Travel expenses in payroll

Respect to all the Consultants,
May I please know how to transfer the travel expenses to the payroll?

Hi,
You will need to follow the stpes on IMG under the following node:
Travel Management -> Integration of Travel Management and Payroll.
The help on each of the steps are quite self explanatory.
The important steps are to create the wage types that will hold the re-imbursement amounts and activating the payroll sub-schema for Travel Accounting in your country specific main payroll schema. For e.g. standard sub-schema GREI exists for GB.
Once all the config is done, the system requests for a payroll period when you try to settle a trip on PR05. Depending on the settlement period, the payroll for that period will pick up the trip details and pay the employee.
Hope this helps.
-Akshay

Similar Messages

Linking Travel Expense to Payroll

Dear All,
I have one requirement from HCM. I have employees who raise their Travel Advance through iView and the same will go through approval for the mentioned amount. Once the amount is approved, i need this amount to be saved in Wage type.In later stage, the employee will submit the Travel expense along with the receipts. Now here i need the automatic deduction of the amount through his payroll if the expense is below the advance raised and addition to his payroll if the advance is lesser than the expense and also there has to be a reference business trip number to be populated in the employee payroll
Can anyone tell me the configuration which needs to be taken care in Travel Management & HCM Payroll, so that i can achieve the above scenario.
Thanks
Praveen B M

Hi,
You should use SAP_WAPI_WORKITEMS_TO_OBJECT. You will set the trip "object" (BUS2089) for it as an input and it will give you all work items related to trip object. Search SDN for this function if you don't know how to call it.
Then if you need further info of any of the work items, just take a look to functions SAP_WAPI*. You will find a function to almost any purpose (related to WF) there.
Regards,
Karri
Edited by: Karri Kemppi on Nov 10, 2011 3:51 PM

Travel Expense Settlement thru Payroll

Hi All,
How to integrate Travel Management with Payroll for posting travel settlement amount to Payroll.
Post trip, payment to employee / Recovery from Employee. i.e. settlement needs to be done thru Payroll. SAP Table V_PTRV_HEAD provides the structure of expenses. This table provide various data filelds, like payment, travel advance, total expenditure etc, My question is how to take value from SUM_PAYOUT (Payment) from Table V_PTRV_HEAD and put into the payroll as the Travel Settlement amount.
Thanks & Regards,
Mandar Ranade

Hi,
After the trip is settled, the payroll driver program will pick up the trip results and the expenses are dispalyed in the payslip.
Check the payroll schema of the country.(transaction PE01).
For example, G000 (Great Britain accounting schema). make sure GREI is activated in the payroll schema to pick up the travel expenses through payroll.
If you see a * infront of Travel expenses, it means GREI is inactive. You should make it active.
Hope this helps..
Thanks,
Praisty

Migrating Travel Expenses to Separated Payroll

Hi.
I'm just trying to create an IDoc (type HRTRVL03) and for that I am executing the report RPRPAY00 : Transfer Travel Expenses to Payroll.
But I get no results. Only the following message:
"Integration with payroll not active (Feature TRVPA)
Program to Transfer Travel Expenses to Separate Payroll accounting system' can not be used.
Error during initialization of transfer."
Can you help me with this?
Thanks.

Hi Marco,
Welcome to SDN !!!
You need to do the configuration by foll. some procedure between the 2 systems.
Thanks
Eswar

Posting travel expenses from HR to FI (in one logical system)

Hi,
in our client we are posting the advances in vendors and the travel expenses in payroll.
So, We have already activated the fetaure TRVPA and the Schema PREI. The travel expenses are appearing correctly in the payslip of the employee.
I already customized tables T52EK (create dymbolic account), T52EZ (assign the wage type to the symbolic account and then i already assigned the symbolic account to the expense account in "Activities in AC system" under payroll:Portugal.
My doubt is which program should i use to post the results of my travel expenses?
I am asking this because when i use the program RPCIPE00 appears the error Incorrect country grouping 19 (country grouping for run: 99)".
Anyone knows why this error is occurring?
By the way, is there more configuration missing? Should i use to the PRFI transaction to posting???
Thanks in advance.
Regards,
Teresa

The report is now working... my poin t now is if we need to customize something in FI?
Thanks
Regards,
Teresa

Payroll & Travel expense

Hello Experts,
I am doing Payroll &client has got requirement of Travel Expenses..Traval Management module is not in the scope of project but they want employees travel requistion & travel expenses should be included in PA or PY...& what ever travel expenses will be there it should be added or deducted in employees salary i.e it should be displayed in payroll results...
iam confused in this...as per my knowledge Travel management is a part of FICO...more over in PA40 there is a action called travel expense mini..whats that??n in infotype 0017 where we will maintain travel expense cost..
kindly suggest ,,it is very confusing.
Thanks in advance.

