Cost centre validation

Hi Gurus,
I have a requrement, that there has to be a validation on the cost centre with the Personnel area such that, if the wrong cost centre is assigned to a personnel area, error should be thrown and the assignment should be not possible.
Is there a standard functionality which can take careof this? or only through user exits we can handle this?
Guidance on this is very much appreciated.
Regards
Kavita

Hi,
You can do it via user-exit EXIT_SAPLKMA1_003 (COOMKS02 enhancement).
Regards,
Eli

Similar Messages

Change of Cost center validation date

Hi
HCM consultant required cost centre validity date w.e.f 01.01.1970 because he told he is facing problem at the time of creation of Position and position assigned to personal number.
My controlling area and version validity start from 1970 but I have created cost centres/profit centres w.e.f 01.1.2010 to 31.12.9999 in production server, I can not delete profit centre, cost centres because transactional data is there.
How I can change profit centre, cost centre validity date.
regards
imdad

If you need to extend the CC master data use KSO1.
Create Cost center with 01/01/1970 to 12/31/2009. Also extend the validity date of profit center assigned to cost center before extending cost center.
Regards,
Mohan

How to change validity period of cost centre or activity type

Hi
How to change validity period for an Activity type or Cost centre?
Can we change the validity period once created?
regards
Prakash

Please note this can be done.
Go to Edit Cost Center
Goto Edit, Analysis Period.
Create a new validity period say today until 3112999
Change the data you want and save.
When you go into the CC again it will show two validity periods.

VALIDITY CHECK OF COST CENTRE IN 'K' ACC ASSIGNMENT TYPE PO WRT PLANT

Respected SAP gurus,
plz just me that how can i check the validity of cost centre entered in 'K' accout assignment po in respect to the plant cost centre assigned to and the ordering plant.i.e. if ordering plant and the plant assigned to the cost centre mismatch should not allowed
regds
joy

Chk in KA03....
BR,
Krishna

How to change validity from.. to dates in cost centre(production) ?

Dear All,
We have created cost centre(production) on current dates ? Due to this,
We were unable to maintain activity price for work centre.
Message is telling us to maintain activity price for current fiscal year.
How to change validity from date in production cost centre(KS02) ?
Appreciate valuable inputs.
Jeyakanthan

Dear ,
1.Go to Transaction Code KS02 - change cost center and in the next screen go to Menu bar > Edit > Analysis Period.This will pop up another window - in this you can change the analyis period and save it.
2.Or Use the tcode OKEON from the hierrachy choose the cost center in the basic data tab u will see one button named Validity period.Change the validity there.
3.You can do it using 'KSH2' transaction.Open the hirarchy and select your cost center. now select the business area and new hirarchy node where you want to move it. and click on 'INSERT AT LOWER LEVEL' to move the cost center from one business area to another.
Try and check
regards
JH

Validation to post against cost centre OR WBS (but one is required)

I am trying to set up GL accounts so that although cost centre or WBS element is optional, I need to ensure that ONE of these is selected before the item is posted.
I think this means I need to use a validation on the line item, but please could you let me know if you have come across this in the past, and how I should set up the validation.
Many thanks
Anna

The fact that Controlling is activated, When you create a cost element for that G/L account, it will be, by default mandatory to enter a cost object (like cost centre/WBS element etc) before it can be posted. There is no separate validation required.

MIRO Error-Can not post to mat.account & using overhead cost centre &.

Dear Colleagues,
On MIRO,users have come across this error where they can not post to a particular G/L account using 2 different cost centres(219 & 220).
We have some validations on OB28 but although one particular step menitons this message as I stated above,the prerequisite of that step seem to be referring to G/L IN VAL_Plant No_16 AND Cost Center IN VAL_Plant No_17.
Whereabouts I need to maintain this G/L account/Cost Centre Combination?II had a look at OME9/OKB9 but couldn't get any resolution looking over there...
All Help appreciated.
PAPJ1.

I had to tweak the types of error messages on OB28 temporarily,to allow for these postings to go through and it worked!.
PAPJ1

GL account posting error with cost centre

Hi experts
I am trying to post Goods issue with the combination of GL account and cost centre...
The system throwing an error message saying " GL account XXXXX not valid for cost centre XXXXX or order entered"
what could be the mistake i have done... kindly reply
Thanks
Alex

Hi
Z message means you have a custom validation in Place
Go to OB28 and check which validation is causing this issue..
you need to either change it so that this posting goes through or use a proper GL account in accordance with the validation
Regards
SAPFICO

Creating a Sub Cost Centre

Hello
Does anybody know how to create a sub cost centre. As in a cost centre which is part of/under another main cost centre.
I would be really greatfull if anybody can help.
Thank you
Regards
Bindi

