Vendor Liability !!

HI
Our client has a requirement. When they raise a PO for a particular vendor and try to save it - the system should give a warning or error showing us our liability (exceeding the predefined limits) to that vendor.
How to do it? Any idea ??

Friend
With out SAP FI Budgeting there is no SAP Standard functionality in MM which can address this requirement. We can develop a similar - limited functionality as that of FI - Budegeting.
1. Maintain a class with class type "010" using Transaction code using trnsaction code CL01.
2. Create a characterstics with description as vendor budget limitation .... and this characterstics should be of format with data type currency with multiple value assignment - so that you can maintain range. this is where you maintain budget value.
For Example Vendor V1 liability can reach upto Rs 1,00,000/-
or Vendor V2 liablity can bein Rs 1.00000/- to Rs 2,00 000/-
Characterstics are created uisng transaction code CT04 and are assinged to class created in Step1 using Cl01 in change mode.
3. Assing this class to vendor master record either during vendor create XK01 or during vendor change XK02
3.a Inside vendor master screen click on Environment menu and click on classification submenu you will be navigated to Vendor Classifcation screen assign class created in step 1 here
3.b Maitain values for each of the vendor in the charactestics value grid.
save your entires.
4. Next big thing would be by making use of available user exits in PO Program validating vendor Budget values maitnained step 3 & checking open PO and its values and then finally comming out with message vendor liability exceded or below limit ...........................
There is lot of validation to be checked depending on business requirement
ENJOY SAP
Regards

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Reclassify vendor liability to GL account (Polish requirement)

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Report works based on account determination (reconciliation account, mapped to target & adjustment account) defined in FBKP in Sort Payables/Receivables. Account determination is required for each valuation area or report gives account determination per valuation area error.

Vendor liability is not created

Dear SAP Gurus',
One Stock Transport Order is being created PO -123456. For transport of a Material from plant 0001 to 0002.
Here, plant 0001 is under 1000 business area and plant 0002 is under 0002 business area.
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Hi,
Miro allowed business place change. Have you got any message?
regards

Report Vendor Liability

HI.
There is somente report thar I can see the vendor liability in the past ? Let me explaim.
I Want to know what is the situation in the setember.
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Hello Wagner,
There is no real way to get Historical Liability Report / Vendor Aging Report.
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Financials > Financial Reports > Accounting > General Ledger
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Hi Sap gurus,
I am doing stock transfer from one plant to other plant. The freight component we want to inventorized. Also we want to create a liability for freight vendor. How this can be done from stock transfer.
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Hi
1) Create a new freight condition type in STO pricing procedure.Ensure that you have created it as Delivery Cost also tick the accruel indicator(Condition category B)
2) Maintain the account key against the freight condition in M/08
3) Maintain the freight clearing account in OBYC against your account key
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Cusromer/Vendor Receivables/Liability aging by currency.

One of our customer need to modify the customer receivables and the vendor Liability aging report by currency.
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I am going to use crystal reports to do, any help or guidance will be appreciated

Esakki,
The question that you are asking is not realted to using the SAP Business One SDK. You may want to post your question on the "SAP Business One Discussion Forum" page which you can access from the main SAP Business One page under the "Forums" heading. This may get a quicker response.
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Eddy

Consignment liability - partial invoicing from vendor

Hi, we have a scenario for consignment liabilities, an example of which is as follows:
a. goods withdrawal of 1000 units via MB1B to production order
b. settlement of consignment liability via MRKO for the goods withdrawn
c. vendor submits invoice for 200 units (following an agreement to bill only for units already sold to market); post this invoice via FB60
d. transfer clear the vendor liability posted in step b above (MRKO) to "other liability" account (we dont want to reverse the liability account here as the inventory has been used-up already and hence the recognition of liability is only appropriate)
e. process payment of step c
f. perform same process as step c and e everytime vendor submits an invoice
g. user manually monitors the "other liability" posting and actual invoice payments and make the necessary adjustments.
Appreciate your inputs on how best to handle this scenario. Any advise on best business practices will be very much appreciated.
thanks and regards,
jing

Hi
This is not the scenario of Periodic invoicing , this is a scenario of Advance payment & Partial payments.
For the first 33 % after the PO is created, you can pay only using advancepayment process if GR- based IV is present.
Advance payemnt is done using transaction F-47 - Request & F-48 - Payment.
Creat a Payment term in the config in this way
Z009     Payable in 3 partial amounts
     1 installment: 33.00 % with payment term 0001
     2 installment: 33.000 % with payment term 0001
     3 installment: 34.000 % with payment term 0001
Maintain the same in PO
After the advance payment is done the same can be seen in Purcahse order history.
After the GR is done post the invoice. In the Invoice Accounting document the Amount is divided into 3 lines
You can clear the Line items based on their payment process.
Please take help of FI consultant
Thanks & Regards
Kishore

