Cash Advance Amount Monitoring AP Down Payment Invoice

HI,
I would like to ask in the AP Down payment Invoice to know or monitor the remaining amount until became zero from AP Invoice.
How to connect this tables?
Example output is :
CA No. Cash Advance AP Invoice API Amount CA Drawn     Balance
114      200000           1347        142,118.74    142,118.74 57881.26
                                  1354        86,191.31       57,881.26         0.00
Thank you very much.
Regards,
Clint

Hi the Gordon,
That's correct, you got my question! And cant the see the link between AP Invoice and AP Downpayment Invoice tables.
Is this possible?
regards,
clint

Similar Messages

A/p Down Payment Request and A/p Down payment Invoice

hi All,
I am Using SAP B1 2005B
A/p Down Payment Request :-
1.Wnen i want to give a 50% Advance Based on Purchase Order What is the Procedure. whether i have to use A/p Down payemnt request or A/p down payemnt invoice.
2.whenever i am making down payment request there is no JE and There is No GL and BP affected.
2.a. While making payment against down payment request there are 3 accounts hitted
1.Bank Account.
2. Bp(As Advance-Debit balance)
3.GL linked with BP.(Acccounts payable).
Is Correct or Not?
3. While Making A/p Invoice can we pick this Advace in A/p invoice Entry and can we Adjust .
at this stage Whenever i want to Check the balance of the BP should be Debit Balance(as Advance).
A/p Down payment Invoice:-
What is the Procedure, When it will be Used and What are the GL affected.
Thanks & Regards,
yusuff

Hi,
We are using A/p Down Payment Invoice where the entry is
Party Credited
Advance for capital purhase ie. ofset account is debited
and making payment
Party Debited
Bank Credited
and when linking with Invoice
Advance for capital purhase ie. ofset account is credited
GRNI of Asset A/c is debited.
Here the main issue is in Party ledger its showing 1st credit and then debit and your requirement that Party should be shown debit balance it will be not there it will be in Offset account i.e "Advance for capital purhase ie. offset account"
Now you have to generate query base report if you want to show advances given to party.
This is what we are doing if there is any other possibility kindly revert back all experts.
Thanks
Kamlesh

Close Open Amount on A/P Down Payment Invoice

Hi,
I have the following scenario:
I have created an A/P down payment invoice for 1000$
Create an Outgoing Payment for this A/P Down Payment Invoice for 1000$
This payment is closing the A/P Down Payment invoice
Create an A/P Invoice for 800$ - apply this amount from the A/P Down Payment invoice (updating Amount to draw to 800$). The A/P invoice will close.
The issue is how to get the money back from the supplier closing also the open amount of 200$ from the AP Down Payment Invoice.
I have tried to apply an A/P credit memo to the A/P Down Payment Invoice but the system does not display the open amount from Down Payment invoice.
Another way I have tried to create a manual A/P Credit Memo to BP and manually closing the open amount on A/P Down Payment Invoice but the system would not allowed me to cancel or remove the open amount on the Down payment.
Do you have any other ideas?
I am working with SAP B1 2007 PL42.
Thank you,
Alex

Hi Alex
please create a message for SAP Business One Support with high priority and all the details.
regards
Rui Pereira
SAP Business One Forums Team

How to link ap down payment invoice to ap invoice which have added.

Hi,Expert,
I encounter this situation in detail as follow:
1. raisethe PO add row line with respective itemcode and quatity.
2. raisethe ap down payment invoice copy from the po created just now.
3. raise the bank -> outgoing pay the cash base on this down pay invoice.
3. raise the Ap invoice copy from PO ,however,the user do'nt link related down pay invoice.
This result in the account is confused and wrongly pay double amount for supplier.
How can I process to repair it now and avoid it in the future ?
Thank you in advance ,appreciate any comment and help.
Best Regards
Eric

Hi Eric,
The general down payment process is as below:-
(1) The down payment request is made in F-47
(2) The down payment is made in F-48
(3) Then you create the MIRO invoice
During MIRO, the system gives up a pop-up to show whether the down payment exist for the vendor or not. This is an information message and user will continue to process MIRO.
(4) After processing MIRO, user need to immediatly clear the down payment againest the MIRO invoice via F-54. In F-54, on selection screen invoice number is given and then from "Process open item" you can get the list of the doan payments for the vendor to choose from.
Regards,
Gaurav

How do you report Net Balance of A/R Down Payment Invoice?

