Set up Webdocuments - DMS

Hello,
Can any one help me out in the customizing part of DMS(Document Management System)
i.e.,<b>Set up webdocuments - in IMG guide(SPRO)</b>
Regards,
John

Hi Christoph ,
We are facing the same problem with opening an external URL with SAP DMS.
I can not reach the wiki which you recommended "https://www.sdn.sap.com/irj/sdn/wiki?path=/display/plm/ca-dms-LinkingURLpagestoDocuments".
Could please give me an alternative link for this WIKI?
Thanks a million for your help.

Similar Messages

IView Displaying sets of 15 DMS documents at a time.

I have an iView which is displaying DMS documents. It currently displays 15 at a time with "1-15 16-30 31-45 46-53 > >> / 53 "
displayed at the bottem of the list.
How do I get it to display more than 15?
Even better if someone could point me to some HELP from SAP on this topic. Or a way of finding help on this issue.
Edited by: Neil Morgan on Sep 23, 2009 4:33 AM

Neil,
This issue has already been discussed in this thread.
https://forums.sdn.sap.com/thread.jspa?messageID=7598112#7598112
You can also refer to the help documents in here.
http://help.sap.com/saphelp_nw04s/helpdata/EN/c2/6e1965a6b6234b91b3332bdf2d9e23/frameset.htm
Good Luck!
Sandeep Tudumu

MySAP PLM DMS

I would like to understand how to configure Web DMS. Do we need to download any software like we do for Easy DMS? Basically I would like to understand how to access the doucments created in R/3 using Web DMS.
thanks

WebDocuments is a BSP application provided by SAP from 4.7 onwards. To configure WebDocuments, go to SPRO
Cross-Application Components -> Document Management -> Set Up WebDocuments(BSP)
Here you make additional settings for the document types that you want to access through WebDocuments.
The BSP application is 'CVAW_ENTIRE'.

SAP DMS - How to do an external DMS configuration for the existing system ?

Hi All.
Greetings.
Request help and understanding.
Am new to the world of SAP. And request SOME clarity for understanding of DMS.
We are wanting to put an external DMS server and wish to configure for the same.
So that the load on the production SAP R/3 database is reduced.
We are now wanting to test the same on Dev environment.
From SDN Link :
I understand that :
DMS basically has a content server. which stores documents.
That can be accessed through Web, SAP R/3 Gui , SAP Portal.
I have gone thro various links and the following links i have found to be informative and helpful :
http://help.sap.com/saphelp_erp60_sp/helpdata/en/c1/1c31a243c711d1893e0000e8323c4f/frameset.htm
http://wiki.sdn.sap.com/wiki/display/PLM/DMS+Customizing
http://help.sap.com/saphelp_nw70/helpdata/en/59/fba637fcf7dc39e10000009b38f8cf/frameset.htm
However, would like to know the following because am not getting the clarity :
1) Is there any supported platform / compatibility guide for DMS ?
if yes, can someone send me the link?
2) We have oracle 11g as our for SAP R/3 backend.
Windows 2003 server 64 bit system.
When i check the system status on the dev server of sap.
It says. ECC 6.0 Rel 7.00 update 20 (hOpe am reading it correctly)
After much search on the SMP site,
we finally discovered and downloaded the DMS software for unicode and / 64 bit.
Which we saw under the maintenance components separately seen for DMS 7.0
Now for this DMS content server which we would like to make it external for storage of documents -
do we need to have a separate database for this purpose as a repository.
If i run a setup of DMS - will that automatically install any default repository for this or
will it allow me to choose any other repository for the same ?
Can anyone advise on this.
Because this link says content server is based on Instance of MAXDB : http://help.sap.com/saphelp_nw70/helpdata/en/59/fba637fcf7dc39e10000009b38f8cf/frameset.htm
3) I read some thing like this on some of the SDN links :
P40 - Integration of DMS
P62 - R&D Document Manage¬ment and Workflow
P71 - Document management
What are they referring to.
4) We would be accessing these thro web, gui, customised portal.
This content server configuration is a bit confusing.
5) Is SNC configuration required to be done for the separate DMS server setup.
If yes, how to do that ? any configuration link for that please ?
Can anyone advise on the things to do.
Steps to do.
What all are the pre-requisites to check, before we start the set up of DMS.
Can anyone help me understand this whole thing regarding the DMS installation and configuration.
Step-wise.. from the start to end.
Because it gives me a lot of uneasiness without having everything in place before we could say we could start the whole process of configuration / installation.
Many thanks for your help in advance.
Wishing you a happy and relaxed weekend.
Kind regards
Indu

