Order acknowledgement required in PO

I have set up Order acknowledgement required at the vendor level (in purchasing tab), so all purchase orders created for the vendor have the order ackowledgement reqd checked (EKPO-KZABS)
What is noticed is this is not trued for items which are direct materials. When I create a PO for a material from material master to the same vendor, the order ack field is not set.
I checked the purchasing key for the material and it has order ack checked.
I then even put a confirmation control key to the PO item with order acknowledgement, but still same result
Can anyone help me understand what I am missing here?
Thanks,
Musta.

Problem solved....
The info record was taking precedence.

Similar Messages

Order Acknowledgment Requirement Indicator

Hello,
I am a developing consultant. Curious to know the reason why 'Acknowledgment Reqd' indicator is read only in Purchasing tab of MM01. I am aware that this flag can be set in Vendor master. Would like to know in which material types, the indicator can be set in material master.
Thanks,

Hello,
You cannot change it in MM01, the value comes from customizing table, and depend on the purchasing value key.
you can chage it in spro- materials management - purchasing - material master - Define Purchasing Value Keys.
Regards,
Mauro

Purchase Order Acknowledgement to EBP ( SRM 3.0 ) - Error

When we try to post purchase order acknowledge / response to EBP ( SRM 3.0 ) from XI, we are getting the following error. Please suggest how can we overcome this issue.
<b>Error : Status - 50 : Status set to 50 during IDOC inbound processing ( IDOC Added )</b>
=============
Idoc Type - ORDERS05
System - SRM 3.0
System Id - EBD (Development)
Message Type - ORDRSP
Process Code - ME01 - ME_ORDRSP (Order Acknowledgment)
Requirement : Post the Purchase Order acknowledgment idoc into EBP ( SRM 3.0 ), source file is from Non R/3 system, XI maps the external file as standard idoc format ORDERS05.
Able to send the IDOC file to EBP system successfully. We are unable to process the inbound ORDRSP Idoc in EBP, but we are getting the following error message.
Error : Status - 50 : Status set to 50 during IDOC inbound processing ( IDOC Added )
Please how to overcome this issue or provide me the valid approch to overcome this issue.
Thanks,
Giri

Hi Giri,
you made a mistake in your target format.
ORDERS05/ORDRSP Idoc type is used in R/3, not in SRM.
Depending on your scenario (PO in SRM or in R/3), you will send back the PO Response to SRM or R/3.
- in R/3 use IDOC ORDRSP
- in SRM use FM BBP_BC_POACKNOWLEDGMENT_ADD or similar (Look at provided SRM XI content, you will find the correct entry point in SRM.)
Rgds
Christophe

Purchase Order-Confirmations Tab-Acknowledgement required

Hai Friends,
When ever i create a P.O, by default the check box "CONFIRMATION REQUIRED" is checked in the confirmations tab in the item details view. I want the check box "unchecked" by default.
I unchecked the 'Acknowledgement required ' check boxes in Material Master and Vendor Master for which i want to create a P.O
Still it is coming 'checked' by default in the P.O
How to fix this issue?
Thanks

Please could you check in ME21N
Personal setting->Default values ->PO item->'Acknowledgment Rwqd' is not ticked and also the 'Always
Propose' is not SET
Hope this helps you.

How to prevent PO changes in ME22N after Order acknowledgement?

Hi everyone,
        Can anyone tell me how to prevent PO changes (ANY) in ME22N after Order acknowledgement?
        I would like to make it possible without release strategy process or authorizations.
        Do you know some User Exit or Customazing way?
Regards.
Jaime S.

Dear Jaime S,
You can do this by restricting in authorization SHDO and also by marking "changes not possible after release" in Release strategy procedure.
And also you can navigate the menu to, SPRO------>IMG------>Material Management--->Purchasing(OLME)------->Purchase Order---->Define screen Layouts at Document Level---->And go to ME22n And Select the right parameter and in this you can make it display, optional or required entry for the fields.
Regards,
Manjunath B L

Creation of Inbound delivery without Order acknowledgment

Hi,
We have a scenario where we raise Purchase order to Vendor. The Vendor sent the confirmation (Delivery date, qty, etc) via IDOC. This updates the Order acknowledgement and also the confirmation information in PO.
When the Vendo creates a Outbound delivery in this system, it sends another IDOC which creates a Inbound delivery automatically in my system.
In some cases the confirmation IDoc fails. We want that in such case the Inbound delivery should be created unless we get the correct confirmation.
In other words, system should not create Inbound delivery if order acknowledgement fails.
Is this possible in standard SAP

