Cross reference options

Hi there.
I got a problem with my cross references and I was hoping to get the answer here.
My problem is:
When I'm adding a cross reference in my document and want to include the full paragraph and page number, it says "paragraph name on page XX" Most of my documents are in Norwegian, so I wonder if there is a way to chanage the language or the phrases ("on page" in this example) that are auto generated by indesign to something in my language?
Thanks for any help
Rune

You can create your own cross-reference formatting.
From the Hyperlinks panel menu, choose Define Cross-Reference Formatting.
Select the format on the left you want to redefine. Click the + sign which will duplicate the style and call it [Stylename]1. You can rename that. Now use Definition box below to refine the format name in Norwegian. Click OK.
Now change your cross-reference to use this new format.

Similar Messages

Cross-reference destination

Hi,
I would like to set destination for cross-reference to paragraph style like I do when I click on cross-reference options. On options screen I have a list of paragraph styles, but I don't get how to do that in script(JS).
Thnx

I finnaly achieved what I wanted. I did it in stupidest possible way, but it works. I iterated through all paragraphs and than if that paragraph had style that i was searching for I linked it with corss reference. Here is my code for 3 crossreferences I had to re-link:
var mydoc = app.documents.item(0);
for (var i=0; i<mydoc.textFrames.length; ++i) {
     var frame = mydoc.textFrames.item(i);
     for (var j=0; j<frame.paragraphs.length; ++j) {
          var ap=frame.paragraphs.item(j);
          if (ap.appliedParagraphStyle.name == "Highlight_p") {
               // One
               mydoc.hyperlinks.item("Cross-Reference").destination = mydoc.hyperlinkTextDestinations.add(ap);
          } else if ( ap.appliedParagraphStyle.name == "Highlight" ) {
               // Two
               mydoc.hyperlinks.item("Cross-Reference 1").destination = mydoc.hyperlinkTextDestinations.add(ap);
          } else if (ap.appliedParagraphStyle.name == "Highlight_o") {
               // Three
               mydoc.hyperlinks.item("Cross-Reference 2").destination = mydoc.hyperlinkTextDestinations.add(ap);
EDIT: I hope someone will find this usefull

Locating and editing cross-references

Adding cross-references is quite comfortable, but feels like a one-time operation: I can't find out how to
edit the definition of a cross-reference
navigate from a cross-reference to its target (in InDesign)
Can't get to Adobe Help, for some mysterious reason perhaps connected with the client's firewall, and haven't found anything on the 'Net. Hints and tips welcome!
CS6, by the way, on Mac and Windows 7

You can work with Cross-references from Hyperlink Panel. Hyperlink panel is divided into 2 sections i.e. Hyperlinks and Cross-reference.
Go to Windows-->Interactive-->Hyperlink to open Hyperlink panel.
All the Cross-reference which were created or will be created will be listed under Cross-References Section.
edit the definition of a cross-reference
Double-click on the Cross-Reference in Hyperlink panel to edit it Definition or properties.
or
Go to Type-->Hyperlink and Cross-References-->Cross-Reference Options...
navigate from a cross-reference to its target (in InDesign)
Select the Cross-Reference in the Hyperlink Panel.
Go to the Hyperlink panel flyout menu to navigate to the Source or to the Destination of the Cross-reference.

Changing multiple cross references

If I have multiple cross references that link to heading A and I want them all to link to Heading B, is there a way to change them all at once or do I have to change them one at a time?

Try to select all the cross references on cross reference panel, then select cross reference options and from there change Heading A with Heading B, I hope it may help.

Changing cross-reference formats - what do my options mean?

Hi all, using TCS2 on Win 7 64 bit.
I have a question about changing a cross-reference format. I have one that is "<paratext>" right now - the " included. So my xref says (for example):
For more information, please see "Appendix 1".
I want to change this to that it doesn't show quotation marks anymore. I know the HOW of doing this, my question is once I have made the change, a dialogue box appears asking me which cross-references this change should apply to. My options are:
Internal Cross-References
References to All Open Documents
References to All Documents
I don't know which one I should chose. I am working in a book structure that has a bunch of FM files imported to form chapters. Each file file uses this old style xref so I need to update the xref format in each file (I think I need to do this one by one) and in some instances my xrefs are within the same doc, sometimes they are to other files within the FM book. So I think I need to pick 'References to All Documents' but it says there is no undo so I'm seeking advice first!
Many thanks in advance,
Adriana