We have recently installed SAP B1 Version 8.8 at a new client site. The client wants to accept A/R down payments from customers, issue invoices and draw the amount of the invoice from the down payment. I can see the net amount in an open items list report called A/R Down Payments - Not Yet Fully Applied. I need to report that net amount on each invoice that draws from the down payment. I would like to create a Crystal Report or update the existing PLD Invoice to show the amount. Do you know the link between an A/R invoice and the drawn A/R down payment invoice?

Hi,
Try this query it also show the corresponding outgoing payment information.
SELECT
T0.DocNum,
T0.DocDueDate,
T0.CardName,
T1.Dscription,
T0.DocTotal,
T2.BaseAbs,
T2.DrawnSum + T3.DiscSum AS DrawnSum,
T3.DocDate,
T3.DocEntry,
T6.DocNum as DocCheck,
T5.DocDueDate as DateCheck,
T6.CheckNum
FROM
dbo.ODPI T0
INNER JOIN dbo.DPI1 T1 ON (T0.DocEntry = T1.DocEntry)
LEFT OUTER JOIN dbo.INV9 T2 ON (T1.DocEntry = T2.BaseAbs)
LEFT OUTER JOIN dbo.OINV T3 ON (T2.DocEntry = T3.DocEntry)
LEFT OUTER JOIN dbo.INV1 T4 ON (T3.DocEntry = T4.DocEntry)
LEFT OUTER JOIN dbo.OVPM T5 ON (T3.ReceiptNum = T5.DocNum)
LEFT OUTER JOIN dbo.VPM1 T6 ON (T5.DocNum = T6.DocNum)
WHERE
T0.CardName = [%0] AND
T0.DocDueDate BETWEEN [%1] AND [%2] AND
(T4.TargetType = -1 OR T4.TargetType IS NULL) AND T1.TargetType <> 19
GROUP BY
T0.DocNum,
T0.DocDueDate,
T0.CardName,
T1.Dscription,
T0.DocTotal,
T2.BaseAbs,
T2.DrawnSum,
T3.DocDate,
T3.DocEntry,
T6.DocNum,
T5.DocDueDate,
T6.CheckNum,
T3.DiscSum
ORDER BY
T0.DocNum,
T3.DocEntry
This for A/R Downpayment Monitoring.
regards,
Clint

Wrong input Witholding tax at AP Down Payment Invoice

Dear all,
My client has a problem.
He already input AP Down Payment invoice and already has payment for it.
Then when he want to draw AP Invoice from the Good Receipt PO, he found that the WTax Amount is wrong.
It calculate as Total Amount - Down Payment.
He want WTax Amount calculate from Total Amount only (without - Down Payment).
Then he realize that the AP Invoice DP he creates is wrong. Should not have WTax = Yes in the detail row.
The question is: how to make the correction of this AP Invoice DP ?
The AP Invoice DP should have WTax = 'No' in detail row.
While now the AP Invoice DP already set WTax = 'Yes'.
Thanks you very much in advance.
Best regards,
Surya

Hi Surya......
The DP Account is unique at AP Down Payment Service Level.
You have to map it in Business Partner Master Data which comes into the Down Payment Service Invoice when you going to add it..........
Please check once again by defining account for down payment in Business Partner.....
Regards,
Rahul

Issue Reg Down Payment Invoice/Request

Dear All,
I have a scenario where in i have created Purchase Order with CENVAT Components (i.e. BED @8, Cess@2, and Hess@1 along with VAT @4) the total value including tax is say about Rs140000.00. Now i want to pay full Amount as advance i.e 140000.00 (say 120000.00 basic value and 20000.00 tax value ).
When i am trying to create A/P Down Payment Invoice against that Purchase Order as a Full Advance (100%) system is showing error for CENVAT Components, as we can not consider this in A/P Down Payment Invoice.
Can any body tell me any work around ? or alternative way of doing it ?
Regrds,
Kashinath

HEY I HAVE SOLVED THIS ISSUE MYSELF

Deferred payment of AR Down Payment Invoice

One of our customers demands some changes within the Business One.
The support in Ireland advised us to post these requirements in this Forum.
If a customer pays an AR Down Payment Invoice not in one Amount, but in one ore more installments, it is not possible in the final AR invoice to deduct this amount in normal way.

