Setting up document parking related workflow?

Hi all,
Has anyone had any experience or knows how to set basic document parking/posting workflow?
What I need to have is that a document is entered into the system by one user, parked and then the other person checks it is ok and posts it. If it is not ok then the message or something should be sent to the person who entered the document to correct it. If it is ok then it would be posted.
Thanks fot the help!!
Dusko

Creating separate site collection for each department will help you scale and grow better and easier to group SharePoint sites together.
Refer to the following articles which will give you an idea about the plan you should do before building a Document management system
http://technet.microsoft.com/en-us/library/cc263267.aspx
http://blogs.msdn.com/b/sgoodyear/archive/2009/07/25/determining-between-sharepoint-site-collections-and-sub-sites.aspx
http://atinkerersnotebook.com/2013/10/02/creating-your-own-document-management-system-with-sharepoint/
http://community.dynamics.com/ax/b/tinkerersnotebook/archive/2013/10/02/creating-your-own-document-management-system-with-sharepoint.aspx
--Cheers

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FI document park & Post Workflow WS10000051 Error.

Hi Guru's,
I am facing a issue with workflow WS10000051, when Approver REJECT the FI document from work item, then FI Document goes in change mode. Because of this the WF_INTIATOR is assigned with Approver name. So instead of workflow should go to original FI document creator person for change & correction, WF come again in Approver inbox for change FI document.
I checked the workflow log, Then found the WAIT for Rejection step having the error as per screen.
So i think if WAIT stage not completed, because of this FI Document opens in changes mode to Approvers work item. & Workflow processing changed from requester to Approver.
Please help me out.

Hi Guru's,
Following are the messages for WAIL step failure.
Temporary error in result processing of work item 000000403445
Message no. SWP030
Error when loading component: Work item 000000403442 locked
Message no. SWP034
Work item 000000403442 locked by user XXXX (enqueue error)
Message no. WL605
After few minutes new set of messages occurs
Temporary error in result processing of work item 000000403445
Message no. SWP030
Return message from work item 000000403445 within a closed component
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Please help help.

Work Flow and document parking

Hi frnds,
can any body explain about what is Document parking and workflow.
Plz Explain in brief about document parking and workflow.
Moderator: Please, avoid asking basic questions

Hold Document: It is for short term and is used when tranaction Dr or Cr is uncertained and generally its is used for external purpose. eg: Advance from potential customer
Parking Document: Its is for longer period generally used for internal purpose. eg: Advance made for employes.
What is the main purpose of this document. Why we are using this one to in FI? How it is useful?
Parking documents is used when we need to get any clarification regarding some account.
We can temporarily park or store this document till we get it cleared or approved.
Then we can post it.
Remember.... parking does not update the accounts....... it just stores the document..... whereas posting will update the accounts....( for example.... the reducing/increasing of the account balances).
The TC for Parking Documents is F-02 -> enter the required details ->go to the menu (at top ) ->Document-> Park.
To post a parked document : FBV0-> go to the menu Document-> Post.
Other TCs used pertaining to Parking of Documents are :
FV50 : Post / Delete : Single Screen Transaction
FBV2 : Change
FBV3 : Display
FBV4 : Change Header
FBV5 : Display Changes
FBV6 : Refuse

Activate Workflwo for document parking

Dear Experts,
Can anyone tell me the step by step procedure to activate workflow for document parking .
The scenario is as under :
I want message to be sent to the concerned authority once an invoice document is saved as complete. The user should then be able 2 check /change & post an invoice .
Regards
anis

Dear Experts,
Can anyone tell me the step by step procedure to activate workflow for document parking .
The scenario is as under :
I want message to be sent to the concerned authority once an invoice document is saved as complete. The user should then be able 2 check /change & post an invoice .
Regards
anis
Hi, Anis,
You can use work flow template WS20001003. In customizing for material management--> Logistics Invoice Verification-> Document Parking----> Activate Workflow Template for document completion.
Regards,
Tushar Patankar

Error in FI Document Parking Workflow

Hi Workflow Experts,
                               I have a FI document parking Workflow scenario which is 2 level release that is if the amount is upto 100000 first person will release if it's more than that the CEO that is the second user has to release.
For this i have activated the main workflow WS10000051 and for two level release i have activated the sub workflows WS10000052 for first level release and WS10000053 for secondlevel release.
I have also done the Release strategy configuration in SPRO such as
1) Workflow Variance
2) company Code
3) Approval Group
4) Approval path
5) Release group
6) Release approvers
in the following SPRO steps
1) Create Workflow Variant for Parking Document
2) Define Entry Screens for Parking Document
3) Assign Compaany Code to a Workflow variant for Parking Documents
4) Define Release Approval Groups for Parking Documents
5) Define Release Approval Path for Parking Doc
6) Assign Release Approval Path for Parking Documents
7) Assign Release Approval Procedure for Parking Doc
8) Define Users with Release Authorization for Parking Document. ( I have assigned the Position of CEO created in HR to this)
Now when the document is parked it throws the error
Error in workflow Customizing for document parking (tranasction OBWE) and it stops in the step Determining Sub Workflow.
Has anyone come across this issue.Please guide me in resolving in this issue, i am not able to identify whether this error is happening in workflow or due to some missed entries in SPRO settings of FI.
Regards,
Hari

