Excess budget
Dear all'
i have released the asset p.o. when i put A account assignment & asset no i got the message
" In document item 020 Order 600706, budget for fiscal year 2011 was exceeded by 24,545.96 INR. "
Message no. BP604
can anybody tell how to solve the same
thanks in advance
suhas
Hi
You can assign budget to the internal order using t-code IM30 & IM52.
Regards
Anil
Similar Messages
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Allocation of budget to internal oreder
Hi guru,
Budget is assigned to some internal order. 4 capital items are purchased for which PO is created.Due to default in quality 2 items are rejected & accordingly the PO is also modified.Subsequently the IO is settled fully for remaining 2 capital items to fixed assets a/c.But the budget amount assigned for those items which are rejected is still available with the same IO which is already settled in full. Now my question is why this amount is still lying with that IO for which the PO is already modified.
Kindly advise....how to remove the excess budget in the IO.
Thanxhi Shivaji,
Use the Tcode KO26 to change the budget. remove the excess budget assigned to it which is cancelled in the PO line item.
hope this helps you to solve your issue. -
Hi,
I have created a Budget profile with following:
Con Area: XXX
Prof: XXX
Tr Group: ++
Availability Control : 2
Usage : 90
Now i created a Project, and allocated Budget of 2000 to the WBS --> after which i booked cost of 4000 via activity confirmation --> but i did not get any error message??
When i try to run CJBV to activate availability control --, i get a message "Availability control not activited".
Warm Regards,
JatinderWhy have you maintained the Activation type for availability control as 2 - Background Activation? There are certain pre-requisites to be met to activate this function. Press F1 in the activation type field and go through. You will understand.
Usually the activation type is maintained as 1 and the relevant check box for Overall or Releases is ticked.
Try maintaining 1 and re-run your scenario with a new project. Check and revert. -
PCMCIA firewire card for G4 laptop (follow-up to excessive timecode breaks)
1.) It was recommended that I get a new firewire bus to resolve excessive timecode breaks when importing from a Canon camcorder to an external hard drive. I've been reading through posts on this topic...and saw getting a new firewire port mentioned a few times... How come when I called Apple to check on the cost of a new firewire card for my laptop Powerbook G4, I was told that nothing could be added without replacing the entire logic board? Am I missing something? I didn't say "PCMCIA firewire drive" - is that something special? Any idea of the cost to purchase and install?
2.) Apple recommended just capturing to my internal hard drive, and transfering the projects. Apart from this being cumbersome... I need a little verification: if I transfer PROJECT X to my external hard drive, then do I also need to transfer my Audio Render, Autosave,Capture Scratch, Render, Thumbnail, and Waveform folders? [I realize this is basic, but I'm wary of losing the information the project needs and getting it all messed up]
Powerbook G4, Mac OS X (10.3.9) FCP 4.5, LaCie external HD
Powerbook G4, Mac OS X (10.3.9) FCP 4.5, LaCie external HDhttp://www.bhphotovideo.com/bnh/controller/home?A=details&kw=BEAFWT2&is=REG&Q=&O =productlist&sku=304014
pcmcia is an card slot. If you have a 12" PB you may not have one.
If you have a pcmcia slot, buy the card. Slide the card into your computer and start up. Put the camcorder on the card and your fw drive on the port built-in to your computer. Even if this does not solve the timecode issues, it will save you other headaches in the future.
Question. Does capturing to your internal drive solve the timecode issues you are having?
I disagree with the advice of capturing to your internal drive and transfering the project after the fact. There are a bunch of reasons why, and all of them are qualified, so I hesitate to go further until I know whether or not capturing to the internal drive is making your timecode headaches go away.
I suspect capturing to the internal drive will not help the timecode issues which will make the whole point moot. But hopefully I'm wrong :>
Tom
ps
When you talk to representatives from Apple, you have to be conscious that if they are not specialists in the area you are focused on their advice may be based on general recommendations from an IT or home user perspective. There is a difference between talking to a sales person on the floor of the Apple Store and someone from the Genius Bar. And the person at the Genius Bar may have a tremendous background in network installations, but never have opened FCP. Or you might get lucky and get a FCP savvy genius, who would be a bit weak when talking about some other area.
This is not a knock, just a reality. It is difficult to be deeply conversant with even one area. It is not realistic for the generalists you usually deal with to know the best answers to very specific questions.
