SRM Error - Budget Almost Exhausted - Availability Control

Hi All,
We are trying to use the Internal Order number(Real Order) in the shopping cart which has
estimated costs value of 25000 USD in KO02 and budget assignment of 25000 USD in KO22 and
we have Tolerance limit if the above Internal Order number is used in range 90%-129% it should
show warning and if it is used above 130% it should show ERROR.
While creating Purchase Order in SAP ECC 5.0 with the above the Interal Order number the system
works as expected but the ISSUE is when we try to use the same Internal Order in  SRM 5.0 (classic scenario)
while creating shopping cart for value above between 22,500 USD to 25,000 USD (which is around 90%-129% of total value
25000 USD), the SRM system is  throwing 2 hard ERROR messages(instead of Warning messages).
Error Messages are :1.  Availability Control
                                  2. Item XXX Order XXXXXXXX Budget Almost Exhausted
Experts any hints to resolve this issue is highly appreciated.
Thanks in Advance
Noor

Sorry, there was couple of typo in the previous post.
I tried with both the OSS notes but it is not working.
I think the notes is specific to : if (I-information) messages are showing as (E-Error) then it will fix it seems but
in my case SAP Internal Order warnings and budget exceeded (W-warning) messages are showing up as E-Error messages
in SRM. The generic message BBP_PD 047 is being used to show the error messages(In an effort to fix this i also
tried changing the SPRO>SRM Server> CA basic settings>influence message control>BBP_PD 047 (standard message is W) but in our system it is forced to be E-Error) I tried changing it to Standard message(which is W-warning). Unfortunately
since it is generic message it affects other messages too(for example if I enter wrong cost center the message appears as W-Warning(instead of hard error).
My need is to display the Internal Order warnings as W-Warning in SRM(As shown in SAP) instead of E-Error.
Thanks in advance for your valuable thoughts and contributions
Any clue to resolve this issue is highly appreciated
Thanks
Noor

Similar Messages

  • Error while creating maintenance order - Budget almost exhausted.

    Hi Experts,
    We have maintained budget on WBS element. As per WBS report S_ALR_87013558 still Rs. 438000 available.
    Now when we were trying to make a maintenance order with assignment of same WBS element system is showing error
    "Budget almost exhausted" Message no: BP611. Actually the order cost is only Rs 18000.
    Could anyone help me to find the root cause of this problem?
    Please do the needful.
    Best Regards,
    Praveen
    Edited by: Praveen kumar on Aug 26, 2009 1:19 PM

    Hi,
    No, here we dont have PS team. Even I am also new to PS.
    Best regards,
    Praveen.

  • Error : Annual budget almost exhausted for document item 000001 (FMAVC006)

    Dear guru,
    I want to do release budget via FMMPRELE. It showed the error message :
    Annual budget almost exhausted for document item 000001
    Message no. FMAVC006
    Diagnosis
    The current budget consumption is 10.500.000 IDR (FM PB Availability Control) less than the annual budget for the document item 000001. Budget control on outgoing amounts ( ceiling type Expenditures) raised this message for the following combination of availability control ledger, fiscal year (and if applicable, year of cash effectivity) and control object:
    9H/2011/DUMMY/EXPENSE1
    FYI :
    The Budget Process is "Return" and the amount is 100.000 IDR
    These are the reports show :
    via FMRP_RW_BUDGET (Budget Overview) :
    > Current Budget : 10.700.000
    > Original Budget : 9.800.000
    > Return : -100.000
    > Supplements : 1.000.000
    via tcode FMAVCR01  (Annual Values) :
    > Consumable Budget : 10.800.000
    > COnsumed amount : 200.0000
    > Available Amount : 10.600.000
    How to solve this?
    Thanks before

    Hi,
    If you are on release ECC500 please check if notes 848408 and 849402 are valid to be implemented and if manual steps of note 924406 are applied in your system. This usually is the cause of this error message but only if ECC 500 is your release.
    Please check also if note 978580 is valid to your release and if manual steps are done already.
    Notes 1143244, 1092634 and 1145080 provide corrections to FMMPRELE also, check if it is valid to your release/package.
    This issue usually is related to a missing correction note or manual steps of the notes mentioned above for release ECC 500.
    Please let me know if the notes resolved the issue.
    Best Regards,
    Vanessa.