Purchase organizartion field in vendor aging report

Report is vendor liability aging : lifnr from lfa1, ( bukrs from lfb1 and posting date from bsik both fields are maindatory ).
I have to add one field EKORG . I am using LFM1 table.
i am picking lifnr ekorg from LFM1 table & then picking for all entries on bsik with lifnr equality in lfm1.
& then selecting lfa1-lifnr from i_bsik-lifnr equality.
is lfm1 write table to add field ekorg in vendor liability aging report ?
Problem is : earlier report without LFM1-EKORG was showing more vendors ,amount , g-total.
but with lfm1-ekorg field ( vendors are less, effecting total, amount)
Any solution ?
Thanks.

>
Ravi Kumar wrote:
> Report is vendor liability aging : lifnr from lfa1, ( bukrs from lfb1 and posting date from bsik both fields are maindatory ).
> I have to add one field EKORG . I am using LFM1 table.
> i am picking lifnr ekorg from LFM1 table & then picking for all entries on bsik with lifnr equality in lfm1.
> & then selecting lfa1-lifnr from i_bsik-lifnr equality.
> is lfm1 write table to add field ekorg in vendor liability aging report ?
> Problem is : earlier report without LFM1-EKORG was showing more vendors ,amount , g-total.
> but with lfm1-ekorg field ( vendors are less, effecting total, amount)
>
> Any solution ?
> Thanks.
the relation from vendor to ekorg is 1:n (LFM1, the same vendor can be defined for various purchasing organisations.
the relation from company code to ekorg can be n:m (depending on the configuration)
explanation: depending on your configuration, ekorg can be bound to one and only one company code (bsik) -> the business process for this would be: one purchasing organisation (ekorg) purchases for one company code only. on the other hand, the binding to a company code is not mandatory, the business process being: one purchasing organisation (ekorg) does the work centrally for all child company codes. last not least: you can leave all of your purchasing organisations 'unbound', so that all of them are able to purchase for all company codes ...
with this in mind, check your selections again.

Vendor Down payment processing

Hi friends,
Can anyone give me idea how down payment for vendors work in SAP.
I am not sure about the procedure, and we are following the below procedure, let me know how it should go and what we are doing wrong.
we do F-47, and F110 then after, I dont know if I should do MIRO, F-54 and F-44 thenafter to pay the remaining balance or just MIRO and F-54.
Please let me know its urgent

HI Shefford
The business flow of advance payment can be like this.
1.prepare an advance payment request(F-47)
2Convert the advance payment request to advance payment either by F-48 or F110.U can also go for F-48 individually also without going for F-47 route.
3. Goods receipt or the vendor liability creation as per the business practice,That means which is happening first.Goods receipt through MIGo and the liability craetion through MIRO.
4. If u have paid 100% advance to ur vendor and ur advance is equal to the supply amount just clear the advance with the supply amount by F-54.
5.If there is difference between advance and the supply amount just clear the advanvce by F-44 and pay the rest balance either by F110 or F-53/F-58 (Both manual payment method.)
This is all abount the process.
Thanks
Surendra

Free goods issue from vendor consignmemtn stock

Hai Friends,
I am doing here delivery thru vendor consignment stock. When i do the delivery with 601 k movement type. for that quantity vendor liability will be booked thru MRKO Transaction. this process is going smoothly. But i got problem in Free goods processing, to narrate in detail.
in sales order for a material free goods (inclusive 8+2), in sales order itself the material will be divided into 2 line items with quantity 8 & 2
When i do delivery the vendor liability has to be booked for the quantity 8 and not for quantity 2.
ur suggestion are welcome, early responses sure get reward points.
Thanks

Hi
If you donot want the system to generate the second line item for the qhuantity 2 and the entire quantity 10 is to be displayed in one line item (8 priced and 2 free)......
goto VBN2 - select the free goods condition record you have created and at the right side colum (not sure of the column name) select the value - FREE GOODS INCLUSIVE Without Line Item Generation.
Now if you create a sales order, it will not create the second line item. Here it uses the condition type NRAB instead of R100 for determining the free goods.
Thanks,
Ravi

