Restrict Entries in Internal Orders

Hi
We have a requirement wherin specific Internal orders should not be allowed to be posted through Financial Transactions ( i.e No entry of Primary Cost Element should be allow on those orders) only secondary cost elements should be allowed
How can i configure this requirement in the Internal Order
Please advise
Regards
Ashk

Hello Ashk,
As a suggestion you can use a User Status for the specific orders that restricts certain business transactions being preformed, such as postings from FI.
See customizing transaction OK02 and its accompaning online help.
You'll find it under SPRO -> IMG -> Controlling -> Internal Orders -> Order master data -> status management.
Regards, Elaine

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PO, PR creation authorisation restriction based on Internal Order

Dear Forum
We have created a new Interla order type and want that only selective users can make a PO or PR in the Internal orders of that Intenal order type. Is there any way by which we can restrict creation of a PO or PR against an Internal Order, on the basis of Internal order number or internal order type
regards
Parag Bhargava

Hi,
look for an user exit (within enhancement project MEREQ001) when saving a PR / PO where you check SAP-user (maybe from a Z- table) against internal order type.
Best regards, Christian

How to block entry through internal order budget in F-02

Hi,
Kindly tell me during Purchase order creation through internal order (Order related PO) whreas budget is maintained against that internal order if the PO amount is exceede than budgeted amount it gives warning / error messge that budget is exceeded. Same internal order or any other internal order which has budget against that internal order if I go to F-02 tcode and pass entry with cost center and internal order(budget is given) both it does not give any warning message if budget value exceeded i.e, F-02 posted amount is greater than budgetd amount. It goes to next screen which should not do. Kindly tell me the reason why it is not being blocked and goes to next screen or if there is any configuration please guide me.
Best Regards,
Samrat
Edited by: Samrat Roy on Nov 2, 2010 11:43 AM

Hi Eli,
Now I have observed during saving the record in F-02 it gives warning message as per tolerance limit set in config area. Actually I want in F-02 screen when you put Document date, posting date, type, period, company code, currency, posting key(debit), GL account, next 2nd screen you mention amount, cost center, internal order(budget is maintained), posting key(credit) and press enter for next 3rd screen to put credit amount. While you go from 2nd screen to 3rd screen then warning / error message should give if amount is exceeded than budgeted amount which I am getting during saving. Is it possible to make any check between two screens ????
Beside I would ask you here tolerance limit is set as 95%, 100% and 102%. During PO creation through internal order it gives error message when amount is exceeded than 102% as budget is exceeded. If the amount is between 95% to 99% it does not give warning message which should do. But from posting in F-02 screen it gives proper messge in all levels since 95 % to 99% and 101% to 102%.
Regards,
Samrat

Internal order authorization issue

Dear Sir/Madam
We want to restrict the authorization for posting entries into internal order.
Our users are authorised to pass entry through T code FB01- where they use the gl account which is internal order mandatory. they are putting the real internal order and passing the entry.
We want to restrict the users authorisation for using the real order. It has to be restricted to only limited users.
Kindly help us how can we control this authorisation
Thanks & Regards
Prashant P.Zinge

Hi Prashant,
Here is my suggestion:
1. Create a basic set with GS01 for user group who are allowed to post to internal order. Also, create basic set for internal order also.
2. Now, in validation check for system-user name and syste-tcode. User name should be in user name set and tcode should be FB01.
If every thing goes well allow user to post the transaction otherwise give an error message.
This is just a draft, details you need to check while doing these activities.
Please let me know if it helps!!
Regards,

Internal Order - Budget & PO

hi,all
I created internal order said $50,000, subsequently I create a few PO that refer to the internal order,
Is there any report that i can grap a list of PO that refer to particular Internal order or in which table I can check the entry of internal order
Regards

Hi,
Go for transaction code KOB1.
select internal order and posting date and Execute.
Regards
Sanjay L

Internal orders budget.

Hi all,
The requirement is when ever we parking an entry using internal order(statical) the budget exceed warning/error message should be shown in parking stage itself. this can be solved using validations.?. if yes please let me know the steps.
Thank you.

Hi,
Parked documents consume the budget, so the availability control messages are issued. Please, clarify your problem...
Regards,
Eli

Internal order assignment at GR of AUC

I have configured Asset under Construction in asset accounting. Investment management is not in the scope, so we
have to cater the requirement through Asset Management and Internal Orders. I have done the following steps
1) Created a AUC master record
2) Created an Statistical Internal Order
3) Activated committment management in internal order
4) Assigned and activated the budget for that Internal Order
5) Assigned that Internal order in time-dependent tab in AUC master
6) Created statistical cost element for AUC G/L accounts under category 90
7) Allowed entry of internal order in the field status of AUC G/L accounts
After these settings, I have done the following process:
a) Created purchase requisition with account assignment catedory A and assigned AUC # and Internal Order #.
Committments are getting booked at internal order. Looks fine.
b) Created purchase order with reference of PR. Committment is transfered from PR to PO at internal order. Looks
fine.
c) When I am doing a GR for that AUC with ref to PO, AUC number and internal order # is assigned in GR document. In
the accounting doc, AUC is getting debit and GR/IR account is getting credit.But neither internal order is showing
up in the accounting document nor its updating committments at internal order.
What's missing? How can i get the GR updated to internal order.

