Workflow to outlook
Hi All,
Please explain the steps to send the user decision and mail to the outlook instead of SAP Inbox.
Thanks and Regards,
Neha Jindal
Hi Neha,
Please find the below links which are useful for your task.
Link: [Approval through SAP forms|http://help.sap.com/saphelp_470/helpdata/en/5b/b5495ad5e011d1a52a0060087a79ea/frameset.htm]
Link: [workitem processing in MAPI Client|http://help.sap.com/saphelp_45b/helpdata/en/c2/9e014cc0e311d2897f0000e8216438/frameset.htm]
Link: [offline approval in SRM|http://help.sap.com/saphelp_srm50/helpdata/en/ee/8804050393ea4596330fe181092003/frameset.htm|similar to EBP]
And finally you can integrate MS Outlook to SAP using DUET software.
To know the details check the link: [http://www.sdn.sap.com/irj/sdn/duet]
Cheers,
Raja.D
Similar Messages
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Reg. Mail sending from Workflow to Outlook
Dear Experts
I am new to workflow. In our concern, we want to send mails from workflow to Outlook. How to configure
it. Pls help giving steps
Even many posts are there,i cann't understand easyly.
Thanks
Rajakumar.kHi Rajakumar,
You have to do some settings in SCOT and if required run the Program RSWUWFWL2 if you need to send your workitem to outlook.
Go through workflow for dummies by swapna modi.
/people/sapna.modi/blog/2007/02/19/workflows-for-dummies--introductionpart-i
Regards,
Dheepak -
Mail from Workflow to Outlook: Incorrect Subject
Hello,
I have the problem, that if I send Mails from a sap workflow to outlook for certain notifications
the subject of the mail is not correct. The subject contains the description of the workflow task
and not the workitem text. For all other notifications the subject is correct. The notifications,
for which subject is not correct, were created by a function module. The mail body is in all cases correct.
Any ideas??
Regards,
MarioHi Mario,
Check the FM you are using. If it is SO_NEW_DOCUMENT_SEND_API1, check if you are passing the subject line correctly or not by debugging the FM.
Also state what exactly is the difference between the subject passed and what is recieved in the mail i.e. how is it incorrect.
Regards,
Saumya -
2010 Review Approval Workflow Error - Outlook cannot open a new form
Hi,
I set up an Approval - SharePoint workflow on a document library list in a webpart. When the approver got the email and tried to approve from outlook, she received the following error. She has approved documets in the past for the same page.
Can anyome please help me troubleshoot this? So much appreciated!
Word Error:
Could not open. http://<site ulr> _layouts/formsResource.aspx?templateFile=http://<site url_catalogs/wfpub/Approval - SharePoint 2010/Review Approval_Task_1033.xsn
Outlook Error:
Outlook cannot open a new form. To open the file, access to the folliwng form template is required
http://<site ulr> _layouts/formsResource.aspx?templateFile=http://<site url_catalogs/wfpub/Approval - SharePoint 201o/Review Approval_Task_1033.xsncan she open the approval form in web browser instead of Outlook?
According to the error message, it seems that the user does not have permission for the file http://<site url/_catalogs/wfpub/Approval - SharePoint 201o/Review Approval_Task_1033.xsn.
can she open see this file in SharePoint designer 2010? that is, open the site with SharePoint designer and navigate to All Files->_catalogs->wfpub->Approval - SharePoint 201o. If she can not see the file there, ask the workflow creator to publish
the workflow again. I had experienced strange issue in SharePoint designer 2007 and solved by check out all the workflow files and check in again
http://social.msdn.microsoft.com/Forums/en-US/sharepointworkflow/thread/b533cfa5-e858-4ff9-bd0d-96d19946b789. -
How to fetch attachments in workflows to Outlook
Dear colleagues,
We have purchase requisition (PR) workflow in use and integration between SAP and Outlook; workflows are approved via Outlook or Blackberry.
Now there is such a requirement that when a document is linked to PR by using service object in PR I need to fetch this document as an attachment of Outlook mail. Before adding document(s) to PR(s), initially we create document info record (DIR) using SAP EDMS and link DIR with PR.
I know that data about documents are stored in tables DR* and original path of a document is stored in table DRAW- FILEP.
