Internal order KO8G error

Hi
There have been some incorrect postings under particular cost element to a internal order. But the postings have been corrected, and according to FBL3N and KOC4 all amounts are zero now.
But when I try to run KO8G in period 3, or KO88 for a particular order the system is showing a error message :Complete allocation structure. Message no. KD503
I checked the internal order and the Settlement rule. ( I assign a different allocation structure to the sender: In the master data maintenance for the sender, choose "Settlement rule -> Goto -> Settlement parameters" and then enter a different allocation structure.)
The allocation structure fields was given correctly.
When I run the KO88 after modifications system is also throws the same error
Please help me in this matter.
Regards

It is very clear from the error message that to you are using allocation structure for settling the order cost. You can find out the settlement structure which is currently attached by selecting the settlement parameters of the order.
It appears that there a cost element, which has been posted on the order and no secondary cost element is specificed for transferring the same to cost receiver.
If you check the detailed error message, it will give you the cost element, which is not included in the allocation structure. Include the same in allocation structure and repeate the settlement.
Regards
Rakesh Pawaskar

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Internal Order Settlment Error: First settle items from previous year in

Dear Gurus,
I tried to work out a solution to settle AUC to G/L expense account through internal order. I tested in QA system it works well. But in PRD, it gave me an error message "First settle items from previous year in the previous year".
The process is the following: IO-> AUC-> FXA or G/L. Becaue user has done some expense transaction wrongly to the AUC so he wants to post the balances in AUC to GL expense account.
I have set the final settlement to GL as optional and config some pop up message as warning message and implement a sap notes to fulfill this request.
I guess my problem is:
I tested in QA in senario the IO was created in 2009 and I tried to settle it to a GL in 2010. So it shows no problem. However in PRD the IO was created in 2008 and the final settlement year is 2010 or 2011 so it shows the error which was not shown in QA.
The error message only shows "First settle items from previous year in the previous year". No more detail to me.
Have you ever run into this problem before? Please help to throw some lights on it.
Emma

Hi,
Thanks. I am considering to updated the AW624 according to the notes.
The detailed message is:
Message Text
First settle items from the previous year in the previous year.
Technical data
Message type _____________ E (Error)
Message Class ______________AW (AuC message)
Message number ______________624
Message variable 1 __________2009
Message variable 2 __________2003359632
Message variable 3 _001
Message variable _______
Message Attributes
Level of detail____ 2(Level of detail 2)
Problem class_______
Sort criterion____
Number________1
Environ.information
Item___________ 001

Internal Order process error via VA01

Hello Guru,
I am trying to process an internal order for prepaid tooling using VA01 order type XXYZ. It is an intercompany transaction. I need to enter the order number into the account assignment tab where it says order and I keep getting the "error ORD belong to Business Area GT05 not GT01" .
How can I fix this error?
Thank you.

Hi
Assign an internal order in which business area is GT01.
Br. Ajay M

Internal Order Type Error

Dear Experts,
I have created a new order type in the system. it is showing under the transport request but not at the list of available order type while creating the internal order master through KO01. Also its not showing KOT2_OPA, but if i try to recreate the same system gives me an error message order type already exist. Further at number range level it is showing the new order group.
Please suggest how to overcome the issue.
Regards,
Ribhu

Hi there,
Try re transport order type, may be it resolve the issue.
Br

Internal Order Budgeting Error

Dear Experts,
I did all the configaration of Budgeting for Internal Order. I am getting Error massage when the posting value exceeds the budget.
Here my Problem is when I book the expense with t code F-02 through Internal Order it is giving proper error message But when I am booking the expense through Purchase Order it was not showing any error message, exp was booked smoothly.
I need the error when booking the expense through PO.
Pl assist me reg this..
Regards,
Balaji
Moderator: Please, avoid asking basic questions

Dear Ajay,
Okay I agree with you..But system is not allowing me to activate the Commitment mang. its giving this error.
Deactivating company code validation leads to reconciliation problems.
Message no. K5038
Diagnosis
Postings from company codes other than the one defined in the master data record result in FI and CO no longer being reconciled in the relevant company codes.
For this reason you should not deactivate this indicator. Deactivating the indicator will affect evaluations made with the reconciliation ledger in particular.
Procedure
Activate company code assignment control for your controlling area.
Pl advice me reg this,
Reg,
Balaji