Hi,
What is the reason for not generating inbound delivery without a confirmation? Wouldn't the business on receiving plant be interested in getting inbound delivery asap, so that they can plan their operations based on the incoming goods details?
I don't think you can control that simply from confirmation control key. There is the 'expected sequence' but it does not stop the process if you proceed without confirmation.
Note that there are lots of other complications if there was such a requirement. What if first item is fully confirmed, but another is not. Would you like to create inbound delivery only for the confirmed item?
And what for Scheduling Agreements? The confirmations/inbound deliveries are at item level only (and not at delivery schedule line). So you don't fully control what quantities were confirmed and which are still 'open' for confirmation.
If you want to apply such a logic, then most probably custom solution at inb. delivery creation would be required.
Regards,
Dominik Modrzejewski

Sales Order Acknowledgement by Workflow

Hi All,
The client requirement is to send the Order acknowledgement to their customers by Workflow and not through the output condition technique. I am new to workflow. The order acknowledment needs to be sent as an attachment in the e-mail and it should be an ADOBE form. Can someone give me helpful liks/inputs to achieve this? I searched in the forum but no luck..
Regards,
Raghav

Hello Raghav,
The client requirement is to send the Order acknowledgement to
their customers by Workflow and not through the output condition
technique. I am new to workflow. The order acknowledment needs
to be sent as an attachment in the e-mail and it should be an ADOBE
form. Can someone give me helpful liks/inputs to achieve this? I searched
in the forum but no luck..
Please refer to the below steps for triggering a workflow whenever a Sales Order is created :-
Step 1:- Go to the T-code "SWEC", select your business object as BUS2032 and highlight the event where you want the trigering should happen. Like for example in your case the triggering should happen after the Sales Order is confirmed.
Step 2:- Call the workflow in user exit USEREXIT_SAVE_DOCUMENT of MV45AFZZ.
Anyway you can refer the below link for workflows scenario related SAP-SD and i would suggest you to discuss elaborately with a technical consultant for this set up.
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/BCBMTWFMSD/BCBMTWFMSD.pdf
Regards,
Sarthak

Acknowledgement Required in Purchase value key

Hi
Can any one tell what is this Acknowledgement Required in Purchase value key
where it will be help ful in which case???

Hi,
You can use this key while creating a PO when you want the Vendor to confirm the Quantities and the Date/time of the Delivery after they have received your order and the vendor will supply the material according to your requirement.
After the Vendor confirms the delivery Qty and schedule dates, the user will need to Update the same in the Confirmation TAB. Also used in for EDI cases.
If you check the Acknowledgement required in Pur Val key, (in the Material Master), like other Values, the Tolerance, Reminders etc. , this Confirmation Check will be enabled in PO Confirmation TAB using Material Master Settings. (Used for EDI)
Some companies use this requirement to plan their Logistics and MPS (Master Production Schedule) for the availability of Material or use it as to plan Inbound Deliveries or Rough GR depending upon the Business Scenario using EDI set up.
Please check the following links :
[http://help.sap.com/saphelp_45b/helpdata/en/75/ee140f55c811d189900000e8322d00/content.htm]
[http://help.sap.com/saphelp_46c/helpdata/en/1c/deffb0844f11d2b471006094b9476a/content.htm]
Hope this helps,
Best regards
Amit Bakshi

COnfirmation/ Order acknowledgement in PO

Hi
Any body is worked on Confirmation / acknowledgement .
Hi all ,
You can see the PO item level confirmation. if you aware please let me know the IMG setting and IDES function ( BOTH Purpose of Confirmation )
How we do step by step procedure of confirmation..
If u have any related documents please send me on [email protected]
Thnx in adv.
Waiting for very valid reply
Best regards
SK

