Transfer of open POs or SCs?

Hi all.
When a purchaser is leaving the company and still has a lot of purchase orders or shopping carts in the system that are still open - is there some way to transfer these to another colleague?
What have you guys done when a person leaves the company?
Best Regards
Dennis M

Hi
Note 978126 - Report for list of open POs in case purchaser has moved.
The requirement from customer is to have a report having a listing of POs in case the person who has created the PO has left the organization or has been moved out of the purchasing organization/group. The report should also be able to update the PO with the new requestor and/or new recipient.
Table HRUS_D2 : table of substitutes.
Also, You can setup substitute from your 'Approval' screen itself.
For example, you are the approver. You are going on leave from 27-Aug-2007 to 05-Sep-07. Then you do the following:
1) Click on 'Approval' transaction in your SRM webpage
2) Click on 'Substitute' button
3)You will see 'Assign Substitute' button at the bottom. Click that
4)Click on 'Add Substitute' button
5) Set the dates as required.
Set the Status (Passive or Active) -- Desc is clear enough
Select the user
Useful Transactions ->
SWI6 : check workflow for an object (SC, PO, ...)
SWI5: workload analysis, usefull to check if a specified user has workitem in his inbox.
Related links ->
Re: How to handle when the "approvers" goes out of the company ? :-(
WF - Substitution
Filter Substitute for EBP Approval Inbox
Standard Substitute is not working
Do let me know.
Hope this will help.
Regards
- Atul

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How to transfer open POs from one DB to another

I wish to transfer all open PO from one database of 2007B to another database of 8.8. Can somebody guide me easiest way to do it.
OPS

Only DTW is a legitimated way to achieve your goal.
You may run some queries from existing 2007B db as
SELECT * from OPOR WHERE DocStatus = 'O'
SELECT * from POR1 WHERE DocEntry in (SELECT Distinct DocEntry FROM OPOR WHERE DocStatus = 'O')
Then check the needed columns to DTW.
Thanks,
Gordon

Transfer of Open PO's from multiple co codes to single co code- possible ?

Hi MM Experts,
I have a scenario where we want to transfer some Open PO's(Including MIGO/MIRO transactions) from company code say 5001, 5006 and 5007 to snother company code say 5999.
Is it possible to do so?
Has someone comemacross this kind of a requireemnt ?
Thanks in advance.
Dasaradh

Hello its not possible to change compant code of PO
u will have to shot close all such POs and create new PO in required company code
reward if usefull

Report for displaying open POs

Hi frds
i wants to display the open POs line item and its quantity .anyone give me the logic for this report.
thanks
Pari Vendhan.R

HI frd
thanks for information ..while puting your logic in report program its not displaying open POs.
with this msg i hv attached my codings ..pls correct my mistake.
REPORT Z_CONSUMABLE_ROL.
Data : Mat_no like mara-matnr, "Material Number
       Plant1 like ekpo-werks, "Plant
       com_co like mseg-bukrs, "Company Code
       store like mseg-lgort, "Storage
SELECTION SCREEN
SELECTION-SCREEN: BEGIN OF BLOCK 01.
SELECTION-SCREEN: BEGIN OF BLOCK 02 WITH FRAME TITLE text-001.
SELECT-OPTIONS MATERIAL FOR mat_no.
SELECT-OPTIONS Plant    FOR plant1.
SELECT-OPTIONS COMPANY FOR COM_CO.
SELECT-OPTIONS STROAGE FOR STORE.
SELECTION-SCREEN: END OF BLOCK 02.
SELECTION-SCREEN: END OF BLOCK 01.
DATA DECLARETION FOR INTERNAL TABLE.
Data : begin of itab occurs 0,
       matnr like mara-matnr, "Material Number
       maktx like makt-maktx, "Material Desc
       meins like mara-meins, "UOM
       minbe like marc-minbe, "ROL
       lgnum like mseg-lgnum, "Warehouse
       ebeln like ekKo-ebeln, "PO Number
       menge like ekpo-menge, "PO Qty
       banfn like eban-banfn, "PR Number
       meng1 like eban-menge, "PR Qty
       mblnr like mseg-mblnr, "PO Number
       ELIKZ like EKPO-ELIKZ,
       end of itab.
SELECT STATEMENT.
select a~menge
       a~werks
       a~ELIKZ
       b~banfn
       b~menge
       c~matnr
       c~meins
       d~maktx
       e~minbe
       f~lgnum
       f~mblnr
       f~bukrs
       f~lgort
       h~ebeln
INTO CORRESPONDING FIELDS OF TABLE ITAB FROM EKPO as a
      inner join EBAN as b on aBANFN = bBANFN
      inner join MARA as c on cMATNR = aMATNR
      inner join MAKT as d on dMATNR = cMATNR
      inner join MARC as e on eMATNR = cMATNR
      inner join MSEG as f on fMATNR = cMATNR
      inner join EKKO as h on hEBELN = aEBELN
where cmatnr in MATERIAL and awerks in PLANT and f~bukrs in
COMPANY and f~lgort in STROAGE.
write :/ 'Material_No' color 4,
      20 'Material_Desc' color 4,
      55 'UOM' color 4,
      65 'ROL' color 4,
      75 'Warehouse' color 4,
      87 'Open Po' color 4,
      115 'PO Qty' color 4,
      125 'PR No.' color 4,
      145 'PR Qty' color 4.
write : sy-uline.
if itab-ELIKZ = 'X'.
loop at itab.
write : / itab-matnr,
        20 itab-maktx,
        55 itab-meins,
        65 itab-minbe,
        75 itab-lgnum,
        87 itab-ebeln,
        105 itab-menge,
        125 itab-banfn,
        135 itab-menge.
endloop.
endif.

