Subsequent debit to post to GL instead of vendor account

Hi
We will debit to stock account and credit to vendor account for unplanned charges thru subsequent debit. Due to business requirements to post the unplanned charges to GL account instead of vendor account. The desired entries are debit stock account and credit to GL-prepayment account. Users would like to track the prepayment incurred for the services. Are we able to configure the posting to GL account instead of to vendor account thru subsequent debit? You advice is much appreciated.
Regards
Kang Ring

Hi Kang Ring Toh ,
You can do..
In this scnario. you should activate Authorization G/L account tab in MIRO.
spro>MM>LIV->incoming invoice>activate direct posting to GL account
Then in MIRO you You can view the additonal 2 tab will shown.
after enter the PO number you can chooose the G/L account tab & post it to particular G/L Account.
SAM

Similar Messages

Subsequent debit for a vendor before invoice??? (URGENT!!!!!)

hi all,
i want to post subsequent debit for a vendor before invoice. but the system is giving a message "The quantity to be debited/credited cannot be any greater than the quantity invoiced so far."
can anybody tell me how to post subsequent debit before posting the invoice (i haven't got the vendor invoice yet but i must pay the freight cost).

Hi,
Subsequent debit : Rarely, you receive from your vendors invoices or credit memos that refer to transactions that have already been invoiced. Your company wants to use subsequent debits/credits to process these documents. A subsequent debit/credit changes the total invoice value only of a purchase order item but the total invoice quantity remains unchanged.
The processes are:
1) Subsequent credit or even subsequent debit is done when total VALUE" of invoice is changed.
2) Total invoice Quantity is remained same.
3) Only value based transaction takes place & not quantity base.
4) If credit memo is received from memo then subsequent credit is done in MIRO.
For example vendor has submitted invoice of 100 Qty for Rs 1000 & we have posted the invoice & subsequently he realized that he has invoice for higher price i.e. it should have been actually 900 Rs as against Rs 1000 .In this case he will send a credit memo of Rs 100 for which we will be doing subsequent credit.
5) This is done for PO items if an invoice is already posted
6) cannot refer to particular invoice
7) Listed separately in PO history
8) In PO total values is updated but not Quantity.
For ur case you can pay to Vendor(freight cost ) by selecting Planned Delivery Cost instead of Goods/Services items in MIRO T.Code
Regards,
Biju K

Blanket PO - Subsequent debit

Hi,
    I see a scenario where a blanket purchase order is created , but without the item category 'B'. The value is limited by the quantity entered in the PO and by releasing it. The invoices are posted against the PO, with the amounts in the invoices from the vendor. And Goods Receipt also posted for that amount.
Once a subsequent debit is posted for the credit note received. Is there a necessity to post a GR in this case(possible with a negative value?). And if so, what could be the movement type.
Thanks
Aparna

Hello
Thanks for ur Reply.
MIRO -- Subsequent Debit -
>Tax code - S3 ( 10.30 % Services Tax) -
>PO NO. -
> change Vendor ( Import Vendor to Domestic Vendor) -
> Amount 4000 INR -
> also change Tax Code of Line Item   -
>Simulate
Vendor A\c -
>   4,348.18 INR Cr
Stock A\c -
> 4,000.00 INR Dr
Service Tax -
>     338.04 INR Dr
ECS             -
>         6.76 INR Dr
HECS          -
>       3.38 INR Dr
Above process I m doing against Import PO but I m not identify why its calculated Wrong Service Tax or calculating on which base amount ?
Actual Entry
Vendor A\c -
> 4,412.00 INR Cr
Stock A\c -
> 4,000.00 INR Dr
Service Tax -
>    400.00 INR Dr
ECS             -
>        8.00 INR Dr
HECS          -
>      4.00 INR Dr
Edited by: pawansarda on Jan 21, 2012 11:41 AM

How to posting to Vendor Account? Call for emergent HELP!

Hi Gurus,
This is my first time to posting donation wage item to vendor account instead of Balance Sheet Account.
Can anyone give some tip about this solution? Better in details.
Here's my questions:
1)Do we need technical account HRA(transaction) 1001 for document split in vendor posting ?
2)In technical account 1001 settings, whcih posting key should be used?
3)Should related G/L account be included in corresponding settings(in technical account assignment)?
Thanks.