Thanks christoph & pradeep kumar.
did a few more research and atleast have come to understand that.
DMS server installation has content server which works only with MAXDB.
So my understanding is correct.
And what we see as Easy DMS is a client installation.
which probably i would look at at a later stage.
Found this link to be a little more informative :
http://www.sapfans.com/forums/viewtopic.php?f=12&t=330558
I really wish. That life were to be so easy. To call a consultant and finish it off
Wishful thinking
thanks and cheers
indu

Easy DMS download error

We are setting up easy DMS. When I do a search in Easy DMS for an existing SAP document, It finds it and can dispay the document info record information If I try to view or change the document (jpg, .doc, etc), I get a "I::001 Win32 error 2: The system cannot find the file spe" or "Error downloading C:\DOCUME~1\" with the local windows temp location.
Any idea on where to look to resolve this?

Hi Arthur,
please see the information in the following link:
http://wiki.sdn.sap.com/wiki/display/PLM/I001Win32error+2
This setting should help to get the mentioned Win32 error resolved.
Best regards,
Christoph

Setting up a Document Mangement System Programme

I am setting up a DMS on my laptop (using Windows) and the DMS set up screen is asking for the database host and the port how do I find this. please note that I am a novice
Thanks Alan Briggs

If you are using Oracle XE as database on your laptop then
database host is your Windows computer name and
port number is the Oracle Net listener port number which is 1521 by default.
I would expect an application to request the ORACLE_SID or the database Oracle Net service name : for Oracle XE it is just XE.

DMS & Workflow - Handling Digital Signatures

Hello,
I have set up a DMS status network, and I'm controlling this network using workflow.
My workflow listens to "DRAW" for changes, and when a particular status is seen,
workflow starts.
This workflow sends out work items to several users, prompting them to review.
At this point, users can go into the DIR from their Inbox, and either select Approve or Reject Status.
Both Approve and Reject status are set up to require a Digital Signature. Workflow controls moving the status back to a "ready" state for the next reviewer. It also keeps track of the number of reviewers, in order to know when all reviews are done.
When everyone behaves in timely manner, this works great. Workflow has no issue with setting DMS statuses - in most cases.
However, I also have deadline monitoring set up on my workflow. After 3 days pass with no action, I want to "auto-reject". System id WF-BATCH is what I use to set statuses through workflow, and this works fine in most cases. However since the status "Approve" and "Reject" are set to require digital signatures, this system initiated status change FAILS. The system does not provide a digital signature for itself.
My question is - is this possible through configuration - to set it up in some way that a system ID can promote to a status and either pass a password or simply not require a digital signature?
My network is kind of stuck at this point because one of the 2 statuses MUST be selected for it to proceed.
Edited by: Bill Bessette on Jul 24, 2008 9:40 PM

Hello Niranjan,
That's an interesting suggestion... I'll investigate. Any additional detail you can provide on how to implement this User/Pwd hard coding in WF would be appreciated.
In the meantime, here is some additional info.
Imagine a status network as follows:
Draft
Initiate Workflow
In Review - Reject/Approve
Active
Document starts in draft. The author selects a status of (Initiate Workflow) at which point the workflow starts.
Workflow moves the status from (Initiate Workflow) to (In Review)
and puts a work item in the reviewers mailbox. Reviewers can change the status to (Reject) or (Approve) and each requires a digital signature. After each reject/approve, Workflow moves the status back to (In Review) so that the next person may act. When everyone has reviewed and approved, workflow moves the status to (Active). If anyone has rejected, workflow moves the status back to (Draft.)
This is a simplification, but that's the scenario. WF-BATCH is our workflow ID that has SAP-ALL authorization. Problem occurs when deadline monitoring is in effect. If a reviewer doesn't act within the designated deadline, the monitor fires and the work item is flagged as obsolete. Due to the status network, the only valid path is to either move to (Approve) or (Reject). But since both of those statuses have been set up to require digital signature, they fail. We end up stuck in (In Review) with no way out.
If hard coding the userid WF-BATCH and the password in some table will solve this problem, then we'd be thrilled.
Bill
Edited by: Bill Bessette on Jul 25, 2008 6:00 PM