Hi
Check help provided by SAP
Monitoring Vendor Confirmations
Use
The confirmation monitoring facility enables you to check whether the expected confirmations have been received and whether the delivery quantities and dates are as you requested. The list analyses that are available for monitoring purposes provide you at all times with an overview of the status of your purchase orders and their influence on materials planning and control.
Prerequisites
_ Analyses are only possible for items having a confirmation control key.
_ You can specify the deadline for receipt of confirmations for each confirmation category in
Customizing for Purchasing (Confirmations _ Set up confirmation control under Confirmation
sequence.)
You can specify in Customizing that you wish to see the following in the monitoring list,
for example:
_ Which order acknowledgments have still not been received a certain number of days
after the PO date
_ Which shipping notifications have still not been received a certain number of days before
the delivery date
Activities
To monitor vendor confirmations, choose <Purchasing document> ___Reporting___Monitor
confirmations.
Order Acknowledgment Expediters
Use
You can send messages to vendors urging them to submit outstanding order acknowledgments.
You cannot issue such messages with respect to other vendor confirmation categories.
Prerequisites
A prerequisite is that the Acknowledgment requirement indicator has been set in each relevant
PO or scheduling agreement item.
Activities
<b>Choose <Purchasing document> _ Messages _ Monitor order acknowledgment</b>.
If the indicator has been set, the system proceeds as follows when the reminder program is run:
It checks whether the confirmation control key has been set:
1. If it has not, it checks whether the acknowledgment number has been entered. If there is
no such number, a message urging the vendor to submit the overdue acknowledgment is
issued.
2. If it has, the sum of the quantities from all previous order acknowledgments is calculated.
If the result is less than the order quantity, an urging message (expediter) is issued.
Creating a PO or Outl. Agreement w. Acknowl. Reqt.
1. Create a purchase order or an outline purchase agreement and maintain the items.
2. Select the item to be acknowledged by the vendor and enter a confirmation control key in the
Deadline monitoring area of the item detail screen.
If the confirmation control key provides for the submission of order acknowledgments by
the vendor, and you wish to urge the latter to do so in the event that they are still
outstanding after a certain period of time, set the Acknowledgment requirement indicator.
3. Save the purchase order.
If you wish to work exclusively with order acknowledgments (i.e. without using a
confirmation control key), your only option is to set this indicator. You need not make
any other entries.
Monitoring Confirmations
Monitoring Confirmations in PO or Outline Agreement
1. Select the item for which you wish to see the accumulated confirmations and choose Item _
Confirmations _ Lists.
2. Then branch to one of the following lists:
Quantities relevant to MRP
Quantities that have been reduced/offset with regard to MRP
Cumulative quantities
A line from a PO delivery schedule covering 100 tons of steel is reduced to zero as a
result of the relevant order acknowledgment for 100 tons. The subsequent inbound
delivery of 100 tons in turn reduces the order acknowledgment quantity to zero, and,
finally, the GR of 100 tons completely offsets the inbound-delivery quantity.
Monitoring Several POs or Outline Agreements
1. Choose Purchase order _ Reporting _ Monitor confirmations.
2. Specify an interval of purchase orders and enter the category of confirmations to be
monitored (for example, AB for order acknowledgment).
3. Choose Program _ Execute.
You obtain a list of all variant quantities and delivery dates.
Manual Maintenance of Confirmations
1. Change the purchase order or scheduling agreement.
2. Select the item for which you wish to enter a confirmation and choose Item _
Confirmations _ Overview.
3. On the confirmation overview screen, maintain the confirmation category, date, time-spot,
and quantity, as well as the confirmation number used by the vendor.
You can also receive a confirmation with respect to a material with a manufacturer part
number (MPN). For more on this topic, refer to Manufacturer Part Number (MPN) [Page
452]).
If you work exclusively with order acknowledgments (i.e. without using a confirmation
control key), enter the acknowledgment number on the item detail screen. This
number can be any identifier customarily used in your enterprise (e.g. the date of the
order acknowledgment or an external document number).
If you wish to enter the same number for each item, choose Edit _ Fast change.
Quantity Checks
_ If a vendor notifies a quantity that is greater than the still-open notified quantity, the system
issues a warning message.
_ If the cumulative quantity from all inbound deliveries relating to a PO item exceeds the order
quantity (taking the overdelivery tolerance into account), the system issues a warning
message.
This warning can also be defined as an error message on a user-specific basis.
_ If the cumulative notified quantity is less than the quantity already delivered, a warning
message is issued.
Depending on your settings in Customizing, an indicator showing whether or not the data in the
confirmation is used in materials planning is set in column D. If the indicator has not been set, the
data is for information only.
In column E, you can see whether the confirmation was entered manually in the PO (1), or
generated automatically upon entry of a shipping notification using the function Create inbound
delivery (2).
Creating Inbound Delivery Against Shipping Notif.
1. Choose Purchase order _ Inbound delivery _ Create.
2. On the initial screen, enter the vendor, the delivery date and the PO number. You also have
the option of entering a transport identification code (e.g. a vehicle registration number). In
this way, deliveries for several purchase orders can be grouped together.
If you do not know the PO number, choose Inbound delivery _ Select purchase orders
and enter selection criteria.
Choose Program _ Execute.
You obtain a list of the purchase orders from the specified number interval that contain
still-open notified quantities.
Select the relevant purchase orders and choose Adopt selected.
3. Press ENTER. The overview screen with the suggested quantities appears.
The default quantity is taken from the PO item. However, you can overwrite this
suggested quantity and enter a different unit of measure. In order for this to be possible,
the desired unit must be defined as an alternative unit of measure in the material master
record with the appropriate conversion factor.
All quantities (e.g. the notified quantity) are converted into the order unit and recorded in
the purchase order by the system.
You have a PO for 100 tons of Steel 1, and the vendor sends you a shipping
notification for 5 crates. You wish to enter the inbound delivery in the unit of
measure crate. The system checks whether the alternative unit of measure can be
converted into the order unit. If so, you can save the inbound delivery in the
alternative unit.
A batch split can be made in the inbound delivery, which is taken into account in the
confirmation overview for the purchase order and at the time of goods receipt. If the
batch split is to be taken into account at the time of goods receipt, the confirmation
category Inbound delivery must be confirmation-related (GR assignment indicator).
4. Check the data and make any necessary changes.
5. Save the document.
After this, the confirmation overview is updated in the relevant purchase orders.
Vishal...