Hi,
   For AUC internal order, you need to create a internal order for real postings. Don't use statistical internal orders.
   While creating purchase requisition , select order instead of asset. Enter the GL account also. Raise the production order and procure the material GR. Here system posts the entries to internal order. At the end of the month settle the internal order values to AUC.
   Assign points as way of thanks.
Thanks
Dasa

How to restrict Internal Order master data changes

Hi Experts,
We have internal orders that have no Functional Area assigned to it at the beginning of the month, but part way through the month a change is made to the master data and a Functional Area gets assigned to the internal order. When settlement is run at the end of the month, part of the internal order has a FA blank and part of the internal order has a FA of OPEX or G&A depending on what was assigned in the master data. This causes an issue because they don't offset.
Typically if no change was made to the master data during the month, all the transactions to the internal order with FA blank would offset and there would be no issues on settlement.
So, how can we control in the system that does not allow changes?.
Thanks
Sanju

Hi Sanju
If FA is not needed at all in the IO- hide that field in the order type screen layout.
Otherwise, restrict the authorization to someone who understands the criticality of it
Last resort, implement user exit which won't allow to add FA if transaction data exists. You can search for the exits as COOPA* in SMOD
Br. Ajay M

How to make Classification entry pop up while creating internal order(KO01)

Dear All
I need to have the characteristics values of the class assigned to my internal order POP UP during the Internal Order Creation (KO01)
I have activated the necessary config and the class , characteristic and characteristic value is able to generated successfully.Also, I have activated classification in order type.
I have make the characteristic value as Required Entry but it still does not pop up to ask me for entry, instead it just shows a general message as follows:
+Status changed: missing values for required chars in TM0000000002OR
Message no. CL500
Diagnosis
You want to save an allocation to a class with released status. However, the class contains characteristics for which an entry is required.
System Response
The system changes the status of the allocation to incomplete.
Procedure
If you want to save the allocation with released status, first you must assign values to all the required characteristics. Then you can set the status you require.
Note
The classification status affects functions such as the find objects function. You can define whether objects with incomplete classification status are included in the search result.
If the classification status of a configurable material is incomplete for an allocation to a class, this does not affect configuration.+
Please advise. Thanks.

Hi,
Have you installed the Software Component
/QAS/AXO 46C 0000 - QuickAddress for BAS
You can check this in transaction SPAM -> package level.
BR

Internal order - restrict charges

How do I restrict the charges to an internal order ? I want to use a new order type but restrict its use by Responsible cost centers and or cost type ( ie only Investment management cost centers and non labor only ) Do not want the order open for any group to charge

Hi,
I cannot understand completely your requirement, but in order to restrict the usage of I/O, you can use validation via OKC7 transaction. If you are talking about restricting changes to the I/O itslef (master data), you can use user exit COOPA002.
Regards,
Eli

Restricting Cost Elements in Internal Orders

I am setting up new order types for our Marketing Department. I want to ensure the only costs charged there are Marketing Costs (ie a small range of Cost elements). I've put the range into the allocation structure, but that only seems to control settlement cost Element, and doesn't stop anything I don't want coming in to the order.
Is it possible to restrict postings coming in to a range of Cost elements? Ideally, this would stop the problem at source i.e. you can't raise a Purchase Order assigned to the Internal Order with a cost Element outside the restricted range?
Is this possible? If so, could you kindly point me in the right direction?

Hi gbrandreth,
Allocation Structure, as you correctly understood, is only for Settlement transaction.
Pls try to use "Validations" for your requirement.
Srikanth Munnaluri
Edited by: Srikanth Munnaluri on Mar 18, 2009 2:57 PM

Internal Order restriction with Plant during PR & PO

Hi All,
Generally we create budget based PO for each plant.
So we have defined internal order for each plant and we assigned those order during PR and PO creation
But my requirement is i want to restrict the Order with respective Plant
e.g If Order VX123 is created for plant A then Plant B can not use this order during PR and PO.
So can it be possible in std SAP or i will go for Enhancement?
Regards
PR

Dear Priyaranjan,
You can achieve above requirement by using the Badi, at the time of creation/change of PR and PO.
For PO use ME_PROCESS_PO_CUST
For PR use ME_PROCESS_REQ_CUST
R,
Amala

IW32 - restriction or validation to accept only internal order from a plant

HI team!!
I´m needing your help
Im working with Tcode IW32 when creating a maintenance order and we got through Goto / Settlement rule we can assign any internal order number.
there is no restriction or validation to accept only internal order numbers from the corresponding plant, this condition may affect other entities
How can I limit it?
Thks & regards "

In configuration, in settlement rule, restrict receiver other than internal order. In case if you want to have internal order as a receiver but restrict only some orders, you can do that using a user exit/badi at save.
example user exit -IWO10009

Prevent time entry in CAT2 when Internal Order or WBS is in TECO status

Hello Team,
We need to prevent time entry in CAT2 when an internal order is in TECO status. Looks like CAT2 is calling business transaction RFBU (FI: postings) which is allowed in TECO.
I'm wondering whether I can isolate CAT2, so that we can prevent just the time entry. Any suggestions, please.
Thanks!
VJ

Hi,
Try creating a user status which will prevent the posting when WBS Status is TECO.If not, use the many user exits available in CAT2 and put in a custom code check for the status.
Regards
Sreekanth

Internal order restriction for a particular GL posting

Hi SAP Experts,
I have created an internal order(statistical). I want to restrict the internal order postings for a particular GL accounts.
For example: Internal order 10001 can post only with GL 500003 and 500004 for Budget and Forecast (KPF6).
How is it possible.
Thanks,
Simar

Hi
I do not think that KA02 assignment alone would be a good option. You need to create a validation rule in GGB0 and assign the same in OB28 for your company codes. Also, you can look at the option of Substitution to populate the Internal Order field, when you use these GLs.
Regards
Sanil Bhandari

Restrict Entries in Internal Orders

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