MR11-GR/IR Balances

Hi,
Inorder to clear GR/IR balances we normally use MR11.
MR11 posts to the purchase price variance accounts . Is there any possibility to change this account?
Thanks

Hi All,
When you run MR11,if the PO has material in it the postings are going to 421xxxx Account,I would like to change this account. in OMWB -> Cost (Diffrence) PRD (Tr Type) the account assigned is to valuation class, I do not want to change this account as this impact overall postings, Is there any specify MR11 transaction type where i can amend this account?
Thanks

Similar Messages

MR11 and FAGLL03 not in balance

Good Morning Gurus-
Should GR/IR account via MR11 be in balance to FAGGLL03 G/L GR/IR for the same period? What scenario would result these be different? We have a minor difference.
Thank you.

I tried to run ASKB and found this error.
"When creating the accounting document, the system could not find account 'Capital. difference/Non-operatng expense' in depreciation area 35 for company code xx19. "
Depreciation area 35 is our delta dep area and I am trying to add the value to existing asset. It worked in Asset ledger but not reflected in GL.
Can some give me lead how to fix this error ?
Thanks
Satya

Reversal of a single entry in MR11

In order to clear GR/IR account we run MR11. Before this we create PO and then do the IR, after that we run MR11.
In previous period we have RAN MR11, but we have mistakenly creat a PO and aslo did the IR in that period, is there ant way to cancel only the entry which is created against this PO
Plaease help
Best regards

Hi,
The flow for doing GR/IR account maintanace will be as follows.
1.Creating a PO.
2.Do the GR or IR first ,no issues.But PO has to be entered with some GR and IR.
3.There should be a differance between GR and IR .
If however you felt that the GR and IR entered does not match and you does't except again a GR to compensate the entered IR and vise versa.In these types of situations there will be need to make MR11 to balance the GR and IR made.
Also an account maintanace document can be reversed if your periods allow to do so.
In your scenario you created a PO and entered the MIRO document.This entered IR can be reversed at MR8M to make the PO aftresh and to make ready for either a GR or for IR.Or you can post a credit memo against this.
Please note that MR11 is to balance the GR and IR accounts entered.

MR11- Purchase order items not balanced. Material price will be negative

Hi all,
Currently i have PO with stock items with document date on Aug with qty of 5 and good receipt with qty of 5 on the same month as well. After that when it performs MR11- account maintenance i encounter the error above.
It has performed good issue to production and now left 5 qty.
Initially i thought because the stock value cannot absorb the material price, but i have done the same simulation on QAS. it seem to working fine.
Can you assist me on this.

Hi Jurgen,
Actually i have found the Snote related to this issue. It has solved the issue for me.
To clear the purchase order items, proceed as follows:
1. Execute transaction MR11 "Maintain GR/IR Clearing Account" with the
relevant selection parameters. Select all proposed account maintenance
document items whose cumulated difference value of a material is less
than the current stock value (SALK3) of the same material.
Post this account maintenance document.
2. Execute transaction MR11 "Maintain GR/IR Clearing Account" with the
above selection parameters again. Select a proposed account
maintenance document item whose difference value is greater than the
current stock value (SALK3) of the same material. Post this
account maintenance document. Post the portion of the current stock
value to the stock account (BSX). The rest is distributed to the price
difference account (PRD). Now the current stock value (SALK3) of the
material is 0.
3. Execute transaction MR11 "Maintain GR/IR Clearing Account" with the
above selection parameters again. Now you can post all remaining
proposed account maintenance document items for this material.
Note 1305016 corrects the symptom described.
SNote 1305016 - MR11_Negative stock value for value-only article II
SNote 983769 - MR11_CKMLGRIR 023 for GR-based IV & matl moving avg. price
Thank again for your assistant.

MR11 -- PO not showing.