adrianaharper wrote:
Hi all, using TCS2 on Win 7 64 bit.
I have a question about changing a cross-reference format. I have one that is "<paratext>" right now - the " included. So my xref says (for example):
For more information, please see "Appendix 1".
I want to change this to that it doesn't show quotation marks anymore. I know the HOW of doing this, my question is once I have made the change, a dialogue box appears asking me which cross-references this change should apply to. My options are:
Internal Cross-References
References to All Open Documents
References to All Documents
I don't know which one I should chose. I am working in a book structure that has a bunch of FM files imported to form chapters. Each file file uses this old style xref so I need to update the xref format in each file (I think I need to do this one by one) and in some instances my xrefs are within the same doc, sometimes they are to other files within the FM book. So I think I need to pick 'References to All Documents' but it says there is no undo so I'm seeking advice first!
Many thanks in advance,
Adriana
Internal means only within the current document. All open, and all, are self-explanatory.
Your question shows that you're not sure what will happen when all instances of the cross-references that use the format are changed, either because you can't remember what you created in your own book, or because you're working on a book created by someone else, or that you collaborate on with others.
Don't let "no undo" scare you off. You can undo the result by saving all the files, before you do the changes. From within the book window, hold Shift while clicking the File menu - Save changes to Save All Files in Book. Or, from within any open file, hold Shift while clicking the File menu - Save changes to Save All Open Files. After you save the files, performing any non-undoable operation like changing the cross-reference format only makes the changes, but doesn't save the affected files. These actions are undoable by holding Shift while clicking the File menu again; from within a book window, Close becomes Close All Files in Book, and from with an open file, Close becomes Close all open files. When prompted to save, click Don't Save. Alternatively, from within each open and changed file, File > Revert prompts for confirmation, and if you choose to continue, the last-saved version of the file reopens.
If you want yet another safety layer, copy the whole file structure that will be affected to a safe location. If the set of assets is sprinkled all around the system, Bruce Foster's inexpensive FM plug-in "archive" will copy the whole collection into one place: http://home.comcast.net/~bruce.foster/products.htm.
HTH
Regards,
Peter Gold
KnowHow ProServices

Additional appearance option for cross-references

There should be a way to leave off the "preamble" part ("Figure", "Table", etc) of a paragraph number in a cross-reference. So instead of writing things like "As shown in Figure 5 through Figure 9...." we could write "As shown in Figures 5 through 9....." i.e. the cross refence would just be the numbers 5 and 9 without the word "Figure" that ID4 now considers to be part of the paragraph number.
A viable alternative would be to allow paragraph numbers to appear in the interior of the paragraph rather than only at the beginning. Then figure captions could be written with the word "Figure" as part of the text, followed by the purely numeric figure number, then followed by more text comprising the rest of the caption. Then a crossreference would only pick up the number without the word "Figure".

Exactly. They're deselected, thus my question. So to get back to my original post, it looks like the designers of CS4, even though they have provided 19,762 options for searching (plus those in cross-references), none of the options will allow you to start at the front of a book and find each cross-reference in turn to check that they jump to the right page.
Sometimes I think that the designers of InDesign really haven't got into the spirt of Book. They've offered it, but half-heartedly. But that will be the subject of another post.
So, I'll repeat my question: is it possible to search for cross-references?

Cross-References/Hyperlink Options Greyed Out (CS5)

I want to use the Cross References feature in InDesign CS5.
I go to Type > Hyperlinks & Cross-References. All of the options are always greyed out besides Convert URLs to Hyperlinks...
I also go to Window > Type & Tables > Cross-References. All options in that panel are always greyed out besides Create new hyperlink.
Again, I am using InDesign CS5.
I am on a Macbook Pro with OS X Mountain Lion, version 2.

The first thing to try is trash your prefs. See Replace Your Preferences

Cross Reference Source text options

Creating a Cross Reference linking to a Paragraph. In the paragraph where the cross-reference source is inserted, may the cross-reference link be applied to existing text in that paragraph so that the cross-reference destination text does not appear? Text anchors can be created to accomplish this, but that is an extra step (I can create a cross reference linking to a paragraph all in one dialog box). Thanks in advance for any suggestions.