Internal order posting error

hi,
I have just configurated internal order. But when I tried to post document in fb50 or fb60 with internal order number, i got the following error;
What happened?
The current application program detected a situation which really
     should not occur. Therefore, a termination with a short dump was
     triggered on purpose by the key word MESSAGE (type X).
What can you do?
Note down which actions and inputs caused the error.
To process the problem further, contact you SAP system
     administrator.
Using Transaction ST22 for ABAP Dump Analysis, you can look
     at and manage termination messages, and you can also
     keep them for a long time.
when i refer to ST22 and how to correct the error the messege is as follows;
If the error occures in a non-modified SAP program, you may be able to
     find an interim solution in an SAP Note.
     If you have access to SAP Notes, carry out a search with the following
     keywords:
"MESSAGE_TYPE_X" " "
"SAPLKAID" or "LKAIDF0B"
     "MESSAGE_SEND"
Can you please manage me to solve the problem?

HI,
any message number information (Message number KI xxx) for this short dump?
Check SAPNET note 370250, maybe the trace described there is helpful.
best regards, Christian

Internal Order Budget Error

Hi,
While i am creating Purchase Requisition for our Order, it is giving the error Item 010 Order 1511 budget exceeded. But I have checked in budget available in the t.code S_ALR_87013019, it is showing 6 laks something. But the PR value is only 4lacs.
Suggest me how to solve the issue.....
thanks and regards,
Mohan.
Edited by: Mohan on Jan 8, 2010 11:16 AM
Cross-posting

Hi Mohan,
Still if your issue is not resolved, then use T.Code:KO31 to reconsnstruct the availability control. Here you can enter your order number and click on execute.
After executing this transaction check the balances. If possible try to do the same scenario in Quality client then go to production client.
All the best
Regards,
Prasad

Internal Order settlement Error

While doing KO88 an error is coming
Kindly please provide me the solution ; Its very urgent
The error is :
Customizing inconsistency (contact your system administrator)
    Message no. AC496
Diagnosis
    Company code 7500 manages parallel currencies in Asset Accounting. For
    each area that posts automatically online to FI, you have to define one
    dependent depreciation area that adopts both identical values and
    depreciation terms from depreciation area 01, and which is assigned to
    currency type 30 and currency INR. There is no depreciation area of this
    type defined for depreciation area 01.
Procedure
    Check your Customizing settings.

Hi
Please check the Asset accounting configuratuion settings of OAYH (defining the depreciation areas for foreign curriencies and OABT for specifying the use of parellel currencies.
I hope this may solve your problem.
Regards
Karun

Error message display for PO creation with reference to internal orders

Sir,
While creating PO with Tcode ME21N (item category I) with reference to ' Internal Order with Funds provided (Tcode KO12), system displaying error message when Budget is exceeded.
But when Funds provision is not mentioned (Funds value is initial in KO12) , error message is not being given by the system during Po creation with ME21N.
Where should I configure in img(Tcode SPRO) , so that system will throw error mesage while creating PO without Budget Provision (Funds not mentioned ) in Internal Orders.
Regards,
Srinivasa Murthy

Hi Anupam,
The error message display as follows. (when the PO Price exceeds the Planned Funds kept for internal order)
This error comes during PO creation Process and PO can not be saved. This error message display is correct.
Item 001 Order 600643 budget exceeded
Message no. BP604
Diagnosis
In document item 001 Order 600643, budget for fiscal year 2009 was exceeded by 99,960,000.00 INR.
But my question is 'when funds have not at all been mentioned for the internal order' then system has to throw the same error as mentioned above. But it is not happening. System is allowing the PO to save which is not correct.
Regards,
Srinivasa Murthy