Hi,
Are there any special settings for SUBWORKFLOWS
There is no Special Setting for Sub Workflow.
Only error which i get in my inbox is
Please repair the suspended workflow
1) Once you get the Error, open a new session goto T.code SU53 and see any authorization issue
    If Yes, send the screen shot to Basis Team to get the authorization.
2) If Authorization is fine, Check the binding for that Workitem Regenerate and Test it . Also Check the Workflow log and see which step error is showing, then see the Step history comments.   .
Regards,
Surjith

Document Parking Workflow Responsible Agent for Two level release

Respected Members,
I have done all the configuration for document parking workflow.
i had said if the amount is greater than one lakh it should go two-level amount release.
My organisation hierarchy includes two positions,
SUB_HEAD with user xyz
HEAD with user ABC.
i have assigned the position HEAD with two level release workflow in spro.
When i am creating a parking document above one lakh, the work items are generating and it is coming
in the inbox for the both users ie xyz and abc.
MY requirement is that when xyz user execute the work item then only it should go to abc user inbox.
it should not go to abc inbox as soon as document is created.
Please give me the answer as soon as possible,
Thanks a lot.
Manish

Hi,
Have you checked out SAP help file for this workflow?
[http://help.sap.com/erp2005_ehp_04/helpdata/EN/0e/0e3b00b84111d3b5b2006094192bbb/frameset.htm]
Regards,
Lim...

Document park workflow

Hi
Iu2019m working on FI document park workflow. We are having a custom workflow which gets triggered when ever a document is parked. The workflow is working fine and is correctly finding the agents. However there is a new change request that client does not want workflow to determine agent, instead client want to select approvers from a list and workfitem should go to that person. How can I achieve this(provideing list of approvers to user). is there a user exit or something available?
Thanks
Nash

Hi john,
You can use a method as suggested below or else use a form to view a list of approvers . since the values of form are stored in the container you can use the agent in the next step to send your work item.

Document Parking Workflow approval process in LIV

Hi all,
Can please someone let me know what is the role of a functional consultant in getting the workflow approval process setup for the Document parking in LIV process
Also, can please send any links are documentation...
Would be really thankful for any sort of help
Thanks

Hi，
According to your description, it seems that your main issue is about customID paramerter in workflow approval prcess.
About this, please refer to the two samples:
http://blog.petegoo.com/2010/08/22/workflow-4-email-approval-sample/
http://cgeers.com/2010/04/10/windows-workflow-in-asp-net/
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Document Parking Workflow

Hi guys,
We want to use the workflow function within document parking to invovle release authorisation before the document can be posted. I have done the configuration, and assigned an organisation unit postion 'XYZ' as the authorised object to release parked document.
I have also assigned some users to the position used above. I then created a parked document, but there was nothing in the workflow inbox of any of the users assigned to the release object mentioned above in the Business Workplace area, hence, the parked document cannot be released or posted.
Can someone help if I missed something out?
Regards
Fisayo.

Hi,
Have you checked out SAP help file for this workflow?
[http://help.sap.com/erp2005_ehp_04/helpdata/EN/0e/0e3b00b84111d3b5b2006094192bbb/frameset.htm]
Regards,
Lim...

Validation on Post Parked Document via SAP Workflow (SAP Business Workplce)

Hi,
I have create validation rules, and I have excluded t-code type FBV0, FBV1 and FBV2 by following SAP Notes 158739 in that validation prerequisites, so when user post parked document using t-code FBV0 the validation is not carried out and it's work perfectly.
But when user try to post parked document using SAP workflow, the validation was carried out hence, user can't post the parked document. Does anyone now how to resolve this? Appreciate your advise to solve this issue. Thanks.
Regards,
Bobby

In FBV0 use document list and the try and post it
Cheers
Prakash

Is it possible to find out if a certain type of document is available inside a document-set by the help of workflows?

Is it possible to find out if a certain type of document is available inside a document-set by the help of workflows?

Hi,
According to your post, my understanding is that you wanted to find out if a certain type of document is available inside a document-set.
Per my knowleadge, there is no out of the box way to accomplish this with SharePoint Designer Workflow.
To find the content type inside a document-set, there are two methods:
First, open a document set, click “New Document” option, then you can find the available content type in the document set.
Second, open the document set content type, open Document Set Settings Page, then you can see the available content type.
More information:
What is Document Sets in SharePoint 2010?
Best Regards,
Linda Li
Linda Li
TechNet Community Support

FI-Accounts Papyable-Document Parking!