Hi, Seir:
I agree that it's confusing. Here's how I do it:
To create a text anchor at the insertion point location:
* Open the Hyperlinks/Cross-References panel's menu (also called "flyout menu." It's the small icon at the upper-right of the panel, below the double-arrow (>>) icon that collapses the panel.
* Choose New Hyperlink Destination. THIS SHOULD BE NAMED NEW TEXT ANCHOR!!!
* Choose Type: Text Anchor
* Name the anchor as you like Click OK.
To create a cross-reference to a text anchor:
* Place the insertion point where you want it.
* Click the Create new Cross-Reference button on the bottom of the Hyperlinks/Cross-Reference panel.
* Choose Link To: Text Anchor
* Choose the target document
* Choose the text anchor
* Choose the Cross-Reference format
* Choose Appearance properties
* Click OK
I'm not sure what could cause the straight/curly quotes problem other than perhaps the font doesn't have curly quotes. Have you tried other fonts?
HTH
Regards,
Peter Gold
KnowHow ProServices

Cross-reference failure when converted to PDF

One of my clients uses FrameMaker 7.1 to author their product documents, and convert everything to PDF before releasing it. I often see problems where cross-references within the document work in FrameMaker, but do not work as links in PDF, even though they show as links and the cursor in Acrobat changes correctly as it should when pointing to a link. I have now encountered a FrameMaker file where the cross-references worked as links in the first revision of a PDF, but a random selection of them didn't in the next revision, even though no changes were made to any cross-references in the original FM file. It's not an issue with my PC or that of the person who generated the files - we have tried the conversion on multiple installations and they all produce the same result. To fix it we've had to locate each failed link in the PDF and put it right manually in the FM source file. Has anyone else encountered this? Any thoughts on the cause?

DxCooper (not your real name, I guess),
The rigid approach is to check in the PDF Setup dialog, last tab "Links", whether the option "Create Named Destinations for All Elements and Paragraphs" is selected. This helps but the size of the PDF may increase considerably.
Another thing which may help, especially (but not limited to) if the documents originally were authored in previous versions of FrameMaker, is the use of what is described in the prose of the above mentioned dialog: Optimize the PDF size by running the described routines once for every file. As far as I remember you can select a book file for that feature.
HTH,
- Michael (who feels better, if he can write to people with a name)

Cross-reference auto-page numers?

Can anyone tell me why i cannot get cross-references to work with automatic page numbering? Is there some fundamental error i am making? I have the master files setup with auto-page numbering based on 'current page.' All of my pages are numbered sequentially as 1, 2, 3, etc. and setup with a unique paragraph style. however, when i try to reference a page number in the document, none of the pages show up under the paragraph style in the cross-reference menu. I have even tried to use ctrl+shft+click on the desired reference page to bring the page number frame from the master file onto that specific page, but the text still does not show up in the cross-references menu. I feel as though i must be making some sort of mistake because it seems this could be one of the more obvious/widespread uses for the cross-reference feature. Any help would be great. Perhaps there is simply another way to do this? Thanks!
Garrett