Hi Guru,
MR11 giving "No data selected. Check selection parameters!!"
We have a PO dated 2008 which has 15 line items out of which 12 line items were cleared with GR and IR.
Out of 15 one line item got deleted and rest 2 line items GR has been made and has not got invoiced (IR) as business dont want to invoice these 2 line items and want to clear using MR11.
Now they want to clear these 2 line items using MR11 which has GR but no IR.
Unfortuantely this PO is not showing up in MR11, i tried all options like
1. Giving a range of Purchase order date
2. Checking and un checking delivery surplus and invoice surplus
3. Checking and un checking GR/IR Clearing account/Delivery Cost Accounts/ERS Purchase Orders
4. Qty Var.Less than Equal to --- I have kept blank % and also tried with 100 %
5. Value Variance Less than Equal to --- Blank USD and tried with some dollar amount
6. Processing type is Prepare list
7. No layout is specified.
8. Tried with the vendor information.
Even trying all the above options PO is not getting picked up by the system. It says
No data selected. Check selection parameters!!
Could you give me your thoughts.
Will assign good points
Kumar

Read this SAP help content
GR/IR Clearing Account Maintenance
Use
Quantity differences between goods receipt and invoice receipt for a purchase order result in a balance on the GR/IR clearing account.
If the quantity invoiced is larger than the quantity received, the system then expects further goods receipts for this purchase order to clear the balance.
If the quantity received is larger than the quantity invoiced, the system then expects further invoices for this purchase order to clear the balance.
You can also clear differences for delivery costs.
If no more goods or invoices are to be received, you must clear the balance manually.
This can be done in different ways:
You can return the extra goods to the vendor.
You can cancel the invoice and post a corrected invoice or a credit memo for the surplus posted quantity.
You can clear the GR/IR clearing account manually.

MR11 problem

Hi,
When MR11 is performed,some of the line items are not being picked by the system. I find that GR has been done for PO and Line items and no invoice posted for the same.
Any particular reason that MR11 is not done for a particular PO and Line item?. What are the things I should be looking at?.
Thanks
Aravind

Quantity differences between goods receipt and invoice receipt for a purchase order result in a balance on the GR/IR clearing account.
If the quantity invoiced is larger than the quantity received, the system then expects further goods receipts for this purchase order to clear the balance.
If the quantity received is larger than the quantity invoiced, the system then expects further invoices for this purchase order to clear the balance.
You can also clear differences for delivery costs.
<b>If no more goods or invoices are to be received, you must clear the balance manually.</b>

MR11 log file

Hi,
While run MR11 for GR/IR clearing account a log file is generated and document number is 5400000010. Where this log file is stored by default and how it should display ? Beside F.13 automatic clearing clears those GR/IR records whose balance shows as 0. And difference amount is cleared through F-03 by choosing document number from GR and IR under same purchase order. In F.13(automatic clearing) does not clear those same GR value and IR value inspite of same PO number. These values are easily tracebale from normal balance viewing mode through FBL3N. Why these values are not cleared through F.13 ?
Regards,
Samrat

Immediate AI:
0. Check the log file auto growth setup too and check is this a practically a good one and disk has still space or not.
1. If disk is full where you are keeping log file, then add a log file in database property page on another disk where you have planned to keep log files, in case you can't afford to get db down. Once you are done then you can plan to truncate data out of
log file and remove that if it has come just first time issues. If this happens now and then check for capacity part.
2. You can consider shrinking the log files after no any other backup are going on or any maintenance job like rebuild\reorg indexes \update stats jobs are executing as this will be blocking it.
If db size is small and copy files from prod to dr is not that latency prone, and shrink is not happening, then you can try changing recovery model and then do shrinking and reconfigure log-shipping after reverting recovery model.
3. Even you can check if anyone mistakenly places some old files and forgot to remove them which is causing disk full issues. Also
4. For permanent solution, do monitor the environment for capacity and allocate good space for log file disks. Also consider tweaking frequencies of the log backup from default that suits your environment.
Santosh Singh

MR11 Error message

I am running MR11 and the system is giving the following error message
No data selected. Check selection parameters!!
In selection criteria I used the following fields:
CO. Code: USXX
Posting Date: 11/14/2008
Purchase Document : 10018428
Purchase Order Date: 05/28/2006 - This is the old P.O.
I check mark the following
Delivery Surplus
Invoice Surplus
GR/IR Clearing account
Delivery Cost Account
ERS Purchase Order
and I choose Prepare list.
Also When I run the TCode MB5S, there is no data in there
Can anyone help me what could be the problem would be?
Thanks