  • BP 613 error message in internal order budget availibility control

    I Define Tolerance Limits for Availability Control 50% has a react "2    Warning with MAIL to person responsible"
    but it  get a error message
    Item 001 Order 20000001 budget almost exhausted .It should be a warning but get error.
    Would someone help me?

    Hi
    Note down the message number.
    Go to T.code OBA5 input the Application Area first two letters of the message number and look for the message number (the other digits in the message number).Change it from E to W under online and Batch.
    Hope your issue should be resolved
    Good Luck
    Hari

  • Availability Control problem

    Hello Friends,
    WBS actual postings moved over defined budget tolerance value.Availability
    control type is 1, CJ03 shows the status AVAC (Availability Control Active).
    In configuration for availability control it is specified if total value reach 90% of budget value then throw an  error and if it surpases 110% of budget value  throw error message
    When i checked the 'Change documents in Status management' for the WBS element ISBD or insufficient budgeting status changed lot of time from 'Active' to 'Inactive' as shown.
    ISBD Insufficient budgeting"
    Inactive  08/01/2006 11:29:36 PDUFRE            Create Purchase Order           
    Active     07/28/2006 02:56:14 RKNA    
    Inactive  05/18/2006 08:30:24 JGUIDRY            Change budget operative
    Active    05/12/2006 14:57:28 PDUFRENE        Create Purchase Order           
    Inactive 05/12/2006 11:14:53 RHYMEL             Change Purchase Requisition     
    Active   05/12/2006 10:18:41 SFOLSE             Create Purchase Requisition     
    Inactive 01/18/2006 15:41:04 PPALA                Create Purchase Order           
    Active   01/18/2006 15:41:04 PPALAHAN         Create Purchase Order           
    ISBD or insufficient budger is shown if as per the availability control restriction actual or committment surpasses proposed tolerance limit.
    Is it possible to surpass this error and post to WBS.? Does this depends on any user status, because when i tried simulation is quality system ,system popped up error showing value exceeded available limit.
    Please give your suggestion, i heard this is a serious SOX violation.
    Rahul

    Hi
    ISBD error message will come the moment when the budget is almost exhausted. You could have done Cost planning and Budgeting for the WBS element. If you are utilising most of the amount of budget within the short period, system will throw this error as in the background, system divides the amount budgetted for individual months period and system forecasts the expense for the balance period based on the actuals incurred for the WBS element till that period. This happens because of the Availability Control being active.
    Regards,
    K Lakshmanan

  • Purchase Requisition Committment and Availability Control

    Hi,
    We are using availability control based on usage 1 i.e. during the budget allocation/release, the availability control gets activated.
    Now i have poject structure where a user have already created PR i.e. committment of 10000 USD and whereas i got an budget of 5000 USD. So when i go in CJ30 and CJ32, then system is not allowing me to release the budget as the existing committment is greater than the budget.
    My question is that do this PR committment is to be considered as Real comittment. My understading is that if there is no budget then the committment of any type should not be allowed at first instance. How generally it works?
    Thanks in advance

    My understading is that if there is no budget then the committment of any type should not be allowed at first instance.
    Rajesh, Not everybody will use the budgeting functionality for Project, So it is not forbidden in Std. SAP design. But, if you want to forbid posting of committment cost or actual cost before budgeting, then read these notes
    Note 599813 - Availability control before budgeting
    Note 602588 - Availability control before budgeting
    Follow the suggestions mentioned in the note.
    Is there anything by which we can avoid the committment creation by using the user status on WBS element (even though the commitment is created at activity, it gets rolled up to the parent WBS)?
    As Gokul mentioned, you can restrict creation of PR on WBSE by User Status, but you cannot restrict rolling up of Commitment cost from activity to WBSE by any user status.
    Edited by: Ahmed Rifaee on Aug 13, 2010 3:22 PM

  • Payment Budget Exceeded - Availibility Control

    We are trying to save a Purchase Order which is using a commitment Item, and get a error "Payment Budget Exceeded"and above this error it says Availability Control".
    but when we check the budget allocation against this commitment we find enough amount available.
    how do we get around this problem?
    Lalchand.R

    Hi suresh,
    I solved it myself.
    Ref: Note 573556 - If availability control works correctly?
    in this note he mentions :
    If you think the available budget amount is not correct, please run report RFFMAV01 (RFFMAV01X) or RFFMAV02 (RFFMAV02X) to check
    If the 'Assigned budget' is same as the 'Commitments/actuals', if not, you must run report BPINDX03 first to correct it.
    IN report RFFMAV02X the assigned budget and commitments/Actuals were not matching, I ran this BPINDX03 and all was done.
    Basically it recontructs the AVC.
    Lalchand.R