I'm working toward becoming a certified trainer with FCP and it is not easy or cheap to become an expert at this one application, never mind all the possible applications and hardware combinations for wildly different needs and budgets. -
BUDGET LOGIC TO BE IMPLEMENTED AT WBS LEVEL WITH 10% TOLERANCE
Budget Logic check at each WBS level allowing 10% tolerance and the project level budget to remain constant
The project structure or the project hierarchy is not fixed. The requirement is that the released budget should be allowed 10% above the present released budget. Also despite this change the budget at the project level should remain constant. The 10% surplus has to be adjusted from the other WBS if they have spare budget and if thereu2019s no surplus budget in any WBS then the system should throw an error. Available budget has to be checked against the PR/ PO creation each time so ensure that Purchase is not made in excess to the budget allocated. Procurement happens thru MM/PS both
Please adviceYou can activate Budget availibility control aginst Overall Budget / Released Budget.
Infact, Budget availability control functionality is designed at WBS level only.
All you need to do is create required Budget profile and assign the same to your project profile.
For detail please refer this link
http://help.sap.com/erp2005_ehp_04/helpdata/EN/e0/c4a637f39a6a66e10000009b38f889/frameset.htm
http://help.sap.com/erp2005_ehp_04/helpdata/EN/d5/74a9371c726343e10000009b38f842/frameset.htm
Regards
Nitin -
Hello Everyone,
I have a Project which runs from 01/2006 to 12/2007 with Availability-control set for the Budget, the project is technically complete and the Project cost report shows a excess value posted to a particular WBS in the structure.
when i checked the total postings for each year /each month through standard reports for Actuals (Cji3) and Commitments line items and budget supplements for individual years,i find that at the end of the first year 2006/2007 there is still budget remaining in the proj,
and the Budget report cj30 (assigned) for 2006 shows only the value equal to Actuals posted to the WBS not considering the commitments, in the year 01/2007 i assume from the analysis the amount equal to remaining budget value plus the commitments is carried forward to next year and is consumed over the year 2007 with additional supplements, still at the end of the year 2007 i have budget left so why the Cost report showing the excess value.
02/2006 Budget 15000 (starting of the Project)
2006 Actuals 12000
2006 Commit 2000
Budget Report showing for 2006 (cj30)
Assigned 12000
Current 12000
it has allowed the carryforward
Budget Carried Forward to 01/2007 is 3000 ( i assume it is 1000 balance + 2000 commitment)
Total Supplements in 2007 is 15000
Actuals 12000
Commitment 5000
Balance 1000
Now the system (Cost report) is showing an excess amount(-1000)
I.e Total Budget for 2007 is 18000 , consumed is 17000 ,Balance is 1000
The budget report shows for 2007
Current 18000 Assigned 19000
I have not exceeded in any of the years so why is the Cost report giving me wrong picture.
If i have gone wrong in analyzing or have missed any link please guide me.
Thanks in advance
Vinayak.
Solutions will be duly rewarded>>>>>SAP recommends to re construct the availability control if:
1. you install a new release
2. you haved changed the availability control settings in the budget profile (e.g. from overall to annual values)
3. you have changes the tolerance limits for availability control
4. you have defined exempt cost elements - that is, cost elements which are not subject to availability control
5. you have changed the order update settings for orders for projects
6. you suspect errors in the data - for example, in objects from older releases or after incorporating corrections relating to budgeting or availability control
T Code CJBN
Try doing this for a specific project so that you can observe if any corrections are done.
Regards
Sreenivas -
I am creating purchase order for WBS element of amount 76214 USD but getting error Budget exceeded. Details of WBS element is (checked through CJ31) Distributable 807,800.00 USD and Assigned 847,753.97 USD.
Please can you help how to check balance amount in WBS element.Hi
Please note that distributable amount is the figure on that particular WBS element which can be utilised on it or can be on its lower level WBS elements. Assigned value is total of commitment and spent value.
In you case assigned value is more than distributable - it means full value is utilised on this WBS element.
You need to check under CJ33 for the released value and assigned value.
or if you want to know available amount then use the report s_alr_87013558 or S_alr_87013561.
And also check the tolerance % for excess amount that can be spent on WBS elements in configuration through PS -> costs -> budget -> tolerance limits. -
Budget control for Internal Order
Hi
Can any one tell me the setting for budget for internal order to avoid excess processing for procurement ?You have to configure your GL accounts.
While creating GL a/c you will have to maintain Field status group as R017 Expense Accounts -Internal Order related in Control of doc creation in co code subscreen in tab Create/bank/interest.
