Posting Cash Desk Overages

When an overage is posted, the total amount of the cash drawer plus the negative amount of the overage is being posted to the cash deposit account. This negative amount should not hit the cash account and should show up as a credit to our expense/revenue account.We've tested this in several scenarios and checked our configuration.
Does anyone know the correct procedures to follow to post an overage in FPCJ (cash journal) or know where other configuration may need to be modified.

Does anyone have some ideas on this...any help would be appreciated.

Similar Messages

  • GL assignment for Cash Desk and House Banks

    Hi,
    I am very new to FICA.
    Can any one help me the following questions.
    1. In FICA amount will get posting Cash Desk Clearing Account.
    My client is asking this amount should post in main cash journal which we are following in FICO. Since he is trying to monitor the same in one place.
    Will it possible, If so, can any one give the solution?
    2. My client is having two House bank and customer remits the amount through Cheque only. There is no payment cards, Direct depit.
    In this cash i need calrification about the GL account assignment in FICA part. Like clearing account, etc..Since i am not clear about this area. Can any one give the full details with IMG structure.
    Please treat this as an urgent. If i am getting anything on this it would be very greatful for me...
    Thanks
    Sriram.

    Hello,
    Are you looking for same balances in FPCJ & FBCJ?
    If so pls refer to below post<for Q1>
    Re: Cash Book.
    Question Number two:
    We are giving so many GL accounts for bank accounts in fica. I would like to know the flow which we are using in FICA
    The GL Accounts for bank accounts in FICA are mentioned in IMG\FICA\Business Transactions\Payments\Processing of Incoming and Outgoing payments\Define Bank clearing Accounts for Payment lots.
    When you are assigning a bank clearing account, it means that Bank clearing account wud be debited during receipts and credited <Returns config is needed> during Returns.
    Hope this is useful. If not let me know.
    Rgds
    Rajendra
    Edited by: rajendra mukhyaprana on Jun 23, 2008 6:58 AM

  • Error while reversing document posted through cash desk

    Hi,
    I have posted a payment through cash journal/cash desk (FPCJ) and closed the the lot. Now I want to reverse the payment, however SAP function module 'FKK_CJ_PROHIBIT_RVRSL_OF_DOCS' is throwing an error - 'reversal not performed'. Does anyone know how to reverse a payment document posted through cash journal if it's lot has already been closed?
    Thanks,
    Suhas.

    HI Ravi,
    If a payment is posted through the FPCJ and lot is closed , payment cannot be reversed that's is standard functionality, there are lot of notes on this which gives you alternative steps that need to be taken.
    check note 644870.
    thanks,
    Vikram

  • Clearing from payment lot(FP05) and cash desk

    Hi ,
    Background of the issue: when we post from payment lot or cash desk account clearing happens( clearing open items).
    Issue: My client has a requirement when the posting is done for a particular account from above two (payment lot or cash desk) clearing should not happen for the open items (documnets)which has any payment method on the item(document)(like P-payed by phone).
    For me it looks like ,this issue can be handled  using customer module in clearing variant.but can some one let me know which module should be called?at what step of the clearing variant?I don't have much knowledge on clearing Variants.(I am not sure this is right approach)
    Also please suggest other solutions? Again this process (avoiding clearing  open items with payment method)should be triggered only when posting is done from payment lot and cash desk.
    Thanks,
    Shiv

    Dear Shiv,
    For me the best way is  use the event FKK_SAMPLE_0262  if you dont need the Payment send to clarification....
    But their is others ways ; 
    1 - Event FKK_SAMPLE_0110 this is for all Payment ( You can Clear the Internal Table by validating that you need  t_fkkcl )
    2  - events by the varinat of conpensations FKK_SAMPLE_TFK115 /FKK_SAMPLE_TFK116
    I hope it help
    Andre Frugulhetti

  • Calculation of change amount for cash payments via cash desk, release 602

    Does anyone know how to get the change amount to calculate for cash payments via cash desk?
    I am only able to enter the amount in each payment type tab and then the payment amount in the summary. The total of the individual payments must add up to the summary payment amount or I get an error.
    How then if a customer wants to pay $20 towards their account and they give me $50 in cash, do I get the change of $30 to display?
    Any assistance would be appreciated as the old version of cash desk had a "given" and "back" field that no longer exist.

