Paid Absence Quotas

Question

Hi Experts,
I have a Requirement where we are trying to configure Paid TIme Off (PTO) for our employees.
The Rules go this way.
1) Employee working for less than 5 yrs will get 5 weeks of PTO.
2) Employee after completion of % yrs will get 6 weeks of PTO.
3 If his 5th year anniversary falls anywhere between July 1st of the year he will emligible for one more week of PTO which he should use by end of the fiscal year.
4) For new hires Depending upon the start date and no.of work hrs he will woking his PTO should prorate according to that.
Eaxmple: If the employee starts in june and is working 40 hrs a week will get 60 dyas of PTO for example. employee who joins in the month of December and works for 30 hrs a week will be eligible for a 10 days of PTO.
5) any time the employee would want to reduce his number of work hrs from 40- full time to 25- Part time his PTO should be available according to the proration at that time. 40 he will be eligible for full PTO and at 25 his PTO would alos reduce.
6)If employee decides to leave the organization after the start of fiscal year and returns back with in 90 days, his PTO entitlement will still hold well in the FY year and will be eligible to the prorated PTO days.
7) If an employee returns back to the organization after the time frame of 90 days his entitlement of PTO days will start over again depending the time of the year he is starting with the company.
8) When an employee rejoins the company after the FY start and with in the time frame of 90 days the system should take the Z3 date (adjusted service date) into consideration to calculate the entitlement of PTO days for the employee.
9) No Carry forward for unused PTO days.
10) Minimum eligibilty for PTO days are his should be working for minimum of 20 hrs.
will the above scenario can be acieved thru Quota configuration? Should i change the PCR?
Looking for Inputs and help in configuration.
Thanks
Chowdary

Answer 1

Hi,
1) Employee working for less than 5 yrs will get 5 weeks of PTO.
2) Employee after completion of % yrs will get 6 weeks of PTO.
1&2ans: In Entitlements table you have to give seniority <5 years then 5 weeks PTO (sequence no.0001
then sequence no.002 seniority >5 years then 6 weeks PTO(rule for base entitlement is same like 100 and sequence no. 001 and 002
[http://help.sap.com/saphelp_45b/helpdata/en/8a/98543346c411d189470000e829fbbd/content.htm]
3 If his 5th year anniversary falls anywhere between July 1st of the year he will emligible for one more week of PTO which he should use by end of the fiscal year.
ans: try with dynamic action--maintain IT-0019 and 0041 and try to insert the one week PTO in 2006.
4) For new hires Depending upon the start date and no.of work hrs he will woking his PTO should prorate according to that.
Eaxmple: If the employee starts in june and is working 40 hrs a week will get 60 dyas of PTO for example. employee who joins in the month of December and works for 30 hrs a week will be eligible for a 10 days of PTO.
ans: this can be achieved by writing a PCR. you have to querry the CURMO and CURDY
9) No Carry forward for unused PTO days. ans: if you carryforward then only leaves are forwarded or else lapsed.
10) Minimum eligibilty for PTO days are his should be working for minimum of 20 hrs.
ans: in base entitlement table seniority has to be maintained for the elgibility as from to field( i am not sure if there is a days option then you can select the 3 days to some days)
Regards,
mohammed