Payment Tracking

Hi Experts !
I am having trouble in extracting data of actual payments. I checked report CJIA and CJI3, there is no document type with KZ and ZP. Is there any other report in PS through which i can extract this data?
I know about FBL1N but is there any report from PS side ?
Thanks
Rabie

Hi,
There is not standard report available for Payment Data against Project, except for the Downpayment made for the Vendor.
You need to develop a Customized report.
You also have the option to go for Project Cash Management.
Refer http://help.sap.com/saphelp_45b/helpdata/en/4c/22748846e611d189470000e829fbbd/content.htm
Regrds,
Nitin

Similar Messages

Vendor Payment Tracking Based on PO

Dear All,
How to Track a PO Net Price for Payments,
how much amount paid for all vendors .
like: Balance Amt PO = Total Value of PO - Paid Amt in PO.
Thank to all,
Vijay.G

Hi Bubai,
you can create a QM Control Key (which is used to QM View of Material Master) which you have to set the indicator Block Invoice. This indicator is blocked invoice with blocking reason I (I = Inspection) if there is still no usage decision for the inspection lot or the inspection lot is reject.
(SPRO -> Quality Management -> QM in Logistics -> QM in Procurement -> Define Control Keys).
Best Regards,
Apostolos

Partial&residual item

Respected experts
what is partial&residual items?

Hi
Both Partial & Resudual items are generated when we clear an open item against a receipt/payment.
Partial
Scenario-A
1. Payment track of the Customer is only Bill to Bill.
When a payment is made against a specified Invoices but partly paid. Then we shall take a receipt/Cr the customer but don't clear against a open item. When we talk about the agein for the customer both the line items are shown open.
Example:
Invoice is for Rs. 10,000
Cheque Receive Rs. 8900 (Part paymemt)
In ageing both the line items shall show open based on no of days
Dr 10000/- in days column & Rs 8900/- as Cr in respective column.
When open items are taken we can find line item for Rs. 10,000/- as Dr and Rs. 8,900/- as Cr line item.
Scenario-B
Customer doesn't specify which is paid an adhoc payments. In this case if partial is used the again of the particular customer shall always be high. Due to business requirement we cann't do that process. To avoid this scenario residule payment is opted.
When a receipt or a credit is their for the customer the open line items a cleared and a new line item of Dr/Cr is created Document type AB (As per SAP std)
Example:
Invoice is for Rs. 10,000
Cheque Receive Rs. 8900 (Residule Pmt)
New line item wit hdoc type AB is generated and posted to the customer account for Rs. 1100/-.
When ever open items are viewed for the customer we can find only open item of only 1100/- which residule line item.
This entirely depends on business requirement.
Thanks
Colin Thomas

Vendor changes tracking, Payment term filtering, Vendor listing

Hi All,
Need somebody help on the following points,
1- While changing the vendor via "process vendor and Bidder" (Business partner maintenance) transaction in EBP, the selection of payment term is restricted. That is in SPRO I can see lot of payment terms, but while changing the vendor some few payment terms are coming. Where is the filter? Can anybody guide me.
2- Vendor changes Tracking. In our project somebody has changed frequently the vendor indicators and details in EBP via process Vendor and Bidder(BP maintenance) transaction. But I couldnt able to track which fields are changed and by whom like in R/3. I tried in BP also, but only the address changed details are coming there. Can anybody guide me how to track the changes, if somebody changed somefield in EBP directly?
3- Vendor list - I want list ERS activated vendor in EBP. How to get the list of vendor for which ERS indicator is active? Please guide me.
Many thanks in Advance.
Regards
Shunmugaraj. T

Hi
Please refer to standard transaction - BBP_PD.. give any Shopping cart number, which is approved by a list of buyers, managers, etc..
Incase the changes are made, it will display all the details related to them in that case.
Understand its logic by putting break-point inside.
Incase you are using SRM 5.5 version, there is a report, which displays the changes made to the Purchase orders with old and new values.
Report name -> TERM_DISPLAY_CHANGE_HISTORY
Also please refer this as well.
Say you use this Function module for the change object - BUPA_BBP0060
This sample code will all the changes, if any, made to the object, with the old value and new values.
Here is the sample code for the FM ->
CHANGEDOCUMENTS_TO_OBJECT 
data: listtitle(80) type c.
data: objectclass like cdhdr-objectclas.
data: objecttitle(20) type c.
data: con_keylength(2) type n value 10.
data: cursor_field(20) type c.
listtitle = 'Changes made'.
listtitle+22 = vibebe-sberi.
listtitle+34 = vibebe-xberibz.
condense listtitle.
objectclass = 'BUPA_BBP0060'.
call function 'CHANGEDOCUMENTS_TO_OBJECT'
 exporting
 callmodus = callmodus
 cursor_field = cursor_field
 keylength = con_keylength
 listtitle = listtitle
 objectclass = objectclass
 objectid = objectid
 objecttitle = objecttitle
 exceptions
 error_in_function = 01
 invalid_field = 02
 others = 03.
if sy-subrc <> 0.
 message id sy-msgid type 'S' number sy-msgno
 with sy-msgv1 sy-msgv2 sy-msgv3 sy-msgv4.
endif.
Hope this will help.
Please reward suitable points.
Regards
- Atul

