Posting to Employee vendor account

Dear all
I would like to know the advantages & disadvantages of posting the salary to employee vendor account.
With regards
Vani

Hi Ally,
1000HRK1400
Check the Company Code settings V_001_B or V_001_S as to the company code is linked with which chart of accounts.
Then comeback to the Node Activities in AC system and go to Assign vendor accounts.
Under the Chart of accounts select the one that is assigned to the Company code , there u can chk whether the entry HRK...exists or not.
One more thing u can try is delete the posting run and Run once again for some other employees series and check.
Regards,
Prabha

Similar Messages

Employee vendor account posting to facilitate cheque printing

Hi,
Can someone please help me with the process of posting net pay amount to individual employee vendor account from payroll. We need to post to individual vendor account to facilitate cheque printing.
Quick help would be appreciated.
Regards,
DDutta

Dear D dutta
You would first need to have the employees created as vendors in the FI AP vendor master.
From the HR side ,spro,you need to first create the symbolic account for the net pay .
You need to also then have this symbolic account mapped to Assign vendor accounts.
Then in the posting to charecteristics ,you need to have the wage type mapped with the symbolic account
This will then allow to post the employee net pay asa credit in the vendor accounts which you can the use for check printing thru F110.
Hope this helps.
Regards
Ramana

Employee Vendor Account posting

hi all.
i have to configure the Vendor Accounts posting.
there are few wage types, that need to be posted to employee vendors in FI.
If the following wage types are to be posted, please explain me the following one.
wage type : 1122 personal expenses
wage type :1123 Business expenses
symbolic account :1122
symbolic account : 1123
i have used the same for both wage types and symbolic accounts.
employee vendor numbers : 50001, 50002, 50003, 50004.
please let me know whether, under the node of Posting in IMG, should i take all these vendors and link the symbolic account or any other porcedure.like shown below.
1122-50001
1122-50002
1122-50003
1122-50004
1123-50001
1123-50002
1123-50003
1123-50004
is this how i should link all the vendor to the concerned Symbolic accounts.
please give me a solution. .
waiting for your reply
prathap

hi all .
i am really thankful to all of you.
i have Basic, HRA, Transportation, Food allowance.
for the month April, i have made the test data and confirmed that the G/L accounts are readily available in FI.there is no problem in posting.
but when i tried to post the salary advance payment to vendor account, it is throwing error.
i have configured, as follows
created Symbolic account with the specification K
assigned the symbolic account to the wage type
assigned *0002 to the symbolic account.
when i tried to post to accounts, it is throwing the error. i am sure that the error is only because of this.
i have cross checked whether the vendor account is created in FI , which is available.
please tell me apart from this configuration, any thing is missing.
please help me.
prathap

Employee Vendor Account Mismatch

Hi,
Wrong Employee Vendor accounts have been crated. For Ex,
Employee Vendor A/c
101 - Mr.B            100 - Mr. A
102 - Mr.C            101 - Mr.B
103 - Mr.D            102 - Mr.C (code}
Actually it should like,
Employee Vendor A/c
101 - Mr.B            100 - Mr. B
102 - Mr.C            101 - Mr.C
103 - Mr.D            102 - Mr.D (code}
I have changed the names in Vendor A/cs as under
Vendor A/c 101 to Mr. C
Vendor A/c 102 to Mr. D etc.
Finally Employee 103 left who doesn't have any vendor a/c.
While trying to create vendor a/c by PRAA, it pointed out that vendor account is already created.
Actually it pointed out Vendor A/c No: 102 (I came to know this when I tried to take update run in PRAA)
How to create vendor a/c for employee 103 now ?

Dear D dutta
You would first need to have the employees created as vendors in the FI AP vendor master.
From the HR side ,spro,you need to first create the symbolic account for the net pay .
You need to also then have this symbolic account mapped to Assign vendor accounts.
Then in the posting to charecteristics ,you need to have the wage type mapped with the symbolic account
This will then allow to post the employee net pay asa credit in the vendor accounts which you can the use for check printing thru F110.
Hope this helps.
Regards
Ramana

Transport Charger Post Directly to vendors Account through Sales Order

Dear All,
I have the query of Transportation Charges in Sales Order Post directly to Vendors Account.
I have configured Partner functional of vendor in sales order but how to post the transportation charges to that particular vendor Account ?
Please give solution for this.
Rgds
Pawan Sarda

