Project Management -Automatic process to approve Forecast Cost and Revenue?

Hello,
If anyone can help me with this it would be greatly appreciated.
Due to our business requirements, we have to run the "PRC: Generate Financial Plan Amounts" program every week for 40-50 projects.
The issue with this is that after running this program we have to manually go into each project and approve the latest cost and revenue versions. Is there a program or an api that I can use to automatically approve these projects without going into each project and manually update them?
Thank you in advanced.

Hello,
I found a way to approve the budget costs and revenues using the PA Budget workflow. In order to kick off this workflow I still have to submit the budget costs or revenue. Is there anyway I can by pass this submission process? Is there an api I can use to submit the latest budget costs so it will kick off the workflow?
Thanks
-Nelly

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Settlement of Project Cost and revenue to GL

I am trying to Settle the project Cost and Revenue to GL account. For the same I have defined settlement profile maintaining GL as optional receiver and then I have maintained Source structure for cost and revenue as to separate them at the time of defining settlement rule, defined Allocation structure where in receiver against source, I have assigned GL as by cost element receiver. After that I have maintained settlement rule for WBS element, but when I am running a settlement is done to either of the GL for cost or Revenue which ever is defined first in settlement rule. It is not creating any settlement for second line item of the settlement rule and system is not giving any error message as well.
Where as if I am trying individually only for cost or revenue , settlement is completed with all the values but with any accounting document generated, but if I see the entries to that GL, a settlement entry is created for that transaction.
Can anyone please help in solving this issue ASAP.
Thanks and Regards

Hi,
    If it is posting to the first line means....
Follow the steps below:
First try to create a project and post the actuals and revenues.
Go to cost element report pick up those cost elements both for costs and revenues.
Go to Soruce Structure in the config, define the structure with name for Ex: 'Z1' and define two assignments, one is Costs and other Revenue, by selecting the costs go to Source mention the cost element where the actual costs are posted on (Mention only that cost element no other cost elements), next select the Revenue assignment and click on Source and mention the only cost element where the revenue wsa posted (Mention only that revenue cost element no other cost elements) and save the transaction.
Come back to project builder, select the wbs and click on settlement rule, in the menu goto-->settlement parameters and check whether the source and settlement profiles are correct or not, incase source structure is not available mention the same.
come back to settlement Rule overview and fill the fields as mentioned below:
1st line:   Category: GL
              GL Account: GL Account Number
              Source Structure: COSTS
2nd Line: Category: GL
              GL Account: GL Account Number (Revenue Account)
              Source Structure: REVENUE.
Now Run the Settlement for the specific period costs posted, the costs will be posted seperately to the two different GL Accounts.
I think this will resolve your problem.
Rgds
Sudhir Reddy

Microsoft Exchange Health Manager worker process (15200) received restart request and will be stopped. Server 2013

Hi everyone,
Anyone seen this before? The Health Manager seems te stop and restart rapidly.
Microsoft Exchange Health Manager worker process (15200) received restart request and will be stopped. Restart reason: Unknown.
Error message:
System.UnauthorizedAccessException: Attempted to perform an unauthorized operation.
at System.Diagnostics.Eventing.Reader.EventLogException.Throw(Int32 errorCode)
at System.Diagnostics.Eventing.Reader.NativeWrapper.EvtSubscribe(EventLogHandle session, SafeWaitHandle signalEvent, String path, String query, EventLogHandle bookmark, IntPtr context, IntPtr callback, Int32 flags)
at System.Diagnostics.Eventing.Reader.EventLogWatcher.StartSubscribing()
at Microsoft.Office.Datacenter.ActiveMonitoring.LocalDataAccess.InitializeProbeResultNotification(DateTime startTime)
at Microsoft.Office.Datacenter.ActiveMonitoring.LocalDataAccess.Initialize(IEnumerable`1 discoveryWorkItems)
at Microsoft.Exchange.ActiveMonitoring.MonitoringWorker.Activate()
at Microsoft.Exchange.ActiveMonitoring.MonitoringWorker.Run(String[] args)
Watson report about to be sent for process id: 11156, with parameters: E12IIS, c-RTL-AMD64, 15.00.0847.032, msexchangerepl, M.O.Datacenter.ActiveMonitoringLocal, M.O.D.A.CrimsonReader`1.ReadNext, System.UnauthorizedAccessException, e552, 15.00.0847.030.
ErrorReportingEnabled: True
Cheers,
Yannick