  • Exempted cost element not working for budget availability control

    Hi,
    I have configure the exempted cost element in our sandbox client. In the SAP IMG menu Project System -> Costs ->Budget-> Specify exempted cost element I maintain the following entry.
    COAr      cost element        Origin Group
    0200         433010                     *
    Then in the material master of a material I maintain the origin group in costing 1 view as 001. Then I do a material issue against the network of a WBS in MB1A tr code mvt type 281 and post the cost to the cost element 433010. As per the exempted cost element logic this should not affect the budget availability since the cost element 433010 is define as an exempted cost element. But the system shows actual incurrence for this transaction and reduce that must amount from the budget. I check this is the S_ALR_87013558 report. To re-ensure I do the Project Info database rebuilt in CJEN tr code then activate the availability control in CJBN but this is of no use. The S_ALR_87013558 still shows the budget available as total budget minus the cost incurred in the cost element 433010 in the above transaction.
    Please let me know if anybody has configured the exempted cost element in their client and have resolve this issue.
    Thanks and regards'
    Preetam

    Hi,
    This is a std SAP Functionality and system should exempt the costs for the cost element maintained in the Configuration for that Controlling Area.
    Muzamil

  • Budgeting & Availability Control

    Hi Gurus
    We had activated Internal Order Budgeting & Availability Control check & had used it to procure Fixed Assets. The internal order is created (t-code KO01) & budget value is assigned (t-code KO22). The internal order is assigned to an asset (t-code AS01). This asset is used for procurement in MM module - purchase order (t-code ME21N), goods receipt (t-code MIGO) & subsequently invoice verification (t-code MIRO).
    We have a unique situation. Some of our colleagues have created the order, assigned the order to the asset & completed the procurement cycle without assigning the budget. Now we would like to assign the budget to the internal orders we had missed & would like to check the availabilty control for all the transactions we had carried out. Is there a way to meet our requirement. What are the alternatives available to us?
    Thanks,

    Hi,
    I suggest you collecting the data on these orders (KOB1/KOB2), sum up the amounts and check what budget these orders required. There is no retroactive availability check possible. You can switch it on, but it will be active only for future postings.
    Regards,
    Eli

  • Internal Order Budget - Availability Control

    I have done the budget profile, entered the budget figures, created internal order budget with the required profile.  However, when I entered the fi document with this statistical IO, system does not give any message as per the tolerance setting actions.  I tried to run the activate availability control again.  But the system gives a message that availability control is not activated.  Why this is happening ?  Where can I see the availability control is activated for this Internal order ?

    Hi
    1. Check if your order is released
    2. Check in budget profile (OKOB) if activation type is "1" and whether you have checked "overall" or not....
    3. Hope you have defined tolerance limits against the combination of contr area and budget profile
    Regards
    Ajay M

  • Can Budget Availability Control be turned off at WBS elements Level?

    For Project and WBS elements, we activate the budget  availability control in the budget profile and assign the budget profile to the Project. So once we budget one WBS elements under that project and release the project, the availability control is active for all WBS elemens under this project.
    My question is whether we can turn off the availability control for one WBS element under that Project and let the availability control on for the other WBS elements under that project.
    thanks,
    Ting

    Hi,
    I doubt if this can happen. CJBW will deactivate avalability control for entire project. Try OPSX for that particular WBS, it will reset budgeted status. Not sure if this will help, try and confirm.
    One more way could be assigning userstatus to the WBS and restricting 'Availablity control' by that status. This option looks more practical.
    Regards
    Edited by: Shrikant Rakate on Sep 10, 2008 9:21 AM

  • Availability Control error during settlement

    Hi,
    When I run CJ88 settlement system gives error message
    Item 001 WBS element KGP-09-010.001 budget exceeded
    Message no. BP603
    Diagnosis
    Budget was exceeded by 78,000.00 INR in document item 001 WBS element KGP-09-010.001
    Configuration are- in OPS9 activation type 1 and with Release
    Tolerance Limit ++ for all transaction groups with usage 105%
    How is the budget exceeding though I have sufficient budget in WBS.
    Why was no availability error thrown when I saved the PO.
    Why is this giving during the time of settlement?
    The budget is exceeded by the amount assigned in the wbs i.e PO value.
    Plz help
    Regards,
    Suman ...

