Subsequent Credit - Unplanned Delivery Charges

Hello,
We have a return purchase order (ERS based) say for e.g.100 EA with a total value of $500. We complete creating the delivery, picking and goods receipt (Mvt type 161). Since this is an ERS based PO, we execute MRRL to create the credit memo and complete the cycle. The credit memo is created successfully and the entire cycle is completed. So far so good.
Now, we need to collect an additional freight charge (unplanned) of $50, from the vendor and hence we are trying to post a subsequent credit. Now while posting the subsequent credit we make sure of the following:
1. We only provide the quantity as 100 on the subsequent credit line item. No dollar value is given.
2. From the right most drop down box on the subsequent credit line item, we select the "Goods/Service items" option.
3. On the basic data tab on header, we input 50 in the "Amount" field.
4. On the details tab on the header, we input 50 in the "Unpl. Del. Csts" field.
Now when we try to simulate. The simulation shows that the vendor account gets debited by $50, and the GR/IR account gets credited by $50. However, as per our understanding the GR/IR account should not be pulled in at all, as there are no open items left for this particular PO on the GR/IR account. The open items have been settled by the credit memo created earlier. Should it not credit the price difference/stock account in case if there is not stock coverage or in case there is, respectively?, instead of the GR/IR account?
The system keeps pulling in GR/IR account to credit. Any explanation on this would be highly appreciated. I have checked the account determination and it is configured correctly.
A second issue is that the system does not allow us to post the subsequent credit, and it keeps giving the error message " Unplanned delivery costs will lead to negative value" . I also fail to understand why is it trying to subtract the value of unplanned delivery costs from the line items instead of adding?
This used to work before in the systen, not sure what broke it. But any help on how to resolve this issue would be highly appreciated.
Thank you all.

You can do this in two ways
1) You can post the amount in "unplanned delivery cost" field of MIRO. For doing this u need to assign GL account in OBYC
or
2) You can activate GL account tab for MIRO and then post the amount against a GL account in this tab. This tab will come at item-level once it is activated
hope this resolves ur problem

Similar Messages

Unplanned Delivery Costs in Invoice Verification

Hiii All ,
I am getting an error " Balance in Transaction Currency " when i give the Unplanned delivery costs. The configuration that i made is Unplanned delivery costs should be added to the Invoice Items. This comes when i am posting the Planned delivery costs i.e freight Conditions. Please suggest me if any configuration is missing.
Regards,
Kumar

Hi,
You appear to be adding Planned AND unplanned delivery charges somehow????
If you have entered freight conditions on the PO and if that freight cost is being captured during GR (as you indicate by the value of 110 at GR stage) then why are you entering unplanned delivery costs as well?
You should be simply selecting the option "goods/service items + Planned delivery costs" from the pull down list in the centre -right of the MIRO screen (if the delivery costs are included on the same invoice and vendor). the total value for the invoice amount should be entered as 110, (If you are ONLY entering the planned delivery costs then select this option and ONLY enter 10 as the invoice amount) but there is no reason to enter ANYTHING in the unplanned delivery costs field because these are PLANNED delivery costs.
Or are you saying that there are unplanned costs on top of the planned costs? In which case the invoice amount should be 10 PLUS the unplanned costs.
Steve B

Unplanned delivery costs requirements in MIRO

hello,
at present we are using sap ecc 6.0. While doing MIRO at present, the Unplanned delivery cost are taxed. Client has the requirement that they should have options to choose whether they should tax or not tax the unplanned delivery costs. is there a way to give them this option.
Edited by: soumyaps on Feb 10, 2011 10:35 AM

Hello,,
Sometimes, during the creation of a PO, we will not be knowing the actual Delivery / Freight Costs to enter in the PO. This will be known or available at the time of Goods Receipt. At that time we may have to change the PO and enter the Freight and then do the GR. Some times if already some GRs are made for a PO and for the latest delivery the Freight Vendor has charged some amount then changing the PO option also will not be correct.
During these situations we can use the Unplanned Delivery Charges in MIRO and enter the amount and post it
Check this answered links
Re: Unplanned delivery costs
MIRO unplanned delivery costs.
Re: unplanned delivery cost - miro
Re: configure Unplanned Delivery Cost Account
Regards
Mahesh Naik.