Hi,
The Exchange Health Manager Service is used to manage worker process. It's used to build, execute, and start and stop the worker process, as needed. It's also used to recover the worker process in case that process fails, to prevent the worker process from
being a single point of failure.
Please check whether the Exchange Health Manager Service is running well.
Besides, please check the application log to see if there is any related events that can be used to troubleshoot this issue.
Best regards,
Belinda
Belinda Ma
TechNet Community Support

Costs and revenues for service contracts

Hello,
Does anyone know a transaction where you can retreive a simple overview of the costs and revenues for contracts (contract type WV Service and Maint.)? Within transaction VA43 there is a cost report but that report only lists only the data of the processed contract.
Sebastiaan Bakker

Hi,
Check out the following site for your querry.
http://help.sap.com/saphelp_nw04/helpdata/en/3c/aba8e6413911d1893d0000e8323c4f/frameset.htm
regards,
Siddharth.

Planned cost and revenue changes

Hi,
Upto which event we can change planned costs & revenue?
How to track planned cost and revenue changes?
Thanks!

Hello Harsh,
The planned cost and Revenues can be changed during any phase of the project. As far as monitoring goes you can create versions (snap shots) each time when you change the planning. You can use s_alr reports to compare 2 different versions.
On costing side you can use supplement budget or return functionality. You can use tcode CJ3A or CJ3B to chk the Budget document.
Hope this helps.
Sarang

Cost and Revenue of Internal Order

Hi
The table for internal order master data is AUFK
but when we assign internal order to sales order and subsequently revenue and cost are booked ,it is accumulated in the same internal order
In which table do we find the actual cost and revenue for the internal order
Thanks and Regards
Sunil

hi..
For internal order level expenses elementwise please use table COEP. Earlier one i mentioned for Material Ledger related cost componant split.
thanks
kkumar

Service Order Costs and Revenue

Hi,
Can you please let me know how to find costs and revenue related to service orders?
what tables to go to?
Thanks,
MS

Hi Mahesh,
Thank you very much for that quick response.
EKKO is for purchasing documents. Can you please let me know how to use it for my service order?
Thanks,
Maulik Shah

Service Order Actual costs and revenue

Hi,
Can you please let me know how to find actual costs and revenue related to service orders?
what tables to go to?
We are planning on going back to a service order from the billing document and get the actual labor costs.
Thanks,
MS

Hi Mahesh,
Thank you very much for that quick response.
EKKO is for purchasing documents. Can you please let me know how to use it for my service order?
Thanks,
Maulik Shah

Capture costs and revenues - WIP

In CO module, we have a issue: manage all costs of sale project (Zeetech)
For example: The customer has a building, then Zee will install the electric system, air condition systemu2026. The requirement of Zee that: they want to control both revenue and cost for each sale project.
In SD module: they will create a sale order for a sale project. But in sale order, we only see the revenue.
The cost account include: main material cost account, auxiliary material cost account, labor cost account, overhead cost account
At the end of the period (monthly): we have 2 case
· Case 1: The sale project finished: all cost account will be transferred to COGS account
· Case 2: The sale project havenu2019t finished: a part of cost will be transferred to COGS, a part of cost will be transferred to work in process. In the next period, if the sale project finished, we will transfer WIP to COGS
We test the solution that use internal Order: all cost will be captured to IO. we can set the settlement rule in IO: settle from IO to SO, so in SO we can see both revenue and cost (COGS). But the COGS account and WIP account which we settle is secondary cost. So, after settling the accountant have to post transaction manually in FI module. This solution is OK in case 1. But in case 2 : we have a problem: settle cost to WIP, if in the period we have many sale project havenu2019t finished, we only use one WIP account. In the next period, have some project finished we donu2019t know which cost of which sale project need to be settled from WIP account to COGS account.
So, if you have an other solution, please reply in the forum

You can meet this requirement thru configuration of Results Analysis Key.
Design the suitable RA key and assign RA key in Sales order master data.
At period end , You have to run Tcode KKA3 - Results Analysis / WIP , for all Sales orders which are still open.

