Attachment flow in Purchasing Documents

Hi,
We have a Purchase requisition(PR) in that user attached the documents using attachmnet icon, when we create a PO based on the PR, the attachments which were in PR has to be copied into PO.
1) can any one tell me where the attachements will be stored in PR?
2) How to get the attachments and how to attach the attachments to Po?
3) Where exactly we need to write the code to copy the attachments from PR to PO?
Thanks,
Srihari.
Moderator message: please research yourself before asking, look for available information, documentation.
Edited by: Thomas Zloch on Dec 8, 2010 3:26 PM

Hi,
Any updates on my above post?
Thanks
Srihari.

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Send purchase documents by mail

Hi all,
We send automatically an email to the vendor (using message types) when the purchase document is created or modified.
I have 2 more requests:
1 - We would like to receive an email in the sender's mailbox that indicates the email has been correctly sent.
2 - We would like to assign an attachment to the purchase document and to send as an attachment in the email.
Does anybody have already done this?
What are the steps?
Thanks in advance,
Delph

Hello Raja,
Thanks for your answer.
I saw note 786847 but I was hopping there's another way.
So I will do this, but I suppose it concerns only the part 2 of my question (attachments).
Any idea about part 1 (receive an email in the sender's mailbox that indicates the email has been correctly sent).
Thanks in advance,
Delph

Document flow in Purchase order

Hi,
How can check the document flow in purchase order(me22n). Please help me on this issue..
Thanks..

HI
There is no document flow like SD in MM
Inorder to get the doc flow for a PO you can goto ME23N or ME22n and in item details click on PURCHASE ORDER HISTORY TAB here you will get the GR , IR etc.
Alternatively you can goto table EKBE and enter the EBELN (PO number ) and execute you will get the doc flow
regards
Prashanth

Changing template of document that gets attached to blanket purchase order

Hi,
When a blanket purchase agreement is saved. A pdf document gets attached that blanket purchase agreement. I can see that in Inquire -> View document. How does that gets attached, through which program, how can I change the template of that pdf document?
Please suggest me.

No cross posting
Read the "Rules of Engagement"

Purchasing document flow.

Hello friends,
Could anyone plz tell me the link & the document flow between RFQ, purchase requisition, outline agreement, contract, quotation, scheduling agreement, PIR, puchase order?
When Source determination is carried out, what is the priority in which the source is determined?
Thanks,
Cmehra.