Thanks for your reply, First, this PO does not require to receive Goods. Second The GRIR aging report shows the Balance under IR only. and there is no balance on P.O.
my question is why it is showing in GRIR aging report. My best glue is most likely the account assignment in the P.O. is incorrect>
Please advice.
Thanks

MR11 - GR/IR Clearing account

Hi
There is a Service Purchase order with 2 services in it, amounting to USD 848.00 with a document creation date in 2003.
(Note: In the invoice item tab of PO, the Invoice receipt and GR-based IV are both flagged.)
The user did a service entry sheet (in the same year 2003) for above Service PO adding one more service line (loading cost) to it in the service entry sheet amounting to USD 40.00, which now has become a unplanned cost. So in the Service entry sheet, there are 3 services out of which 2 are from the Service PO and 1 newly added as unplanned cost.(Total amount is now USD 888.00)
On saving the service entry sheet which has automatically generated a Goods Receipt for this same amount of USD 888.00
The invoice for an amount of 848.00 referencing the Purchase order has been posted with final invoice indicator in the line item as flagged.
The accounting document shows posting as follows:
Vendor account USD 848.00
GR/IR account USD 888.00
Freight cost USD 40.00
But the user once again posted another invoice of USD 40.00 referencing the same Service Purchase order and also flagged final invoice indicator in the invoice line item.
So, the purchase order history in PO shows both the invoices as:
2nd Invoice - USD 40.00
1st Invoice - USD 848.00
Now, when looking into the GR/IR balances in transaction MB5S, system displays received quantity as 1 and invoiced quantity as 2. So we can infer that an extra invoice has been done.
While trying to clear the amount in transaction MR11, error message "No data selected. Check selection parameters.", is displayed.
When i tried to cancel the extra invoice of USD 40.00 in transaction MR8M, error message " Accounting document linked to this invoice already contains cleared items - reversal not possible."
Please provide a possible solution to clear this GR/IR Balance.
Regards
Maruthi Ram
Edited by: MARUTHI RAM on Jul 17, 2009 6:47 AM

I think the issue here in the first invoice you had included $ 40 as Unplanned delivery cost, while by definition unplanned delivery cost is something that is entered in the invoice directly without being part of the PO. That is why the system allowed you to post the invoice for $848. Given this is followed, the second line added in the PO is not required at all. Since it has been added, SAP allowed you to post another invoice. This is the reason for this difference not appearing in MR11. What you can do now is post a Journal entry directly into GR-IR account to nullify this. This might require chaning the GR-IR account set-up as normally only automatic postings are allowed in this account.

GR/IR clearing account in open items in MR11

Dear Experts ,
In MR11 , the GR/IR clearing account is showing as an open item despite the the fact that credit entries in GR are knocked off in invoice .
If I check the GL balance it is showing debit & credit entried properly . But still in MR11 it appears as an open line item .
Please tell me what could be the reason for this ? How to rectify it ?
Regards
Anis

Dear qsm sap ,
Can u please clarify more ?
Do u mean the radio button for automatic clearing in MR11 ?
Will it clear all GR IR clearing or will just clear the ones for which there has been an invoice ?
Regards
Anis

GR/IR Account Maintenance MR11

Hi All,
I wanted help on the following matter:
1 . While executing MR11 GR/IR account maintenance , I get a list of purchase orders.Does MR11 take into account the price differences or just shows the Purchase Orders with quantity differences?
2.If I see the details of the GR/IR clearing account G/L in FS10N, I see the debits,credits, differences and cummulative differences.Does the cummulative difference shown in FS10N relate to the difference that is shown in MR11.Is there any relation or logic between the data that is shown under these transactions.

