Change Quotation and sales order creation

Dear All,
I have some requirements from my company that I have to adopt to SAP. My company is a reseller of IT materials.
Our sales people are using an excel file to make the quotation to a customer. This excel file contains a couple of sheets (one for each manufacturer. example IBM, HP, Microsoft etc). Is there any way to make my quotation and sales order look like this?
Also since all the data for the initial creation of the quotation are stored in these files, is there any way to automate the creation of the quotation by transfering all the data from the excel file to the SAP ERP?

Hi there,
Try this:
Define a new BAPI which will read all the info in the excel. Internally it will call VA01 & read the information from excel & post it into a quotation.
For this you will need to define the import / table parameters. Each field in the excel is mapped to a field in the import / table.
Excel will have different sheets each with different vendors. But it is not possible in SAP. For each vendor you will need to create different quotation.
Consider that each your vendor supplies 10 products. Enter all that info in an excel sheet.
Then for each different vendor, create a separate quotation giving the details of all products he supplies. Explain the requirement to your ABAPer. He will help you with the BAPI part.
When you create a sales order with reference to a quotation, you may change the quantities. You will retain the products which are required & delete the rest. .
Regards,
Sivanand

Similar Messages

Inquiry and Quotation and Sales Order creation

bump *
Hi Gurus,
1. I like to confirm that Alternative Products in a Quotation means Material proposal configured and not sub-items ?
2. Please help to confirm (as I have no access to SAP system):
a. when creating a Quotation with reference to an Inquiry, its Not possible to select via selection list , to copy only the sub-items (like Free Goods item / BOM sub-items / subitems inserted manually that reference the main item using the sub-item numbering) into the quotation or sales order. Or can the main item only be selected for copy or Must both be selected?
b. An order can Not reference a quotation that has a valid to-date in the past because the validity has legal implications.
regards
M Russo
Edited by: Mirella Russo on Feb 17, 2011 1:00 PM

Dear Sai,
I read the note provided.
It is referring to BOM structure and copy controls and a bug related to not allowing to copy the sub items of a Bom and only the main is copied.
So, is it true that Alternative items includes both manual selection list of materials from material determination, auto material substitiution as well as sub-items of a BOM material?
So, when there is no Bug, can i conclude that
copy control allows copying of both the alternative items as well as the main items? Everything can be copied.
thanks.
M Russo

How can we reject an already approved sales quotation and sales order

Hi,
Could anyone please tell me how can we reject an already approved sales quotation and sales order.
Thanks and Regards
Mahavir

Hi,
in the document flow : i am finding documents which are given below :
Serv. notif.      00015773
Qt For NewConnection 20022016 23.04.08 Completed
Order New Connection 22460       23.04.08 Open
Z New Connection 90022430   23.04.08 FI doc. not Required
Cancel. Invoice (S1) 90023731 19.07.08 FI doc. not required
I have run VF11 for document no. 90023731 .
But when i was running VL09 i just gave the shipping point and execute the transaction.
Then i did not find any document for that selection.
Please guide .
Thanks and Regards

How to fetch post goods issue date and sales order creation date

Hi All,
How to find out the difference between SD Sales Order Item Creation Date and final Post goods issue Date. I would like to know how to fetch those dates and what is the relationship between the tables from which i will get the dates.
Please let me know the solution .
Thanks in advance.

Hi,
Sales order creation date is when u raise a sales order in favor of the customer using VA01.......using ATP logic system purposes the material availability date....
after saving ur sales order...when u raise the Delivery using VL01n w.r.t to OR...than u have to perform picking ....In the picking Tab...specify the amount to be picked than press Post Good Issue....means the goods left the company premises ..
You can the fetch the values using tables- Use T code SE12 or SE16
Vbak-----order header
Vbap-----order item
Vbek-----order schedule line
Likp-----Delivery header
Lips----Delivery item