Dear C Mehra,
PR >Release the PR>RFQ>Quotation>Quotation Comparison>PO>Release the PO>GR>Invoice Verification
MM Process flow:
Process Flow
The typical procurement cycle for a service or material consists of the following phases:
1. Determination of Requirements
Materials requirements are identified either in the user departments or via materials planning and control. (This can cover both MRP proper and the demand-based approach to inventory control. The regular checking of stock levels of materials defined by master records, use of the order-point method, and forecasting on the basis of past usage are important aspects of the latter.) You can enter purchase requisitions yourself, or they can be generated automatically by the materials planning and control system.
2. Source Determination
The Purchasing component helps you identify potential sources of supply based on past orders and existing longer-term purchase agreements. This speeds the process of creating requests for quotation (RFQs), which can be sent to vendors electronically via SAP EDI, if desired.
3. Vendor Selection and Comparison of Quotations
The system is capable of simulating pricing scenarios, allowing you to compare a number of different quotations. Rejection letters can be sent automatically.
4. Purchase Order Processing
The Purchasing system adopts information from the requisition and the quotation to help you create a purchase order. As with purchase requisitions, you can generate Pos yourself or have the system generate them automatically. Vendor scheduling agreements and contracts (in the SAP System, types of longer-term purchase agreement) are also supported.
5. Purchase Order Follow-Up
The system checks the reminder periods you have specified and - if necessary - automatically prints reminders or expediters at the predefined intervals. It also provides you with an up-to-date status of all purchase requisitions, quotations, and purchase orders.
6. Goods Receiving and Inventory Management
Goods Receiving personnel can confirm the receipt of goods simply by entering the Po number. By specifying permissible tolerances, buyers can limit over- and underdeliveries of ordered goods.
7. Invoice Verification
The system supports the checking and matching of invoices. The accounts payable clerk is notified of quantity and price variances because the system has access to PO and goods receipt data. This speeds the process of auditing and clearing invoices for payment.
Pur info record is nothing but a master data like thing which will be maintained for different materials to determine the prices etc.It Specifies the number that uniquely identifies a record.
For Example: an info record is based on Plant Vendor and Material
Based on these three the Material Prices will be calculated
for different combinations different values are taken into consideration.
During pricing it brings these values automatically based on this info record.
Use ME11 Tcode to create this record.
Common Tables used by SAP MM
Below are few important Common Tables used in Materials Management Modules:
EINA Purchasing Info Record- General Data
EINE Purchasing Info Record- Purchasing Organization Data
MAKT Material Descriptions
MARA General Material Data
MARC Plant Data for Material
MARD Storage Location Data for Material
MAST Material to BOM Link
MBEW Material Valuation
MKPF Header- Material Document
MSEG Document Segment- Material
MVER Material Consumption
MVKE Sales Data for materials
RKPF Document Header- Reservation
T023 Mat. groups
T024 Purchasing Groups
T156 Movement Type
T157H Help Texts for Movement Types
MOFF Lists what views have not been created
A501 Plant/Material
EBAN Purchase Requisition
EBKN Purchase Requisition Account Assignment
EKAB Release Documentation
EKBE History per Purchasing Document
EKET Scheduling Agreement Schedule Lines
EKKN Account Assignment in Purchasing Document
EKKO Purchasing Document Header
EKPO Purchasing Document Item
IKPF Header- Physical Inventory Document
ISEG Physical Inventory Document Items
LFA1 Vendor Master (General section)
LFB1 Vendor Master (Company Code)
NRIV Number range intervals
RESB Reservation/dependent requirements
T161T Texts for Purchasing Document Types
Tcodes:
InfoRecord - ME11
Source List - ME01
RFQ to Vendor - ME41
Sheduling Agreement - ME31L
Contract - ME31K
Raising Quotation - ME47
Comparison of Price - ME49
Creation of PO - ME21N
Goods Receipt - MIGO
Invoice (Bill PAssing) - MIRO
Goods Issue - MB1A
Physical Inventory - MI01( Create doc)
MI04 (Enter Count)
MI07 (Post)
Visit the following thread:
New to Materials Management / Warehouse Management?
http://www.sapgenie.com/abap/tables_mm.htm
http://www.sap-img.com/sap-download/sap-tables.zip
http://www.allsaplinks.com/material_management.html
http://www.training-classes.com/course_hierarchy/courses/2614_SAP_R_3_MM_Invoice_Verification_-_Rel_4_x.php
http://www.sapfriends.com/sapstuff.html
check this out
MM flow
MM flow
MM flow
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/PSMAT/PSMAT.pdf
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/CAARCMM/CAARCMM.pdf
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/MYSAP/SR_MM.pdf
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/LOMDMM/LOMDMM.pdf
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/BCBMTWFMMM/BCBMTWFMMM.pdf
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/MMIVMVAL/MMIVMVAL.pdf
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/MMWMLVS/MMWMLVS.pdf
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/MMISVE/MMISVE.pdf
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/PSMAT/PSMAT.pdf
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/CAARCMM/CAARCMM.pdf
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/MYSAP/SR_MM.pdf
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/MYSAP/SR_MM.pdf
http://www.sap-basis-abap.com/mm/sap-mm-certification-samples.htm
http://www.sap-img.com/mm015.htm
http://sap.ittoolbox.com/documents/popular-q-and-a/sap-mm-interview-questions-3586
Regards,
Naveen.

Archiving MM_EKKO (Purchasing documents with attachments)

We would like to start archiving MM_EKKO Purchasing documents. The units have been attaching items, quotes for example, to the purchasing documents. The attachments currently exist within the R/3 data base. If we archive MM_EKKO items the attachments will be lost. What we need to do is identify all the attachments and move them to content server.
Where are these attachment stored i.e in which table.?
Is there any procedure for archiving attachments?