Dear Vinita,
IF Travel Management is not in scope, then convey the same message to client and say if thy want minimum things to be captured like Travel Expenses, create a WT for Travel Expenses. (n no. depending of expense types).
Use IT14 or 15 to make payments/deductions.
Travel Requisition and Planning would not be that comfortable to use in R/3 without ESS/MSS.
Regards
...Sadhu

Travel Calendar/Weekly Report/Travel Expense Manager

Hi,
Can any body explain me what is the difference between Travel Calendar, Weekly Report and Travel Expense Manager and for which type of trips i can use teh above forms.
Regards,
Sundar

Hello Sundar,
A detailed explanation can be found in help.sap.com.
Just a short summary:
Travel Calendar
Using this scenario, you can create and change several domestic trips for an employee at the same time. You can not, however, create or change international trips.
Weekly Report
With this entry scenario, you can enter and change weekly reports. Weekly reports always cover a time period of seven days. The system presents weekly reports as week-by-week calendars. The weekly report was designed for entering individual receipts. You can only use the weekly report to enter trips for which you do not want to do per diem settlement of meals or accommodations.
Travel Expense Manager
This scenario is the central entry scenario of Travel Expenses. You can create and change both domestic and international trips for an employee. You can also enter both trip per diems / flat rates and individual receipts.
With this scenario you can change any trip that was recorded using the travel expense manager, the travel calendar or trip advances. You can also use this scenario to change trips that you have transferred to Accounting, Payroll Accounting or data medium exchange. Other than in the travel calendar, you can only edit one trip at a time in this scenario.
Regards,
Raynard

Using RPRPAY00 to simulate Travel Expenses

I am using this report RPRAY00 to Transfer Travel Expenses and in the development environments I had to direct the RFC Destination using the several systems (from HRD100 to HRD200 and from HRD200 to HRD100).
This report needs a BADI PayrollTravelExpnses.Post to be in the Distribution Model heading to another SAP system and a Special Method Destination to be created between them.
In Production I only have one system and client (HRP100).
How can I do this so the report stills works in Production? I have no machine to head the RFC destination to and I can not head it the same system (HRD100).
I cannot head it to SAP XI because it is not a Payroll system and it checks some customizing in the other system.
Can you please help me with this?
Thanks in advance.

Hi Marco,
I don't get it. Why do you need to do so?
Dokumentation of report says:
"The transfer program RPRPAY00 imports parts of trip costs accounting results from the logical system of Travel Management to Payroll Accounting's logical system.
Please note: If Travel Management and Payroll Accounting are both in the same logical system, this program is not needed."
Herbert

Travel management with payroll area 99

Has anyone manged to get travel management working with an employee in payroll are "99"?
We get the error message "No entry in table T549Q for argument 00 at time 11.10.2007" Message no. 56002 .
The only way I have got around this error is to create payroll areas... and would prefer not to as payroll is out of scope for this project.
Thanks for your help in advance!
Dianna

Hi Dianna
Even though you do not run payroll, you need to assign the employee to a payroll area in Infotype 0001.This payroll area should not be relevant for payroll. Generally payroll area 99 is available in Standard SAP which is used to put employees for whom no payroll is run. In standard SAP Payroll area 99 do have payroll periods generated but if these are different to your payroll period and if you need to make the travel expense payment using SAP Travel & expenses then you would have to generate the payroll period for 99. If the travel expenses are not paid thru SAP then you should be OK using the SAP generated payroll periods.
Regards
UR