Hi,
1 u2013 Create vender account in FI
2 u2013 Create symbolic account in table T52EK. In AA type assign KF for fixed vendor accounts (for exp Union fees) and K to personal vendor accounts (for exp loan repayment)
4 u2013 Assign Symbolic account to G/L account (HRK) through Tcode OBYU
Regards,
GRM

Posting to Employee vendor account

Dear all
I would like to know the advantages & disadvantages of posting the salary to employee vendor account.
With regards
Vani

Hi Ally,
1000HRK1400
Check the Company Code settings V_001_B or V_001_S as to the company code is linked with which chart of accounts.
Then comeback to the Node Activities in AC system and go to Assign vendor accounts.
Under the Chart of accounts select the one that is assigned to the Company code , there u can chk whether the entry HRK...exists or not.
One more thing u can try is delete the posting run and Run once again for some other employees series and check.
Regards,
Prabha

Posting Subsequent Debit via EDI(MIRO)

Hello All,
Any idea how to post the subsequent debit or credit via EDI using transaction code MIRO. We were able to post invoice/credit memo through EDI but not subsequent debit/credit.
Advance thanks for the reply.
Thanks
MP

Hi
Posting of subsequent debit and subsequent credit is not possible using EDI for invoice verification.
When you transmit invoice information via EDI, you
Cannot create subsequent debits
Cannot settle planned delivery costs
Cannot post with varying purchase order units of measure
Cannot post invoices for blocked purchase order items
Please check the link
http://help.sap.com/saphelp_erp60/helpdata/en/44/f50abcea3b11d194dc0000e83dd751/frameset.htm
Thanks & Regards
Kishore

Posting subsequent debit without reference to PO

Hi Guru,
Can someone advise me on how SAP can handle this scenario?
1) PO created
2) GR
3) Invoice received.
4) Email received that there is a price increase for this material. No PO reference is given as this is an intercompany purchase
How do i pay the vendor and at the same time adjust the inventory value only(quantity not adjusted) in this case?
Initially, I was thinking of doing the subsequent debit. However, subsequent debit needs PO reference or some documents reference which I don't have.
Thanks in advance on the help.
Regards,
Zhulk

do you really pay just on email notifications?
Isn't it a legal requirment to receive a debit note?
Further ask your vendor (especially if it is an internal vendor it should be easy) for which POs the price increase takes place.
Further you can search for POs with various transactions in SAP.

Subsequent debit

Dear experts
Below is my company scenario,
We did the GR in reference of PO in Dec.
but now we received a Debit note (stated 1 material is free of charge).
SAP only allow us to post LIV followed by Debit note. but the problem is that vendor only gave us the debit note instead of invoice.
Any idea how to resolve this issue?
Thanks in advance.

Hi,
you are trying to post subsequent credit for the PO for which you have not posted the invoice .That is why you are getting this error.
It is mandatory that inovoice must have posted prior to post subsequent debit/credit .In your case you have not posted any invoice ,then you have to use direct posting option to post directly to material or GL account
or First post invoice then post subsequet credit .
hope it clarifies

Subsequent debit Vs FI invoice

Hi,
I have posted an MM invoice against vendor PO.
But now venddors sends me an invoice for some additional charges he incurred .
What is the impact if I post an FI invoice directly through FB60 for additional charges instead of Subsequnet Debit?
Which one should be prefered?

Hi Harikrishna,
thanks for your reply.
We observe that there is no limit for amount whihc we can post with subsequent debit.
I mean if PO value is Rs 10000, PO is released then invoice posted for Rs. 10000.
But then user can post subsequent debit for any amount. Is there any way to restrict this subsequent debit amount whihc can be posted with reference to PO?
thanks
Manoj

Subsequent debit document type query

Hi,
While posting an invoice as subsequent debit, it gets posted as RE document type.WHere can we find this setting in customizing.
Similarly for subsequent credit we have document posted as RA
Rgds,
arjman

Hi
Instead of OMR4, if you use customization navigaion path as below you will understand better.
spro>MM>LIV->incoming invoice>number assignment--->maintain number assignments for accounting document.
click on 3rd option which is document types in invoice verification.click on that. Inside that select T.code MIRO and click details. You can see different document type defaults for different reason.
Regards
Antony