Would like solution for Copy Control Between Quotation and Sales Order

Hi Expert,
My customer requirement are the following topic:
1. need condition type (item) to input FIX AMOUNT in Quotation
2. once copy Quotation to Sales Order Condition have to copy not depend on quantity
for example
QUOTATION#1
=item#1 quantity 20 PC
=condition#1 fix amount 100 USD
================================ copy Quotation to SO
SO#1
=item#1 quantity 2 PC
=condition#1 fix amount 100 USD <----- full copy and not depend on quantity
But on my setting I get Sales Order 2 PC with condition#1 10 USD ....
I need the way to Configure or Customize (need configure if have)
Many thanks for Advise me
Best Regard,
Atom
Edited by: korakoj chantarasupawong on Mar 25, 2011 7:28 AM

Thank you very much,
for my customer requirement for this condition is handing charge.
This handing charge is agreement between my customer and thier customer to keep fix amount per sales order.
such as 1 quotations per item has handing charge 100 usd per 10 TON product
if thier customer would like to split delivery (open sales order) 10 times, they have to earn 100 usd / 10 times.
so this is the meaning for this condition.
so
QUO#1
item#1
- mat A 10 TON (handing charge 100 USD per 1 sales order)
- mat B 20 TON (handing charge 20 USD per 1 sales order)
--> copy to sales order 1
SO#1
item#1
- mat A 2 TON (handing charge 100 USD per 1 sales order)
- mat B 1 TON (handing charge 20 USD per 1 sales order)
--> copy to sales order 2
SO#2
item#1
- mat A 8 TON (handing charge 100 USD per 1 sales order)
- mat B 19 TON (handing charge 20 USD per 1 sales order)
some thing like that's
many thank expert
please carry on advise me thanks

Delivery date and sales order creation date

Dear all
Can you please explain the relation between delivery date and sales order date. In my case i can create delivery with delivery date as before the sales order date... how it is possible that i can create delivery before the sales order date.??
Please explain.........
Warm Regards
Inder Pal

Hi,
Sales order date: Date on which the customer officially places an order to your company.
All the commitment and product allocation counting starts with reference to this date.
e.g. customer says that the goods are required from 20 days of placing order, then from this date the calculation starts.
Delivery date: Date on which after the system goes through material availability date, replenishment time, calculates the date on which physically the goods can be delivered to the customer.
e.g. customer orders 100 qty of material X in 15 days, you will hve to check this delivery date through availability check which can be done in sales order and also delivery.
payment date is based on this delivery date.
regards,
Siddharth.

Help required in mapping Materials , Quotation and Sales order

Hi,
We need your help for the following requirement
There is a vehicle model and colours for these models
Company gets sales plan from dealers for vehicle model and later dealer confrms the PO Qty with model and required colour.
I need to map this in SAP.
I am proposing to create a Quotation for the sales plan from dealers with vehicle model and when company recieves PO , they will create Sales order with reference to Quotation.
The challenge i need to get all the colours ( finished materials ) for that model, currenttly all models and finished materials are managed in product heirarchy.
When i create order with reference to quotation..........the dealer should able to get the list of colours ( materials ) in the system for that model ( i am planning to create material masters for these models as well)....Please help me how to map this in SAP SD
i am just guessing if higher level item category concept can help .......or please suggest feasible solution
When he creates sales order with reference to quotation, instead of model ( mateial ) from the qtn ..........dealer should get the list of end prodcuts ( colours ) for the model in the sales order so that he chooses the required colour and saves SO.
Actually this is a portal driven project and SO creation is also integrated inthe portal for the dealers.
Regards
Venkata Rama Reddy

Hi there,
You said that the sales order process is done through the portal through the dealers? We are currently looking at a similar requirement from a customer perspective to create an online store sort of feel integrating the S/D module.
Can you share any ideas, things you did for portal integration? Web Dyn Pro application, Visual Composer, gave portal access to the dealers to S/D transactions?
Thanks for any input you can give!
Jonathan

Purchase Order and Sales Order Creation Interface

Hello,
I have an issue, I need to create a PO in Oracle Purchasing and the create the corresponding Sales Order in OM, I need to know how to this and create the association between the two documents. All these has to be created thru the open interfaces because the information is comming from a legacy system.
Does anyone know if this is possible or has an example perhaps?
Thanks

Here is what you can do
1) Import the data in the form of DROP SHIP sales orders in BOOKED status
2) Once the orders are imported, run Purchase Release and then Requisition import programs
3) In Purchasing module, check the new Requistions created and then use the auto create feature to create the POs.
This process will link the PO to SO.
There should be a way to automate the Auto Create process too.
This is one idea I've and there could be some other better ideas tooo...
Good Luck