Problem with the Travel Expenses PDF Form

Hi Experts,
We are facing a strange issue in our production system that the Travel Expenses PDF form is coming as a blank pop up when users raise a Travel Expenses request or try to see the form in 'My trips and Expenses'.
The strange thing is that it is happning for only 3 users in Production system only.We have confirmed that it is not a Desktop issue. We did not come across this earlier while 3500 users are using it for 9 months now.
The same problem is not repeated in Dev, Qua or even in Production for any other user.
The SAP Security team has also confirmed that all relevent authorisations have been given to effected users like other users for whom the same is working
Kindly help me with the same if you have encountered the same problem or can suggest something that may rectify the problem.
Help will be appreciated << Please do not offer points >>
Regards,
-Amol Gupta
Edited by: Rob Burbank on Sep 21, 2010 2:38 PM

Hi Siddharth,
Thanks for the reply.
We have checked that it is not a Desktop issue.
Also SAP Security team says that the effected users have been given the regular authorisations as given to other users using the same functionality.
As i mentioned it is not a problem with ADS as the same functionality is working fine for 3500 users for 9 months.
Regards,
-Amol Gupta

Travel Expenses settlements against Service Order/WBS Element/Project Ord

Hi Experts,
I have one req. in Travel Expenses, i.e. need to settle travel expneses against Service Order/WBS Element/Project Order.
Can you guide me how to do this req.
Thanks & Regards
Rajesh

Hye mate,
This is possible for sure what you need to do is to go at travel request . In travel Request there is an option of Enhanced Travel cost/ Alternative master cost center. if you click on it . you would find an option of cost assignmnet click on it
there you would have option , like an excel sheet like fields of the cost centre, wbs element, profit center, order number what eve is requred and save it.
now the cot of trip would go that particulat cost center or der numbe or WBS rather then the cost center assigned at master data in ifototype 0027.
Regards
Waqas Anwar

SAP Travel & Expense Management (TRIP) in the Enterprise Portal environment

HI All
I am Viki. In our organization they are planning to implement the SAP Travel & Expense Management (TRIP) in the Enterprise Portal environment. Can any one help me how to start this process other details like
What is the business package for Travel and Expense Managment
How many Iviews are there
How to show the Travel data in portal
How to configure the UWL for TRIP
What are all roles?
Please help me in this regard
Thanks
Viki

Hi Viki,
SAP Travel & Expense Management comes under ESS Package,
to use these service we need to take license and all So first
you gather your requirement ,then check for license n with SAP.
Check Below links for details
[Link 1|http://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/webcontent/uuid/a0b47200-9c6d-2910-afa6-810c12eb7eb3 [original link is broken]]
[Link 2|http://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/21eb036a-0a01-0010-25a3-b2224432640a]
[Link 3|http://www.sap-img.com/human/what-is-ess-mss.htm]
Regards,
Piyush

Search Help for Region in travel expense manager

All,
The travel expense manager has a field called Region in the "general trip data" section . This region is used to to determine the Per diems and Flat rates for meals and accomodation.
This values can only be the values that exist in T7020 table. That is T7020 is a check table for this field. But there is no search help provided for this field in the transaction PR05. When I click on the search help (f4), i do not get any values. It is impossible for the user to know the codes for the region in contention. Like for Phoenix, the code is AZ/PH. There is no way the user will know these codes without the F4 search help. Any ideas if this is a configuration thing or any round about way to get over this issue?
Thanks in advance
regards
Sam

hi
create your customized search help and add to the field.

GL Account in Travel Expense infocube

Please can someone help me.
What is the infocube I can use to link it with the one of Travel Expense in order to get the GL Account?
I need to obtain the GL Accounts for expenses that are affected.
Thanks!!

I'm sorry; I explained the request in a wrong way. The real request is to get the employees on 5 specific expense accounts having the balance by month and ytd.
For example:
For account xxxxxx, this employee spent this amount for January
Balance
Employee GL Account Jan Feb .... YTD
Is this possible? Which cubes? Accounts Payable and HR?
Thanks for your help.

Switching off the buffering of number range for Trips (travel expenses)?

Hi,
In Tcode SNRO object RP_REINR has a buffer of 10.
If this is switched off, it could influence the performance.
Has anyone had any experience in switching off the buffering of number range for Trips (travel expenses)?
Thank you.
Kind regards,
Linda

Dear Linda,
I recall switching off the buffer in one of my projects. We did not encounter any problems, since it was a rare activity. Therefore, I do not expect any performance issues on this matter. Anyway, I presume, one can always switch it back.
Regards,
Eli

Travel expenses in payroll

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