GarrettTV wrote:
Peter,
I understand that this is probably a more specific use of the feature, no doubt. It is ultimately unrealistic to expect a program to work exactly as each individual user's project approach dictates. I dont take the comment as a slam, dont fret.
My confusion and concern ultimately stems from the fact that, on the surface (granted, I am definitely not a programmer ), it seems like the ability to directly reference the page number would be, almost inherently, already built-in in the sense that the page number is recognized as a product of content placement. In other words, if the cross-reference knows that changes to the document composition have caused my referenced content to move from auto-numbered page 36 to auto-numbered page 37, yet the reference cannot exist to simply the page number itself. It has to exist via the content on taht page. Hopefully I have provided and explanation which makes sense!
In all honesty, the ability to reference only content and not also page number is only goingot set me back about half. For my sake, I have a 300 page document which includes hundreds of figures/illustrations, all of which correspond to text explanations in a different part of the document. Over time, it is anticipated that standards and graphics will be added/subtracted/changed, and therefore, so will the section numbering, page numbering, figure numbering, and the corresponding pages on which all of these pieces of info will occur. We would like to correspond figures and sections to one number; in this case, the page. Because each figure/illustration will have it's own page, it is desired to make the figure number and page number match to achieve an easier means of navigating the book. Basically, I want the text section, which will be read first, to reference figure numbers and/or page numbers (at this point, i have the option of choosing one or the other), but both of these numbers are going to dynamically update.
So, if that made any sense at all (ha), is there a way to use the cross references to point at a number that is set to automatically/dynamically change? If there is not, then perhaps I will simply have to create static figure numbers for the referenced content and then just let the page numbers change over time. If you have any other suggestions, I am definitely open to exploring them!
Thanks for the continued help!
Garrett
Hi, Garrett:
If I understand your description correctly, it seems that you're asking for an unusual numbering/navigation approach. Is there an example that you've seen that works this way, and that you want to emulate? Is this a publishing style/convention in the particular industry?
Am I correct in imagining that in a document that contains three figures on discontiguous pages, they might be numbered something like this:
Page #
Figure #
1
1
15
15
250
250
This would result in no figures 2, 3...14...249. Would your document have references to figure 15 on page 15? Would you want your list of figures (LOF) to resemble:
Figure number and title Page
1. Example of the widget in question ............................. 1
15. Example of another widget ......................................... 15
(sorry about the messy table layout - the HTML is tricky)
Would your audience be concerned that the figure numbers are not consecutive across a multi-chapter book, or consecutive within a chapter, and restart in each chapter? That is, would a reader think that some figures are missing?
Is there a specific objection to figure 11 on page 26 becoming figure 11 on page 28, if text content were inserted, or becoming figure 16 on page 29 if figures were inserted? When numbered-list paragraph styles and cross-reference formats are set up properly, cross-references to these figures would update to indicate both the correct number and correct page.
Have I misunderstood something?
[EDIT]
I forgot to ask if your document will be using cross-references interactively in a PDF or other multimedia format. If so, can you give more detail on your expectations?
Have you looked into InDesign hyperlinks? They can refer to a page number - either "sticking" to the designated page no matter if its page number changes because of reflow or being moved, or "sticking" to whatever happens to become the "n-th" page if the original page is relocated. Search Help for Create a hyperlink to a page.
[/EDIT]
HTH
Regards,
Peter
Peter Gold
KnowHow ProServices
Message was edited by: peter at knowhowpro

Cross Reference Range?

Need to get a cross-reference to range some pages, say page 16-19
At the moment I'm creating two text anchors, one for each page, 16 and 19, then inserting the page references as two entities.
Is there a better way?

Eugene Tyson wrote:
Ok - doing the cross-reference range works that way
The Paragraph Numbers are done with "<paraNum />"
And I use that for the cross-reference - but sometimes it pulls the entire paragraph in instead of the Para num?
Capturing a paragraph in a cross-reference when its format is not defined with the <fullPara/> or <paraText/> building blocks, AFAIK is not a known bug.
To be sure the cross-reference format's building blocks are correct, build the format's expression by clicking the plus sign button in the Cross-Reference Formats dialog box, rather than by typing it or copying it from other defined formats.
To cross-reference a range of pages, insert a page-number format cross-reference at the beginning and end of the range. When content is added to or removed from between the cross-reference source markers, page number references adjust if needed. Take care not to delete the cross-reference markers when deleting text; it's helpful to work with hidden characters displayed. Moving a page that contains a cross-reference marker, as you'd expect, changes the page number reference.
InDesign cross-references don't update automatically; you need to click the Update cross-reference button in the cross-references panel, or click the option in the cross-references panel flyout menu, to fix the yellow warning symbols.
HTH
Regards,
Peter
Peter Gold
KnowHow ProServices

Cross Reference an Object??