Dear All!
I have configured the following in the system for posting of parked document.
1-Workflow variant-4000
2-assigned to company-4000
3-Release Approval Group
4-Release Approval Procedure
5-Slected the Sub Workflow WS10000052 (Standard)
6-Created a Simple organization Plan & Assigned the User to respective Position. ( Two Position 1-Accounts payable01, 2-Accounts Payable02)
SAP User"WF-0001" Parked the Document & System automatically forward this document to "Accounts Payable01". As Accounts Payable01 open Inbox & release or reject the Document, the System forward back to user "WF-0001". But in the Document system does not set release flag.
Also please guide me, after the release of document, the posting of parked document???/
Further, Please assist me, my client has the following requirement.
User WF-0001 will park the document, after the parking of document system automatically forward this document to Accounts Payable01. The user Accounts Payable01 has only authorization to reject this document or for release of document, it must forward to Accounts Payable02. The Accounts Payable02 has authorization to release/reject the document. At this time system should set the release flag. As the Accounts Payable02 release the document, then this document forward back to WF-0001. He may able to post this document.
Thanks

Hi Erasmus,
This SAP delivered workflow is triggered by configuration.
Check out the SAP Help here: http://help.sap.com/printdocu/core/print46b/en/data/en/pdf/FIBP/FI-AP-AP-PRK.pdf
Hopefully that will help you out.
Otherwise, you should look in transaction SWETYPV to see where this workflow is linked to your FIPP events, and de-activate it.
Regards,
Sue

Document Parking for Spl. GL Transactions

Hi!!!
I am trying to Park Document where in one line item Spl. GL Indicator is used.
System is giving Error Message where it says -
You have selected a posting key with a special G/L indicator of type 'Bill of exchange', or 'Down payment'. Document parking is not defined for special G/L transactions of the type 'Bill of exchange' or 'Down payment'.
Is there specific setting where we have to define Document Parking for Spl. GL Transactions?
Thanks & Regards..
Ameya...

Hi Anitha,
SAP does not plan to develop document parking with special G/L indicator for down payments.
It is not possible to park any FI documents that contain a line item for down payments as it is not developed.
As in standard R/3, the standard function is as follows:
You can park data relating to customer, vendor, G/L and asset accounts There is an additional fast entry function for G/L accounts. Both tax information and special sales can be parked. However, no special sales resulting from bills of exchange or down payments can be parked.
The above documentation can be found via R/3 Library > AC - Financials > Accounts > FI - Financial Accounting > Accounts Receivables > FI Accounts Receivable and Accounts Payable > Document Parking > Parking documents : Overview > What data can you park ?
Regards
Ravinagh Boni

Word document created by Workflows do not open

We are using Sharepoint Online (2013 version) and sharepoint Designer 2013
We have a requirement by which we would like to update a 'Word template' with the metadata information from a Document Set. A word document is created after the workflow executes, but the
created document is corrupt.
It does not open in Word Web App and when I open it using Word, I get errors.
I have Word 2010 installed on my machine. Can this be some kind of incompatibility?
I was going through some threads in this forum and noticed that this problem has been reported before also.
Is this some kind of a known issue when creating documents using Designer workflows?
What will be the alternate solution to meet this requirement
Any suggestions in this regard would be helpful
Regards,
Maneesh Agrawal

Hi,
According to your post, my understanding is that the word documents created by workflow could not open.
Did the issue occur in other libraries? You can create a new workflow, then check whether it works.
You can also use the Copy item action for a workaround.
Here is what you can try.
1. Have your template in a folder that is hidden from your views.
2. Copy the template file with a name of your choice using "Copy list item" action
3. Use "Update List Item" action to change the properties.
For more information:
http://community.office365.com/en-us/forums/154/t/155334.aspx
As this is the forum for the SharePoint server, I’m not familiar with the SharePoint online.
For this issue, you can also post your question to the forum for SharePoint Online:
http://community.office365.com/en-us/forums/154.aspx.
More experts will assist you, then you will get more information relation to SharePoint Online.
Thank you for your understanding and support
Thanks & Regards,
Jason
Jason Guo
TechNet Community Support

Error in documents parking and posting

Hello,
After I parked the document of vendor payment using F-65 , While I validate and post the documents using FBV0 I met a error as following:
" Formatting error in the field BSEG-PRCTR; see next message
Message no. 00298
Diagnosis
During batch input or when executing CALL TRANSACTION... USING a screen field was filled with an invalid input format.
System Response
Processing was terminated.
Procedure
The screen field has the technical name BSEG-PRCTR . The cause of the error is described in the following message.
Correct the appropriate BDC data."
How can i add the field profit center in F-65 of in FBV0 while posting the parked document ?
Thanks

Hi Tarek
at first please check field status transaction with OB14, OB41.
Please also check in transaction OBC4 for the relevant field status variant and the relevant field status group in "Additional account assignments" that "Profit center is not set as required.
do you have an asset line inside the document ?
When a classicaly parked document or a document parked by the complex posting via ENJOY is posted, a CALL TRANSACTION USING is run through. It can be compared with a batch-input session in the background.
If a document is parked with an asset line, it might be that in the asset line account assignments were derived by parking the document, although they are not open for entry. For making sure, that the CALL TRANSACTION USING is not failing for such lines, the settings of the asset accounting have to be disregarded and the fields have to be opend.
Then only the fieldstatus of posting key and G/L account are regarded. Since the fieldstatus of PRCTR is defined as required, the posting fails. If it was optional, everything would have worked properly.
Kindly revise your field status customizing
Kind Regards
davide

Setting up document parking related workflow?

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