Subsequent debit - different behaviour for PO based IR and GR based IR

Hy Guys,
i am facing currently a problem with my understanding of system behaviour for GR Based Invoice Verification in combination with Subsequent Debit Postings...
Example 1 - System Behaviour in case of PO based Invoice Verification:
PO with 3000 PC Material XYZ / Price 10 EUR
Goods Receipt for all 3000 Pieces
Goods Issue for 2000 Pieces
Situation is now:
Valuated Material XYZ with Stock Quantity 1000 PC / MAP 10 / Stock Value = 10.000 EUR
Subsequent Debit Posting for 300 EUR / 3000 PC
Result is that Stock Account is debited with 100 EUR / Price Difference with 200 EUR
New Situation is:
Valuated Material XYZ with Stock Quantity 1000 PC / MAP 10,1 / Stock Value = 10.100 EUR
This makes sense to me!!!
Example 2 - System Behaviour in case of GR based Invoice Verification:
PO with 3000 PC Material XYZ / Price 10 EUR
Seperate Goods Receipt for 1000 PC - three times
Goods Issue for 2000 Pieces
Situation is now:
Valuated Material XYZ with Stock Quantity 1000 PC / MAP 10 / Stock Value = 10.000 EUR
Subsequent Debit Posting for 300 EUR / 3000 PC
Result is that Stock Account is debited with 300 EUR (But there are only 1000 PC currently on stock!!!!! - System thinks there are 3000 on stock....)
New Situation is:
Valuated Material XYZ with Stock Quantity 1000 PC / MAP 10,3 / Stock Value = 10.300 EUR
In that case i think system behaviour is wrong, because MAP increased to much.
Any comments? Is this customizable?
Thanks!
BR;
Gregor

Hi Gregor,
Wellcome to SCN. Please, see SAP Note 308008 - FAQ: Posting logic: GR/IR clearing account, and related notes.
Regards
Eduardo

Subsequent delivery and subsequent debit

Dear All,
material type: NLAG
account assignemnt (PO): cost center, non valuated GR
Scenario:
1. GR (MIGO) - material_document1, qty 100
2. IR (MIRO) - invoice1 for material_document1, qty 100
> vendor makes correction because qty is more or less than the original
3. GR (MIGO) - material document2 - qty 20 (sum qty for PO item is 120)
4. IR (MIRO) - subsequent_debit1 for 20 pcs
These connections / links should exist:
Material_document1 - invoice1
Material_docuemt2 - subsequent_debit1
My question
How can I solve this? Is it posible to book the subsequent debit with reference to material_docuement2?
If I create the subsequent invoice it is valid only for material_document1 EVEN IF I do material_document2 as SUBSEQUENT DELIVERY in MIGO (in this case the two material documents are connected). SAP expects an additional invoice for material_document2 (but it is linked to material_docuement1!).
In my opinion it cannot be solved since the debit/credit memo refers to the "original" material document (1) and invoice (1).
Thanks,
Csaba
My question was a little bit incoherent...
I wanted SAP to suggest the to-be-credited qty&value automatically in case of returns to vendor - but it's not possible in standard system as per my best knowledge .
Edited by: Csaba Szommer on Mar 4, 2009 9:18 PM
Edited by: Csaba Szommer on Mar 4, 2009 9:22 PM

Hi Bala krishnan,
when there is a price difference this entry would takes place. while reversing the same should be reversed, in your case the system is posting to another account.
please check the account key against the wrong line item ( this you can see with the help of changing layout), then goto OBYC and check the gl accounts assigned against that. To check either it is right or wrong compare with the standard/default company codes settings i.e 0001 co.cd.
Thanks & Regards,
Shashi Kanth.

Billing Document Subsequent debit/ credit:

Dear SAP Experts,
I am in search of the Document type (Sales) , though which there can be subsequent debit credit to the billing document (Which is already posted to accounting) and the new accounting document should be created with the invoice reference as the Acc. Document of the original billing Doc:
Such as:
BIlling DOc. No : 90666767 (F2)        Accounting Dcou: 22000089789 (RV)
Next Subsequent Credit :   Billing document (F2)
Accounting Document 220056537292 (DZ)    But in the INV. Ref: there should be 22000089789
Please advice.
I have tried the INVOICE Correction Request (RK) But it generates RV doc Type in accounting and Invoice reference is not Present.
Regards,
A S

Dear SAP Consultant,
If, I have understood correctly, This is because,
Accounting Document 220056537292 (DZ) is your Collection-Document (DZ - is Collection Doc.type against Billing Doc. Type - BL) against your BIlling DOc. No : 90666767 (F2)
For Billing Doc-types, Check with: VOFA
Best Regards,
Amit.
Note: I was not clear with your doubt, while replying, so if its not related to your query, Please excuse.