    hi,
    did you settle the lower wbs to higher wbs?
    if so, it is possible that when you settled, the cost were posted to higher WBS element but the budget was distributed...
    thus, there will already be an error budget exceeded since the cost is in higher level WBS but budget is distributed to lower level..
    check in CJI3 if indeed costs were already transferred.. it is possible that higher level wbs was not settled to appropriate reciever thats why the costs remained...
    that perhaps explains why if you release in higher wbs only, there is no error...
    hope this helps..

  • AI Control gives error: 10452 occurred at AI control. Possible reasons: NI-DAQ LV no interrupt level is available for use.

    How can I run out of interrupts while accessing my DAQPad? Does
    the community have troubleshooting suggestions?

    You don't say which DAQpad. If this is a device on your parallel port then
    you will need to make sure that the parallel port has an interrupt assigned
    and not just a base address.
    Check out the following from the NI Knowledgebase:
    http://digital.ni.com/public.nsf/3efedde4322fef19862567740067f3cc/bf7960eb90
    ef882a8625654e007d8b1a?OpenDocument
    Ian
    "Riverside Consulting, LLC" wrote in message
    news:[email protected]..
    > AI Control gives error: 10452 occurred at AI control. Possible
    > reasons: NI-DAQ LV no interrupt level is available for use.
    >
    > How can I run out of interrupts while accessing my DAQPad? Does
    > the community have troubleshooting suggestions?

  • BP607 Budget is exhausted but it is an error message

    Hi,
    We set the following tolerance limits to our budget profile.
    90% - 1 warning
    95% - 2 wanring with message
    100%-3 error
    We created budget for 5000  and has an assigned values 5000.
    WE release this current budget using CJ32 and do total up and then click save.
    We get the error message BP607 - budget is exhausted.....
    Since assigned values are 5000 and we have current budget 5000 and we are trying to release 5000 , we expect the system to issue a warning but it is issuing a message " like budget exhausted"  which is an error message and can not be saved.
    Any solutions ?
    Rgds,
    Manohar

    I think the tolerance limits might be greater than equal to
    try with tolerance limit of 100.01%

  • BPC - Budget Availability Control

    Dear Experts,
    I am interested in knowing whether Budget Availability Check functionality is available in BPC. If not, then does it mean that when both SAP ECC and BO-BPC co-exist, the Budget Availability Control configurations are required to be maintained in SAP ECC through modules such as Funds Management, Internal Order or Project System.
    Thanks,
    Sudhakar Shetty

    hELLO,
    Can anyone provide a specific answer on the possibility of having Budget Availability Check in BO-BPC. I understand that data has to be transferred from an operational system like SAP ECC to BPC. And, so a real-time Budget Availability Check may not be possible in BPC. But, wanted to know whether there is a solution to this.
    Thanks and Regards,
    Sudhakar Shetty

Maybe you are looking for

  • How to send mail through java program in solaris server

    hi i am writing java code to send the mail using my company SMTP ,the program is working fine when i run and deploy in windows environment but at the same time when i deploy the war to sun solaris server ,it is not working and throwing the Error sayi

  • Regarding field BANFN

    Hi All,    we have to develop a report which is based on  0PUR_C01 and Purchase requisition Number is the required field in the report.We have the required Purchase requisition number in datasource 2lis_02_scl  which is BANFN (R/3 field) but is not p

  • Text File - to- XMLFile  scenario    Conditions

    Hi friends,       My Text File contain data like this <b>MAT_NO</b> M1 M2 M3 <b>MAT_NAME</b> MONITOR PROCESSOR USB <b>MAT_PRICE</b> 5000 2000 800 Ect............................................. the above is my Text file.. now  i want to  load this f

  • HELP! Iphoto 2.0 problems

    hi.. i'm an idiot first and foremost.. anyway, i have an external hard drive where i have my photo library, photos etc.. for some reason i felt the need to rename it today, and now iphoto wont recognize the library or look for it. to compound matters

  • TS1717 itunes does not start up

    I tried removing itunes as suggested, but I continue to get "incompatible as the source of the problem.  It does open the first time after I install and then in subsequent times it just hangs and does not let the computer shut down.