Any suggestion would be appreciated
Kind regards
MelihHI Melih,
Check table DRAW-FILEP is there any like between PR and attachement .
if you get the link between PR and attachemt by using below function module you can send the mail with PR detarls and as well attachement aslo .
you have to develop one custom function module in this function module you have to write all this logic
step-1
create one custom function module input paremeteri is PR
step-2
create a custom method then call this custom Function module in that method
step-3
create one back ground activiy task with this method .
here is the sample code for custom fm
FUNCTION ZSEND_MAIL.
""Local Interface:
*" IMPORTING
*" REFERENCE(SUBJECT) TYPE CHAR50
*" TABLES
*" TO_LIST STRUCTURE ZMAIL_ADDRESS
*" CC_LIST STRUCTURE ZMAIL_ADDRESS OPTIONAL
*" BODY STRUCTURE SOLI
*" EXCEPTIONS
*" NO_DATA
DATA: wa_docdata TYPE sodocchgi1. " Document data
DATA: t_objpack TYPE STANDARD TABLE OF sopcklsti1. " Packing list
DATA: wa_objpack TYPE sopcklsti1. " Packing list
DATA: w_tab_lines TYPE i.
DATA: t_objtxt TYPE STANDARD TABLE OF solisti1. " Message body
DATA: t_objhead TYPE STANDARD TABLE OF solisti1. " Header
DATA: i_receivers TYPE TABLE OF somlreci1 WITH HEADER LINE. " Receipient list
DATA : it_mailtext LIKE soli OCCURS 0 WITH HEADER LINE.
CLEAR wa_docdata.
wa_docdata-obj_name = 'MAIL'.
wa_docdata-obj_descr = subject.
wa_docdata-obj_langu = sy-langu.
MOVE sy-datum TO i_receivers-rcdat .
MOVE sy-uzeit TO i_receivers-rctim.
MOVE '1' TO i_receivers-sndpri.
MOVE 'X' TO i_receivers-sndex.
MOVE 'U-' TO i_receivers-recnam.
MOVE 'U' TO i_receivers-recesc.
MOVE 'INT' TO i_receivers-sndart.
*Build Receivers list
CLEAR i_receivers.
i_receivers-rec_type = 'U'.
Send Mail To
LOOP AT to_list.
CLEAR i_receivers-receiver.
i_receivers-receiver = to_list-mail_id.
APPEND i_receivers.
ENDLOOP.
Build CC List
LOOP AT cc_list.
i_receivers-receiver = cc_list-mail_id.
i_receivers-copy = 'X'.
APPEND i_receivers.
ENDLOOP.
LOOP AT body.
IF body-line IS INITIAL.
CONTINUE.
ENDIF.
it_mailtext-line = body-line.
APPEND it_mailtext.
CLEAR body.
ENDLOOP.
t_objtxt[] = it_mailtext[].
t_objhead[] = it_mailtext[].
Document data
DESCRIBE TABLE t_objtxt LINES w_tab_lines.
Packing data
CLEAR wa_objpack-transf_bin.
wa_objpack-head_start = 1.
wa_objpack-head_num = 0.
wa_objpack-body_start = 1.
wa_objpack-body_num = w_tab_lines.
wa_objpack-doc_type = 'HTML' . "'RAW'. " .
APPEND wa_objpack TO t_objpack.
CLEAR wa_objpack.
CALL FUNCTION 'SO_NEW_DOCUMENT_ATT_SEND_API1'
EXPORTING
document_data = wa_docdata
commit_work = 'X'
TABLES
packing_list = t_objpack
object_header = t_objhead
contents_txt = t_objtxt
receivers = i_receivers
EXCEPTIONS
too_many_receivers = 1
document_not_sent = 2
document_type_not_exist = 3
operation_no_authorization = 4
parameter_error = 5
x_error = 6
enqueue_error = 7
OTHERS = 8.
ENDFUNCTION.
Regards
RameshG
Edited by: RameshG on Nov 5, 2010 1:18 AM -
Forwarding document (not work item) from specific SAP workflow to Outlook
Hi,
We are looking for ways to forward the email notification of leave approval from SAP inbox to MS Outlook.