Free of charge Item determination in SO with cost and revenue transfer

Hi,
Please guide me on the followings.
I have a following requirement for determining the free goods in the sales order .We have two plants
1. Plant 1 is for valuated materials
2. Plant 2 is for Free of charge Items
Free of charge items which are given to the customers are supplied by the vendors and stored in the plant meant for the Free of charges items. But sometimes when free of charge items are not available in the stock then user take FOC item from the plant which is meant for the valuated materials and send it to the customers as a free of charge item.
User wants to transfer the cost of the FOC item to the main item when FOC material is taken from the valuated plant and sent to the customer.
Similarly when there is no stock of material in the valuated plant then user take the same material from the Plant2(Non-valuated) and send the material to the customer. In this case user wants to have the revenue posted in the respective G/L Account.
But it should also appear as a free of charge items in the billing document.
Regards
Rahul

hi,
transfer of cost from sub item to main item is configured in the delivery to billing copy control for the main item. go to VTFL > select the required item cateogry > here at the bottom you will find a check box Cummulate cost. Tick it.
Not really what you meant COPA purposes. But the pricing conditions are mapped to COPA value fields at KE4I transaction.
regards
sadhu kishore

Report to see the actual cost and Revenue..

Hi all,
My Sales Cycle is Sales Order --> Delivery --> PGI --> Invoice --> and Accounting.
When we do the PGI GOGS account entries will generate,
When we do the Invoice Revenue and customer account entries will generate.
Now my customer wants to see the total Actual cost as well as total revenues in a single report (Sales order wise).
Is there any Standard report availble for this?????
Thanks and Regards,
SUBBU..

Hi,
You will have to use LIS and develop a std or flexible analysis to develop this report.
Check the below links
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/LOLIS/LOLIS.pdf
http://help.sap.com/printdocu/core/print46c/en/data/pdf/LOLIS/LOLIS_KOMPONENTEN%20DES%20LIS.pdf
Regards,
Amit

Conversion for plan type budgets / Forecast from Project Management

We are doing Conversion of projects from oracle old version 11.5.10 to 12.2.3, client is using Project management based budgets and forecast.
I are aware there are API to migrate budgets and forecast created in project costing module but unable to find any API for migrating budgets created in Project management Responsibility.
Can even one help me out to know the process how to perform conversion of Project management based budgets and forecast. as I am helpless and don't find any way to move further.
I highly Appreciate if you can help me in this regards.
Thanks,
Mohammed

Hello,
I found a way to approve the budget costs and revenues using the PA Budget workflow. In order to kick off this workflow I still have to submit the budget costs or revenue. Is there anyway I can by pass this submission process? Is there an api I can use to submit the latest budget costs so it will kick off the workflow?
Thanks
-Nelly

Cost status report in Project Workspace of Commercial Project Management

Is it possible to view planned cost of Easy Cost Plan version of a PS Project in Project Workspace (Commercial Project Management)? We have installed only Project Work space and not Project Financial Planning.
Is there a possibility to link Easy cost plan to master project in CPM? As we have not installed PFP, we cannot configure ' Define Plan scenarios, plan types, version types' under Project Cost and Revenue Planning in SPRO.

Hi Shanky,
I wouldn't think you would be able to use PowerShell as that is more concerned with administration. However, you could probably use SQL to get at the data - the tables are defined in the SDK - http://www.microsoft.com/en-gb/download/details.aspx?id=30435
Ben Howard [MVP] | web |
blog | book |
P2O

SAP PS & SAP Project Management

Hi all of you,
Can any one give me clarity on the available functionalities in SAP Project Systems and that of SAP Project Management. My requirement is, my client is using one Project Management tool, where can get all the project monitoring and as well as Project cost and revenue with Dashboards. I am implementing PS to take the accounting data from the tool, to get integration with FI,CO, SD, and MM. In their Project Management tool apart from the cost management, they have Change Management, defects management, test management, process templates, life cycle templates, project goals with specific and project performance monitoring like dashboards. Actually, I am taking the interface part like WBS, Planned cost, Schedules, Resource cost etc.. I am unable to take the non accounting data to SAP PS.
My doubt is, can we implement SAP Project Management module to replace the tool, since in PS we have FI and CO data with schedules, for example. If I required the same things, non accounting data like Defects management track, change management, testing management, which SAP module we have to implement. More over, my client is also wish to discard the tool, if the same functionalities available in SAP.
Please correct me, if I am wrong and also suggest me how we can get the same things in SAP.
Thanks & Regards
Ramki
Edited by: Ramki on Oct 5, 2009 4:40 PM