Hi Lily,
answer your question;
1) As Saying without considering Drop Ship, it is on BP master accounting tab ; Down payment clearing account.
But I usually normal AR Invoice for Drop Ship when the drop ship goods are released.
2) I assume that AR Down Payment function is for advance payment. As you know we need Invoice for Incoming payment and reconciliation. If there are no AR Down payment documents, we have to create Incoming payment by "Payment on Account" and it posts to receivable account.
If you create SO at first and create AR Down Payment copying from SO, it has a relationship between them. After that if you also create AR Invoice copying from same SO, it has a relationship between them. Although there is no direct relationship between AR Invoice and AR Down Payment Invoice, you can trace from AR Down Payment => SO => AR Invoice.
Regards,
Kaori

How to close an AR Down Payment Invoice

SCENARIO:
The customer added in SAP B1 an sales order, then registered an AR Down Payment Invoice for the all amount.
After that he registered the incoming payment and at the end he registered a AR invoice linked to the previous AR Down Payment.
The amount of the AR invoice is less than AR Down Payment one.
The customer asks if is possible to close the AR Down Payment for the open amount creating a "payment on account" of the same amount.
Creating an "payment on account" give the customer the possibility to show the amount on the Account Balance Details.
Thank You in advance.
Emanuele

1. AR down payment invoice is closed when you raising incoming payment. So this AR down payment invoice will not appear in incoming payment selection list
>>> Yes
2. Further due to partial payment, only AR invoice will be in open status and this AR invoice will appear in incoming payment selection
>>>the problem is that the AR invoice is registered with a less amount than the amount of the incoming payment
3. If you want use Payment on account for balance amount, are you able to choose customer account at GL account field?
>>>the AR invoice is just closed with incoming payment
4. I don't think it is possible to post balance amount via payment on account. To get correct BP account balance, we have to post at customer account.
>>>Yes. But if you open the report Sales --> Sales Report --> Open Report --> Incoming payment you continue to see the open amount of the Incoming payment.
After all my idea is to register a not real AR invoice (really not exist) to link to the open amount of the Incoming payment:
01: In the report Sales --> Sales Report --> Open Report --> Incoming payment I will not have more open amount
02: After that I will adjust BP account balance with a post at customer account
Thank you for your opinion ....

SQL-Query - AR Invoice and related AR Down Payment Invoices

Hello everybody,
I want to show all AR Down Payment Invoices related to a given AR Invoice, i.e. a query approximately in this form:
SELECT
T0.DocNum AS 'Invoice',
T0.DocDate AS 'Invoice Date',
T0.DocTotal AS 'Open Amount',
T1.<<DocNum>> AS 'Down Payment Invoice',
T1.<<DocDate>> AS 'Down Payment Invoice Date',
T1.<<Amount>> AS 'Down Payment Invoice Amount'
FROM
OINV T0 INNER JOIN <<Down Payment Invoices>> T1
ON T0.DocEntry = T1.<<DocEntry>>
WHERE
T0.DocNum = xxxxx
I want to know if such a table <<Down Payment Invoices>> exists and what its name is.
Thanks for your help!
Regards,
Frank Romeni

Thanks for the INV11 - but this table seems to be empty even for invoices we have related down payments, e.g.
SELECT
T0.DocNum, T0.DocTotal, T1.<<whatever you want>>
FROM
OINV T0 LEFT OUTER JOIN INV11 T1
ON T0.DocEntry = T1.DocEntry
WHERE
T0.DocNum = xxxxx
That INV11 is always empty I could see with SELECT * FROM INV11
Regards
Frank Romeni
P.S.: I only post questions to this forum when I analysed my problems and only if I couldn't find any further information in the helpfiles. With regard to your first hint to ODPI there is no reference to INV11 in the helpfiles.
With regard to your comments I feel impelled to to say that if my question is confusing you, then it seems that nobody has ever taught you that meaning can be taken from the context. Regarding the "street", you asked me to find something: Do not waste your time with talking precociously ...
If you should feel annoyed by my comments, we'd better stop this conversation. Otherwise let us fall back to a strictly factual exchange of information, OK? I am not willing to discuss this any further!
F.R.

How to block a delivery when an A/R Down Payment Invoice is not paid?

1. Create and add a Sales Order
2. Create and add an A/R Down Payment Invoice based on the created Sales Order (set DPM % to 50)
3. Create and add a Delivery based on the created Sales Order
The delivery is not blocked.
Is there an easy workaround/alternative to ensure goods are stopped from being delivered when a customer hasn't paid a certain amount upfront?