How to restrict BOM explosion in Quotation and Sales Order

Dear all,
How can we restrict BOM main item explosion in Sales Order.
this BOM main item is having special order items which have to generate purchase requisition (item category - BANC),
with out exploding bom main item, can we generate a purchase requisition for BOM subitems, can any body explain me that how can we do that.
your suggestions will be highly appreciated.
thank you
Raghu Ram

Hi Raghu Ram,
The BOM explosion is controlled by item category.
In the item category configuration screen, under "Bills of Material/ Configuration", you can see "Structure Scope" field.
Select the one which is applicable to your case:-
"blank" - Do not explode material structure
A - Explode single-level BOM
B - Explode multi-level BOM
C - Configuration, no BOM explosion
D - Configuration, poss. with BOM explosion
E - Structure from Customer_Function (product selection)
Hope this helps
Regards,
Nicole

Error in A/c Management , Quotations and Sales order

Hi All,
I m facing an Error " Changes are not possible , being document distributed " . What it means - Where i have to do necessary settings. Whats the reason for it. Please Provide the solution. Thanks in Advance.
Regards,
Abhi

Hi Abhi
In your scenario, the R/3 system must be your parent system for orders, and you are creating an order in CRM Online. So, immediately after the order is saved this will happen. After the doc gets distributed to R/3 the lock automatically gets released and then you will be able to change the document.
If the lock does not get removed after a long time, you can reprocess the BDoc and check.
This may work.
Plz reward points if helpful!!
Regards
Debolina

Sales order creation for a project

Dear all,
I would like to know how to create quotation ,sales order, delivery and Billing for a total project. Let me explain the situation.. Customer has 4 different product.. they have 4 Plants to produce those materials.. They will sell each products individually and combination of others also. Their sales process is Customer will place an order for the total project which involves supply erection and Training. The erection and training may take 3 months to 1 year. The requirement is customer wants to create quotation and sales order creation in SAP. Also they want to map the erection and Training in SAP. They would like to capture the expenses involved during the erection and Training period. In this case excise duty, Sales Tax and service Tax all are involved in the same project.
Can any one suggest some idea
Thanks in advance
Sriram

Hi,
It is understood that your client has 4 plants for 4 different materials. Your client sells materials and service (1.Installation of equipment and 2.Training the users). Your client wants to know the cost of the sold items (Materials and services). The billings are subjected to all applicable taxes.
As you know, these requirements can be mapped in SAP by SD and PS modules.
SD Module: Whatever the customer places the order (either partially or as total), you can create quotations. The materials are finished goods (FERT) and service materials (DIEN). The pricing procedure should consider all applicable duties and taxes.
The business flow: Quotation >> Sales order >> Delivery of goods >> Billing (VF01) >> Excise Invoice >> Account receivable.
Note: To link the sales order with PS module you have to maintain respective u2018WBS Elementu2019 in the Account assignment tab of the sales order. This is used for planned revenue in PS.
Since you are supplying goods from all plants, maintain all plants to Sales organization and distribution channel combination in Assignment of Enterprise structure.
PS Module:
If the customer orders for an entire project including supply of materials, installation and training the users, create a project definition for that project in the project system. Assign a main WBS element under the project definition. Assign lower level WBS element according to your need. Under the WBS element network is assigned. Under the network activities are assigned. Under the activity there are activity elements. There are different types of activities; internal, external etc.
You can assign different WBS element for services. Under this the relevant activities are assigned.
You can budget for the project; you can assign supplementary budget if it is required.
When you release the project the Purchase requisitions are generated. The MM persons will create PO and procure the materials for the project.
All the materials required are initiated from PS. Here every activity is routed through PS including service. So, all the expenses are captured.
By settlement rule, the cost is arrived at different levels.
The configuration is to be done accordingly.
Hope this give you an idea on the subject.
Regards,
K Bharathi