How to Disable DMS in Oracle App Server

We are doing some tests for which we need to disable DMS. How can we do that in Oracle App Server. One of the FAQs on oracle's site says that we need to set "Doracle.dms.console.DMSConsole" property value to "racle.dms.instrument_stub.DMSConsole". But when I do that I get a ClassNotFoundException. Any clues?Pointers?

Have you read section "Setting the OC4J DMS Sensors Option", chapter 6 "Setting the OC4J DMS Sensors Option", book "Oracle® Application Server Performance Guide, 10g Release 2 (10.1.2), Part No. B14001-01"? or similar section of the release you are using?
Please note most, if not all, oracle documentation books are available starting from the first google hit of "oracle documentation".

Can't logon via easy DMS

Hi All,
I am trying to log on to the DMS via Easy Document Management, but somehow it does not work. The server responds with 'Logon failed. Username or password incorrect', but my input is 100% correct.
What am I doing wrong? Do I need special rights to use the system? I am able to access the DMS using the SAP Gui.
Thanks a lot,
Dominik

Hi,
I've now run the trace, and in the trace i get the following
ERROR file opened at 20080108 093502 W. Europe Stand, SAP-REL 620,0,1450 RFC-VER 3 652809 MT-SL
T:2360 ======> Name or password is incorrect (repeat logon)
T:2360 <* RfcReceive [10] : returns 3:RFC_SYS_EXCEPTION
No surprise there. I cannot get the abap debugger to open. Note that Easy DMS is running locally, whereas SAP GUI is running as a Citrix app.
I have the S_RFC authorisation, but i doubt that is the problem. I have checked the ST22, and no dumps.
I've tried with small case and upper case passwords, but no success. So i still think there is something wrong that has nothing to do with authorisations, but more likely has to do with password/username management. I've configured Easy DMS in the past on older systems (4.6 and 4.7) and never had this problem.
Any experience setting up Easy DMS in a was 2004 or 2004s environment out there?
Regards,
Espen Leknes
Edited by: Espen Leknes on Jan 8, 2008 2:27 PM

Reports not getting generated

Dear All,
I know this is a repeat query but im unable to find information from the blogpost http://scn.sap.com/docs/DOC-41109.
I have earlier configured the WWI setup in a linux server. Now I am testing it on a windows server. I have made all the configurations in word and for generation server. The issue is, the report is not getting generated in report management screen and is in status Generation possible always.
When i check the wwi monitor, the doc type SBR is getting released but not getting completed. Please see the screenshot. CGSADM is working fine, RFC is working fine. I tried creating documents in CV01N and they are getting created. The DCOM settings are also good and activated the permissions there too. The DMS settings are set as per the SAP notes. However The job i scheduled is in status Finished for document generation. But when I try to generate the report, the report is created using a variant and the status of the report is in generation possible always. I checked the variant of the report and the validity is in REG_WORLD. I understand that there is some issue in the scheduled job.
I have scheduled only one job for Document Generation as follows.
a)Enter the job name - DOC GENERATION and choose a job class - A.
d) Choose Start condition and in the dialog box, choose After event.
e) Enter SAP_SYSTEM_START in the event field.
f) Activate Periodic job - HOURLY
g) Choose Check and save your entries.
h) Choose Step and choose ABAP program in the dialog box that appears.
i) Enter RC1WWIDS as the ABAP program name.
j) Choose Check and save your entries.
k) Before you leave the Define Background Job screen, you must save your entries once more.
Result: The job is started whenever the SAP system is started.
aFTER REPEATED ATTEMPTS, THE RESULT IS THE SAME AND NO CHANGE IN STATUS OF THE REPORT.
Kindly suggest what step am i missing . I have been through all the blogs in SCN. My old blogs are however missing and hence I am not able to access them.
I am using SAP GUI 7.30, ECC6 and EHP 5.
Regards
Dhinesh