Hi Suda,
Unfortunately my usage of the sql queries is a bit rusty and am not sure if I am doing this correctly.
Next to that I don't exactly see how it should work (hence my comment being rusty - haven't used this very often). I see that it checks the AR Down Payment Invoice document and lines, but how it checks to which sales order it is connected to stop the delivery.. Plus I always want it to stop any delivery when an AR Down Payment for any percentage hasn't paid in full untill it has been paid/approved by someone to be delivered. If no AR Down Payment has been done, there is no issue.
Anyway I have copied your query to the Query Generator and saved it.
I created an approval procedure based on delivery documents and based it on the saved query.
Added a sales order and created a Down Payment Invoice based on the sales order with 40% that has to be paid upfront. Created a delivery based on the sales order and added the document. I only gotten an internal error (it went so quickly I can't see the actual whole message because I get the created message straight after), but it created the delivery anyway.. (same as you described maybe?)
I'm missing something obviously, let me know what to do.
Regards,
Petronella

A/R Invoice with freight Linked to A/R Down Payment invoice

Hi All,
scenario:
SAPBO 2007 SP1 PL 12
A/R Down Paymenti invoice 100 + tax20 = 120 (it is paid)
A/R Invoice :
80 + 20(freight) + 20(tax) = 120
When I linked the a/r down payment invoice the system returns this error:
"Total amount of this payment must be less than amount of invoice"
because It compares 100 with 80 not considering the freight of 20.
I tried in SBO 8.8 SP0 PL 14 and it works correctly!!!
Any idea???
Simona.

Hi Simona,
New version has changed certain process based on users request. If 8.8 is working for you, upgrade 2007 version soon.
Thanks,
Gordon

AR Down payment Invoice US version 2005A

I see many posts regarding down payment invoices, yet I do not see this feature in the US version. Does anyone know of a method to do a down payment in US version 2005A.
We obtain large payment in advance and want to post this to a liability account and then as we ship and invoice reverse the transaction from liability and hit sales account.
transaction for down payment would be Business partner and liability account.
Later transaction would be liability account and the sales accounts for the items on the delivery and ar invoice.
What is the solution for this

Keith Taylor
You are right this feature is only available in Version 2007A. There account posting happen purely due to the pay SAP has been designed and the configuration of GL Accounts.
To make fundametal change to the core product is very difficult if you explain me your business process exactly as you do, I could think of alternatives.
Please let know.
Suda

Amout check on Down payment Invoice

Dear All,
while creating a down payment invoice, the system have not any check on the amount of the base document. as if we have a purchase order of amount 100$ and we create a down payment invoice initially of 30% and pay it through out going payments, and again we create a down payment invoice and assign 100% the system allow us to create it against the same vender without show the remaining balance or any amount exceeding notification.
so in actual the amount would be 130$ and when we try to create the A/P Invoice with reference to that PO. system will not allow us to create invoice as the total will be higher then the actual PO.
Kindly guide me in this regard. how can we control the down payments amount with reference to due amount.
Regards,
Awais

Hi,
it is a system default which will allow you to create as many down payment invoice as possible.
it is just based on the BP code.You can create a standalone down payment invoice for any BP,item or service type and then you can link this to your Invoice.
During the invoice you will be selecting your down payments in the invoice window.Here you will be seeing only the down payments which you have made already the payments.
And if you try to select the down payments whose total is greater than invoice system will block you.
If you want to link down payment based on PO then i think through coding it is possible
Regards
Md.nazeer Shaikh

Down Payment Invoice

Scenario :
The company is collecting Advance from the customer for a sale. The sale includes freight.
The Customer gives 50 % of the sales order which includes freight.
In SBO :
1. 'AR Down Payment Invoice' is raised for advance.
Issue
1. The AR Down Payment does not consider freight.
How to include freight in the down payment..?

Hi,
As the requirement is currently not available in the standard software
version of SAP Business One, we would like to ask you post your
requirement in our SAP Business One Product Development Collaboration
forum. You can find the forum in this link:
/community [original link is broken]
The forum is being moderated by members of the Solution Management team
specialized in certain areas, according to the business you are in.
Partners can impact the design of specific features by posting
suggestions and feedback at this forum.
Regards
Vikas
SAP Business One Forums Team

Cash Advance Amount Monitoring AP Down Payment Invoice

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