you can use Claims available in SAP PS.
Transcript from SAP help:
Claims are used to:
Identify the persons or groups responsible for variances Defend against claims from third parties who your business responsible for a variance
Customizing is divided as follows:
Notification Customizing
In this section, you stipulate the most important aspects of a claim, such as:
Claim Management screen format
Claim partner
Catalogs and report profile for the claim
Priorities for the claim
Claim-specific Customizing
Codes for detailed long texts
Activating workflows for the claim
I hope this is helpful.

SAP Project Management Certification??

Is there a certification from SAP on Project Managemnt? NOT Product Lifecylce Mngmt(PLM)
but something like PMP CERT etc.. authorising Project Managers in SAP area.

Hi hruser,
yes it is there.but it is not as a sparate one. it is included with some other topics also. pls chk theses links
Project Management Professional
Contents
1 Overview
2 Verification
3 Eligibility Criteria
4 Examination process
5 CCR cycle
6 External links
Overview
The PMI (Project Management Institute) has three levels of certification, starting with the CAPM (Certified Associate in Project Management) which is the basic level and is intended as certification for project team members. The PMP (Project Management Professional) is the second, higher level of project management and considered the standard of all PM certifications. Individuals who have passed the PMP certification test successfully and have met the PMI requirements for documenting their professional experience are entitled to use the abbreviation PMP with their names. A new certification, PgMP (Program Management Professional) has been introduced by the PMI in late 2007, for Program Managers.
Verification
Certification claims can be verified through the PMI's Web site at www.pmi.org/CertApp/Registry.aspx
[ Eligibility Criteria
A high school diploma is required to be certified. A Project Management Professional has also met specific education and experience requirements, has agreed to adhere to a code of professional conduct, and has passed an examination designed to objectively assess and measure project management knowledge. In addition, a PMP must satisfy continuing certification requirements (through professional development) or lose the certification.
Requirements include a candidate to have completed a high school degree or equivalent, performed 7,500 hours in a lead role directing tasks, performed tasks associated with being a Project Manager over a period of 60 months within the past 8 years, and completed 35 hours of education specific to Project Management and aligned with PMI methodologies. Persons possessing a bachelor's degree only require 4,500 hours leading and 36 months of experience.
The candidate is also required to pass a test to demonstrate his or her knowledge of Project Management. The test consists of 200 multiple-choice questions.
Candidates who do not meet the minimum requirements for the PMP certification can apply for the Certified Associate in Project Management or CAPM examination.
Examination process
After a candidate's application is approved by PMI, he or she may schedule an examination at any of a large number of Prometric testing centers. A variety of times are available, including weekends and after "normal working hours." The examination is a multiple choice test, which can be taken either on a computer or in written form. Candidates must answer 200 questions in 4 hours (though 25 serve as trial questions and do not count toward the final score. Candidates will not know which ones are dummy when taking the exam - implies that candidate has to answer 200 questions to the best of their ability) and must have a success rate of at least 60.5% (106 out of 175 questions).
CCR cycle
The PMP status is granted for a period of three years (CCR Cycle, beginning January 1 after the exam). During this time, PMPs have to collect 60 PDUs (Professional Development Units) to maintain their professional accreditation.
http://www.pmi.org/CareerDevelopment/Pages/Our-Credentials.aspx
http://www.globalknowledge.com/training/certification_listing.asp?pageid=12&certid=431&country=United+States
http://certification.about.com/od/projectmanagement/a/pmpcert.htm
http://www.sap.com/industries/defense-security/projectmanagement.epx
https://www.sdn.sap.com/irj/sdn/advancedsearch?query=projectmanagementcertification&cat=sdn_all
thanks
karthik
<<Moderator: Soliciting for points is forbidden>>
Message was edited by: Ravi Sankar Venna

Project Management -Automatic process to approve Forecast Cost and Revenue?

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