Hi,
In SAP you cannot do any postings either to customer or vendor. Customer postings happen only while creating billing documents in VF01.
As far as vendor postings are concerned, The postings happen in MIRO transaction.
The scenario you have mantioned is not possible the way you want it.
But if you use transportation in Logistics execution, then actual freight charges can be posted to vendor account after shipping cost document T.Code: VI01 is posted.
Hope this helps.
Regards,
Sharan

Employee Vendor Account

Hi All,
I am into the Re Engineering of the existing implementation project. In the current project, the client has Employees as vendor accounts. But now in the new implementation, they dont want this way. The Finance department does not want employees to have vendor account.
Is there any way other than vendor account, to maintain employees?
Thanks & Regards,
Imran

Hi Priya,
Usually the employees are created as vendor master for the purpose of tracking the different type of advances given to employees. These advances are tracked through special GL indicators.
Vendor masters for employees are not created for HR-FI integration any way.
I would suggest you to understand their requirement in terms of employee wise advance tracking and proceed.
If they do not have any requirement for tracking the advance emplyoee wise, there is no point in maintaining the employees as vendor masters.
Please provide the exact requirement as to why they require the employee accounts, so as to help you out further on this issue
Regards,
Rajeev

Posting to two vendors accounts in MIRO

I need to post invoice base value to one vendor account and tax amount to another vendor account while posting invoice using transaction MIRO. which user exit / badi helps me out to solve this issue.

Hi Lakshmi Narayana,
Calculating the tax and remittance to tax authority is not a problem for us. only thing is automatic payment program is there in the system. if the tax amount also credited to the vendor account alongwith invoice base value, system automatically makes the payment of both invoice and tax amount to the vendor. but the tax amount has to be remitted with tax authority. so i need the tax amount to be credited to tax authority account directly. Note that I am talking about the entries on credit side. Debit side entries are ok for us.
Plz give me solution if any

Posting Loan to Vendor Employee

Dear Experts,
We're in 4.7. We have a requirement where we need to keep track of loan payment of all our individual employees. Is it possible to post the loan payment in payroll individually to each and every corresponding vendor employees ? Any input will surely be appreciated.
Thanks and regards,
Arief

