Netweaver - agent assignment to the workitem in UWL

Hi ,
1.How is the Standard task of sap r/3 bound to the workitem(which shows the web dynpro java screens) in Universal Worklist?
2.How the agent of this workitem is decided/assigned?
Thanks and Regards,
Hemalata

Hello,
Good, Extended Notifications should always be used (where available) instead of RSWUWFML2.
You say:
"I am sending my workitems into outlook using the extended notification. I can aopprove and reject the workitems from the mail."
Could you say how you did that - approve and reject from the mail? Are there buttons in the email?
Other people have been asking this in the forum.
You also say:
"However, i need a functionality where user can click on the logon link and approve/ reject from workitem."
Why would anyone want to go to the workitem if they can approve/reject from the mail?
In the link to the UWL, does it include the workitem number?
regards
Rick Bakker
Hanabi Technology

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java.lang.IndexOutOfBoundsException: Index: 2, Size: 2
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    at java.util.ArrayList.get(ArrayList.java:329)
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    at com.sap.tc.webdynpro.modelimpl.dynamicrfc.DynamicRFCList.get(DynamicRFCList.java:281)
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Like this there are 47 errors continued...
What may be the cause? What should be configured...
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Dear Kannan,
I am also facing same error while opening the loan request from MSS-UWL.
500 - Internal Server Error
java.lang.IndexOutOfBoundsException: Index: 2, Size: 2
    at java.util.ArrayList.RangeCheck(ArrayList.java:512)
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    at com.sap.aii.proxy.framework.core.JcoBaseList.get(JcoBaseList.java:272)
    at com.sap.aii.proxy.framework.core.AbstractList.get(AbstractList.java:230)
    at com.sap.tc.webdynpro.modelimpl.dynamicrfc.DynamicRFCList.get(DynamicRFCList.java:281)
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If you have any solution, please share.
If any config docs please send across - [email protected]
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also you must be an admin..

In a Real time project what would be the agent assignment attribute setting

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I have never worked on a workflow project. I have been only practising workflow on a IDES system. I would like to know in a real live production system what settings do we use when we define the agent assignment at the task level? Do we set the attribute as GENERAL TASK always?
To be more specific as in the task attributes we have many options like
GENERAL TASK
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GENERAL FORWARDING NOT ALLOWED AND
FORWARDING NOT ALLOWED.
From the first three options which is most generally used in a real time projects?
AND
is it necessary to always set the attribute as GENERAL TASK before transporting the workflow definition to other systems from the development system?
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Hello Learner,
It depends on the requirement, but in most of the cases we assign the task as general task.
To have some more information on the various attributes,
·        General task
If you define a task as a general task, all users can execute the task. This is useful if the task is used in a workflow and you only want to define the recipients in the step definition. A recipient can forward associated work items to all users.
Work items whose tasks are defined as general tasks and for which no responsible agents or default rules are defined are offered to all users of the SAP System for execution in their Business Workplaces.
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·        General forwarding not allowed
A work item that represents a task with this property can be forwarded by one of its recipients only to the possible agents of the task.
·        Forwarding not allowed
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Sam

Agent Assignment in Workflow

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I tried giving the rules 01200025 for Employee and 01200024 for the manager in agent assignment for the tasks, but the workflow hangs at these tasks.
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Is something to be activated at the rule level?
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Suryakiran

Hi Mikko,
I work on ECC5 system.
Your answer solves half of my issue.
I assign an Expression with &EMPLOYEE& as the agent to task and this sends the mail to the employee.
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Hi Experts,
I have created an activity task for calling MM02 transaction in my workflow. I need to send this workitem to multiple people. I am using an expression in the place of agent assignment available in Control tab of the task. Now this assignment is not recognized by workflow, it shows error "Task TS90000070 has no agent assignment. Please suggest how to fix it, or if there is any other method available to send workitem to multiple people. Note: I am not using standard organizational management feature here.
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Hi Ashok,
It seems you have not assigned possible agent for this task. Please follow these steps.
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When will the workitem be sent to mutiple users' inbox?

Hi experts, in the workflow step, i assign an organization unit as the responsible agent in this unit, it has mutiple users. . in the task level, it is general task. i am really confused with when the workitem will be sent to mutiple users' inbox or when it is only sent to one of them. any one can help explain this?

Hi Jrockman,
Depending on the agents assigned to the work item... it will either go to multiple users or single user.
If a work item has to be executed by multiple users then it would be sent to multiple users and even if a
work item is said to be executed by multiple users but one after the other then it is also sent depending on
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HI,
While running the workitem from UWL in MSS we are getting the following error
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Regards
Shakti

>
Shakti Parwanda wrote:
> Problem has been resolved and I have added alias as SAP_ECC_HumanResources in system alias in UWL and Webdynpro Launch system as SAP_WebDynpro_XSS.
>
> And, it solved my problem
Hi Mr. Shakti
i too have the same problem ,how did u resolved it.
i applied the note 779075 still same error is comming
created three system SAP_R3,sap_its_xss, andsap_webdynpro_xss
through which system i have to register the system
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K Naveen Kishore.