Migrating open POs and GR/IR clearing account balance

Hello gurus,
I've got the following problem concerning migration of open POs:
For example: In my source system there is a PO for 10 pcs. of some material. There has been a goods receipt for 5 pcs. (200$ each).
Now, when I import this order and the corresponding purchase order history into my target system (using LSMW), the target system creates the order, a material document for 5 pcs. and an account document.
But of course, our FI-team also has to migrate the balance of the 'old' GR/IR clearing account.
So, the balance in the source system is <> 0 (e.g. 1000$), because the 5 pcs. have been delivered but there has been no invoice receipt yet.
This balance is imported into the new system and then the open orders are migrated, generating an account document and thus, the balance is 2000$ afterwards.
This obviously is not correct, so I am sure that I am missing something, just what?
Thanks
Alicia

Hi,
1. There will be an open PO uploaded for 5 qty and price 200$ each
2. Opening Balance of Material - 5 qty and corresponding value to Stock A/c - 1000$
3. Also there will be Vendor Balances uploaded in the system as 1000$ against the invoice. (If the invoice is still expected then chec with FI Users if they can get invoice form vendor)
if no then do not upload initial stock entry of step2, create a PO of 10 qty and then do GR in system (SAP).

Open POs being seen in the report

There are around 20 open POs in the system from 2006 which have not been goods issued or goods receipts properly due to which the delivery completed indicator cannot be ticked manually. These POs need to be closed so that they are no more vissible in ME80FN report. Please advise.

Hi,
You can manually delete the line items in PO through ME22N or you can even set the delivery completed indicator if you are sure that there wont be any further GRN.
Edited by: Komal Gala on Aug 8, 2008 3:33 PM

Open POs for per SOs

Hi All,
How can we open POs for per SOs?
We want open 1 PO concerning all the items in 1 SO..
So we will try to pack POs seperately for 1 customer.
Thanks
Regards
Siva

Siva,
Please remember that a single PO is procured from only one vendor. It is a rare event when all items in a single SO can be procured from one vendor, and would thereby qualify for inclusion in a single PO..
You may manually create POs with as many items as you wish. Once you have determined the materials/qtys you wish to purchase to support a particular SO, just manually enter them all into a single PO.
Best Regards,
DB49

Report to extract open POs.

Hi ,
Is there any standard report to extract open POs in SAP

Hi Dear,
You can make use of ME2L,ME2M,ME2N,ME2J.
In all the above reports enter plant,document type or document date as input field and then execute the report.
You will see the column Still to be delivered (both for Quantity and Value) thus you can get open PO.
Alternatively you can make use of Purchase Order history column in above mentioned report.
Sort the report in ascending order and PO against which no GR is made will be having Purchase Order history blank and those having history will be having special icon.

Data Migration from 11i to R12 Global - Open POs,lines, receipts & on hand upload, Is it possible to do the onhand qty upload with over riding of all receipts which uploaded against Open PO lines?

Hi Friends,
We are in a phase of data migration from 11i to R12
I was discussed with client & they wants extraction of all open POs which was generated after 01 Jan 2014 to till date in 11i.
Condition for open POs is PO qty-received qty=>0
critical Example for open PO is :PO no: 10 has 4 lines, 3lines full qty has been received & for 1 line partial qty(say 50 out of 100) received.
in this case he wants in R12 uploading as PO no:10 should entered as open PO with all 4lines & 3 lines complete receipt should be done, for 4th line partial qty i.e 50 should be received.
the question is if we upload on hand qty first, then open POs & receipts, it will increase the onhand qty in new system(mismatch of on hand qty's 11i to R12)
Is it possible to do the onhand qty upload with over riding of all receipts which uploaded against Open PO lines.
Or Please advice best solution.
Thanks & Regards
Giri

adetoye50 wrote:
Dear Contacts Journal Support Team,
FYI, this is a user to user support forum. You are NOT addressing Apple here.
Honestly, I doubt anyone is really going to take the time to read the novel you have written.

Close old open POs of GR and IR quantity differ.