    Was not an error, just using the fields the wrong way around. So enter the amount received in the seperate tabs and the amount that is being paid to the account in the summary payment amount field. After you hit post, the change field is filled.
    Is another issue though as if pay by multiple payment types, system allows you to give change greater than the amount of cash received. This should not occur as people could use this process to cash for cheques or credit card payments. Especially an issue as cheque could be returned.

  • Cheque Return - Received in Cash Desk

    Dear Friends,
    I had taken an incoming cheque Payment using cash desk in FPCJ. After 3 days  , I made a  return entry for the same cheque through a return lot FP09 as bounced, But it shows the following error,
    Returns are not allowed on cash journal payments
    Message no. >2687
    Diagnosis
    You want to post a return on a payment document which was generated due to a posting in the cash journal (using a payment lot). This is not allowed, because the related cash desk is already closed. The balance in the cash desk can no longer be adjusted, since this would result in an incorrect balance.
    So how do you pass the Cheque returns entry for cheque payment in Cash journal ? Has anyone of you experienced the error? Any suggestions to resolve the same.
    Thanks and Regards,
    Rajesh

    Hi ,
    The problem you are facing is genuine .
    As of now the current support packages doesnt seem to support this functionality .
    Kindly go through the following SAP Notes 1311357  and 1459852 , which talks about the problem in detail .
    The information provided in the notes makes it clear that , as of now you will have to reset the document using the T code FP07.
    Hope this suffices .
    Regards ,
    Dewang.

  • Use of External cash desk using PI

    Hi,
    The client of my project has a new requirement regarding the posting of payment from third party.
    Currently , its running maintaining standard process.
    Bill fetch is done by third party through PI WS.
    Then payment which is stored in a ISU staging table using PI WS and reconsilation at the end of the day.
    After that FICA do the posting.
    But now client is asking for external cash desk through which posting will be done instantaneously.
    I have no idea regarding that . From internet which I understood is PI need to host some webservice which is some standard webservices available in ES bundles.
    the concept of ES bundle is new to me , how to use this in PI and how to integrate this with ISU that FICA can do the prompt posting.
    Please help me.

    Hi Avinash,
    Sorry for the late reply.
    I am not creating the support desk message from crmd_order. But we create the support desk message from the test package, as our support desk messages need to be linked to the test packages. In this case, the actual transaction that gets executed for creating the support desk message is notif_create.
    By creating messages in this way, we are getting both the ABA messages and the CRM messages created. But we are taking only the CRM messages for processing. The numbers are different for ABA messages and CRM messages.
    The no. of the ABA message is similar to the number that is getting filled in the External reference no. field. The no. of the CRM message is different.
    Any more inputs pls?
    best regds,
    Alagammai.

  • GL Accounts for cash desk

    Hi Gurus,
    In our business process, check payments are accepted through mail and walk-in. All the mailed-in checks will be posted using check lot FP25. All the walk-in payments are posted using FPCJ (cash desk).We are posting checks using check deposit account (posting area 1031 and 0080)
    In the
    1) Check Lot:
    For each individual check
    Dr Check clearing Act
    Cr Customer Act
    For the lot
    Dr Check deposit Act
    Cr Check clearing Act
    Overall check lot accounting entry would be
    Dr Check Deposit Act
    Cr Customer Act
    2)  Cash Desk:
    For the check payments posted through cash desk also we have similar entries
    Dr Check Clearing Act
    Cr Customer Act
    When lot is closed,
    Dr Check deposit Act
    Cr Check clearing Act
    Accounting entries are same as check lot till now. But when we do withdrawal from the cash desk, we are forced to create one more accounting entry
    Cr Check Depost Act
    Dr Withdrawal Act
    Withdrawal process is reducing our check deposit acct balance, though both the check lot and cash desk are used to handle the check payments. Configuration for posting area 0160 does not allow me to assign the same deposit account for withdrawal.
    I believe this is a common scenario, so hoping I'll find a resolution.
    Thanks in advance.
    Regards,
    Santosh

