Archiving inventory documents

hi Guru
please can some one tell me how to performing of inventory document. the reason is that i have deleted some inventory report but when i run inventory differences the deleted inventory document still shows up
thank you

goto trxn SARA
object MM_INVBEL -> enter
Customizing
Make the approriate settings (create log file name, create log file path if needed) check if you need contetn server ( ixos or other)
lets archive!
click write button
maintain variant
fill in appropriate values ( plant , fiscal year, age, ...)
mark delete archived data
go back
enter start data and spool data
execute...
that should be it ...

Similar Messages

Physical Inventory documents mass delete and reference in material document

Dear Experts,
I have 3 questions,
1. Is there any option to mass delete physical Inv documents
2. How can i know if the physical inventory documents are posted (MI07) or not yet
3. If i see any material document of mov type 701 or 702, there is no reference of physical Inv Doc # in it. How can i know that this material document is created as a result of which physicl Inv document.
Appreciate your help
SAPXPT

Hi,
"1. Is there any option to mass delete physical Inv documents"
Yes You can delete the Physical Inv Documents with MIAD but for that you need to maintain one variant with it and copy all the Document no. in TEXT file paste in the in Archiving Selection's.
"2. How can i know if the physical inventory documents are posted (MI07) or not yet"
Please check ISEG table and provide the time Period as search menu so that you can see all the Doc's posted on today's date.
"3. If i see any material document of mov type 701 or 702, there is no reference of physical Inv Doc # in it. How can i know that this material document is created as a result of which physical Inv document."
go to MB59 and check the Material documents with respect to Movement type and date. and the difference you will see in MMBE as per the movement used.
Regards,
Ninad Kshirsagar

Physical inventory document was missing in the table

Dear all,
My client have done a physical inventory means they have counted and post the difference also.
but i was trying to see the document not showing in the table or mi20 or any other transaction.
after that lot of documents has been created, only particular phy. inventory document was missing.
Please help me resolve this issue.

how do you know that the count was posted if the document is not in the tables?
A document is deleted physically if the document has no counts posted and you delete it in MI02.
The only other legal option to get a document off the tables is with archiving.
In transaction SARA for object MM_INVBEL click the button for Adminstration to see if there was an archiving done.

Need help in creating a Physical Inventory Document with HUs given

Hi Gurus,
There is a problem I am facing while doing a ALV report.
I have created the report and there is a button which i have fixed which has to create Physical Inventory Document.
The scenario is:
I will select the records in the report based on the Vessel Bill Of Lading (VBOL) (related to Batch characteristics of a material) and then i need to pass those values to create Physical Inventory Document.
I got a functional module HUINV_DOCUMENT_CREATE which will create the document but I am not clear what are the values that I need to pass in this.
Or do anyone know how to create the Document by passing HU (Handling Units) and Plant & Storage Location?
Please help me in the same.
Thanks and Regards
Vipin Das V

Hi ,
Just Pass the table of Handling Unit .That's all.
<REMOVED BY MODERATOR>
Edited by: Alvaro Tejada Galindo on Mar 28, 2008 5:12 PM

Number ranges for material document (migo) and inventory documents

Hi Gurus,
We need a different number ranges for goods receipt documents and inventory documents because we have different company merged in to one box.Can any body tell me on what basis we differenciate the number ranges how to configure it.
If we take PO, we have different doc types and we assign number ranges to those documents. in case of Miro , it is the single transaction code used by different companies and how to give different number ranges.
Regards,
Sri........

Hi,
I think number ranges of inventory documents are on client level not on company code wise . because even though your creating new document and assigned different number ranges for the documents but these while assigning ranges to T codes (MIGO or MIRO) you dont have option like company codes ( tcode OMBA) so number ranges for inventory documents are at client level not at company code level.

How to get Status of Archived Delivery Document line item

Hi Folks,
I want read the Status of line item of archived delivery document.
As delivery is archived, it is not found in LIKP/LIPS. So I got the archived delivery document from VBFA table.But this does not contain the status field.
Is there any program or Function modules which reads this status.
Please help.
Thanks in advance.