Error message when doing settlement for Internal order

Hi,
Can someone please help me to resolve the following error:
When trying to run settlement for an internal order, following error message is generated:
Item 001 Order xxxxx budget exceeded
Message no. BP603
Diagnosis
Budget was exceeded by xxxx amount in document item 001 Order xxxxxx.
Also following points may be relevant:
- System status ISBD for Internal Order is active
- There is no PR/PO for the order, direct invoice from FI is created through tcode FB50
- Availability control: Activation Type 1, Overall field ticked in customization
- Tolerance Limits: Availability control action .... Usage 85 % - Warning message, Usage 100 % - Error message
Thanks,
Ankita

Hi Loong,
Thanks for reply.
I have already tried drilling down the report S_ALR_87013019 , however following are the only things available from the report.
1. There is a year independent overall budget for the order of 92500 amt.
2. Actual in 2009 is 7870.41 and in 2010 is 77980.24. So the total actual amt is 85850.65 overall.
3. The available budget is 6649.35. i.e Over budget minus actual utililized amounts.
Since, in the report it shows that the budget is available then I am unable to figure out why does it give error for exceeding budget by amt 50100.65 at the time of settlement.
Regards,
Ankita

Internal Order Values

Hi
I have an Internal Order Settlement Error.
Incident Details:
P2P order No xxxxxxxxxx was booked into SAP in period 09 (lines 10 /20 & 30) This P2P Order was linked to an Internal Order (No xxxxxxxxx) and the cost was moved to the Asset Module when this Internal Order was settled at month end using KO8G.
Unfortunately the cost also hit FI with the values being booked into GL Ac No xxxxxxx - The cost is therefore in our accounts twice.This was moved manually at Month End to a Balance Sheet Accont but needs to be removed as it is already on the Balance sheet in Fixed Assets.
I have no Idea how the values are transfered to asset twice.
Thank you
Veeru

Hi
What you are saying cant happen... When settlement is done to asset, it is bound to hit GL account (Asset recon account specified in AO90)... This is not a double posting
I dont know how you manually moved the cost to a balance sheet accont because recon accounts cant be touched manually.. I am not clear as to what you are saying
br, Ajay M

Copy Internal Order between Investment Programs

We have a investment program in approval year 2014 which has 1 Internal Order assigned to it and the budget has been fully allocated. We want to budget against this internal
Now we have created a new investment program in approval year 2015 and want to the use the internal order(measure from the invesment program in 2014. We have tried the following:
IM22 Change program - assignments add internal order get error message "There is already an existing assignment to program position 2014"
IMCAOV Budget Carryfoward - No impact on the measure as there is no budge to carry forward.
Can anyone advise how we can budget on the same Internal Order in the new fiscal year ?
thanks
Joe

Hello,
the little late answer to your question is the table IMZO. It links the investment program / positions to internal orders. I found this thread while searching for my own problem which is quite the same:
In my WebDynpro for ABAP investment planning tool I'm using the FM BAPI_INTERNALORDER_CREATE to create internal orders as a result of the planning process. This BAPI is similiar to the transaction ko01 except that I can't assign an investment program / position to my internal order (this is also pointed out in the help to the BAPI/FM).
But how can I assign an investment program / position to my internal order NOT using an ABAP insert/update statement on the table IMZO (which links the internal orders and investment programs/positions).
Does anybody know a FM or BAPI I could use? I really don't like the idea of a self made insert/update into a sap table...
Thank you in advance,
Christian Bracht

Internal order mandatory for gl code

i want to make the internal order mandatory for all expense gl code . in which session i can do this please.
I want to make the internal order mandatory for GL code , but for the same Gl code i also want to enter some expenses without internal order also. Whether this is possible.
By using internal order i want to capture a particular expense a) employee wise b) lead wise or project wise. we are using the f-43 where in we are able to enter for each entry only one order number , if i capture the expense lead wise not able to capture employee wise. is there any way where in i can input two internal order for one transaction.
regards
sathya