Tracking Vendor Payments Using WBS

Hi Guys,
We have a requirement to track the Payments made to Vendor Using the wbs Elemenet .
As such we are just assigning the WBS as account assignment for the Purchase requisitions and Purchase orders ..But Venodr payments are made using Purchase order which has WBS as account assignment .
Now the requirement is to track the Vendor payments for a project using WBS element.
Appreciate if some one could throw some light on this ...
Regards
Judy .

Hi,
In AP information system we have many report pertaining to Vendor account and in some of those you have option to bring in "Assignmnet" field in the report which will contain the WBS informations (assuming it is populated in your accounting doc). But if you want to run the report by project / WBS then i thinkyou have to go for a Z report with appropriate logic.
Regards
Sreekanth

Tracking of Loans (short term and long term) repayment and LC payments

Hi,
I want to track repayment of loans and
payment of LCs (letter of credit) using Liquidity forecasting and cash management
I want to see when the loan is due (period with date) and when LC is due
in a report from the system.
Is this possible.
pl give details of the config steps to be followed for the same.
Regards,

Hi Rishi
This is Srikanth, I have a similar requirement where my client wants to track the LCs issued against import orders along with Margin Money details and Loans raised for the same.
Can you please provide me the details of solution you got.
Advance thanks for the help.
Thanks,
Srikanth

Accounts Payable - Tracking of Advances & Partial payment against Invoice

I want to co-relate the advance payment and various partial payments made to one vendor with the specific Invoice. Can you please suggest the wayout?
Suppose I have made down payment to Mr. A. Then I have booked the invoice against which various part payments have been made. Now I want to know the pending due amount against the particular invoice. How can I track the same?

Hi Kapil,
My suggestion would be -
Use the reference field to update the Invoice number in all the documents - Down payment, Invoice posting and the partial payments.
The reference field is editable even after the document is posted. So, you can update the down payment document also once you recieve the invoice.
Now, from FBL1N, you can sort/filter by the reference field and find out the balance to be paid for a particular invoice.
Regards,
Mike

Tracking Incoming Payments by Payment Method

Our A/R department wants to track the methods in which our customer pay us (Check, ACH, Wire). Any suggestions on what fields to use and how to automatically populate them.
Thanks

Hello,
Check in FBL5N in the layout if there is any payment method field is available.
Regards,
Ravi

Track changes to payment terms setup

Hi everyone,
Just wondering if there is any way to track which user made a change to payment terms setup?
Thanks,
Michael

Hi Michael,
This is no log table for OCTG. You may only find it from some old backup if you are lucky enough.
What is your B1 version and PL? The latest version has more logs for most activities.
Thanks,
Gordon

FI user is unable to track these payments made against the PO unless he maintains a manual reference

Dear Experts,
I have a requirement as below -
Usually when a Purchase Officer makes a Downpayment request in F-47, and the Finance user posts the downpayment using F-48, the transaction is visible in the PO History.
But if the payment is not a down-payment and if the payment is actually an outgoing payment (sometimes partial payments) posted using F-53, the transaction is not available in PO history..
That is to say that the FI user is unable to track these payments made against the PO unless he maintains a manual reference.
Can you please suggest the dataflow for this so that these transactions are visible in the PO history and if we need to make any changes in order to achieve the link between the payment and the PO.
Kindly share your valuable ideas how we can achieve this requirement.

Hi Rahul,
PO history never update, if DP not made against PO. Normal payments always with respect to Invoices not PO number's. It may possible one invoice posted agaisnt several PO's also. Technically there is no feasible to update normal payments in PO history. You may go for one single report where you can get PO wise payment details. Simple Z report can help you.
Use mentioned FI tables to develop the same.
1. RSEG table to get Invoice Number & PO number's
2. BKPF table to get FI document ,Year with above invoice number ( AWKEY in BKPF table)
3. BSAK table to get payment details along with payment document (Clearing document)
4. BSIK table to get partial payment details and DP details.
Please note no standard report available
Regards
Mani

How do we track payments against Repository Contracts ?