One way I know of is to create Auto forwarding in SAP inbox, however this would forward all documents received regardless of the work flow.
Would appreciate it if any one out there could share your experience.
Thanks.
Siew MayUse program RSWUWFML2. You can get pretty fancy with it to setup wrapper text. I have used it a lot so feel free to ping me with any questions.
What is important to know is normal 'email' forwarding will not send workflow items. I use this every 15 minutes to forward to Outlook and get the users into the Portal to manage the workflow. -
Releasing production order using workflows from outlook.
Hi ,
i am working on workflows and my scenario is whenever production order creates it will send mail to approver in his/her outlook. And approver will approve/reject from outlook only by just clicking on approve or reject tab.
As of now mail is coming from SAP to outlook but the problem is how to release production order by just clicking on approve or reject tab in mail.
please help on this its urgent.
point will be awarded.
Edited by: Rahul Bhasin on Dec 27, 2007 7:00 AMHi satish,
Thanks for ur reply first .
as u told me create an event for relaesing production order , but as per my knowledge event are somethings that gets trigger at some point like creation , deletion. with events one cannot process things those are only for alerts so please confirm the same and how to process it.
Thanks,
Rahul -
Approve and Reject of a workflow from outlook
Hi,
We have a requirement in which the approval and rejection of the workflow has to be done from outlook inbox. Please let me know in what way can this be achieved.
I have gone throuigh the SWNCONFIG documentation, However I am not sure on whether it satifies the above requirement. Kindly let me know if this is possible using SWNCONFIG.
Regards,
Milan ThakerHi MT,
well as our friends suggested about DUET, DUET is a separate software altogether.
Its an Outlook synchronization with SAP, but it is limited to very few business processes.
Now question is,
a) what is your business process which you are looking for?
b) Your actual requirement is to approve/reject thru Outlook, well this could be resolved in a different way, that is, say for instance your business process is for Invoice Verification, where you want user to approve or reject. In this case you can integrate Outlook with SAP for this process, where the user would get the workitem in his/her Outlook, the moment the user db-clicks on it, it would take him to SAP tcode for releasing the Invoice block. This could be done thru RSWUWFML2 for all SAP versions or thru SWNCONFIG for ECC versions.
c) If this is not you looking for, then I doubt if such an integration is possible, because getting an Approve and Reject button in your Outlook would be difficult.
d) Else if your organization has EP or UWL installed, then Approve/Rject buttons could be populated.
Hope it helps.
Aditya -
Sending emails from workflow to Outlook
Hi,
I have a couple of questions regarding generating emails to MS Outlook:
1. Do we have the ability to use RTF format for emails generated out of SAP Workflow to MS Outlook? The default is standard text.
2. Do we have the ability to set a follow-up flag (i.e. date/time) on email generated from SAP Workflow to MS Outlook?
Any help would be greatly appreciated... thanks!Hi,
I will try to answer your questions
1. Do we have the ability to use RTF format for emails generated out of SAP Workflow to MS Outlook? The default is standard text.
Email can be send to MS Outlook using SAPConnect Interface.
You need to call the Task TS99700021 for execution. Using this Task message can be predefined.
Otherwise there is also possibilty to use ABAP Objects to trigger the mail out to MS Outlook.
Note : SAPConnect needs to be configured as prelimary requirement and also Mail Rely needs to be set to send mails to Exchange Server or other mail server,
2. Do we have the ability to set a follow-up flag (i.e. date/time) on email generated from SAP Workflow to MS Outlook?
We have handled the situation by providing Time Stamp information using Custom Code and Tables.
I hope this will help.
Regards
Ajay -
Sao-workflow(regarding outlook&decisions in same outlook)
Scenario u2013
1) The Project Manager will change the status from Initial to Active in portal.
2)At this point a work item or a mail should be sent to different stakeholders (ie Sponsor etc ) in his outlook for Approval or rejection from his outlook only.
3)The Sponsor might approve or reject. On approval or rejection the status should change for the decision point. Also we need to check if its possible to send this to different members also.
can any one will give me sugesstion please
how to send mail to outlook
*in his out look if he is approved it has suppose go to second level approver ie mail to his outlook again decision comes into picture like that i have four level approvers.