Hope this will help.
Enjoy SAP,
Parag Mahajan -
Staff Budget / Actual Variance report
Hi,
What is 'Staff Budget / Actual Variance report'.
Is there any Business Content Reports avaliable for this purpose.
Please provide me information on Which Data Target 9Technical Name) i can do this report.
ThanksHi,
This InfoCube contains all costs and quantities on WBS elements (plan and actual using delta extraction, commitment, budget, accruals) that were transferred from the source system(s).
You can also use this InfoCube to access your own fields. For more information, see Customer-Defined Fields.
For background information on the concept of InfoCubes, see InfoCubes in Controlling.
Higher-Level Objects
Queries
The following queries can access this InfoCube:
· 0WBS_C11_Q0001: WBS Element (Detail): Plan/Actual
· 0WBS_C11_Q0002: WBS Elements (List): Budget/Actual/Commitment
· 0WBS_C11_Q0003: WBS Elements (List): Overall Planning/Actual/Commitment
· 0WBS_C11_Q0301: PSM: WBS Element (Detail): Plan/Actual
· 0WBS_C11_Q0002: PSM: WBS Elements (List): Budget/Actual/Commitment
Notes on Query Definition
If you attempt to sum across different valuation views and currency types, your query results will be incorrect. Summing across different values of these characteristics does not provide useful information.
InfoSources
· 0CO_OM_WBS_1: WBS Elements: Costs
· 0CO_OM_WBS_2: WBS Elements: Budget
· 0CO_OM_WBS_3: WBS Elements: Overall Plan
· 0CO_OM_WBS_6: WBS Elements: Actual Costs Using Delta Extraction
Characteristics
InfoObject
Description
0WBS_ELEMT
PSP element
0COSTELMNT
Cost element
0CO_AREA
Controlling area
0CURTYPE
Currency type
0PIOBJSV
Partner object type
0PIOVALUE
Partner object
0METYPE
Key figure category
0VERSION
Version
0VTDETAIL
Details of value type
0VTYPE
Value type for reporting
0DB_CR_IND
Sender/receiver indicator
0VALUATION
Valuation view
0VTSTAT
Statistics indicator for value type
0FM_AREA
FM area
0FUND
Fund
0FUNC_AREA
Functional area
0GRANT_NBR
Grant
0PFUND
Partner fund
0PFUNC_AREA
Partner functional area
0PGRANT_NBR
Partner grant
Navigation Attributes
The following navigation attributes have been activated. This is a sample selection. You are free to activate additional attributes, or deactivate attributes to improve performance.
InfoObject
Description
0WBS_ELEMT__0CO_AREA
Controlling area
0WBS_ELEMT__0PROFIT_CTR
Profit center
Time Characteristics
InfoObject
Description
0FISCPER
Fiscal year/period
0FISCVARNT
Fiscal year variant
0FISCPER3
Posting period
0FISCYEAR
Fiscal year
· The characteristics fiscal year (0FISCYEAR) and posting period (0FISCPER3) are filled by the fiscal year period field (0FISCPER) in the InfoSource.
· The characteristics and the cost element are not filled for overall budgets or overall plan values. The posting period and the cost element characteristic are not filled for annual budgets or annual plan values. This provides values with the format 000.YYYY (where YYYY is the fiscal year), particularly for the 0FISCPER characteristic.
Key Figures
InfoObject
Description
0AMOUNT
Amount
0QUANTITY
Consumption quantity
Restricted Key Figures
The restricted key figures are divided into several groups.
The basic key figures cannot be used without restricting some of the characteristics. For this reason you should use only the supplied restricted key figures in queries you have defined yourself, or analyze the supplied restricted key figures and modify them to suit your requirements.