You could use a statistical Internal Order for lower level analysis of a Cost Centre.
We use these for our Schools.
Each School has one Cost Centre eg: E10030
And then many Internal Orders which represent the departments eg:-
ECAT10030   Catering
EENG10030   English Dept
EMAT10030   Maths Dept
Some Schools have over 100 Internal Orders.
Validations ensure an Internal Order is always used with a School Cost Centre. No posting can take place against the Cost Centre alone.
Substituions enter the related Cost Centre for an Internal Order when creating a document.
The Cost Centre is held against the Internal Order in its Master Record.
Edited by: Amanda Byrne on Jul 26, 2010 1:26 PM

Change the profit centre in the cost centre master after a year

Hi All,
Could you'll please let me know whether it was possible to change the profit centre in the cost centre master and if i did what will be the implications.
Thanks and Regards,
Vandana

Refer transaction code OKEG.
You can maintain master data for cost centers, cost elements, activity
types, and business processes with time dependencies. You can make
changes at any time for any given time interval. Data storage also takes
place with a time reference. In this way, a master data record can have
multiple database records storing different information.
The smallest interval is one day. To ensure data consistency, you cannot
change each field daily. The timeframes in which you can change a field
depend on the field functions, which are fixed by the system and cannot
be changed. Master data maintenance includes an automatic check for each
field's time-based consistency, resulting in individual time-based
maintenance for each field.
The following dependencies are supported:
o   Not time-based
o   Day-based
o   Period-based
o   (Fiscal) year-based
This function provides an overview of the time dependencies of
individual master data fields during master data maintenance, along with
checks and storage of consistency timeframes. You find this information
in the "Time dependency" column.
If you use fields requiring characteristics greater than one day and
which are changed for the system lifetime of the object, the system
automatically creates a new database record for this processing
interval, and changes the time-based validity of existing records. The
change is logged in the master data record with the time reference.
However, a great number of changes in multiple timeframes will result in
a correspondingly great number of data records.
Fields which you can change freely (indicated in the DAY column) can
possess different time dependencies only if you mark them additionally
as historically relevant. This activates the time-based updating for the
records.
Object 1000 has one master data record created with a fiscal year of 12
periods and the cost center name AAAAAAAAAA. During master data
maintenance, you change the cost center name in period 5 to BBBBBBBBBB.
The system reacts with one of two options.
o   "Name" is marked as historically relevant. The existing master data
     record for periods 1 - 12 must now become three records:
     1000   01-04   AAAAAAAAAA
     1000   05      BBBBBBBBBB
     1000   06-12   AAAAAAAAAA
o   "Name" is not marked as historically relevant. The existing master
     data record remains intact, with the name changed for the entire
     existence of the record:
     1000   01-12   BBBBBBBBBB
Edited by: Ravi Sankar Venna on May 19, 2009 4:03 PM

Cost centre assemment cycle

Dear all,
Question on Cost Center Assessment Cycle:
Controlling environment: only one controlling area with several company codes.
In my standard hierarchy we've got some nodes with cost centre from different company codes in the same node.
I would like to transfer cost from one node to another node via an assessment cycle.
So I activated company code in header data as selection criteria for cost center assessment cycle via Tcode KCIU.
This selection criteria will allow SAP to sort cost centre and only takes the one which will correspond to company code selected.
The sender rule is the "posted amount" and the receiver rule is the "percentage".
Once cycle has been created, I click on the check icon and the check was successful.
When I execute it, SAP warns me that "no valid sender entries were found". The message errors numbers are GA749 and GA710. And those messages correspond to FI message and not CO.
I do not understand because there are posted amounts and all cost centers exist with the good period of validity.
Do you know why? Do you have an explanation?
Is it really possible to activate some news criteria selection for cost centre assessment cycle? Or definitively not possible.
Did I forget any else customizings?
Best regards
Sovann leng

You have two directions to resolve this issue:
1- check TCODE GCA8 and check whether the new GL tables are listed or added specially the FAGLFLEXT
2- You probably need to change the From To periods in the selection parameters. Don't make the From To the same period.
Make sure the Settlement profile is configured appropriately. With a bit of trial and error concerning the GCA8 including defining a new Cycle with another segment, and it'll work.

Restrict Query By Cost Centre

I have a number of users who recieve a budget report. The query in the report is restricted by a variable on Cost Centre. There is an authorisation logged against the user in RSECADMIN for cost centre so when the report runs it knows they only have authorisation to view budgets for that specific cost centre.
However I want to design another report that shows overtime spend for all cost centres. If I give the users authority to view overtime spend for all cost centres the budget report restriction fails e.g. they have now got access to all cost centres and see all budgets.
Is there anyway around this?