No taxing on unplanned delivery cost

Hi all,
I have an invoice in MIRO where I have manually entered the QST provincial tax - lets say $350.49. When I click simulate, the QST amount is fine (stays the same at 350.49).
But when I add an unplanned delivery cost of $5, the QST amount increases. It looks like it is taxing the unplanned delivery cost of $5 and adding it to the QST amount. Is there a way to prevent taxing on the unplanned delivery amount?
Thanks

Hello,
My requirement is when I create subsequent debit - unplanned delivery cost (tab details) using MIRO :
- the system check how much amount invoiced + current unplanned delivery cost to be posted compare to the tolerance limit.
Because currently, when I create subsequent debit (Tcode = MIRO) If I put the amount in unplanned delivery cost field (header level), it always go through.
but if I fill the amount in the line item, I got the warning for tolerance limit, and then if I post it, it will be blocked for payment -> this is the checking that I want for unplanned delivery cost.
Should I use user exit to have this checking ?
Thanks,
Melissa

Delivery charges for local transport

Dear Experts
We have an issue regarding unplanned delivery charges handling.
our local suppliers will forward their material through local Transport facilities it may be an auto or a lorry and the transpot charges are to pay basis.
this value we want to trigger for every GRN (item wise) how could this happen.
Is it possible by maintaining any sepecial Condition type with calculation type as "R" or
Please suggest with your valuable suggestion.
Regards
Chaitanya

First of all maintain the transporter as your vendors.
then in your pricing procedure check if you have any freight condition type with an Accounting key and Accurals.If not then create and maintain it in your pricing procedure.In obyc setting against that Accounting key maintain a g/l account.
In your PO use that freight condition type and in that condition type in the PO maintain your transporter vendor code.
Now do the GR and check whether it is meeting your requirement.Check it in your quality system.
regards,
indranil

Unplanned delivery , packing and carriage charges

Hi ,
We have a scenario where at the time of GRN we do not know the planned , packaging and carriage charges . This has to be accounted for during invoice posting .
Kindly advise how to do the same. I need to be guided tab and field wise in invoice posting .
Regards
Nandini

You can do this in two ways
1) You can post the amount in "unplanned delivery cost" field of MIRO. For doing this u need to assign GL account in OBYC
or
2) You can activate GL account tab for MIRO and then post the amount against a GL account in this tab. This tab will come at item-level once it is activated
hope this resolves ur problem

Question on unplanned delivery costs need to go to GL account ????

Hello
I have a question regarding unplanned deliver costs. I am a FI analyst Can you please explain my how I can solve my problem . My user wants unplanned delivery costs to go in to the GL account .
In MM account determination GL account is set up but when I am doing MIRO
. I am putting total amount in amount field and freight costs in unplanned field under detail section.
When I simulate it gives me tax code related warning when I hit enter it credit vendor and debits GR/IR clearing and some debit to inventory account but not to freight account,
Whats the problem. Can someone explain me :
1)     What do I need to do to make it go to GL account ( account is set up but what is tax code related error . how do I fix that,
2)     How does unplanned delivery costs work if I have tax, discount and freight.
3)     Is tax calculated off total amount (inventory + freight) and discount too. How can I prevent that so that my tax is calculated just on inventory amount?
4)     DO I have to put total in amount field (meaning inventory amount + fright ) or not .
I will be grateful if someone can guide me towards right direction. Please give me a detailed answer. How does it work???
Thanks
Kavita Reddy

in standard setting the freight amount gets debit in the stock or inventoy account and gets credit in the fright accoutn at the time fo gr so it means the amount of frieght is gettting invenotrised
now at the time of IV IN MIRO SYSTEM CREDITS THE VENDOR ACCOUNT AND DEBITS THE GR/IR account
if u want to settele the planned delivery cost then select the laout variant for the planned delivery at item level
or in case if u want to make use of the unplanned delivery cost then u r doing the right step
but as u simulate the g/l accounts sytem will debit the inventory or stock account for it rather then frieght account (i belive so )
as the uplanned delivery cost may be getting inventorised that is added to the material price
and as u said u dont want to have tax calulated on the unplanned delivery cost then i suggest u to post it as subsequent debit and there do not make use of the claulate tax option or do the direct posting for the g/l account option