    Hello,
    Are you looking for same balances in FPCJ & FBCJ?
    If so pls refer to below post<for Q1>
    Re: Cash Book.
    Question Number two:
    We are giving so many GL accounts for bank accounts in fica. I would like to know the flow which we are using in FICA
    The GL Accounts for bank accounts in FICA are mentioned in IMG\FICA\Business Transactions\Payments\Processing of Incoming and Outgoing payments\Define Bank clearing Accounts for Payment lots.
    When you are assigning a bank clearing account, it means that Bank clearing account wud be debited during receipts and credited <Returns config is needed> during Returns.
    Hope this is useful. If not let me know.
    Rgds
    Rajendra
    Edited by: rajendra mukhyaprana on Jun 23, 2008 6:58 AM

  • Returns for cash desk(check) payments

    Hi All,
    I posted a check payment( Feb10th 2011) through cash desk FPCJ against a receivable $47   , cash desk is closed and then trying to post returns lot for the check payment on Feb 15th 2011, the returns item is automatically going to clarification account and even in clarification not able to clarify the item through FPCRL error message : Trying to return the payment posted through cash desk.
    What I was expecting is when I try to post the returns lot for the payment document using options Type of posting '2' and selecting the option enhanced returns processing, a new receivable will be created for the amount 47 but thats not happening.
    \any help is greatly appreciated.
    I read the notes : 644870, 1459852, 1311357.
    Thanks,
    VR

    Hi Vikarm,
    Can you tell me the solution what you did to solve this issue and what u modified for this.
    Thanks in advance,
    Cherry.

  • Reverse the payment from the Closed Cash desk?

    Hi Experts,
    What would be the correct and the best solution to reverse the
    payment done from Cash Desk which has been already closed?
    so ps confirm the method to reverse, ASAP.
    Basha

    Hi Abash,
    If the cash desk isn't closed then you can reverse the payment - IN FPCJ transaction code goto Environment in menu bar and it will give you the option of reversing the payment.
    If the cash desk is closed then you can't reverse the payment through through FPCJ , if you are trying to post a return document to reflect the payment  using FP09  then you need to select the options enhanced returns processing and typing posting to new receivable if payment cannot bew reversed.
    Thanks,
    VR

  • Cash Desk Functionality

    Hi Expert,
    While performing Post Deposit Operation in Cash Desk, Payment Category shows on only Cash Payment and it is disable so I can not select other payment categories like Outgoing Check Payment (though it is there in the dropdown list).
    Purpose : Before making any outgoing check payment, I need to transfer fund from Bank GL to Cash Clearing Account for outgoing payment. For this operation I need to peform Post Deposit Operation with Payment Category as Outgoing Check Payment to deposit fund from Bank GL to Cash Clearing Account for outgoing payment.
    Could you please advise on this issue?
    Thanks & Regards,
    Rupam

    Hi Dewang,
    I have a requirement of peforming outgoing payment through check in Cash Desk. Before performing outgoing payment through check, I need fund to be transefered from Bank GL to Cash Desk Clearing GL for outgoing check payment.
    If there is any shortfall of fund in the Cash Desk Clearing GL for outgoing check payment, outgoing payment through check should not happen.
    In FQH1, I have mapped the Bank GL as Deposit account for the Cash Desk Clearing GL for outgoing check payment.
    In Post Deposit function of Cash Desk, I need fund to be deposited to the Cash Desk Clearing GL for outgoing check payment from the Bank GL for performing outgoing payment through check.
    But as I can not select Payment Category as 'Outgoing Check Payment' in Post Deposit function, I am not able to deposit fund to the Cash Desk Clearing GL for outgoing check payment from the Bank GL.
    Could you please suggest me on this, whether my approach is correct?
    Thanks & Regards,
    Rupam