Trigger Order Acknowledgement automatically

Hi,
We have a requirement wherein the sales order order acknowledgement is to be triggered when the line items in the sales order get confirmed.
Please let me know how can this be achieved; is there any BADI / user-exit which might help ?
The scenario is that the user shall create a sales order, but on saving the order, the order acknowledgement should not be triggered. We have a batch job which updates the confirmed qty in the sales orders on a daily basis at night. Once the order gets a confirmed qty, the order acknoeldgement should be automatically triggered.
Please guide.
Thanks.

Hello,
There is SAP std. message output type BA00 for "Sales Order confirmation" with condition record's dispatch mode set as '1'. You can use it for your requirement.
After order confirmation job complete, you can setup job with RSNAST00 to triggered order confirmation.
NACE T-code for V1(sales) output
Dispatch time 'F4' help
RSNAST00 Program

PO Acknowledgement Required triggers

Hi,
I was convinced that the Conf. Req. field in the PO line item was automatically triggered when the vendor or material is setup with Acknowledgement Required indicator "on".
However when I create a PO for a certain vendor / material combination where both are in status "off" in the master data, the Conf.Req. check box is still automatically checked, no matter what PO type used. For other combinations it is not checked.
What are other triggers for this field I should take into account?
Thanks for your help!
Best regards,
Geert

Hi Greetings!
It seems there is a miss understanding. Confirmation control key is nothing to do with the " acknowledgment requirement" functionality.
It flows to the material master and then to purchase order based on the purchasing value key configuration. please check the configuration of purchasing value key assigned in the material master.
Gobinathan G

Sales order acknowledgement depending on changes

Hello,
I want the sales order acknowledgement to be printed again only when te delivery date is changed or (a part of) the order is cancelled. Is this possible?
Regards, Jan
Edited by: J. Borgerink on Apr 13, 2010 10:34 AM

This requirement can be fulfilled by the help of ABAPer only.In smart-form ,you would have to maintain logic with the required fields.
As per my understanding , order cancelled means order is closed by giving Reason Rejection.So use VBAP - ABGRU field in the smart form with respective to POSNR.
Best Regards,
Ankur

Order acknowledgement

Hi,
Is there any way to tick order acknowledgement check box in ITEM DETAIL , CONFIRMATION tab automatically?
If PO has 200 line item then it will be a time consuming job to do this item by item.
Thanks
Ankur

Hi,
You can do that.
You will acknowledge manual only the first item. Then you copy in one move this acknowledgement to the other 199 items.
Please make your acknowledgement requirements on the first item. Then copy it (with the copy button above the line items)
to all other lines. Please try: button with little squares.
Thank you,
Eric.

Posting order acknowledgement

Hi all,
I need to post purchase order acknowledgement, so is there any function module/bapi which can do this.
thanks & regards,
Animesh

Hi amole,
can you please tell me how i can get the values of these Required fields like OBJ_TYPE , OBJ_KEY , OBJ_POS etc.
regards,
Animesh
Message was edited by: Animesh Jha
Message was edited by: Animesh Jha

Order Acknowledgement Output

Hi Folks,
I have a requirement mentioned below and would appreciate your inputs.
For the Order Acknowledgement output (Business: Web Sale), while placing an Order a customer (One-time Customer) would get an option to select a paper output or PDF file. We would store this flag in the Sales Order.
If the Customer opts for a paper then the Paper output has to be issued, if he opts for PDF then PDF has to be generated.
How can this be achieved for the Same Output type? Is it something achieved thru Customizing or Code changes are required?
Regards,
Santosh Kumar

Hi Santosh,
I think this can be done by having one output device when the customer wants paper print another output device when they want pdf. You can check with Basis team about output device settings and an ABAPer for pdf conversion program.
Siva

Order acknowledgement required in PO

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