Dear Dhinesh
Please help me to understand your system landscape.
a.) Did you have had a SAP EHS up and running together with a "linux server" based WWI version
and
b.) now you are switching the same SAP system to a "windows server" based version?
I am not sure about your screenshots. But you seem to have more than one gen server attached to the same system; did you updated as well WWI?
So no adaption of general SAP set up (like DMS etc.)?
Therefore any job scheduled (before afterwards) is done using a SAP account having the necessary access rights?
Can you please check this:
1.) create several sessions; one with WWi monitor and one with CG02; try to generate a different report for the same spec id (e.g. not MSDSUS in EN, but MSDS/FR) and check progress in WWI monitor as well as CG50
2.) select in CG50 the report in status "generation possible"; mark it and try to "go" on ; check access rights afterwards (su53)
I hate this status "generation possible". I believe you need to use "debug replace" to remove that entry; I can not remember any more but that was the only option to get "rid" of this entry
Please read WWI cookbook, There is a set up possible in such a way that any action on WWI server is "logged"; may be try to analyze the log file to get idea why there is no progress regarding the generation
PS: the problem you have detected is not related to the "validity area". It is a matter of communication issue between SAP and WWI server and the WWI process can not be finalized.
But you are not alone with your problem (e.g. check:
http://www.benxbrain.com/en/sap/program/RC1WWIDS-Generation-possible-status-not-changing-thread-1-1547841.htm)
http://scn.sap.com/thread/3311944
http://www.consolut.com/en/s/sap-ides-access/d/s/doc/H-ESEWSRSTAT
https://scn.sap.com/thread/1575223
http://sap.ittoolbox.com/groups/technical-functional/sap-dev/ehs-wwi-processing-272462
Check as well your own thread: http://scn.sap.com/thread/3304285
C.B.
PS: may be check: http://www.stechno.net/sap-notes.html?view=sapnote&id=1094307
as well as:
http://www.stechno.net/sap-notes.html?view=sapnote&id=580586
PPS I: logging feature of WWI is described here: Note 778684
PPS II: may be check: http://www.stechno.net/sap-notes.html?view=sapnote&id=1094307
PPS II: may be check as well: http://scn.sap.com/thread/3344033
and http://scn.sap.com/thread/1381004