Query-Unplanned delivery cost

Dear All,
This is regarding Unplanned delivery Cost:
I make an PO of a Material of 15000 Qty in which PO Value is calculated excluding Freight charges .
But while doing GRN I comes to Know the Freight charges. Let us say 500 Rs but this is for 10000 Quantity (Here the vendor is different (Transporter)).whereas 5000 Qty will come later on.
So i have configured that during GRN Vendor can be changed. or for this USer will Go into Change PO mode and will put the freight charges as 500
But this freight charges is distributed on 15000 quantity whereas actually i want that this freight charges can be uploaded on 10000 Quantity.
How it can be handled ?
Whereas when next time when i receive remaining (5000 Quantity) at that time freight is 200 Rs (For eg)
How it will be uploaded on 5000 quantity.
Can it be possible that i ask the user to put 1 Rs as nominal value in FRB1 for (transporter as Vendor)
And after doing MIGO out of this 1 Rs proportanately distribute this value on 10000 qty (lets say 0.75 Rs )
And while doing MIRO I select the PO no and Planned deliver cost where in it will show quantity as
10000 and freight value as 0.75 (Here i will put the actual Freight) But in this case if i put the actual freight it gets uploaded on Freight G/L.
Is it possible that the freight gets uploaded on Items which i am purchasing?
If i dont put the actual value instead of 0.75 and instead of that can i put this value in Unplanned delivery cost. But i think if i put the Unplanned delivery cost as 500 Rs ,system is showing me only the Credit amount of Rs 500 on Vendor and on freight acct as 0.75
i.e Transporter is getting credited by 500 Rs
and only Freight acct is getting debited by 0.75
balance 499.25 Rs it is not showing at all.
CAN U PLZ GUIDE ME ON THIS ????
REgards
Shailesh

Hi,
Why dont u put the charges directly in MIRO rather than modifying the PO. This way u can distribute ur charges as per quantity
Thanks,
Sourabh

Unplanned delivery cost will lead to negative value

Hi everyone,
i have this issue. I m trying to cancel an incoice document from MR8M.When i do that i get a message: No m8281, unplanned delivery cost will lead to negative value.
Can someone help me with this? what do i need to do?
Regards

Hi,
This problem is caused by a program error.
Refer the notes 1377622, 992146
You use transaction MIRO "Enter Incoming Invoice" to enter an invoice that has a reference to a purchase order. Based on your Customizing settings, the unplanned delivery costs are distributed to the individual items.
1. You enter negative unplanned delivery costs on the "Details" tab page. The negative unplanned delivery costs lead to a negative invoice amount.
              The system does not issue error message M8 281 "Unplanned delivery costs will lead to negative value".
              Negative invoice values (EKBE-WRBTR, EKBE-DMBTR) are written in the purchase order history. This results in an error in transaction MCE7 "Material Analysis (PURCHIS): Selection".
2. You post a subsequent credit. You enter unplanned delivery costs on the "Details" tab page. The unplanned delivery costs lead to a negative total invoice amount.
              The system does not issue error message M8 281 "Unplanned delivery costs will lead to negative value".
              The negative total invoice amount (the total of EKBE-WRBTR or EKBE-DMBTR) leads to an unexpected distribution of unplanned delivery costs for the next invoice document.
(SAP Customizing Implementation Guide -> Materials Management -> Logistics Invoice Verification -> Incoming Invoice -> Configure How Unplanned Delivery Costs Are Posted)
Other terms
Negative, delivery costs (DLC), bnkan_fw, rewwr, M8 281, rewrt
Reason and Prerequisites
This problem is caused by a program error.
Solution
The Support Package for Releases 4.70, 5.00, 6.00, 6.02, 6.03 and 6.04 corrects this error.
Advance correction: implement the correction instructions.
Header Data

Issues with Freight delivery charges when the PO is partially received

We are having issues allocating charges for inventory valuation as well as rolling up total freight for payable invoices. We will receive partial POu2019s (via inbound delivery) with related freight for that portion. Then a couple of weeks later we will receive another segment of the PO (via inbound delivery) with more freight on it. It would be ideal if the inbound deliveries allowed us to allocate freight on the document similar to how we do with outbound deliveries but that does not appear to be an option.
Using the freight Condition at header level works great only when when the PO is full received, on partial GR's it should exist an additional solution for it.
Once the user process the first Goods Receipts, the header condition become blocked or it is gray out (It doesn't allow changes to add more freight to cover the Items we haven't receive.
Any help will be highly appreciated.