Check field VBUK-GBSTK (Overall processing status of document).
regards,
srinivas
<b>*reward for useful answers*</b>

Cycle count and inventory document generation

hi.
Currrent Scenario : Cycle count has been configured for Quarterly cycle count for 20 materials.
Float period has been set for 5 days.
Procedure : Customer wants to do inventroy count for the 20 materials at the rate of one material per day.
Question : 20 Materials falling under "C" quarterly cycle count show up for Physical inventory.
Can the customer create an inventory document for <b>inventory count each day for each material</b> or will they have to create 20 inventory documents for count at one go since the float period is set for 5days.
Will the float period indicated play a part if the physical inventory is planned for each material on separate days.
Or if an physical inventory has been planned for the quarterly managed material, all material in that category say "C" would anyway show up during the quarterly inventory cycle count period.And the inventory count can be done for each material on seperate days.
Thanks

hi Arif.,
Earlier situation : Cycle count procedure was only A.
Present situation : Cycle count procedure is now ABCD .
But only C.c indicator A is still active for all material. We have not
changed the Cc indicators for any material.
Transported to production on Friday.
My question is :
On monday ,when the batch program was executed for printing of inventory
documents, Why does it generate a whole lot inventory documents for
Materials which have not been inventored even when the C.c indicators
remain A for all the Materials.We have not even in-corporated the
Quarterly cycle count indicators for the few selected materials.
Should the system:
1. Print Inventory documents only for the current period or
2. Is the system behaving properly due to the change in Cycle count?
Only the Cycle count procedure has been changed to 4 times in a fiscal year.
Do review the information and update me.

Error while creating physical inventory document with zero count

Hi,
I am trying to create a physical inventory document for a material that has zero stock and that is not batch managed but I am geting an error as below.
"Item 001: No batches that can be included in phys. inv. exist.(Message no. M7701)"
This error occurs only for one or two materials.
I am able to create the physical inventory document for other materials which is also zero stock and there is no batch managed for the same.
Can anyone pls advice.
Regards,
Ramya

hi
if your material is split valuated, but not batch managed, then the split valuation type is shown in field batch number. And...it is a batch then.
To be able to do a zero count you have to have a batch record whose batch number is the valuation type.
If you never had stock in the storage location you want count, then you have to
1. extend the material to this storage location with MMSC
2. create the batch record with MSC1N for this storage location.

Transaction MB5B takes not into account the archived material documents

Transaction MB5B takes not into account the archived material documents . Is it possible?

Hi
It is not possible to see the archieved materials. Once archieved it will remove from the registry. Cannot be retrieve back.
Thanks
Ganesh

Log error while clearing inventory document through Li20

HI All,
I have the following issue while creaing inventory document in warehouse level through LI20.
System says Available quantity of material is ZERO while clearing stock in WM. We are able to count this inventory document and status of inventory document in counted. Any suggestions would be of great help.
Thanks

Sorry, I have never heard the term "golden inventory"
L4 147 is "No storage bin selected for clearing"
Can you post a screen shot of your LI20 ?
I am not sure what you want to tell me with "As per note this is side effect if other note is implemented (1849864)."
I had read the note, it is you who have to tell me if you have note 1849864 in your system.
I had just implemented 1939938 and retested the scenario, in general the notes do not hurt, they are meant to fix a problem. Of course they can again have side effects, but with the next support package you get them anyway into your system.

Posting a physical inventory document

Hi Experts,
My colleague was posting a physical inventory doc through transaction MI07 last month, January. However, we got an error which says period 012/2009 is not open for account type S and the G/L account. I noticed that the posting date of the inventory doc is by december. in addition to that, we could not open the 012/2009 period. we tried posting it this month but we still got the same error. I appreciate any comment regarding this. Thanks!
Edited by: Bryce Larken on Feb 25, 2010 9:25 AM

there are 2 requirement, the posting period in finance (OB52) has to be open for postings, and the MM period has to be open for posting.
In MM you can only post to current and previous period. Even you still can post to last year in Finance, MM does not allow this anymore as we currently have February and december is not the previous period to February.
Hence you have only one option; Delete the inventory document in MI02, and create a new inventory document and conduct the count. Take it as learning experience. Next time you will post documents in the SAP given allowed time frame.