Vendor Consignment in SAP

HI
In case of VMI, let's say we create Consignment PO and do a GR against the same. Since this is VMI, there is no accounting document posted. Later we have to do a 411K movement to transfer stock to own inventory, which is when we post to Inventory & GR/IR account. This also creates a record in MRKO transaction.
Now if you run (MRKO) Consignment settlement, which acts as invoice, it would create vendor liability. So in this case, MRKO acts like an ERS, wherein I have no option but to post as per PO price. There is no flexibility to add any additional price amount.
IS there any different way to create invoices and still not get impacted by records in MRKO ?
OR can we still create regular invoice through MIRO against the 411K document and not get impacted by MRKO?
Also when does Consignment PO get closed, as it has only GR, there is no IR/IV-L done against the same.?

Hi dinesh,
For consignment procees the price will be picked from inforecord..ur not going to maitain any price in po...bcz the netprice field will be in display mode...
MRKO is like invoice receipt ...u can change price in info record will doing settlement

This open non-payable liability & to which GL Account to be discharged to.

Dear Gurus,
Consider scenario in Procurement cycle as under
a) There is a residual open liability (say GR/IR or Freight liabilities) created after GR against PO
b) This liability created is more than actual payable;
thus liability discharged after IV (transferred to vendor liability) is less than the above created
Thus the difference is the open residual liability
c) This portion of liability needs to be removed WITHOUT (further) payment (as not payable)
d) Practically it would not be feasible to reverse transactions & amend PO & recreate
We need to understand how to remove(/transfer) this open non-payable liability & to which GL Account to be discharged to.
Pls help

Hi,
SAP has provided a Standard way of clearing these GL A/c.
Use MR11 - GR/IR Clearing Account Maintenance for this;
Use: -
Quantity differences between goods receipt and invoice receipt for a purchase order result in a balance on the GR/IR clearing account.
If the quantity invoiced is larger than the quantity received, the system then expects further goods receipts for this purchase order to clear the balance.
If the quantity received is larger than the quantity invoiced, the system then expects further invoices for this purchase order to clear the balance.
You can also clear differences for delivery costs.
If no more goods or invoices are to be received, you must clear the balance manually.
This can be done in different ways:
You can return the extra goods to the vendor.
You can cancel the invoice and post a corrected invoice or a credit memo for the surplus posted quantity.
You can clear the GR/IR clearing account manually.
GR/IR Account Maintenance: Account Movements
Use: -
The offsetting entry to clear the GR/IR account is the same as the posting made when you enter an invoice for a purchase order.
Material with Moving Average Price (MAP)
The GR/IR account is cleared against the stock account, unless no stock coverage exists. If the material stock is smaller than the quantity to be cleared, only the actual stock quantity is debited or credited proportionally. The remaining amount is posted to a price difference account.
Material with Standard Price
The offsetting entry is posted to a price difference account.
Purchase Orders Assigned to an Account
The offsetting entry is made to the cost or fixed asset account shown in the account assignments in the purchase order.
Also refer following link;
[Maintaining the GR/IR Clearing Account|http://help.sap.com/saphelp_erp60_sp/helpdata/en/30/1060387db94003e10000009b38f8cf/frameset.htm]

Can reset the clearing doc when invoice is paid to Vendor via F110.

Hello Experts,
I know the usage of FBRA.I want to know can we reset a clearing document where the value is already paid to the Vendor.
Please Clarify.
Thanks,
B

I know the usage of FBRA.I want to know can we reset a clearing document where the value is already paid to the Vendor.
There is no issue at all if you have paid a vendor and the vendor liability is alreary cleared. I am not sure what dependencies do you have for this reset. I can think of 2 examples:
1. When you pay your vendor you Dr. your vendor and credit your Bank. Now the question is where the check is (if the payment mode is check). If you have already mailed the check to your vendor then there is a possiblity that your vendor can encash it. There is no connection of SAP reset and bank encashment of your check. If you use this process you also need to send an information to your bank so that they can not honor this check which you have already reset and reversed the check payment.
2. Suppose you have Electronic bank statement in scope then you will never hit your bank account straight when you do your vendor payment. You generally hit bank celaring account. In this case you need to check where the check is. If the check is still in your possession you can reset your transaction along with check voiding. If you have already mailed the check to your vendor then there is a possibility that he might encash this check. In this case SAP reset is of no use unless and until you send a notification to your bank not to honor this check. if you do not notify your bank then there is a possibility that this clearing transaction appear in your bank statement and will always open as system won't be able to clear this positng because of the fact that you have already reset your books.
Hope these scenarios cover your issue.
Edited by: Anuponline on Dec 12, 2009 4:01 AM