Hi,
We can handle this using unplanned delivery costs at the time of invoice.
You can opt for GR based invoice verification.With this we can enter invoice for each goods receipt.When we enter invoice for a partial GR quantity the frieght amount portion that is mentioned in the PO is automatically captured for that perticular portion of inventory.For the subsequent receipts if there is any additional frieght than the planned delivery cost, that can be provided as unplanned delivery cost in the invoice for the perticular portion of inventory.
Regards,
Ramabhupala Reddy

SAP cancellation goods receipt after posting unplanned delivery cost

Dear all,
I created one SAP purchase order, quantity 10 pcs, net price = 10 usd for one pc. Invoice receipt & goods receipts is done. When goods receipt, accounting movement as following:
debit stock account: 100
credit GR/IR: 100
Invoice receipt as following:
credit AP: 100
debit GRIR: 100
After that I had another invoice for unplanned delivery cost: 10 usd
its accounting movement is:
credit AP: 10
debit stock account: 10
After receiving invoice for unplanned delivery cost I must cancel goods receipt document, the SAP system has accounting movement as follow:
credit stock: 110
debit GRIR: 110
But my customer want that it must be accounted as below:
credit stock: 100
debit GRIR: 110
credit XXX: 10
HOW CAN I DO FOR THIS SITUATION????? PLEASE HELP!!!!!

Thanks Chandra Shekhar!
But when I did as you suggested (In SPRO Goto MM-LIV- Incoming Invoice- Configure How Unplanned Delivery Costs Are Posted here against the company code put the option 2. Configure your system to post the unplanned delivery costs separately.)
Subsequent debit for unplanned delivery cost as below:
Credit AP: 10
Debit Unplan. delivery cost: 10
when I cancel goods receipt, its accounting document as follow:
Credit stock: 100
Debit GRIR: 100
HOWEVER, my customer want that Subsequent debit for unplanned delivery cost as below:
Credit AP: 10
Debit stock: 10
Until cancellation for goods receipt (after invoice receipt (100usd) & Subsequent debit for unplanned delivery cost (10 usd). It must be as below:
credit stock: 100
debit GRIR: 110
credit XXX: 10
HOW CAN I DO FOR THIS SITUATION????? PLEASE HELP!!!!!

Subsequent Credit Memo

I have a requirement to post a subsequent credit memo that have been send by some vendors in order to make correction to the prices that they have charged in a previous invoice.
I need therefore to post a subsequent credit memo for a purchase order that have already been invoiced. The PO contains a great number of items and the subsequent credit memo that is received from the vendor contains only one value. How can the system determine and split this value to the items of the PO?
Do I have to do something in the customizing??

Hi,
as you know when you post a subsequent credit if the price in the invoice is too high.th total quantity invoiced for the purchase order item remain same,total valu invoice is reduced
as you got invoice from vendor for small amount,now you want to split this amount amoung all item
i dont think there is any customization for same
you have to reduce it maunally as per item
Regards
Kailas ugale

Unplanned Delivery costs in MIRO for different Vendor

I have an annual PO and I invoice it with normal MIRO transaction.
At the same time I have one service which I want to be a unplanned delivery cost for this PO. This service will be assigned to the material account and it is for a different vendor.
Can I do it in MIRO creating only the value in the unplanned delivery cost and insert a different vendor? In OBYC this is assigned to UPF category.
Can you please help me?

Hello,
You can use transaction MIRO to do unplanned delivery costs.
You use "Subsequent Debit" and insert the PO number (equal to invoice). The system will show the lines of the PO that were already invoiced and in the tab "Details" you should change the Invoice Party and inser the value of the unplanned delivery costs in the field "Unpl. Del. Csts".
If you don't have the costs in the PO for different vendor you must create like this...with Subsequent Debit. Only if you have planned costs in the PO it is possible to do it invoice and costs in the same document for different vendors otherwise you must have 2 documents (invoice for the material vendor and subsequent debit for the other unplanned costs vendor).