Essmsh and esscmd error in 11.1.2.2

After epm11.1.2.2 installation and configuration done, my eas, shared service and workspace are working fine. I am able to retrive my essbase outline from excel addin as well. However, I get error when I am trying run essmsh in command prompt to invoke my MaxL script.
D:\oracle\Middleware\EPMSystem11R1\common\EssbaseRTC\11.1.2.0\bin\essmsh.exe
Error: Error initializing localization module
When I run esscmd in command prompt, it get me this error: Failed getting locale. Please set proper ESSLANG environment.
but when I checked in system variables, ESSLANG is set as English_UnitedStates.Latin1@Binary which is correct.
However, when I run startEsscmd.bat in D:\Oracle\Middleware\user_projects\epmsystem1\EssbaseServer\essbaseserver1\bin, it is able to connect to essbase.
I have checked setEssbaseEnv.bat in D:\Oracle\Middleware\user_projects\epmsystem1\EssbaseServer\essbaseserver1\bin as well but I didn't see ARBORPATH and ESSBASEPATH in system variables as per listed below in setEssbaseEnv.bat
@rem This script is used to set Essbase env.
@echo off
pushd "D:\Oracle\Middleware\user_projects\epmsystem1\bin"
call setEnv.bat
popd
set ARBORPATH=D:\Oracle\Middleware\user_projects\epmsystem1\EssbaseServer\essbaseserver1
set ESSBASEPATH=%EPM_ORACLE_HOME%\products\Essbase\EssbaseServer
set DOMAIN_HOME=D:\Oracle\Middleware\user_projects\domains\EPMSystem
set ESS_CSS_JVM_OPTION3=-Doracle.security.jps.config=%DOMAIN_HOME%/config/fmwconfig/jps-config.xml
set ESS_CSS_JVM_OPTION4=-DEPM_ORACLE_HOME=%EPM_ORACLE_HOME%
set ESS_CSS_JVM_OPTION5=-DEPM_ORACLE_INSTANCE=%EPM_ORACLE_INSTANCE%
set ESS_CSS_JVM_OPTION6=-Doracle.dms.context=OFF
set ESS_CSS_JVM_OPTION7=-Djava.util.logging.config.class=oracle.core.ojdl.logging.LoggingConfiguration
set ESS_JVM_OPTION1=-Xmx64M
set ESSLANG=English_UnitedStates.Latin1@Binary
set ORA_NLS10=%EPM_ORACLE_HOME%\nls\data
set HYPERION_LOGHOME=%EPM_ORACLE_INSTANCE%\diagnostics\logs\essbase
set PATH=%EPM_ORACLE_HOME%\bin;%PATH%;
set ODBCINST=D:\Oracle\Middleware\EPMSystem11R1/common/ODBC/Merant/6.1/odbcinst.ini
Any idea of what I can do to make my MaxL script works?
Thank you very much.

I am not sure whether startMaxL.bat still can be used in this situation.^^^Why would you think that essmsh.exe versus startmaxl.cmd would behave substantially (or even at all) differently? It isn't supposed to. StartMaxL.cmd has a bunch of pathing information -- that's what it's there for so you don't have to modify the path as per many of the above comments. Someone (so, like everyone) more infrastructurally (I just invented that word) proficient than I can likely explain why it has to be so. What I do know is that I use startmaxl.cmd in place of essmsh.exe and it seems to work. I've done this running MaxL code out of ODI 11.1.1.5 and it works like a champ, just like essmsh.exe did in ODI 10.1.3.6.
Do you know that you cannot use startmaxl.cmd from within a VB Script, uh, script?
Regards,
Cameron Lackpour

Attachments from SRM to SAP R/3

Hi,
We are currently setting up the DMS for document attachments from SRM5.0 to the SAP R/3 backend, and have followed the customising steps for both SAP R/3 and SRM accordingly.
In the process, we attach documents to the SC. The follow-on document created is a PR. The problem that we face is when we view the PR from ME53N, and select the Services for Object the attachments link is greyed.
However, in transaction CV04N, we can see the attachment/s via the object link (referencing the respective PR and item no.)
Also, if one creates a PR directly in the SAP backend, and then create an attachment via the Services for Object, you can see the attachments and the link is not greyed out. This attachment can also be viewed via CV04N
I have been through many of the links on SDN, and can not find any possible solution that describes this problem. Is there any additional customising that is required for this link to be visible and not greyed out when viewing PRs created from SRM?
Anyone experienced the same issue? If so, how did you resolve it?
Many thanks and best regards,
Alan Brouard

Hi Nacho.
Sorry the bad news, but account is not transfers from SRM to ECC or from ECC to SRM in contracts.
The Contracts goes between systems via IDOCs (BLAREL)
As you can see in transaction WE60, IDOC BLAREL02 has not account data.
Regards.
Raúl.

How can I combine profiles for different document types ?