*if he rejected i want to track the status who is rejected and i want to send mail for group of members to his out look workflow has to stop ie it will not go to second level approve.
can u give me the list of stadard methods/customize ones regarding the above Scenario
regards,
jagan.
Moderator message: "spec dumping", please work yourself first on your requirement.
Edited by: Thomas Zloch on Mar 23, 2011 9:26 AMAny help would be much appreciated.
Kind regards,
RocknRollTim -
Reg. Outgoing Mails from WorkFlow to Outlook...
Hi Friends,
Mails are going from SAP to users Outlook Inbox for any new workitem comes into users SAP Business workplace Inbox.
<b>Problem is</b>,
When user assigned substitute for him a period of time, Substitute person gets N number of mails for a particular workitem.
I need solution for how to restrict those N number of mails. In this scenario, substitute user should get a single mail for that workitem.
Please let me know that If I'm NOT clear.
Thanks & Regards,
S. Manikanda.Hi Subbaruj,
Ok well as you've changed the original program you should eliminate your changes from your enquiries. Also make sure you have all the OSS notes applied to RSWUWMFL2 and copied to your ZSWUWFML2. There were some notes on substitution issues - which perhaps you have applied to the standard program but not your copy?
Regards,
Jocelyn -
Sending attachement in workflow to outlook or lotus notes ?
hi,
i have a workflow where a user attaches a document. i want to sent this document to another user -> well, HOW should i add the attachement (a PDF-file) ???????
when i do the binding for attachement in my step (_Attach_object) and then add AttachObject to the taskdespritption, the mail looks like this:
BO SOFM
BO SOFM FOL25000000000004RAW33000000033867
best regards, Martinhi,
i can't tell you HOW the attachement is created ! it is the sap-standard-add-attachment when you start a workflow with a form ! there you can add the attachement in dialog -> and then it is available in the workflow, but NOT for the mail !
i am not sure if the sap-notes mentioned by you will solve my problem as my emails don't have an ERROR -> they get trough, but with that strange coding instead of the real attachement
b. regards, Martin -
Sending mail to outlook from workflow
Hi All,
I tried to send a mail to outlook from workflow by giving the email address in the step mail, but it was not working.
i am getting the workitem in the sap inbox so tried setting the automating forward which we can forward from the sap inbox to outlook.
Searched in SDN , but my issue was not solved..
Could you please help me out with this issue to get the mail from workflow to outlook inbox.
Thanks,
PraveenaHi Praveena
see the threads,similar to you
Sending mails from SAP inbox to Outlook
Workflow - Sending mail to Outlook
For more inforamtion you can search a lot about sending mails to outlook in SCN
regards
Sachin
Edited by: sachin sharma on Feb 27, 2009 11:44 AM -
How to get mail from Outlook to SAP GUI (workflow)
Hi All ,
How can we get a mail from outlook or personal mail into SAP GUI .
can it be used as an event for 'wait for event step ' in workflow . ?
Thanks ,
Naval bhattHi Naval,
I just want to clarify some areas from your question:
1. Will a workflow be triggered because of the email from Outlook to SAP? Does it always have to start from the Outlook side?
The integration of SAP Workplace (thru Workflow) and Outlook is possible using the Extended Notification (tcode SWNCONFIG). Here, you can send an email from SAP to Outlook then execute a function from your Outlook message and then you will be directed to the tcode of SAP side (SAP GUI).
Regards,
Reymar -
Sending mail from workflow inbox to outlook,when idoc error occurs
Hi All,
I tried to send a mail to outlook from workflow by giving the email address in the step mail, but it was not working.
i am getting the workitem in the sap inbox so tried setting the automating forward which we can forward from the sap inbox to outlook.
Searched in SDN , but my issue was not solved..
Could you please help me out with this issue to get the mail from workflow to outlook inbox.
Thanks,
PraveenaHi Praveena,
Please check if the necessary SCOT settings have been made in your system to send mails outside SAP box. Check with your basis team if the SMTP connection between external system (Outlook, Lotus, etc) has been maintained or not.
Then check in t-code SOST if you are getting the mail here when sent from workflow.
Hope this helps!
Regards,
Saumya
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