Post unplanned delivery cost to different freight G/L Accounts

Hi,
Regarding the freight costs the business process is at the time Purchase Order creation, the company does not know what is the freight costs that is going to be charged by the vendor. The freight charges will be known when the vendor sends the Invoice. The purchase order contains the materials to be drop shipped by vendor directly to customer or cross dock delivery to company premises.
The business requirement is when the MIRO invoice is posted, user will enter the freight charges at the document header level and that value needs to be split among the PO Line items and needs to be posted to separate Freight Cost G/L Accounts based on the account assignment category. For drop ship items the freight cost to be posted to one G/L Account and for cross dock items it needs to be posted to a different G/L Account. Later on this freight cost to be applied to customer invoice for charging the customer with the vendor freight cost.
The solution option we have considered is to define two statistical freight condition types at PO Level (one to be triggered for Drop ship materials and the other to be for Cross dock items), in the pricing procedure assign two different Account keys to these condition types. At MIRO users enters the freight cost as unplanned delivery cost, write the code in a user exit to split this value among the freight line items of the MIRO invoice. As separate Account keys are assigned to the condition types the values can be posted to separate G/Ls. To bring these values to customer invoice we will develop a custom routine in SD pricing procedure.
Request the experts to let me know if there is any simple way to map this requirement.
Thanks & Regards,
GLN.

Hi,
As at the time of the PO you do not know the freight costs and you want to post the freight costs in the MIRO as unplanned delivery costs . and there is no way you have to post as unplanned .
Here your requirements are 1. Post to separate GL accounts and 2. distribution among line items .
However both of your requirements are given with sap standard functionality with the below sap link .
Logistics Invoice Verification (MM-IV-LIV) - SAP Library
check spro--mm--liv--incoming invoice ---configure how unplanned delivery costs are treated .
at the same time when you maintain the condition type for frieght iN PO , they will become the planned delivery costs . if this come in to picture FR/IR account will come into the pictute at GR and IR .
i think your requirement will be partially met . and the coding part may become fuzzy rather to go with the standard.
Regards,

Vendor change in PO for delivery charges after MIGO

Dear All,
System is allowing to change the Vendor for delivery charges even after the MIGO has been done, without any message (warning/error). The Vendor field is editable in PO, even after MIGO.
Vendor was changed, But at the time of MIRO system is showing the old vendor, not the changed one.
Problem is explained with one example-
PO created with "Freight" Delivery charge - with vendor ABCD.MIGO was done.
After MIGO the exact vendor for the Freight was know, Vendor XYZ . As system is allowing to change it without message, it was changed. No change log is there for the changed vendor.
But now at the time of MIRO, system is suggesting u201CPlanned delivery costu201D for Vendor ABCD, not for XYZ.
So how to proceed as the payment has to be done for the new Vendor XYZ.
Please suggest.
Regards,
Vijay P.Bhaware
Edited by: vijaypb on Aug 28, 2011 4:40 PM

Hi,
Please check SAP Note 549408 - Conditions modifiable after invoice receipt for the same.
THis will resolve your issue.
Symptom
You already posted an invoice receipt for a purchase order with delivery costs, but no goods receipt yet. After that you can still change conditions of type 'B' (Delivery costs) via Transaction ME22 or ME22N in the purchase order.
Solution
Refer to the attached advance corrections.
In addition you must adjust message V1631 as follows:
Change the short text of the message via Transaction SE91 as follows: <Z1> No new delivery costs must be entered after occurred GR/IR.
Extend the long text by the following passage in section 'Diagnosis': <Z1> After an occurred invoice receipt the change of delivery costs is not allowed in the purchase, either, as information for the correct process are no longer available and the postings can no longer or not without errors be carried out, particularly after the deletion of posted delivery costs for subsequent cancellations or invoices.
Regards,
Sandesh Sawant

Subsequent Credit - Unplanned Delivery Charges

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