Hi,
We are having some open POs of year 2006, 2007. These POs are not archived due to Quantity delivered differs from qty. invoiced.
Now GR, IR are archived and business wants to close these POs.System is not allowing as there is difference in GR and IR quantity.
Is there any standard SAP report which will allow to put deletion indicator in such POs.
Thanks
Sudhir

Sudhir,
Have you tried MR11? That's precisely what it is supposed to fix: The GR/IR clearing program posts a document that 'fixes' cases of 'quantity delivered' not equal to 'quantity invoiced.'
If you have done this already, there should be an entry for GR/IR adjustment in your PO history, and all the quantities should add up.
I haven't tried this in similar circumstances, but I don't think the fact that the GR and IR are archived would prevent you from clearing the difference with MR11. If you have really cleared this difference, and quantity invoiced = quantity received, I'd suggest having a technical person trace through the program to find the source of the problem.
- Jeff

MM: Open POs with IR but no GR

Hello MM Gurus,
May I ask how can I execute two reports showing:
a) open POs with IR but no GR
b) open POs with IR and partial GR
Your prompt response is highly appreciated.
Thank you very much in advance!
Best Regards,
Albert

hello Kishore,
thanks for your prompt reply. i've tried following your suggestion. however, i found that the choosing both (REHNUNG and WE101), the system displays ALL OPEN POs AND POs with OPEN invoices.
i would need a report that displays ALL OPEN POs WITH INVOICE (Open POs with IR).
it seems that multiple selection in ME2N only satisfies the condition "AND", and not "WITH".
any further ideas?
thanks very much.
best regards,
albert

How to find all Open POs and PO status

Hi,
1. If I open any PO (we are on ECC6.0), on the PO header status Tab, we can see the status as "Fully Invoiced or Partially Invoiced or Not Invoiced" and similarly for delivery too. Is there any table to see get these statuses directly for any given PO?If no, How do I determine the status manually in the report ?
2. If you get into a PO, follow the menu path Environment-->AC Commitments docs. Choose Funds Management from the Pop-up. This shall generate a report for the document Jounal entries and display the final amounts (final bdgt) there. Is there any table where I can get this amounts for a given PO?
I want to generate a report for all the Open POs based on the different statuses from point 1 and also where its AC Commitments-FM docs amount is not equal to 0.
I checked with my MM consultant for this and he couldnt be of help.
Thanks
Kiran

>
kiran dasari wrote:
> But how can I figure out from EKBE or PO history?
>
> Do I need to compare the quantities from PO & invoices? If yes, what is the case, if there are multiple accounts for a same line item?...will calculation not be very tedious?
>
> Is there any direct shot I can hit to get the status for a given PO and given line item which says....Full Invoiced or Partially Invoiced or Not invoiced and similarly where do I go for delivery statuses?
>
> Thanks
> Kiran
Yes - it is tedious, but that is what we are paid for. You have to look at each line in the PO history table (EKBE), add up the invoices, subtract the returns. There are also some flags mentioned by other posters to determine whether the PO (or PO item) is complete.
Rob

How to find all open POs and there SUM

How to find all open POs and there SUM
Please help.
Thanks,
vihar9

Have you tried looking at the tables, standard reports, or the PO display transaction? Have you asked your functional analyst or development team lead? This is not a forum to post a requirement and get your job done for you...

Transfer Vendor Open Item

We work with several company codes. All company codes have their own payment program and settings (different countries). The company code that respresent Headquarter has most bank accounts in several currencies.
When one of the subsidaires receive an invoice in a currency for which they don't have a bank account, we want Headquarters to pay. We want to transfer the vendor open item to the other company code. As far as I know, we can only use transaction F-42 or F-51 for this. The disadvantage is that we have to enter again the data and the document flow is lost (for invoice from MM and TV).
Is there a possibility to transfer vendor open items betweeen company codes without losing the document flow?
Thanks and regards,
Marlies

Hi Maries,
There are 2 options for making Cross company payments
1. Make manual entries for making payment to vendor (T-code F-53). For this, you need to configure in T-code OBYA cross company transctions.This is feasible only if payments volume is less.
The headquarter company will pay directly the outstanding Invoice of subssidiary company and adjusting entries are posted on realitime basis in subsidiary Company code.
Entries in Headquarter Company code:
a) Subsidiary company code Dr. 10000
     Bank Account                 Cr. 10000
Entries in Subsidiary Company code:
a) Vendor Account Dr.                  10000
    Headquarter Company code cr. 10000
Open Invoice will be cleared at the time of payment by headquarter.
2. I have not tried this option. In APP, you can pay to vendors of subisdiary company codes.
Kindly check and confirm
Regards
Velu Mudaliar

Transfer Customer Open Item To another Customer

Hi
My client wrongly uploaded some of the open item to a customer which are not belongs to him now my client wants to transfer open item of this customer to another customer line by line
i know that from Tr. Code f-30 (Transfer with clearing ) we can transfer these line by line one by one but it will consume hell of time and effort
Can any one know any way through which we can transfer all open item from one customer to another customer line by line at a time
I will appreciate your cooperation
Thanks & Regards
Kashif

hi kashif,
if u have abap team, then u can take thier help to solve this with a single shot.
first we can select all those open items from database and keep them in one internal table, then we can uplaod these internal table records to the relavant customer via call transaction method or session method of BDC.
there ends the matter.
regards,
seshu.

Transfer of open POs or SCs?

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