Error Message Wile Creating an Inventory Document

Dear gurus!!
I'm trying to create an inventory document for a material but I keep getting this anoying message
"Item 001: no batches includable in phys. inv. exist for 199999921"
Do u know whta it means??
Thanks in advance!!!
Ignacio.

Hi Jonathan,
Thats was indeed fantastic and it worked.
The issue seems to be a combination of current date (factory calender) + date when the material is available from the schedule line.
In my case the material was available on 17/03/08 in the schedule line and the delivery screen was taking the current date - 15/03/08.
I changed it to the date inline with the schedule line and it worked.
Thanks for the help and quick response.
Regards,
Pandi

Creation of inventory document with MI31

Hi all,
I wanted to create many inventory documents with tcode MI31, but the system could not find anything. So i used MI24 to see all existing documents inventory. i removed them with MI02, and the system still can not create any document.
How can i do it ?
Best regards

describe in detail what you are doing and what you enter in MI31 and what you are expecting.
MI31 creates inventory documents. if you want print inventory documents, then use MI21.

Creation of DMR and CMR from the archived billing document in EHP3 system

Hi all
I read somewhere that one of the functionality in EHP3 is we can create sales document like debit memo request and credit memo request from the archived billing document. I am working on EHP3 system only but i am not able to create the sales document. the system throws an error that billing document doesnt exist
If any one of you have worked on such functionality kindly suggest me why its not happening here also let me know Is ther any customization required for the execution of this functionality in spro.

> If any one of you have worked on such functionality kindly suggest me why its not happening here also let me know Is ther any customization required for the execution of this functionality in spro.
I suggest you open that question in an SD forum together with the support package you run and if you have an industry solution or any business function sets activated or not.
Markus

Creation of sales document (DMR, CMR) from the archived billing document

Hi all
I read somewhere that one of the functionality in EHP3 is we can create sales document like debit memo request and credit memo request from the archived billing document. I am working on EHP3 system only but i am not able to create the sales document. the system throws an error that billing document doesnt exist
If any one of you have worked on such functionality kindly suggest me why its not happening here also let me know Is ther any customization required for the execution of this functionality in spro.

hi,
the help says:
You can use this business function to further optimize your electronic Sales and Billing Processes.
Electronic data archiving regulations result in a high volume of data for sales documents and require invoices to be archived at an early stage. You can integrate archived billing documents in your business processes more easily. Since you still have electronic access to archived invoices during the sales process, you can manage archiving without delay and execute further sales processes electronically.
You can more efficiently use the rebate agreements from SAP ERP for your marketing activities. In particular, customers who use SAP CRM (Trade Promotion Management) with a large volume of data for campaigns, target groups, and product segments can define a custom-made logic for their rebate determination and thus avoid potential database problems.
Integration
To implement the logic for rebate processing in SAP ERP, you use the Enhancements for Rebate Processing Business Add-In (BAdI). For more information, see the Implementation Guide (IMG) under Sales and Distribution Billing Rebate Processing Business Add-Ins (BAdIs) Enhancements for Rebate Processing .
Prerequisites
You have activated the Logistics: S&D Simplification (SD_01) business function.
Features
You can integrate archived billing documents in your business processes as follows:
Create sales documents with reference to archived billing documents, such as credit memo and debit memo requests.
Display archived billing documents.
When you do either of these steps, the system first looks for the invoice in the database and then in the archive.
For the sales employee, the processing steps are identical, regardless of where the sales document is stored. As soon as the sales employee processes an archived billing document, they see the relevant information in the message line as well as in the title of the function.
For rebate processing, you can store your company's check logic in the interface of the Business Add-In (BAdI) Enhancements for Rebate Processing.
So check if you have activated the business function.
I hope this helps.
Balazs

Archiving inventory documents

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