How to trigger an Idoc from Sales order creation and change

We are trying to trigger Idoc from sales order creation and change we have done following setting mentioned below:
Follow the below steps:
1. Go to NACE transaction
2. Select V1 application and select OUTPUT TYPES
3. Select the required output type and double click on Processing routines.
4. Enter Medium as DISTRIBUTION ALE, Program as RSNASTED and Routine as ALE_PROCESSING.
5. Save it.
message type ORDERSP in the distribution model (BD64).
Follow the below steps to configure the condition records:
1. Go to NACE
2. Select V1 application and select CONDITION RECORDS
3. Select the requred output type and click on Condition records
4. Selection screen will be displayed.
5. Go for execution. In that screen enter the selection criteria. For eg Condition record is based on Sales document type. Then
Sales doc type = OR
Funt = SP
Partner = blank. It means there is no restriction on partner numbers.
Medium = A
date/time = 4
Lan = EN.
Note: partner is left blank means, the sales order of type OR can be send to all partners.
6. Save it.
We also done ALE configuration.
We are facing problem that from VA02 "No output has been selected for printing Message no. V1102"
Kindly suggest the solution.
Regards,
Sharad Dixit

Hi ,
Please check the total error description and diagnosis as below :
InVa02 enter SO go to extras->output->Header->edit.You can find a table with all the triggered output types. Choose the output type BA00 with medium Distribution ALE and go for 'Processing log'. It will show you the error description.
Please paste the diagnosis .
Thanks and Regards,
P.Bharadwaj

Changing quantities in sales order with reference to quotation

Hi,
Quotation has been created for Product -- A, 10 quantities.
Sales order created with reference to quotation, system copies 10 quantity in sales order.
How do you restrict in sales order end user should not change quantities, system should not allow for changes by end user. If end user changes Qty system should give an "Error message", so that sales can not be saved.
Could you suggest solution ASAP.
Thanks in Advance.
Regards,
vamsi.

Normally You will have a warning message set for this. under class V1. if you want the error to be hard error then you would have to hard code it in a user exit under mv45afzz "userexit_save_document_prepare" where u can check if the quantities in the quote and sales order are different and create a hard error.
the other option which I am not sure if it is possible is to propose the eror in message class v4 which you can control thru customisation under SPRO>SD>message settings
reward points if it helps
regards
Biju

Copy data customer PO and PO date field from quotation to sales order

Hi Friends,
Can you please let me know what copy control settings I need to maintain in order to copy customer PO# and PO date field data in quotation to sales order.
All the data is getting copied from quotation to sales order when I create sales order with reference to quotation but the customer PO no. and PO date is not getting copied.
Can anyone please help.
Regards,
Wasim.

HI
Not sure if this is possible via Customization or not but you can try the user-exits or Routines for the Sales Order program for this
You need to change the include FV45C102 (assuming you have copied standard order and the copy controls). ABAP team should be able to make changes to this routine and achieve your requirement.
In VTAA, after choosing the Source and Target order type and choosing the right Quatation item, check the routine for 'Bus.data/item compl.' and it will be what has been mentioned above.
Please check &Revert
Thanks&Regards
Raghu.k

Transfer of changed order BOM from quotation to sales order

Good morning!
Please consider the following scenario involving variant configuration:
A quotation is raised in the system, and the values of the characteristics are assigned. Therefore a order BOM is generated (for the quotation), and that order BOM is changed manually using tcode CU51 (for cost estimates purposes). When it is saved, the system updates the BOM in the quotation automatically (ok, this is a desired behavior).
Although when we create an sales order with reference to that quotation, the newly chnaged order BOM is not copied to this new order, the order BOM is redetermined instead.
How can I make the system to copy it from the quotation properly?
Thanks in advance!
Adriano Cardoso

Thanks for the reply. I have verified this note and it seems more toward the BOM explosion in the sales documents themselves than for the modifications made afterwards (CU51 changes in BOM, for example).
After realizing that, I´ve made a little research and found the Order Engineering Workbench possibility, which seems to fulfill all our requirements regarding this point. I looked all over SDN and haven't found too much input about it. In the SAP VC book, says it is not part of the SAP ERP, but a add-on.
So, you don't happen to have any idea of how can we check if it is activated / installed in our system or not? We are on version 5.0.
Thanks!
Adriano Cardoso

Change Quotation and sales order creation

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