Issue Purchase Order

Question

Hi,
  We are using SRM 5.5, ECS, and currently few vendors are configured for Print and fax output medium, in ECS, the PO is generated in SRM and its sitting in the spool if the output medium is print or fax, if its email, its going out automatically to the vendor.
  I would like to know how we can configure so that the PO is printed out or faxed out as soon as it is created.
  All my users have default printers and vendors with fax numbers. I tried to do the following but failed to do so
SPRO - SRM SERVER - Cross Apps Basic Settings - Set output actions and format - Condition Dependent output -
In the Action profile of PO print, I could not change the "Time of Processing" from Processing using Selction report to Immediate Processing, Can some one tell me if I need to change this or if I keep it as Processing using report, which report I need to schedule to make this happen..
Please answer this.
Thanks in advance..
Sreedhar

Answer 1

Hi
Here is the SRM system , SPRO - IMG Path.
<b>SPRO - SRM SERVER - Cross Apps Basic Settings - Set output actions and format - Define actions for document output</b>
<u><b>We have solved the problem by
1 - changing the Processing Time from '4 Processing when saving doc' to '1 - Processing using selection report' (in IMG Define Action for PO output).
2 - schedule a batch job to run RSPPFPROCESS
Also See OSS note 896858 & 872843 for details.</b></u>
Define Actions for Document Output
In this activity, you specify the processing type and form that the system should use to output SRM documents.
Use
All of the actions allowed for each individual document type ( business object type) are specified in an action profile. In an action profile, you also specify general conditions for the actions contained within the profile (for example, the processing time and the processing type).
Requirements
You can select a separate form for each of the output media available (fax, printout, and e-mail), providing you have already created these forms (SAP menu: Tools -> Form Printout -> Smart Forms or transaction SMARTFORMS).
Standard settings
If you do not wish to use your own forms, you can use the standard settings.
SRM [application BBP_PD (Procurement Document)] ships predefined action profiles (including action definitions and processing types) for the document categories(ERS) Credit Memo, Auction, Bid Invitation, Purchasing Contract, Invoice, Purchase Order, and Bid.
Set one of the available processing types to default.
Note:
We recommend that you do not change these predefined profiles, but rather that you copy them and change the copies as required.
The same applies to the predefined Smart Forms that come with the system.
Activities
If you want to configure document output on the basis of transportable conditions:
Select the determination technology called Determination Using Conditions That Can Be Transported.
Set up the conditions for output in the next IMG activity (<DS:SIMG.BBP_TRIGGER_PO_COND>Condition-Dependent Document Output).
If you want to use a form of your own, proceed as follows:
1. Select the predefine action profile for the relevant document category (for example, BBP_PD_PO for purchase orders).
2. On the left-hand side of the screen, double-click Action Definition to navigate to the relevant tab page.
We recommend that you do not change any of the settings displayed here.
Note:
If you change the setting for the processing time, bear in mind that SRM does not support the Immediate Processing  option.
Instead, select either Processing Using Selection Report or Processing When Saving Document.
3. On the left-hand side of the screen, double-click Processing Types .
The permitted processing types appear in the screen area on the right.
4. Select a processing type (output medium) as a default.
5. Select one of the following processing types that you want to use for a form:
Smart Forms Fax
Smart Forms Mail
Smart Forms Print
Note:
No forms are required for processing with XML, which is implemented by means of a method call.
6. Choose Set Up Processing.
7. Select the form name that you want, and save your input.
Only use the forms that have been defined for SRM, and whose names all begin with BBP_* (for example, the form for printing out a purchase order is BBP_PO_PRN).
Note:
You can use the predefined forms as templates for creating your own forms in the customer namespace. These will then also be available as form names when you Set Up Processing.
Do not make any changes in any of the other fields!
Make sure that the relevant document-specific SRM <DS:GLOS.A976C46CEC6CD411BA570800060D888B>context class has been set up:
SRM Document (Action Profile) Context Class
Purchase Order (BBP_PD_PO) CL_PD_PO_PROCESSING_BBP
Purchasing Contract (BBP_PD_CTR) CL_PD_CTR_PROCESSING_BBP
ERS Credit Memo (BBP_ERS) CL_ERS_PROCESSING_BBP
Bid Invitation (BBP_PD_BID) CL_PD_BID_PROCESSING_BBP
Bid (BBP_PD_QUOT) CL_PD_QUOT_PROCESSING_BBP
Auction (BBP_PD_AUC) CL_PD_AUC_PROCESSING_BBP
(Invoices (BBP_PD_INV) can only be output using XML; consequently, you cannot assign a form to them.)
Further notes
For more information about SAP Smart Forms, see the SAP Library:
mySAP Technology Components -> SAP Web Application Server -> Basis Services / Communication Interface (BC-SRV) -> SAP Smart Forms (BC-SRV-SSF)
<b>Prerequisite is successful Customizing and configuration using transaction SPPFCADM.
Try the Report - RSPPFPROCESS
Also check out transaction - SOST.
</b>
<u>Report - RSPPFPROCESS</u>
<u>Short text</u>
PPF: Selection and Processing of Outputs
Purpose
Selecting and processing actions in dialog or in batch.
Prerequisites
Actions are generated by applications that use Post Processing Framework (PPF). Prerequisite is successful Customizing and configuration using transaction SPPFCADM. The actions themselves are generated in the corresponding application.
Selection
For an explanation of each of the selection options, see the respective F1 help. Pay special attention to the Note about using the action status.
As a rule, this report is used to process all actions for which the application has chosen 'Selection Report' as the processing time. For test purposes or for repeating actions, this report can also be used to select and process actions with the processing time 'Immediate' or 'When Document is Saved'.
Output
In dialog
Actions are selected according to the selection criteria and displayed in an ALV. Here, you can select individual actions or all of them and process them. For actions processed successfully or with errors, in the case of a repeated processing, a copy of the action is created and this copy is processed.
In batch
Actions are selected according to the selection criteria and processed automatically. For actions processed successfully or with errors, a copy of the action is created and this copy is processed.
Hope this will help.
Please reward suitable points, incase it suits your requirements.
Regards
- Atul