Multple Services Vendors to have Single Vendor Code and also Multiple TaxCd

Hey SAP Gurus,
Please help me with my problem.
Background:
1. Currently on SAP 4.7 there are close to 10,000 Vendors. Many of these Vendors are acting as more than ONE Goods / Services Provider.
2. Few Services rendered by Vendors are subject to Withholding Tax (Tax Deduction at Source).
3. For the Withholding Tax we are using Std SAP provided functionalities and hence for each Service, attracting a separate TDS Provision, we have set up a dedicated Vendor Code. All Vendor codes are linked to one Payee so that the Automatic Payment Run issues the Cheques to ONE Vendor code only.
4. The Vendors masters creation is an ongoing activity. So, say for ex, in 2008 one Vendor was providing X service, started providing Y Service in 2009 leading to creation of dedicated Vendor code. The same Vendor is now providing 3rd service attracting a different provision of With. tax - Hence in 2010 for the "same" Vendor / Party, a 3rd Vendor Master Record with different Vendor Code (system generated internal numbering) is created.
Problem:
A. Our client wants to have ONE single Vendor code with MULTIPLE Roles assignment. I am not very sure if we can have it done in SAP by creating some ROLES.
B. The MM module is not live here. This means, the PO related functionalities (if possible) cannot be used.
C. There are multiple systems from where the Vendor Liability Line item is generated and it comes to SAP for GL Posting and Final payout (Thru Cheque or Electronic Fund Transfer etc.).
D. In our Indian Scenario, each Section or Provision, leads to set up of 4 TDS Tax Codes: Basic, Surcharge, Cess 1 and Cess 2.
Due to this requirement, we have configured the said respective 4 Tax Codes per section.
E. If a Vendor is providing 4 different services attracting 4 different Sections of TDS, this will lead to having 4 X 4 = 16 Tax Codes for each such Vendor.
F. The problem would become more complex on receiving the Transactional Data File (thru Interface) from various Applications generating the Liability Line Item for Vendor.
Revisiting the Requirement:
Have One Vendor Code per Vendor or Party.
Your help would be highly appreciated.
Many Thanks
SAP Consultant

Hi
To overcome this problem you have two options.
1. you can create only one vendor code.For the withholding tax purpose you can have multiple tax code options.At the time of giving input you can select withholding tax code from the drop down list.why dont you use that option?
2. Here you can use the Head office concept.
first you create vendor(ex: xyz).
after that you can create one more vendor code(for same vendor for different service) and assign first vendor(main vendor) in the head office field in the account information tab under recon account field.
what ever the posting are doing for the different services automatically routed to main vendor(Ex: xyz)

How we can change Vendor details in ME21n/ME22n

Hi Friends,
How we can change Vendor details in ME21n.
I need to change mail id of vendor based on some conditions.
E.g Based on some Purchase grps.
Can any body help.
If any particular user exit ple let me know.
I have all list of user exits of ME package.
Thanks,
Kumar.

Hi,
Changing Vendor on Purchase Order
One PO can not have different vendors. Its logical as one PO goes to one vendor with address.
You cannot change the Vendor once you have saved the Purchase Order. SAP treats the Purchase Order as a legal document. Therefore, once the Purchase Order is saved, it will not let you change the vendor.
You have to delete all the line items and then create another Purchase Order. However, if you are using Enjoy Purchase Order, you can "Hold" the Purchase Order rather than save it after you have create it, then you can change the vendor.
Of course, this means that you don't have any output yet. Therefore, you are not bounds by a legal document as you have not given it to a specific supplier yet.
Logically, you cannot change an important field after creating a document. It defeats the RDBMS principle, but you can change vendor while doing Invoice Verification.
No, you cannot change vendor in released PO, because vendor registration carries some vital configuration information which decides pricing procedure for the items of the PO, logically due to this reasons system doen't allow to change vendor name once PO is released.
Normal practise to come out for this routine problem in purchasing is solved by, simply delete this PO (By changing delivery as completed in PO) and make a new PO for these items.
Eventually, you have only two options:
1. You can do the entire transaction with that wrong vendor number and after MIRO you can transfer post the vendor liability to correct vendor through FI route. BUT THIS IS A WRONG PRACTICE.
2. You need to cancel the PO which has wrong vendor number and create it again with correct vendor code.
Thanks
Balaji

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