Hi
All the attchments are stored in link table that is TOA01/02/03.
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Sirfraz
We would like to start archiving MM_EKKO Purchasing documents. The units have been attaching items, quotes for example, to the purchasing documents. The attachments currently exist within the R/3 data base. If we archive MM_EKKO items the attachments will be lost. What we need to do is identify all the attachments and move them to content server.
Where are these attachment stored i.e in which table.?
Is there any procedure for archiving attachments?

Confirmation Control Work Flow in Purchase Order

Hi Gurus,
   Can anyone explain me about the Confirmation Control Tab Work Flow in Purchase Order.
   If i select the Conf. Control in Purchase Order, next what process has to follow?
   Thanks in Advance
Regards,
Prabhakaran M

Hi Prabhakaran
The Confirmation Control tab has a field for selecting the COnfirmaiton control Key for the PO Item. This key Determines which confirmation categories are expected for a PO item (e.g. order acknowledgment, shipping notification).
There are four categories delivered in the standard system, which decides whether you need only a ASN for a PO Item, or ASN with a rough GR, or Rough GR only etc.
Once you have this key set up, system expects you to create that document for this item before you process the GR or Invoice.
You can also set up automatic ASN creation if you have EDI Integration with the vendor.
Benefit of ASN is that you ve the confirmed delivery dates and quantities well in advance and warehouse/Inventory team can plan their operations accordingly in advance...
I hope this clarifies your questions
Regards
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Send Purchasing Documents via email/fax to vendor

Hi all,
I have a customer requirement wherein Purchasing documents such as RFQ, PO etc need to be sent to vendors via email/fax. To cater to the customer's form requirements, we developed smartforms instead of using the standard MM purchasing smartforms. To call these smartforms in the print programs, we copied the standard print program SAPFM06P and commented out the function module ME_PRINT_PO in the routine ENTRY_NEU and added the our own code to call the custom smartform. The custom code segment in the print program is attached for reference.
Now, when we are trying to generate messages for the purchasing documents using output type External Send, the custom program does not pick up the email address maintained in the vendor master and instead picks up email address maintained in RFQ or PO initiator's user profile. We have made the required configuration for SCOT and SOST tcodes.
We tested the same scenario requirement using the standard print program and got the desired results i.e. the print program picked up the email address maintained in the vendor master. But with this approach, we cannot use our custom smartform.
Any help in this matter will be appreciated.
Regards,
Saad

Hi Biju !
Thanks for the response but I think you missed the point here. I am using different output types for RFQ and PO as well as different custom smart forms and we are using the same custom print program to generate output for both.
The issue is with the print program and not the output type as I mentioned that I have already got this thing working on our IDES using the standard print program and standard forms.
Tomas Talpa's response seems to be helpful. I'll get my technical consultant to amend the code accordingly and see if it works.
Regards,
SaaD Karim Mallick.

Flow of Purchase order /Blanket agreement to iSupplier portal

All,
Created a user login for a supplier in the iSupplier portal and made Standard purchase order and Blanket purchase agreement against the supplier.I am not able to view the PO details in the iSupplier portal login of the supplier.Can anyone detail on the mandatory setups that need to carried out for PO info to flow into iSupplier portal.
Thanks,
Subbu

The isupplier portal drives off the purchasing archive tables.
po_headers_archive_all - etc..
Ensure that under Setup/Purchasing/Document Types - you have Archive on Approve.
This will ensure your purchasing data hits the archive tables.
If you still cannot see it - then the problem lies in the securing attributes on your login.
The more you have the more restrictive the portal is.
Lastly, if those are proper then your problem lies in the setup of your Security Profilie - created in the Human Resources module, allocating
access to the Operating Unit(s). You will need to create the Security Profile - and assign it to your MO and HR Security Profiles.
Then retest.
Don't forget to run the Security List Maintenance request in the Human Resources Module to ensure proper seeding of your new
security profile.
Regards,
Mike

SRM purchasing document updated in enhancement only in Debug mode

Hi everybody,
I created an enhancement for a SRM include ( LBBP_SOCO_APPF0R -> Form CREATE_FOLLOW_ON_DOCUMENT) because existing BAdI are not called at necessary moment to update Shopping Cart (purchasing document) CUF items.
ABAP code i added allows to get data from follow-on document, then i get details from parent document, i update this document with values for CUF fields, i save this document and finally i run function module BAPI_TRANSACTION_COMMIT (with or without export parameter 'WAIT').
Nevertheless, those CUF fields are correctly updated but only when i am in debugging process flow with an external break-point.
When i delete this debug point, CUF fields are not updated any more !
Is anyone have an idea to solve this problem ?
Regards.
Laurent.