Subsequent debit tax calculating wrong

dear guru
while doing subsequent debit for the vendor the Excise duty is calculating wrong
my issue is like this
i have purchase 100 quty with value 10/kg total amount is 1000 for that
ED is calculated 140
Ecess calculated 3
S&H calculated 1
i have done goods receipt and posted invoice also
now i that part of the quantit i have returne
lets 50 kg i have retune for that MIRO,MIGO,JIS,J1iV i have done
next vendor will send the suplimentry invocie because the rate is increase for that 50 quantiy, for that i will do J1IH for the additional excise and i will do MIRO subsequent debit for the rate increse in miro the tax amount is calculating wrong, ie
lets for 50 quantity total amoun increased 100
ed should calculate 14 but it is calculating 28
for that i have to apply any note
pl tell me urgent
thanks
regards
jrp

My understanding about the Input Tax and Output Tax was wrong. In the issue reported
Input Tax Calculation should be:
Vendor A/C.............. Cr 30000-
Expense A/C............ Dr 29100
Input Tax A/C............ Dr 900 (@3% on 30000)---my understanding was wrong.
Input Tax 3% should be charged on Expense amount, in this case Rs 30000. But because in the editing option calculate tax on net amount option was not selected, hence SAP was giving the below entry, which is correct as well.
Vendor A/C.............. Cr 30000-
Expense A/C............ Dr 29126.21
Input Tax A/C............ Dr 873.79 (@3% on 29126.21) which is correct.
Hence, the Vendor amount should be Expense + Input Tax= 30000 * 3%=900 + 30000 (expense) = 30900.
Correct Entry should be:
Vendor A/C...............Cr 30900
Expense A/C............Dr 30000
Input Tax A/C............Dr 900
Resolved. Pankaj has given the correct answer.

Debit note - Subsequent debit

Dear all
1.what is the difference between debit note and subsequent debit
2.credit note and subsequent credit
3.credit memo
Please guide me with a simple example

Hi,
1. A transaction that reduces Amounts Receivable from a customer is a credit memo. For eg. The customer could return damaged goods. A debit memo is a transaction that reduces Amounts Payable to a vendor because, you send damaged goods back to your vendor.
2. Credit memo request is a sales document used in complaints processing to request a credit memo for a customer. If the price calculated for the customer is too high, for example, because the wrong scale prices were used or a discount was forgotten, you can create a credit memo request. The credit memo request is blocked for further processing so that it can be checked. If the request is approved, you can remove the block. The system uses the credit memo request to create a credit memo.
You can use credit memos in Sales and Distribution (SD) for assigning credit memo requests to the open invoices and in Financial Accounting (FI) for assigning credit memos and payments to the open invoices and carry out clearing with them. If you use both Financial Accounting (FI) and Sales and Distribution (SD), there is a 1:1 relationship between the credit memo request and the credit memo item posted in Financial Accounting (FI). As soon as you bill the credit memo request together with other sales orders, or distribute the items of one credit memo request to several billing documents, the assignment is no longer valid and the system will not process it.
For credit memos, credit memo requests, and payments, you have the following assignment options:
- Assignment to a single invoice
- Assignment of a partial amount to an invoice
- Assignment to several invoices
When you post credit memos, the payment programme processes them automatically. If the credit memo is specifically related to a particular open invoice item, the payment program automatically attempts to offset the credit memo against the open item. If it is not possible to completely offset the credit memo against an invoice, you can post a debit memo to the vendor, who is to reimburse the amount. Then you can apply a multilevel dunning program.
3. Debit memo request is a sales document used in complaints processing to request a debit memo for a customer. If the prices calculated for the customer were too low, for example, calculated with the wrong scaled prices, you can create a debit memo request. The debit memo request can be blocked so that it can be checked. When it has been approved, you can remove the block. It is like a standard order. The system uses the debit memo request to create a debit memo
Regards,
Deepak.

Subsequent debit to post to GL instead of vendor account

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