Hi
You can do the following.
1.Define your employees as vendors and attach the employee code to respective vendor.
2.Define Symbolic Accounts
In this step, you create the symbolic accounts that you require for posting to Accounting.
A symbolic account has the following characteristics:
A four-character alphanumberic code
A descriptive text
An account assignment type (AA type). This defines the type of posting (posting to expense account, posting to payables account, and so on) that applies to the wage types that are posted to the symbolic account.
An employee grouping for account determination (EG) indicator
The following table shows what kind of account and what transaction is linked to an account determination type and what additional information (for example, for cost assignment) is also included in the posting transaction.
AA type Meaning Transaction Additional fields
C posting to expense account HRC cost assignment
CN posting to expense account HRC cost assignment
without quantity   without quantity
R posting to expense account HRC
if accounting is installed in
R/2 System.
F posting to bal. sheet account HRF
FL posting to bal.sheet account HRF
for checking balance
in retroactive accounting
(recalculation difference account)
FO posting to bal. sheet account HRF
(original periods for
wage types whose amount
cannot change
retroactively)
Q posting to bal. sheet account HRF personnel number
with personnel number
D posting to personal   HRD acc. determination
customer accounts   with personnel number
DF posting to fixed customer HRD direct assignment
    of customer account
L posting to customer HRD acc. determination
account(for specific loan)   with personnel number
    loan type,
    sequential number
K posting to personal vendor accounts HRK acc. determination with
    personnel number
KF posting to fixed vendor HRK direct assignment
acc.   of vendor account
Note the following with regard to account assignment types:
In the standard system, no quantities are transferred from wage types in the payroll result to the payroll documents and the resulting accounting documents, although information on quantities is available on the report log for report RPCIPE00 (or RPCIPX00). It is also possible to modify the system to access this information. The account assignment type CN is only useful if you have made this modification and if, in certain instances, you want to suppress the transfer of quantity information.
The account assignment types FL und FO are only of use if there are cross-company code transactions. For more information on customizing cross-company code transactions, refer to Posting to Company Code Clearing Accounts.
We recommend that for symbolic accounts with account type FO, you determine the account in Accounting independent of the Employee grouping for account determination (Feature PPMOD). For this reason, only one G/L account is provided for the payment of wages and salaries as standard. If you determine this G/L account depending on the employee grouping for the account determination, this can lead to inconsistencies when posting the retroactive accounting results. This is due to the fact that when posting retroactive accounting results for wage types that cannot change retroactively, a technical posting takes place (for example, for the wage type Payments (/559)). Since this technical posting usually takes place in the same account in Accounting, it balances to zero and does not appear in the posting document. However, if you determine this account independently of the employee grouping for account determination, and an employee falls in a different employee grouping due to a retroactive change in the HR master data or feature PPMOD, the technical posting cannot balance to zero because two accounts are affected in Accounting. This is why you have to make changes manually in this case.
Example
The wage types Basic pay and Overtime both represent personnel costs and should therefore be posted to expense accounts. You also want to assign these wage type amounts to Cost Accounting objects. Both wage types are dealt with in the same way as far as posting is concerned and can therefore be posted to the same symbolic account. You must specify the account assignment type C, since, in Accounting, there should be a posting to expense accounts and Cost Accounting should be provided with information.
Requirements
You have carried out the step Define Employee Grouping for Account Determination
Standard settings
Symbolic accounts are already set up in the standard system. In this step, you can modify these to meet your requirements.
Recommendation
We recommend that you do not change the definition of the symbolic accounts. If changes to the definition of the symbolic accounts are necessary, you should map the changes using new symbolic accounts.
Activities
1. Check that the existing symbolic accounts meet your requirements. Note the EG indicator. If this indicator is set for an account, posting to this account also considers employee grouping for account determination. With the exception of the key (column SymAcc), you can change the default values.
2. To create additional symbolic accounts, choose New entries
3. To delete unnecessary symbolic accounts, mark the account and choose Edit -> Delete.
Further notes
Symbolic accounts are not country-specific.
3.Assign Vendor Accounts
In this step, you make the settings required for posting to vendor accounts.
There are two kinds of vendor accounts available:
Fixed vendor accounts: Employee grouping for account determination offers the most precise means of control for posting to fixed vendor accounts.
Employee vendor accounts: Posting to employee vendor accounts enables posting for a specific personnel number.
In this step, you make entries in table T030 for the assignment of vendor accounts to symbolic accounts.
Example
Fixed vendor account
You want to deduct dues to various unions from the employees in your enterprise. For each union, you have set up a specific wage type for dues and a specific symbolic account. In this step, you assign a fixed vendor account to each of these symbolic accounts.
Employee vendor account
You want to post dues to a different vendor account for each employee. To this effect, you have created a symbolic account for all employees. In this step, you specify how the corresponding employee vendor accounts are determined.
Requirements
You have created the required vendor accounts in Financial Accounting.
You have carried out the step Define Symbolic Accounts. In that step, you created symbolic accounts with the relevant account assignment types (KF for fixed vendor accounts, K for personal vendor accounts). In that same step, you flagged the indicator EG-depend for symbolic accounts to which you want to post in line with the Employee grouping for account determination.
If you want to post to employee vendor accounts, you have entered the relevant personnel number in one of the following fields in the vendor master data of Financial Accounting. We recommend that you use the Personnel number field. If you use another field, you must enter the personnel number with leading zeros.
Personnel number
Search term
Telephone 2
Data line
Teletext number
Standard settings
There are no standard settings for posting to vendor accounts. If, in the step Define Symbolic Accounts, you have not created any symbolic accounts with the account types KF or K, you do not have to carry out the step Assign Vendor Accounts.
Activities
1. Enter the required chart of accounts.
2. To make settings for the posting procedure Personnel posting to vendors (HRK), choose Rules
3. Choose Posting key. Enter the posting key for postings to vendor accounts or copy the default values (21 for debit posting and 31 for credit postings).
4. Choose Accounts. Make the corresponding entries in the table T030.
a) If you want to assign a fixed vendor account to a symbolic account, and if required, an employee grouping, enter the number of the vendor account in the Acco column.
b) If you want to assign an employee vendor account to a symbolic account, and, if required a employee grouping, enter the relevant key (see table below) in the Acco column.
Personnel number in field (Vendor master data) Entry in the Account column (T030)
Personnel number    *0002
Search term    *0001
Telephone 2    *0003
Data line    *0004
Teletext number    *0005
Further notes
It is not possible to use the special G/L indicator with posting to customer accounts.
in summary whatyou do is defne a symbolic account of type K , link your wage type to this sym account , define the posting to vendor with *0002
regards
Pravin