Hi Gurus,
Is there any way can we track payments done against Repository Contracts.
Business example : We have Estate Contract ( Gardening Contract ) , which don't run through Purchasing department and we decided to use Repository contract to capture the required information.
Can we track payments made to Gardening service which are created as Repository contract , if so how can this be achieved.
Regards
Anil

HI
TRY
S_ALR_87012357 - Tax on Sales/Purchase
vIVEK

Track Payments against PO

Dear All,
How to track Payments outstanding and Payments received against each Purchase order.
Regards,
Srinivas

Hi Srinivas,
Goto ME23n and go to purchase order history tab.
Click on the GR or IR document and you will be taken to a screen which has the follow on documents.
From there you can see the financial documents and the payment.
Thanks
Srikanth

Inbound shipment for tracking of vendor del mat & payment of service agents

HI,
Experteese,
we are going to implement transportation mgmt and exclusively for inbound shipment can any body give the details of inbound shipment and how to settle the payments to the service vendors
is there any approval process apartfrom po, against inbound delivery or shipment. My client will pay the payment on bill of lading.basis.
plz let me know how to go
Thanks
RAO

PO with frieght cdn type emplty ( caarry out shipemnt cost in cdn type)
vl31n for PGR
Vl01n - shipment cost doc with route determination if necessary ( u can maintain cost at header or for each stage of route)
vi01 for shipment cost calculation.( frieght charges + services)
Miro for PO vendor.
REgWARDS

DOWN PAYMENT BALANCE TRACKING -REG

Dear All,
I have the following query with regard to the down payment balances.
Down payments are being processed to vendor based on the Purchase Order, Once the Invoice is received and the Down payment is adjusted . At times there may be Balance of down payment against the vendor.
When next Purchase order is released and down payement are being paid, is there any procedure in SAP wherein the residual balance in the earlier down payment is being adjusted.
Also can you please explain how the find out the ageing analysis for the Down payment made to all the vendors.
Thanks and REgards,
c.m.sathish kumar.

I understand when down pament request is made the entry comes.
Dr. Advance A/c 100
Cr. Vendor A/C. 100
When Iv is posted Advance is credited.
Gr IR / Ac Dr. 200
Cr. Advance account 100
Cr. Vendor account 100
So i understand you want to have ageing of advance paid but not adjusted against invoice.
Go FBL3n for Advance GL account. if you have maintained vendor no as sort key in GL ( advance) . Then download all feild in excel . Crete pivot table in excel.
Use posting date , Assignment feild , posting key & amount in pivot table.
Then where you are seeing 100 Dr but no corresponding Crt that will show the advance not adjusted. You can do ageing with help of excel also.

Track Purchases/payments Sales/Receipts for 2 business units in 1 OU

Hi,
We have one Operating unit and need to capture the liabilities/payables for 2 different business units. What approach can be undertaken to set up the liability account ?
Should we maintain 2 different liability accounts ?
If the same supplier deal with both business then at which point do we enter different liability accounts ?
How do we track the purchases made for each.
Kindly through some light.
Same is required for the AR side too.

Hi
2.On the Purcahsing side , when entering the po the users should put the BU value in the segment when entering non-inventory(expense) item . How about the inventory item purchase ?
Ans:You can use two separate Sub Inventories for each BU
3. Any ideas to overcome the inability to receive cash against BU ?
Ans: There is an Account Generator called AR: Substitute Balancing Segment: Replace Balancing Segment. Using the WF customization, I understand this could be possible. But it will not be supported by Oracle because before the receipt hits the Cash account it has to pass through several intermediary accounts like unapplied receipts, undentified receipts, Confirmation account, Remittance account On account receipt etc., Only R12 Subledger Accounting has the supported solution. If you are using Oracle Public Sector Financials, then there is a solution for this called Multi fund receipt in 11.5.10.
4. Just like we can setup different transaction types in AR, can we have some means to identify the purchase/invoices of the 2 different BU ?
Ans: You need to capture only through a DFF. But I feel this is not required when you run the AP Trial balance report, you need to specify the Liability account. So if you give in that as BU2, you are going to get only BU 2 related invoices and if you specify BU1, it is going to filter BU1 invoices only. If it does not happen also you can customize this report to filter in that way.
Hope this helps
Regards
Sivakumar

Payment Tracking

Similar Messages

Maybe you are looking for