Hello, we work with SAP basis 6.40 and we have several different documents set up in DMS. We want to allow users to see only selected app. files depending on the document type. Let me set an example:
DOKAR = ZDT only .pdf (profile name DMS_ZDT)
DOKAR = ZCS only .doc and .xls (profile name DMS_ZCS)
We created 2 profiles and assigned them to 2 roles.
The user with both roles who enter in the CV03N will see only .pdf files regardless of the DOKAR.
Is there some way to obtain a different filter based on the document type ?
Thank you,
Vincenzo Lucarelli

Dear Mr. Lucarelli,
based on your description I think the responsible function module is 'CV119_GET_USER_PROFILE'.
Due to information from our development team it is recommended to assign only one role to one user or profile. For further information you an see also the Online documentation. Due to this fact that function module only keep in mind one profile and does not take into account the second one.
Please consider following scenario as an example:
User 1 -> Role A -> Profile A
-> Role B -> Profile B
"User 1" will not be able to use all the profiles.
This is according to the logic in FM CV119_GET_USER_PROFILE.
As per the documentation in the customizing of DMS for profiles there is a recommendation that recommends to assign only one role to a user or activity group. So I think that the single profiles should be assigned directly to the user and not by using a role.
Best regards,
Christoph

[SOLVED] Best place to execute a single bash command at startup?

Hello everyone,
I have a very simple problem, but I cannot find a simple solution! I am trying to use the solarized color scheme with the URxvt terminal. I added all of the color definitions to ~/.Xresources, but when I try to use URxvt after rebooting, it is pink! Apparently this is because ~/.Xresources is not loaded automatically, it must be done manually with the command
xrdb -merge ~/.Xresources
Indeed, URxvt is pink before running this command but looks how I expect afterward. My problem has become: Where can I put this single command so that I don't have to type it every time I log in? I am using openbox and LXDE, so I tried putting it in ~/.config/openbox/autostart, like this:
#! /bin/sh
xrdb -merge ~/.Xresources &
I set the executable bit and rebooted, but this doesn't help. Neither does renaming the script "autostart.sh". I also tried putting this command in: ~/.xinitrc, ~/.xsession, /etc/xdg/openbox/autostart, and .bashrc, none of which worked.
It seems that I am missing something. I am confused and very annoyed that there isn't an obvious place to put this simple command!
Last edited by ubeatlenine (2014-06-20 17:50:56)

ubeatlenine wrote:
runical wrote:What I meant with 'How do you start your WM' was do you start your graphical enviornment from the commandline using startx or do you start using a display manager? This means: do you log in in a terminal and type 'startx' or do you get a nice fancy graphical login screen?
I get a graphical login, which I take it means that I am using a display manager (which I believe in my case is LXDM). Putting everything into ~/.Xdefaults has technically resolved the issue, thanks to Head_on_a_Stick for their suggestion! However, there is still one thing I would like to resolve. When I login and try to launch URxvt for the first time, I get a pink window in the default geometry. When I launch it a second time, everything works (I get solarized colors and my specified geom.) Why does this happen? Is there any way to get urxvt to work the way I want the first time?
If it is indeed LXDM you use, ~./xinitrc is not sourced, so putting the command there should have no effect. As ANOKNUSA said, this shouldn't be a question you answer with 'I think'. You set it up (DMs don't automagically appear or work without intervention), so you are supposed to know. If you don't know, it can mean that you are forgetfull, don't pay attention to your system (trust me, not a good strategy) or you don't use Arch. In the last case you'll have to go to the relevant forum as this forum is Arch support only.
As for your question about getting urxtv to work the first time, you should look into the logs/error messages generated by urxvt. Maybe you can find something there as there is not much to go on here. I still can't figure out why the first config didn't work, so maybe the problems are related.

Original document deleted from desktop

Hi i am creating a document in CV01N and attaching a word document from desktop and check in.
in CV02N i am deleting this word document and save
i could not find the original word document in the desktop
i don't want the original word document should be deleted from the desktop
can anyone help me

Hi Sunil,
I need a clarification, when actually document getting deleted from Ur desk top,
after checkin or after deleting the checkin document from DIR.
If it is getting deleted after checkin, then go to T-code DC30 - Workstation application and select the application of Word document and choose the details and remove the tick mark from "Delete file after check in" .
According to my knowledge there is setting in SAP DMS if U delete the checkin document from DIR it will get deleted from Ur desktop.
Still if U will face the same problem after the above setting, let me know to help you.
Rgds,
Sukan

Set up Webdocuments - DMS

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