring Entries.
Park documents to be posted(FBVO)
Accural and referal in any differneces.
GR/IR Clearing Transaction (Tcode-F.13)
Bank Reconciliation(Comparing the Company Books and Bank Statements)
Exchange rate to be updated
Revaluation of foreign currencyopen items(F.05)
Order Settlements.
Distribution Cycle
Assesment Cycle(KSU5)
Transfer the Inventory to Profit center(1KEH)
Match GL and PCA(KE5T)
MM period Close and Open (Tcode MMVP)
FI Period Open(Tcode OB52).
CO period Closing
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All the Month end Activities should be Carried Out.
Balance Carried Forwarded to next year(F.16)
PCA Balance Carried Forward(2KES).
Carry forward the Vendor,Customer and Asset Balances
(Unless Dep is posted for all the months the assets can not be Closed)
Copy the No Ranges to new year
Open the Next year period(OB52)
I Hope this is Helpful,
Assign the Points.
Regards,
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Hello All,
I am facing the problem of twice deduction of TDS on particular invoice.
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5000     1     31          1000000005     JCB Corporation                     341.719,00-         INR
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5000     5     50          220113              194C Cess Acc                      154,00-                   INR
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INR Gross:   341.719,00
Tax:            8.631,00

Hi,
there is no problem if TDS is decucted twice at the time of invoive and at the time of Invoice.
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GR/IR Clearing by tcode F.19

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