Create employee vendor to post net salary

Hi Experts,
We have a client requirement where they want to post employee salary net salary to employee vendor. Currently i have configured employee salary to go to balance sheet account.
Can someone please tell me how to create employee vendor in HR and then post net salary to employee vendor account so the HR and finance can see employee wise ledger.
Really appreciate any help.
Regards,
Jyoti

Jyoti,
If you will refer your message, it is cleared that vendor of this PERNR is not created, In FI end, for every pernr they create vendor, so you please coordiante with FI people to resolve the issue,
This is a very simply issue, dont know why your FI people is treating like.
1. No creditor with the search key 1000 LFB1 PERNR 00100005 has been found
2. No vendor found for this selection
3. Required field GL_ACCOUNT was not transferred in parameter ACCOUNTGL
4. Error in document: HRPAY 0000000102 CLNTAVD510
5. No data was transferred in parameter ACCOUNTPAYABLE
Further read the doc. of Vendor accuount, you will get more clarity, Please go thru the same and discuss with your FI people
There are two kinds of vendor accounts available:
Fixed vendor accounts: Employee grouping for account determination offers the most precise means of control for posting to fixed vendor accounts.
Employee vendor accounts: Posting to employee vendor accounts enables posting for a specific personnel number.
In this step, you make entries in table T030 for the assignment of vendor accounts to symbolic accounts.
Example
Fixed vendor account
You want to deduct dues to various unions from the employees in your enterprise. For each union, you have set up a specific wage type for dues and a specific symbolic account. In this step, you assign a fixed vendor account to each of these symbolic accounts.
Employee vendor account
You want to post dues to a different vendor account for each employee. To this effect, you have created a symbolic account for all employees. In this step, you specify how the corresponding employee vendor accounts are determined.
Requirements
You have created the required vendor accounts in Financial Accounting.
You have carried out the step Define Symbolic Accounts. In that step, you created symbolic accounts with the relevant account assignment types (KF for fixed vendor accounts, K for personal vendor accounts). In that same step, you flagged the indicator EG-depend for symbolic accounts to which you want to post in line with the Employee grouping for account determination.
If you want to post to employee vendor accounts, you have entered the relevant personnel number in one of the following fields in the vendor master data of Financial Accounting. We recommend that you use the Personnel number field. If you use another field, you must enter the personnel number with leading zeros.
Personnel number
Search term
Telephone 2
Data line
Teletext number
Standard settings
There are no standard settings for posting to vendor accounts. If, in the step Define Symbolic Accounts, you have not created any symbolic accounts with the account types KF or K, you do not have to carry out the step Assign Vendor Accounts.
Activities
1. Enter the required chart of accounts.
2. To make settings for the posting procedure Personnel posting to vendors (HRK), choose Rules
3. Choose Posting key. Enter the posting key for postings to vendor accounts or copy the default values (21 for debit posting and 31 for credit postings).
4. Choose Accounts. Make the corresponding entries in the table T030.
a) If you want to assign a fixed vendor account to a symbolic account, and if required, an employee grouping, enter the number of the vendor account in the Acco column.
b) If you want to assign an employee vendor account to a symbolic account, and, if required a employee grouping, enter the relevant key (see table below) in the Acco column.
Personnel number in field (Vendor master data) Entry in the Account column (T030)
Personnel number    *0002
Search term    *0001
Telephone 2    *0003
Data line    *0004
Teletext number    *0005

Employee Vendor and Third Party Vendor Posting Issue

Dear Experts,
I have an issue while Posting of Employee Vendor and Third Party Vendor.
In T706K table, maintained symbolic account offset entry MJ90 Wage Type but its asking for Symbolic Exp account too. Otherwise, while posting its says Trip has no postable entries.
I should get entry in FB03 as mentioned below
Employee Vendor (Dr)
Service Tax (Dr)
Third Party Vendor (Cr)
Awaiting for quick response.
Regards
Shaik

Hi Sieg,
Thanks for your reply.
Company has given Forex advance to employee via third party vendor
So, We need to debit the amount into Employee Vendor and Credit into Third Party Vendor
For Ex: Third Party Vendor is Thomas Cook (Forex Provider)
Please guide me how to post the above entry in Standard.
Regards
Shaik

Transfer to accounting, to pay Employee vendor and Visa vendor accounts.