Hi
GR/IR Account as the name indicates the link between GR ie Goods Receipt and IR ie Invoice Verification.
The balances would exist in the scenarios wherein Goods Receipt is done but I nvoice Verification is not done or the other way round ie Invoice Done but GR not done.
As you are aware that GR/IR account is credited at the time of Goods Receipt and debited at time of Invoice verification and so balances are nullified.So when any of the 2 is not done then you need to do GR/IR Account maintenance manually.
Hope this clarifies
Regards

GR/IR Clearing GL Account Reconciliation with MR11

Hi Friends,
Normally there is always a difference between the Delivery and Invoice, i.e. either Delivery Surplus or Invoice Surplus, the report for which we can generate from MR11, using the quantity variance - Less than/Equal to 100%. However, we notice that the total of this report does not match with the net balance in the GR/IR Clearing GL Account. Is there a particular reason for the same? And how can we find out the difference?
Also is there a report that can give us the Supplier Wise - Details of the GR/IR Clearing GL Account?
Thanks for the help.
Regards

Hi Jigar,
Thanks for the response. We checked and found the reports to be matching. The selection paramaters were not correctly defined.
Regards

GR/IR Account maintainance MR11

Dear all,
Please explain what is GR/IR Account maintainance??
MR11 T code.
How do we maintain the GRIR account and why it is required?
Also when do the system show the GR/IR balance?
Please explain step by step how to maintain this account.
Best Regards,
Venu

Hi,
MR11 shows the Goods Receipts which their invoices are not complete (such as not totally invoiced or not received)
(=GR<>IR)
There is always a probability for some vendors that do not send their invoices on time and so invioicing couldnt be complete.
And if you are sure that you will never get these cleared with MR11 you can clear such records.
For Example
PO for 1000 pcs
GR for 1000 pcs
Invoice has come for 990. And you know that there wont come any invoice for the 10 pcs left.
Or
vice versa
PO for 1000 pcs
GR for 990 pcs
And invoice for 1000pcs
Best Regards
Hope it helps
Please reward if found useful

GR IR balance clearing

Hi Experts
I havereceived service quantity 1for $1000.
Invoice done for quantity 1 for $950.
How clear GR/IR balance $50?
thanks and regards
ramSiva

Didn't you configure automatic postings of Purchase Price Variance account in your Client?
Bcoz, when ever you see such differences, system automatically pick up the GL account configured in OBYC - TC "PRD"
and post.
If not, you will be able to see the $50 remains the same in Price variance but not in QTY.
Here, either you need to cancel the document posted through MR11 or write off the $50.
Thanks

In MR11 - u201CNo (suitable) purchase order/item found     u201C.

Hi Friends,
We are having issue with MR11 in 4.6 B. While doing MR11 for a PO where Delivery costs have not been balanced, we are getting message u201CNo (suitable) purchase order/item found     u201C.
In the research, we found that in 4.6 B, MR11 is using program SAPMM08K, where as in ECC 6.00, it is using program SAPRCKM_MR11.
Initial fetch from PO history table :
4.6 B -> In 4.6 B we are using EKBI view (Join via EKKO / EKPO / EKBE for MR11) to fetch the PO history table. (It is not considering EKBZ table for delivery cost records)
Program is checking the Quantity of EKBI, if there is no difference in quantity then it is coming out of loop and showing message
No (suitable) purchase order/item found
    Message no. M8 401
3CAUSE&
    No purchase order exists which corresponds to your entry for a quantity
    difference posting.
ECC 6 -> In ECC 6.00 we are using view V_CKMLGRIR (DB View: Selection for MR11 Clearing GR/IR Clearing Account Table u2013 EKKO, EKPO and EKBE)
Here also program is checking the Quantity in the View, if there is no difference in quantity then it is going for another fetch (which is missing in 4.6 B).
In the another fetch, it is checking View V_CKMLGRIR_FR (DB View: Selection for MR11 Clearing Freight Clearing Accnt Table u2013 EKKO, EKPO and EKBZ)
I've searched sap notes but couldn't find much help. I've tried different search criteria but no luck. Could anyone able to help me?
Thanks,
Ramesh S

HI
MR11 will show only the blocked invoices due to quantity/price difference.
First of all please check your invoice (MIRO of your required PO) that it is blocked for invoice verification or not .(Please note block for payment is not relevant for MR11).
Further please check if you have mainatined any tolerance in GRN (MIGO) for under or over delivery , so it is not escaping the PO due to under/over tolerance limit.
Cheers
Mukta

MR11-GR/IR Balances

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