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Hi,
I have created a TAsk group which has two workflows inside. But when go for the agent assignment for the task group via OOCU tcode, it is not showing the workflows under the task group.
Plz let me know wht may be the problem...
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Sivagami

Hi,
I am not able to assign agent through task customization [ OOCU Tcode ]. But I am able to assign in PFTC tcode.
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Agent Assignment in PFTC vs SWDD

Can someone explain the difference between maintaining the Agent assignment in PFTC (Additional Data -> Agent Assignment->Maintain->Crate Agent asignment) vs assignning Agents to the task in SWDD.
My undertanding is that PFTC agent assignment is the Possible agents and SWDD is the actual agents. Is this correct?
Regds
Thiru

Hi Thiru,
Agents assignment in PFTC is the possible agents and that in SWDD is Responsible agents. The actual agents would be the intersection of Possible and Responsible agents.
Eg:
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C & D Reponsible for Company Code DE20
E & F Reponsible for Company Code DE30
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For a workflow instance related to company code DE10, I would maintain A, B & G as the responsible agents as they are the only who are supposed to work for DE10.
Now the actual agents who can execute the task would be only A & B.
G is not one of it because Though G is a reponsibel agent, He is not in the possible agents list.
Hope this helps !!!!
Regards,
Simin Raveendran.

Dynamic roles in Agent Assignment

Dear All
I have a requirement of assigning dynamic roles which is stored in container element. When i select the role in the agent assignment of the task all the system roles come in the drop down. How to assign the role stored in the container element in agent assignment.
Thanx in advance

You can use a simple rule that returns the agents having that role FM PRGN_READ_USERS_FOR_ONE_AGR will do the trick.
Or else I think you can just use a role as an expression (haven't done this myself). Just as you would pass in USUSERNAME, prefix it with AG. You may have an issue with data types though if the role name is longer than the standard HR object name, I haven't tried it for this very reason.

BPM User decision Agent assignment

I am working on User decision steps in BPM. I have added Configurable Parameter in Integration Process but after importing it into ID, I am not able to assign any user in parameters. Once I put the value and save/activate, value got cleared out.

Click workflow log (use any of the log transactions, swi1, swi2_freq swi6 etc)
click list with technical details, shift+F9
find the step, click on it and tick the tab container.
But if you could just answer my previous question about how you are sending the mail, because if you directly use email address then it is of course impossible to use that as agent assignment for the user decision.
A user decision is ultimately sent to a user id
Kind regards, Rob Dielemans

Workflow started, no agent assigned

Hi.
I am working on a treasury workflow (TrLoApprove) to approve the Bp's that will have been created. I have done all the release procedures as required in customisation. But when the workflow is processed it, it is processed in an error state. The error being that there is no agent assigned at the start of the workflow.
Regards,
Audrey

Hi Audrey,
Thsi problem is occuring because the workflow you are trying to execute does not have agents specified.
To set the same go to t-code PFTC. Select 'Workflow Template' and go to Change mode. Go to menu path Additional data -> Agent Assignment -> Maintain -> Attribute -> select 'General Task'
You you do not wish to set as general task then assign a particular set of users who could execute the workflow.
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How to route the workitem to Agent, when no agent found

1.when agent is not found, i was able to see the workitem in swi2_freq.
If this is case, how do i send workitem to an agent?
2. As this is a general task, but i didn't see this workitem in all user's inbox. is it true that if agent not found for a workitem,will be sent to all agents?
3. I set my userid as workflow administrator, but still am not able to forward workitems to any user in sap.(lack of authorizations). What kind of authorizations required to forward a workitem.
Any inputs on this...

1. Either you can set default agents for the task (or) modify the container elements in transaction SWIA (or) complete it manually without agent.
2. Its true that, for a task specified as general task, all users become possible agents. Remember that they dont become responsible agents. SAP agent assignment always take the intersection of possible and responsible agents. If you donts specify responsible agents, you cannot see workitem in anyone's inbox.
3. As told earlier, if you dont have authorization, check for the auth object in SU53 and get that added to your profile. Anyways, you can also check for the SAP provided standard authorizations for the workflow users in sap.com
regards,
Sandeep Josyula
*Mark if helpful

Function to get the Agents for the Workitem not the possible agents

Hi Guys ,
To get the user for each scienario we saved it in the ztable. Now i want to show in report the list possible agents assigned to workitem. ts should agents asigned to it ... its can be four or five ....

Try to make use of the FM SAP_WAPI_GET_WI_AGENTS, if at all you want to know the agents with respect to a workitem
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check the below too
SWL_WI_DISP_ACTUAL_AGENTS
SWL_WI_DISP_EXCLUDED_AGENTS
SWL_WI_DISP_POSSIBLE_AGENTS

Netweaver - agent assignment to the workitem in UWL

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