If the company pay Employee via vendor account, and also uses VISA and post to Visa vendor account.
The question is that
There would be one FI document generated with 2 vendor accounts (Employee and Visa) ?
Or separate FI documents for Employee vendor and Visa Vendor?
As the company wants to issue separate invoices for employee and Visa

we use the same process, posting happens as mentioned in the below link. we need to use clearing account concept
http://help.sap.com/saphelp_470/helpdata/en/78/f9b3aa9fcfe24a8bb0384c6ae2215c/frameset.htm
see the example at the end of the page
Regards,
Anantha

Does each employee will have an independent vendor account?

Hi Experts,
Happy New Year
We have posted our payroll results successfully. But there was one correction has to be done i.e we are recovering the festival advance from employees. The recovery has to be posted to respective vendor accounts. But in reality it is not happening. It is posting to one vendor account for all employees.
Firstly, I need clarification on - Does each employee will have an independent vendor account?
If yes, then why not the festival advances recovery are not psoting to the respective vendor accounts?
Waiting for your inputs...
Thanks
- Siddardh

Hi,
Normally we have to create the permanent employees as vendors and contract employees as materials as Anwar said it should be same as their personnel number, because while posting any advances like festival or any reimbursements (Bills submisssions) will be posted against the vendor or material number which is same as personnel number so the cost will be booked with the same number.
Regards,
Sridhar V

Off cycle component posting to vendor account

Hi experts
I have a offcycle components Food coupon reimbursement. The employees will apply through ESS monthly. HR will give list of employees requested for coupon to third party. Third party will issue coupons to the employees.
Now, it is possible to do posting by debiting the expenses to GL account and credit to vendor account as no payment will be done to the employees.
If possible what should be account assignment type for this wage type.
With regards
K.Vijayaraghavan

Hi Vijayaraghavan,
Hope you have created a wagetype which is not marked with cumulation classes 1 or 10 (Neither payment nor deductions). Now for the posting part, please create two symbolic accounts : one with Account assignment type C-Posting to Expense Account and another with account assignment K-Post to personal vendor account.
Assign these 2 symbolic accounts to your wagetype in transaction OH02 as two line items. The expense account with a posting charecteristics of Posting positive amounts in Debit and the vendor symbolic account with a posting charecteristics of Posting positive amounts in Credit.
Hope this will solve your requirement.
Best Regards
Raviiiiiiiii

Loan postings to vendor accounts

Hi
I am posting employee loan amounts and the recovery to employee vendor accounts.
How ever I would like to know whether is is possible to post to vendor accounts with spI gl indicator.
We have a reco account defined for employee loans, so accounts used to post these loan amounts with sgl indicators.
Now they would like to continue with the same even after payroll going live.
The posting to vendors clearly says that posting with sgl is not possible.
Have any of you come across similar situations and what can be the possible solution or workaround.
regards
sameer

Hi,
You can create the GL account via transaction FS00.
Make sure that rane is ther e as similalr to the personnel no range .
And try to create the GL account with FICO consultant.
Warm Regards,
Kapil Kaushal

Payment Run not posting to the Vendor

I have created a payment proposal which shows one payment processed. But for some reason it is not being posted to the vendor account.
Am I missing some step? After creating the payment proposal, I had scheduled the payment run and run it in SM37.

Hi
Steps to be followed in the payment program
- Enter parameters
- Schedule a proposal : Once you schedule a proposal if everything is correct then it will give you a message posting orders generated and posting orders completed. At this stage, yuour vendor account gets posted and a payment doc is created.
If there are any errors it will throow as an exception and you can edit your proposal accordingly
- Schedule a print - At this stage, the print program gets trigerred wit the variant selected.
This is the rpocess for an APP
Hope this clarifies your doubt. Assign points as a way to say thanks
regards,
radhika

Posting to Employee vendor account

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