How do I cross reference an object using Indesign CS4?
I've got a PDF that I've dropped into a frame, which I applied an Object Style. Now I need to create a cross references in the document, that point to the PDF (a chart). I've got to do this with several PDF's.
When I go to create a cross reference, I can only apply it a Paragraph Style or a Text Anchor, I don't get an Object Style to choose from.
I could put some text in behind the chart, and arrage the chart to the front, but i'd rather create a cross reference to the Object itself.
What do i do?

sammy003 wrote:
How do I cross reference an object using Indesign CS4?
I've got a PDF that I've dropped into a frame, which I applied an Object Style. Now I need to create a cross references in the document, that point to the PDF (a chart). I've got to do this with several PDF's.
When I go to create a cross reference, I can only apply it a Paragraph Style or a Text Anchor, I don't get an Object Style to choose from.
I could put some text in behind the chart, and arrage the chart to the front, but i'd rather create a cross reference to the Object itself.
What do i do?
Cross-references only point to text - either a text anchor or a paragraph - not to objects.
If your placed PDF is in an anchored frame, you can point the cross-reference to the paragraph in which the frame is anchored.
If your placed PDF is not in an anchored frame, you can do what you suggest above, or you have these other options:
* place the PDF into a text frame
* create a text frame and group it with the PDF; point the cross-reference to the paragraph in the text frame, or insert a text anchor in the text and point the cross-reference to it.
* you can paste the grouped PDF and text frame object into a text frame to make it an anchored frame.
The idea of a cross-reference is usually to point to a caption or heading. You can't point to the text in a placed PDF because it's really a graphic. You'll probably want a caption to identify the chart. The caption is the text you cross-reference to. The caption can be in the paragraph that holds the anchor, in a text frame grouped with the graphic, in a paragraph above or below the graphic, or in an anchored frame that's positioned near the graphic.
If your layout will not reflow, you probably don't need an anchored frame, but if the layout will reflow, you'll want to use the ability of an anchored to move with the text.
Read about cross-references and anchored frames in Help. If your caption will be numbered, such as "Figure 3," also read about numbered lists and numbering properties of paragraph styles.
HTH
Regards,
Peter
Peter Gold
KnowHow ProServices

Cross Reference displays wrong Chapter

I have several FrameMaker files that will eventually be combined into one book. In some chapters there are references to outside chapters. At some point another person that was using these files had to switch the Chapter title; for example Chapter 7 became Chapter 6. Now when I open up, lets say Chapter 5, and I set up a cross reference to chapter 6 I got throug the following steps:
I make sure both files are open in FrameMaker, I put my cursor in the spot I want to make a hyperlink > Right click > Cross Reference
When the window Pops up I make the following selections:
Document: Chpater 6
Source Type: Paragraphs
Paragraph type: Heading1
Paragraphs: Page 7
I select the exact paragraph I want referenced
Format: CH XX, #
When I hit replace I am expecting the text on the screen to say something like "CH06, 3-1 Title" but instead it says "CH07, 3-1 Title"
The link goes to the location I want, it goes right to Chapter 6 but the visible text says Chapter 7 which is wrong. I assume this is happening because someone switched those two chapters.
Does anyone know how to edit what the text says or what I need to change in the switched chapters to make it work correctly. Something else I noticed is that the Document option in the cross reference is saying Chapter 6 with the old title, not the latest up to date title.

I think I may be having the same issue. I'm using Technical Communications version 3. I have a huge FM book composed of many books - over 3,000 pages if it were printed. I'm linking to the FM file in RoboHelp (RH). No broken xrefs in FM, but when I go to RH, there are odd xrefs or missing ones. I keep updating both FM and RH without any success. So, I generated a list of cross-reference markers in FM.
This is what I think is causing this. Even though you're supposed to be able to link to the FM file and if all is ok with the FM book (no errors, no broken xrefs), everything should chug along in RH. But, NO, it doesn't. When I put in cross-references in FM, I do them by the paragraph. But then you can also see the actual marker text, which doesn't always agree with the heading text. This is what RH uses. So, if you're having these issues, check the marker text to make sure it matches the paragraph text.
Below is an example where I had updated the heading, but the marker didn't match. FM didn't care and didn't report a broken cross-reference. RH just displayed the xref heading but it wasn't a link. Very frustrating. I'm looking for a way to get the xref markers to match the paragraph headings.
This is the heading: EContent in the PAC Patron Account
and this is the marker text: 28254:Heading 3: 3M eBooks in the PAC Patron Account - Items Out 768
BTW - I saw some snarky answers - just insecure people who want to show how much they know technically. For me, I just want the *******' tool to work! If I wanted to know all the sausage-making, I'd have been a programmer. I actually like to write and fiddling with RH is just tedious! In my experience, programmers are a dime a dozen; good writers are rare.
Make this a snark-free zone and help novices. Lord knows, Adobe's own documentation just doesn't get it. They tell you what something is but not how to do it! Oh, and the UX in RH is so cluttered and confusing! Do you use a pod or a menu item, what is important enough to get a pod? Why are there all these different ways to set up a project? It's like it was designed by hyped-up, overly-caffeinated people with really bad OCD. It's not about the tool, it's about the writers trying to get their jobs done!