InfoObject
Restriction
Costs Group
Data for all restricted key figures of the group
Key figure category = 1000 (costs and associated quantities)
Valuation view = 0 (legal valuation)
Version = 0 (current variant)
Key figure = 0AMOUNT (amount)
0WBS_C11_RK0002 Actual costs
Sender/receiver = S (debit posting or receiver debit)
Value type = 10 (actual)
0WBS_C11_RK0001 Planned costs
Sender/receiver = S (debit posting or receiver debit)
Value type = 20 (plan)
0WBS_C11_RK0006 Settled costs
Sender/receiver = H (credit posting or sender debit)
Value type = 10 (actual)
0WBS_C11_RK0003 Commitments
Sender/receiver = S (debit posting or receiver debit)
Value type = 40 (commitment)
0WBS_C11_RK0004 Budget (per fiscal year)
Value type = 50 (budget)
0WBS_C11_RK0005 overall planning (per fiscal year)
Value type = 20 (plan)
Revenues Group
Data for all restricted key figures of the group
Sender/receiver = H (credit posting or sender debit)
Key figure category = 1001 (costs and associated quantities)
Valuation view = 0 (legal valuation)
Version = 0 (current variant)
Key figure = 0QUANTITY (quantity)
0WBS_C11_RK0008 Actual revenue
Value type = 10 (actual)
0WBS_C11_RK0007 Planned revenue
Value type = 20 (plan)
Quantities Group
Data for all restricted key figures of the group
Sender/receiver = S (debit posting or receiver debit)
Key figure category = 1000 (costs and associated quantities)
Valuation view = 0 (legal valuation)
Version = 0 (current variant)
Key figure = 0QUANTITY (quantity)
0WBS_C11_RK0021 Actual consumption quantity
Value type = 10 (actual)
0WBS_C11_RK0022 Plan consumption quantity
Value type = 20 (plan)
WIP Group
Data for all restricted key figures of the group
Sender/receiver = S (debit posting or receiver debit)
Key figure category = 1410 (inventory (WIP))
Valuation view = 0 (legal valuation), version = results analysis version
Value type = 80 (results analysis)
Key figure = 0AMOUNT (amount)
0WBS_C11_RK0011 WIP: Revenue in excess of billings
Detail for value type = 10
0WBS_C11_RK0009 WIP: Work in process
Detail for value type = 1, 2
0WBS_C11_RK0010 WIP: Cannot be activated
Detail for value type = 3
Results Group
Data for all restricted key figures of the group
Sender/receiver = S (debit posting or receiver debit)
Key figure category = 1400 (accrual calculation)
Valuation view = 0 (legal valuation)
Version = accrual version
Value type = 80 (results analysis)
Key figure = 0QUANTITY (quantity)
0WBS_C11_RK0018 Revenue affecting net income
Detail for value type = 12
0WBS_C11_RK0014 Cost of sales
Detail for value type = 3, 4
0WBS_C11_RK0015 Cost of sales (cannot be capitalized)
Detail for value type = 5
0WBS_C11_RK0017 Realized loss
Detail for value type = 11
0WBS_C11_RK0012 Reserves for imminent losses
Detail for value type = 1
0WBS_C11_RK0013 Reserves for imminent losses - inclusion cannot be capitalized
Detail for value type = 2
0WBS_C11_RK0016 Loss
Detail for value type = 10
Reserves Group
Data for all restricted key figures of the group
Sender/receiver = S (debit posting or receiver debit)
Key figure category = 1420 (reserves)
Valuation view = 0 (legal valuation), version = results analysis version
Value type = 80 (results analysis)
Key figure = 0AMOUNT (amount)
0WBS_C11_RK0019 Reserve: unrealized costs
Detail for value type = 1, 2
0WBS_C11_RK0020 Reserve: unrealized costs, not capitalized
Detail for value type = 3
Units
InfoObject
Description
0CURRENCY
Currency key
0UNIT
Unit of measure
Hareesh -
Relation between Budget and PR
Hi,
We want to establish Relation between Budget and PR.
How this can be achieved?
Regards,HI,
What is the budget?
Budget is the estimation cost to the reppective project and within the budget the project to be completed.
What is PR?
PR means purchase requisition for requirement of procurment material and the PR qty & Value is the commitment cost to the respective project.
Now, PO created in SAP against PR and SAVEd. After geting PO approval and then GRN made against PO. The GRN (Material document) cost is actual cost of the respective project.
So, we procure material within the budget value only and if procurment cost excess the budget value the SAP system is not allow to procure the material for the respective project.
If budget excess and material require, in this scenario we have amendment the respective project budget and get it approval then only we can procure material to the project.
Hope, you are understand budget and PR relation costwise.
Regards,
K.Rajendran -
How to populate budget in creation of Fund?
Hi Gurus,
Can anybody give me a clue on how to populate the 'budget'or 'Expired' in the process of creating a fund in CRM? I could not fill out because the fields are grey .
Thanksnobody can answer , so delete it
-
Budget is not getting displayed in Report S_ALR_87013558
Hi Friends,
For project the budget is not getting displayed in Report S_ALR_87013558 though the budget is planned by TCode: CJ30 and released also by TCode: CJ32
Is there any setting in customising in information systems to display in the report.