Hi
Your First question --
Since you want to make internal order field mandatory not for all exp GL account, it is advisable to go for validation and not touch field status variant.Since it will impact all the GL account and posting key.
Go to OB28 and create validation for
If Transaction code is F-43 and
company code - XX and
Posting Key- 40
GL account - SET ( create a set for your required GL accounts via GS01 - Table BSEG ,Field- HKONT, so that need not to enter each GL account in validation .Enter all your required GL account in this set and refer this set in validation.You can include or exclude GL account anytime via GS02)
and Internal order - ' ' then error message - please enter a valid internal order.
Create the above validation , at the time of F-43 it will prompt for internal order entry if meets the above conditions.Hope you have already activated the internal order field in the transaction for required posting key and the GL account field status , please make it optional only and not mandatory.
SEceond question--
You cannot enter more than one internal order in one entry but you can use other field to capture the required information.We have quite free fields where we can maintained inuts as required for reporting purpose.
Like you want one entry employee wise and leadwise both then you can go for the below--
For Employeewise - use internal order
For Leadwise - use reason code (this feild you need to activate for posting key 40 and for GL account field status variant, make it optional only and control via validation as above for internal order, so it will only impact your required GL account.
Hope this is clear to you.
Cheers
Mukta
Edited by: MUKTAKUMARI on Aug 17, 2009 11:43 AM
PS: Reason code you need to create in SPRO.

Error while settling internal order KO88 / KO8G)

Hi Friends,
We are in ECC5.0
I have an expense G/L account. Cost center and Business Area are mandatory to post in to this G/L account.
I posted some transactions to this G/L account with Business Area, Cost center and Internal order values in the document. When I try to settle this internal order to AUC, I am getting error 'Cost center is mandatory for G/L account xxxxxx'.
I am not sure, why it is not picking the cost center and Business Area from the original document. Please could any one advice me?
Thanks in advance

Hi Waman and Ajay,
Thanks for your information.
Sorry to ask a basic question:
while we run the settlement, will G/L entry have a cost center in the document?
If I have a debit line in expense G/L with cost center cc1 and order or1, when I settle this order, it will post a credit entry. But I am not sure if this credit entry will have cost center in that line?
If yes, how will be the entry for multiple debit lines with multiple costcenters? Because, when we settle the G/L, it will post only one line item as credit for the total amount.
Please could you help me in understanding?
Thanks,

Issue While Executing the Internal Order in KO8G

Hi,
Whle executing the internal order in KO8G,I am getting the below error.
Complete Allocation Structure A1 and Message no. KD503
I have reversed/cancelled all the relevent Material documents related to that PO,even after i am getting the same error.
Error is as follows-
Complete allocation structure A1
Message no. KD503
Diagnosis
During settlement, the system puts the sender debits into groups (assignments), which are settled using the same settlement cost element. The settlement assignment is made in the allocation structure, which is stored in the settlement rule for the sender (under settlement parameters).
Cost element 414126 cannot be assigned to a settlement cost assignment in allocation structure A1, and therefore it cannot be assigned to a settlement cost element.
Procedure
Possible solutions are as follows:
If the posting under cost element 414126 was made to the sender because of an incorrect entry, and you can reverse the posting, and do not need to update the allocation structure. You only need to reverse the incorrectly assigned posting before repeating the settlement. Exception: For an investment measure with a line item settlement, you need to extend the allocation structure, even after the reversal.
If the posting was made correctly, you can do the following:
a) You can assign a different allocation structure to the sender: In the master data maintenance for the sender, choose "Settlement rule -> Goto -> Settlement parameters" and then enter a different allocation structure.
If necessary, also check whether the correct allocation structure is entered in the settlement profile. The allocation structure is defaulted in the settlement profile when you create sender master data or when you maintain the settlement rule.
You can update allocation structure A1
Kindly advice me how to fix this error
Thanks
Supriya

Hi,
Thanks for your reply,I have added that cost element in allocation structure.Now i am getting one more error related to this even i have maintained Receiver type FXT and settlement cost element for that.Kindly help me on this.
Define a settlement cost element for receiver type FXA
Message no. KD506
Diagnosis
In allocation structure A1 (controlling area AFCO), you did not define which cost element should be used when settling costs/revenues of the sender. Nor did you define receiver type FXA.
Procedure
Assign a different allocation structure to the settlement sender (-> Master data -> Settlement rule -> Goto -> Settlement parameters), or maintain allocation structure A1.
Thanks
Supriya

Internal order KO8G error

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