Cross reference or hyperlinking not working for InDesign CS5 Book to ePub

I cannot get hyperlinks or cross reference links to work when generating an ePub from InDesign CS5. (7.0.0.355, Mac OS 10.6.2)
Here's how to recreate a simple test demonstrating the issue.
1. Create a new InDesign Book (File -> New -> Book)
2. Create document one (File -> New -> Document)
3. Create a text box and type "Table of Contents"
4. Create document two (File -> New -> Document)
5. Create a text box in it and type "Story One"
6. Create a new paragraph style and assign it to the Story One text
7. Save document 2. I just kept the name Untitled-2.xhtml
8. Back in document 1, add a cross-reference and select document 2, the style you created, and then "Story One". "Story One" should now appear under the previously typed Table of Contents text, and when highlighed, should show it is an active cross reference in the Hyperlinks panel.
9. Save document 1. I just kept the name Untitled-1.xhtml
10. Add both documents to the Book and save the book.
11. From the Book panel, select Export Book to EPUB...
12. Save the epub file and open it in Adobe Digital Editions.
Note that the text "Story One" appears as a hyperlink but when clicked does not switch to the document 2. It does nothing apparent when clicked.
Looking at the XHTML source for the first document, it is immediately evident why. The filename for document 2.thml is missing. It looks like this: <a href="#anchor-anchor">
When it should be : <a href="Untitled-2.xhtml#anchor-anchor">
The same thing works if you create a hyperlink instead of a cross reference.
I note then when I use the option to go to the destinate reference in the Cross Link (hyperlink) panel, it does switch to the second InDesign docuemtn. So the cross reference is functioning (in InDesign). But the link is broken in the ePub for the above mentioned reason.
Bug? Something I'm overlooking?
Entire source of Untitled-1.xhtml:
<?xml version="1.0" encoding="utf-8"?>
<!DOCTYPE html PUBLIC "-//W3C//DTD XHTML 1.1//EN" "http://www.w3.org/TR/xhtml11/DTD/xhtml11.dtd">
<html xmlns="http://www.w3.org/1999/xhtml">
<head>
<title>Untitled-1.xhtml</title>
<link href="template.css" rel="stylesheet" type="text/css" />
</head>
<body>
<div id="untitled-1">
<div class="generated-style">
<p class="basic-paragraph" xml:lang='en-us'><span class="no-style-override">Table of Contents</span></p>
<p class="basic-paragraph" xml:lang='en-us'><span class="no-style-override"><a href="#anchor-anchor">‚Äústory one‚Äù</a></span></p>
</div>
</div>
</body>
</html>

As far as I can tell, it has NOT yet been fixed in CS5.5. I'm having the same problem. I have about 90 hyperlinks to fix.
And the explanation that Teus Dejong gives indicates it's not going to be that helpful: "we have found that only the links in documents split by the CS5 exporter will be fixed. For books the script does only work for references to earlier documents in the book, not for forward references. This means in practice that for most books the script will not repair the links and should be seen as a means to add the year only. At the moment I see no way to repair this, because the book epub output of InDesign does not contain sufficient information to repair links referencing forward to others documents in a book."
It's pretty discouraging.

How do I cross reference to text (as in a reference citation)

I am using Frame 7.0. I want to create a cross reference to text (not a heading). For example, I have a citation such as (Smith, 1980) and I want to link that to the following:
H. Smith, 1980 "Have a good day" Martin Press, pgs. 46
I only want Smith, 1980 to appear as the link, not the entire description.
Thanks.

Another option is storing the custom text version in a paragraph autonumber that is entirely hidden, and use a cross-reference format that retrieves that autonumber only. The custom "autonumber" will be paragraph override (or otherwise you will have to define a unique paragraph tag for each source citation).
Shlomo Perets
MicroType, http://www.microtype.com
FrameMaker/TCS training & consulting * FM-to-Acrobat TimeSavers/Assistants
"Improve your FrameMaker Skills" web-based training sessions

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