The problem may come from the network system or something's wrong in the system Because I have run the tcode and It work properly.
Thanks,
Hung

Dear Guru kindly clear my confusion In Print Output of a Purchasing Document In SAP.

Dear Guru,
I am creating a RFQ AND want a printout for it from the standard SAP.
1= I given document no ,purchasing group and in message data given application as EA , Message Type as NEU Processing status 1.but found message
as no purchasing document found.
2=Checked NACE the standard output types
The program ,form routine are above and in partner function the standard partner function is there.
3=If i want a new smart forn then should i use the same program same form routine , same form or make a copy of it and attach a smart form
to the standard or any other process is there?

Hi
See these notes as a checklist
SAP Note 457497 - FAQ: Message processing in purchasing
SAP Note 61871 - Output of messages and release strategy
Check if the message exists in table NAST
I hope this helps you
Regards
Eduardo

Attachement linked to purchase order

I want to know where the attachements linked to purchase order are getting stored in SAP.Since the attachement are linked to purchase order(header level) ,is it possible to link those attachements at item level so when we select a particular item and if the attachement exist for that item then we should be able to navigate to that attachement.These attachement are uploaded from window(any text file).Is it possible to implement this functionality at item level(table control) in purchase order?is there any existing functionality which support this requirement?

You can also attach manually any document to PO without using Document Management System ( DMS ) in SAP 4.6C.
But you cannot attach document while you create PO in T/Code ME21N
Save you PO ( ME21N ) and again open with change ( ME22N ) then you can attach document through Service for Object button. Service for Object button available down side of Command screen ( in your PO screen ME22N )
Click your Service Object button -> Create -> Create attachment
then select your window directory ( which file you need to attach) select your file Now your system shows message Service "Create attachment" is started.
Save again your PO. You can see (open) your attachment in same field ( Service for Object ) select and Create and check attachment list. You can attach as many document in your PO.
Note: This is only information for internal or you can print separately this document for sending to vendor ( fax ) System will not print automatically along PO print out.

Attachement with any Marketing document

Dear All
Can we attached any external document with Sales Order or Purchase Order while sending for approval or is there any option to save any external doc with any Marketing doc in SBO.
Regards
Nabeel

Hi Deepak and Carin......
Ok Nabeel has created UDF for Attachment of an External Document and if now he has more than an attachment then rest where he will attach.
Will he keep on creating No. of UDFs for No. of attachments?
Or can he go to Activity directly from Marketing Document and can attach No. of Copies which happens in standard?.......
Please give your inputs....
Regards,
Rahul

User exit MM06E005 - Customer fields in purchasing document

Hi,
I am using user exit MM06E005 - Customer fields in purchasing document to validate the line items in PO and display the value at header level.
My requirement is when the user enters the line items and press enter the validated value should get populated at header level.I had included a tab (customer tab) in that the value should get displayed.
likewise for each and every line items the value should keep on changing.
And
I the field that i had added at header shows the value during the save but once we come out and enter again,it is not displaying the same.
Regards
Manoj

Hi,
Indeed the exit which you have specified MM06E005 comprises the enhancement for customizing fields and screens associated with it. may be you might not have activated the screen associated with the exit. the screen might have been created but missed while activating.
Regards,
Jagath

MM06E005 - Customer fields in purchasing document

Hi,
I am using user exit MM06E005 - Customer fields in purchasing document to validate the line items in PO and display the value at header level.
My requirement is when the user enters the line items and press enter the validated value should get populated at header level.I had included a tab (customer tab) in that the value should get displayed.
likewise for each and every line items the value should keep on changing.
And
I the field that i had added at header shows the value during the save but once we come out and enter again,it is not displaying the same.
Regards
Manoj

got my solution...

Attachment flow in Purchasing Documents

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