Please treat this as quite urgent.
Regards,
Manohar NHi Sridhar,
Thanks for the input.
But still Budget is not appearing in the report, even after running CJBN & CJEN.
I had a look into CJ30 but the overall Budget is available. Is there any change required in the report.
Regards,
Selva -
Sale Order Scenario - Report in PS Budget /Actual/Variance
Dear Experts,
Please help me understand solve the scenario given below
Step 1
Work order issued to a contractor ( contract includes Service and Material from the contractor) - Service being the labour part
and Material being the cement
But cement is supplied by the client as a sale of cement at a basic price agreed between the two parties.
Eg:
There are 2 WBS
WBS 1 - has a PR released converted to PO with value 100 ( inclusive service + material)
Material procured through me51n , Me21n - GR done and stock has come to GNST ( 40 rs)
material converted to sale order stock mb1b - 412 E after creating sale order with reference to WBS 2
WBS 2 - reports cost incurred for procurement ie; 40rs
Actual booked against WBS1 based on GR 100
Once the billing is done for rs 20 ( basic price) report in budget actual variance shows as below
Budget Actual Variance
WBS 1 200 100 100
WBS 2 40 -40
Report should show 120 as the project cost rather than 140 - since 20 is lost against selling at lower cost.
How to get the cost to 120 which is the actual cost for the workDear Experts,
Please help me understand solve the scenario given below
Step 1
Work order issued to a contractor ( contract includes Service and Material from the contractor) - Service being the labour part
and Material being the cement
But cement is supplied by the client as a sale of cement at a basic price agreed between the two parties.
Eg:
There are 2 WBS
WBS 1 - has a PR released converted to PO with value 100 ( inclusive service + material)
Material procured through me51n , Me21n - GR done and stock has come to GNST ( 40 rs)
material converted to sale order stock mb1b - 412 E after creating sale order with reference to WBS 2
WBS 2 - reports cost incurred for procurement ie; 40rs
Actual booked against WBS1 based on GR 100
Once the billing is done for rs 20 ( basic price) report in budget actual variance shows as below
Budget Actual Variance
WBS 1 200 100 100
WBS 2 40 -40
Report should show 120 as the project cost rather than 140 - since 20 is lost against selling at lower cost.
How to get the cost to 120 which is the actual cost for the work -
Error while Loading Budgets Using AMG
Error while Loading Budgets Using AMG
Dear All,
I am trying to load Budgets into ORACLE Projects using AMG API's..
I have developed PL/SQL which uses below procedures of pa_budget_pub package.
init_budget;
load_budget_line;
execute_draft_budget;
baseline_budget;
Procedure execute_create_draft_budget fails with following error message.
error message: Please enter a valid product code for this project.
error message: You entered an invalid API parameter.Please enter valid parameter and try again. Parameter Name: Resource List Parameter Value: 1446
error message: Project: AC044. Please specify a valid resource list.
error message: Project: AC044. Please specify a valid resource list.
Could somebody explain me how to resolve this error message and load the budget lines.
Thanks in Advance.
Afsal Basha.What I'm saying is, verify the column name. Dont post if not possible.
Example follows, with one table intentionally "hidden".
SQL> create table "tEsT" ("MaxNumber" float, "MaxnumbeR" number);
SQL> select table_name,column_name from user_tab_columns where table_name like 't%';
TABLE_NAME COLUMN_NAME
tEsT MaxNumber
tEsT MaxnumbeR
teST iD
teST MaxNumberHth,
Fredrik -
Budget Exceeded but no Error message Assign more than allocated
Hi Gurus,
I am stuck in a situation where the Error Message BP603 while creating a PO for a wbs at level 2.
IN cj30 , i found out that Budget = 69500000 and assigned = 69950772
if i create a PO OF even .30 (thirty paisa) the budget exceeded amount = 450772.35, which is actually the diffrecene betweenn assigned and Budgeted values.
Now we are not able to raise any PO
Below is tolerance limit
please key in your valuable inputs.
Regards
RohitHi Rohit,
In Budget report, Assigned value = Actual + Commitment
If your assigned value is great than Budget, then you will get Budget exceeded error when you try to do any further posting against specific WBS element.
So, you will need to supplement Budget to cover shortfall.
You can also refer following SAP note which shows how assigned value is calculated.
178837 - Availability control: Incorrect assigned value?
There are lot of threads already discussed in this forum for error message you are mentioning.
Please search them.
Regards
Tushar
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