  • Cash desk and payment lots documents not updating in DFKKOP table

    Dear Experts,
    I have noticed that my cash desk payments and payment lot documents are not getting updating in the DFKKOP table. I have identified that for this documents, the document class is updated with "1" which means "Document does not have FI-CA items".
    But, the postings where shown in the FPL9 transactions and clearing is happening as per the settings and requirements.
    So please update me, on what basis the system would determine the document class for the document types in contract accounting..
    Your inputs on this issue will be really helpful for me.
    Thanks
    Aditya Viswanath

    Hi Aditya,
    In a simple word, whichever documents are posted with MAIN/SUB creates a new row in DFKKOP with document number in DFKKOP-OPBEL.
    If a payment is posted as an open credit item, it should be there DFKKOP-OPBEL field and BETRW and BETRH will be populated with payment amount.
    However if a payment is posted as a clearing document against a debt, system updates that row of DFKKOP where DFKKOP-OPBEL is the cleared document number (debt, mostly an invoice). Clearing document (DFKKOP-AUGBL) of that row is updated with the payment document number.
    In either of the cases DFKKKO and DFKKOPK are updated and below are the reason.
    DFKKKO - document header level information (as who created, at what time, origin key, reco key etc.)
    DFKKOPK - (GL level information of the document)
    For payment lot and payment document related information you can refer DFKKZK, DFKKZP and DFKKZPT tables.
    Hope it clarifies your query.
    Thanks, Bodhisattwa

  • Error Occurred During the Posting - Cash Document Posting (DPM)

    Dear Experts,
    while trying to Post the Cash Documents  from DPM session we got the below message :
    we have tried to check the application log by pressing on the button in the screen "application log"
    but we get nothing just the same message that appears on the screen we tried to repost to get the details of the error but we get the same message .
    So where to find more details about the errors cause my problem that i cant get more info about the error to resolve it.
    any help is appreciated , Thanks In advance
    Regards.
    Ahmed Salam.
    Basis Team.

    HI,
    Since, the reason is unknown, I suggest to check if you have implemented below SAP notes.
    1346373 - Cash desk redesign improving cashdesk robustness
    1364422 - Missing link to clearing document in DBM cash journal
    Regards
    Ganesh

  • Multiple payment at cash desk

    Hi Experts,
    I have developed a cash desk for multiple payment by using BAPI_CTRACCTRCTACCNT_PAYBYCARD. But at the time of posting, profit center is not updating in GL item level although profit center is updating at contract level. I tried by making profit center required but in this case posting did not complete. Please advice if I want to use any other BAPI also or my abaper needs to see the functionality of the same above BAPI again.
    Regards,
    OZAIR ANWAR SHAMSI

    HI ,
    In the view SM30 - V_TFK000S , should have the specification - Posting and clearing lock .
    Secondly the same has to be applied in the contract account in the payment lock reason .
    After assigning the same , system would not allow to accept payment against any document or even payment on account .
    Only thing that you have to remember is that the lock reason should have both payment as well as clearing lock .
    The other way is of pushing the locks in the documents through FPE2 or FPE2M , else the lock at contract account would work.
    Cheers ,
    Dewang

  • Cash Desk Clearing A/c

    Dear Gurus,
    I am facing a problem with Cash Desk Config. during implementation. When taking payments in Cash Desk using T Code FPCD, a Clearing account is to be mentioned in the screen.
    Please guide me as to how the amount which gets posted to the Clearing account is getting finally posted to the House bank G/L  account.
    Please advise as to whether it happens with a T code or another Configuration settings.
    Any help in this matter will be highly appreciated.
    Thanks and Regards,
    Rajesh Vasudev

    Rajesh,
    When you post a payment, the entry would be
    DR : Bank Clearing Account
    CR: Customer/Contract Account/BP
    Now when you tr the entry to FI-GL, the entry would be
    DR : Bank Clearing Account
    CR: Recon Account
    Now when you upload the EBS statement received from the bank,assuming that all your config in place, the entry would be:
    DR: Main bank account
    CR: Bank clearing account
    Now your Bank clearing account shows BRS where as Main Bank account reflects EBS.
    Clear? If not pls be more clear in your question
    Rgds
    Rajendra

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