In that case it is very simple and yes you can separate both authorizations.
In RSECADMIN built two authorizations:
Aut_1:
Cost_center: only the cost centers the user should have
0TCAACTVT: 03 (display only)
0TCAIPROV: <The_InfoProvider_the_query_restricted_by_only_some_profit_centers_in_here>
0TCAKYFNM: * (all key figures)
0TCAVALID: * (Valid for ever)
Aut_2:
Cost_center: * (all cost centers)
0TCAACTVT: 03 (display only)
0TCAIPROV: <The_InfoProvider_the_query_restricted_by_all_profit_centers_in_here>
0TCAKYFNM: * (all key figures)
0TCAVALID: * (Valid for ever)
Give both authorizations to the user. When the user opens the query built on the InfoProvider that exist in Aut_1, the system will retrieve the Aut_1 authorizations values, therefore, only some Cost Centers.
When the user opens the query built on the InfoProvider that exist in Aut_2, the system will retrieve the Aut_2 authorizations values, therefore, all Cost Centers.
This is because, the systema builds union on 0TCAIPROV characteristic. If they are different, then, different values are granted as you wish.
Diogo.

Validate Cost Centre In ME21N?

We are currently upgrading from 4.5B to 4.7.
We used to validate Cost centre in trans ME21 with code inserted into form KNT_SUBSCREEN_GET (Prog SAPMM06E).
Can anyone point us in the right direction to add our own validation on the new transactions? We need to validate Cost Centre (on Account Assignment tab) against the Account Assignment field (EKPO-KNTTP) and Purchasing group (EKKO-EKGRP)
We only have limited OO knowledge at present!

You can validate the accounting assignment in purchasing transactions (ME21N, etc.) using a standard Controlling (i.e. not FI) validation rule.
You customize this validation in the IMG:
IMG --> Controlling --> General Controlling --> Account Assignmnet Logic --> Define Validation (tcode OKC7).
However, unfortunately, I'm not completely sure this one will work for you because I believe the fields EKPO-KNTTP and EKKO-EKGRP are not available to be used in the validation rule ...

Responsibility cost centre is probably not supplied or invalid, thru a Z*

Business Scenario is to reverse the material document, thru a standard SAP tcode (Cancel Material document MBST/ MB31).
However system is giving error as listed below
u201CResponsibility error
Message no ZA031
Diaganosis
Responsibility cost centre MM Validation. Responsibility cost centre is probably not supplied or invalid,
Where
Amount
Document reference
Line item.
Procedure
Please check and ensure valid responsibility cost centre is supplied.
Parameters
Responsibility error where &1, &2, &3 and &4, where
&1 is amount (ACCIT_GLX-PSWBT)
&2 is Document reference (ACCIT_GLX-AWREF)
&3 is document line item. (ACCIT_GLX-POSNAR)
&4 is currently not used u201C
The material document 5002106293 is associated with production order 4410MRECFM_A. The responsible cost center of the production order is 4721509006.
Since being a Z error, whether to Debug can help. But debugging could be lenghthy, as standard program would be voluminous.
Or whether FICO team can solve this issue.
Or any other alternate.

Hi Ekta,
This is not your program problem,
Please ask your FICO team to search for a specified SAP notes for you...
If you implememt proper SAP notes the problem will solve,,,
Thansk & regards,
Dileep .C

Responsibility cost centre is probably not supplied or invalid, vide Z* mes

Business Scenario is to reverse the material document, thru a standard SAP tcode (Cancel Material document MBST/ MB31).
However system is giving error as listed below
u201CResponsibility error
Message no ZA031
Diaganosis
Responsibility cost centre MM Validation. Responsibility cost centre is probably not supplied or invalid,
Where
Amount
Document reference
Line item.
Procedure
Please check and ensure valid responsibility cost centre is supplied.
Parameters
Responsibility error where &1, &2, &3 and &4, where
&1 is amount (ACCIT_GLX-PSWBT)
&2 is Document reference (ACCIT_GLX-AWREF)
&3 is document line item. (ACCIT_GLX-POSNAR)
&4 is currently not used u201C
The material document 5002106293 is associated with production order 4410MRECFM_A. The responsible cost center of the production order is 4721509006.
Since being a Z error, whether to Debug can help. But debugging could be lenghthy, as standard program would be voluminous.
Or whether FICO team can solve this issue.
Or any other alternate.

First point is to check in the standard FI validation in transaction OB28 or in CO validation in OKC7.Double click on the validation and inside you will see the steps of validation. Check for the MESSAGE number ZA031 in each of these steps. If the message has been caused due to any of these validation steps contact FICO team to either crrect the data or rectify the posting.
Thanks and regards
Kedar

Cost centre validation

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